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CAC 07 26 200111 • T4ht 4 4 Q" CULTURAL ARTS COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 July 26, 2001 7:00 PM I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda. IV. CONSENT CALENDAR A. Approval of Minutes of June 21, 2001 B. Art in Public Places Financial Report for June 2001 C. Department Report for May 2001 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Election of Chairperson B. Election of Vice Chairperson C. Point Happy Art Piece D. Friends of the La Quinta Senior Center Request E. Temporary Donation and Acceptance Agreement Application F. List of Locations for Temporary Art G. Cultural Arts Events H. Fall CALAA Events I. August Meeting Date VII. CORRESPONDENCE AND WRITTEN MATERIALS VIII. COMMISSIONER ITEMS IX. ADJOURNMENT NEXT MEETING INFORMATION To be arranged, 7:00 PM La Quinta Civic Center Study Session Room SACommunity Services\CAComm\AGN07-26-01.wpd 0 *V. CONSENT CALENDAR B. City of La Quinta Recap Arts in Public Places Available Funds Deposits collected through development Interest earned City Contribution Total Sources Less expenditures: Operating expenses Maintenance expenses Art purchased Total Uses 06/30/01 Equity Available before encumbrances and committments: Add back Accounts Payable Reduction for Interest Receivable Cash Available before encumbrances and committments: Less Encumbrances - Less Commitments: Hwy 111 TDC - Credits Hwy 111 TDC - Future Louis De Martino Louis De Martino - modifications K.Emerson & A.Dematteis - Spray tower Washington St. Bridge -Artwork Construction Civic Center Art Purchase Construction of Base for New Art Piece -City Hall City Entrance Monuments Obelisks Pilot Program -City Street Markers Civic Center Campus - Native American themes - P. Ladochy Civic Center Campus - LQ Mountain range - B. Ware Civic Center Campus - Sandy Swan - Bronze relief map Civic Center Campus - Animal tracks - Sandy Swan Civic Center Campus - Design Civic Center Campus - CIP Admin Civic Center Campus - Available Water Feature - La Quinta Court Phase 1 - Jefferson St Bridge Artwork Total Commitments - Art Purchases Total Commitments - Art Maintenance Total available funds 06/30/01 (9,418.07) (14,581.93) (13,217.00) (26,400.00) (960.37) 0.00 (2,324.00) (2,955.50) (14,167.76) (13,859.75) (38,400.00) (33,750.00) (26, 320.46) (6,542.50) (34,000.00) (14,719.00) (104,101.83) (87, 525.00) 0.00 $1,399,581.10 180,357.49 50,000.00 1 RI -IQ WAR FQ (22,225.02) (1,060.00) (901,258.41) (924,543.43) 705,395.16 0.00 0.00 705,395.16 0.00 (443,243.17) 0.00 'PLUG, -1 0-1. tata File: APP.WK4 City of La Quinta Arts in Public Places Recap Expenditures Inception to 06/30/01 Page 1 Operating Expenses: Expended Conference - Phoenix 07/24/92 Bank of America 821.66 07/31/92 Meg Robertson 24408 $1,065.74 10/15/92 A. E. S. 23.70 01/12/93 Jerry Allan 2,275.00 03/10/93 Regents - University of Calif. 105.00 03/31/93 Martin & Chapman 242.05 03/31/94 City of La Quinta Admin Fee 6 000 00 05/10/95 Rositas Shams - Reimburse for supplies 35.91 06/30/98 Chame Chappie Travel 325.21 06/30/98 Elaine Reynolds Travel 360.61 06/30/98 Rosita Shamus Travel 2,141.01 06/30/98 Susan Benay Travel 1,125.32 06/30/98 Americans For The Arts Registration 150.00 09/30/98 Susan Benay Travel - Reverse (1,125.32) 01/25/99 Art in La Quinta Inserts (Arrow Printing) 1,150.00 05/07/99 Recreation Brochures 473.50 05/29/99 Summer Brochures (Arrow Printing) 1,239.13 06/30/99 Patrick Welch - Anderson Travel 428.00 06/30/99 Welch/Reynolds - Atlanta Hilton 1,313.28 06/30/99 Susan Benay - Best Western 245.00 06/30/99 Ca Assembly of Local Arts 199.00 06/30/99 Welch/Reynolds - Americans for the Arts Reg. 600 00 06/30/99 Susan Benay - Travel 272.36 08/19/99 US Postmaster: 05/19/1999 Appropriation -Summer Brochure 160.00 08/29/99 Arrow Printing - brochures 1,481.60 11/29/99 CA Assembly of Local Arts 75.00 12/14/99 US Postmaster: Brochure 160.00 01/08/00 Arrow Printing - Brochures 1,636.75 02/11/00 Travel & Conference - Credit (931.64) 03/06/00 Americans for the Arts 150.00 5/2/00 U S Postmaster - postage 160.00 6/30/00 Russell Jacques - Art Base 693.75 7/31/00 Russell Jacques - Art Base (693.75) 8/00 Maintenance -art piece 500.00 8/00 Global Mural Conference 2000 100.00 8/00 U.S. Postmaster: Brochure 320.00 9/00 Reclassify maint. to separate account (500.00) 2/01 Art Wall Certificates 268.81 Total Operating Expenses $22,225.02 Total Balance of Art Maintenance E =nses authorized by Council- Con"ments Expended Commitments 8/00 reclassify Aug. pmt $500.00 0.00 9/00 Maintenance -art piece 200.00 0.00 2/01 Maintenance -art piece 165.00 0.00 05/01 Maintenance -art piece 155.00 0.00 06/20/01 Maintenance -art piece 40.00 0.00 Total Art Maintenance Costs charged to ARP $0.00 $1,060.00 $0.00 File: APP.WK4 607 City of La Quinta • Arts in Public Places Recap Expenditures Inception to Art Purchases: 06/09/92 Adamslrruman PTA 07/31/92 Hwy 111 TDC - Paid 07/31/92 Hwy 111 TDC - Credits 07/31/92 Hwy 111 TDC - Future 12/15/1992 Ministrelli TT25429 04/14/93 Louis De Martino 06/01/01 Louis De Martino - modifications 06/29/94 K. Emerson & A. Dematteis - Gate 06/29/94 K.Emerson & A.Dematteis - Mosiac Tiles 06/29/94 K.Emerson & A.Dematteis - Spray tower 06/06/1995 Bear Creek Path Art Work 01/16/1996 Fritz Burns Park - Spray Tower installation 05/21/1996 Rancho La Quinta - Paid 05/21/1996 Rancho La Quinta - Credit 12/17/96 Fritz Bums Park - Art Fernandez 06/17/97 Marcia Gibbons-LQ. Car Wash 06/17/97 Eagle Hardware -Credit 05/05/98 Washington St. Bridge-Navarrete/Holmes & Narver) 07/07/98 Landscaping for Artpiece-Hwyl11/Wash. St 09/15/98 Washington St. Bridge-Navarrete/Holmes & Narver) 10/20/98 Washington St. Bridge -Artwork Construction 03/16/99 Civic Center Art Purchase 04/06/99 Construction of Base for New Art Piece -City Hall 05/18/99 City Entrance Monuments 07/01/99 Obelisks Pilot Program -City Street Markers 09/07/99 City Entrance Monument Right -of -Way (#655) 01/18/2000 Civic Center Campus - Native American themes - P. Ladochy 01/18/2000 Civic Center Campus - LQ Mountain range - B. Ware 01/18/2000 Civic Center Campus - Sandy Swan - Bronze relief map 01/18/2000 Civic Center Campus - Animal tracks - Sandy Swan 01/18/2000 Civic Center Campus - Design 01/18/2000 Civic Center Campus - CIP Admin 01/18/2000 Civic Center Campus - Available 05/02/00 Construction of Base for New Art Piece -City Hall 02/06/01 Original concept water feature/LQ Court 02/01/2001 Phase 1 - Jefferson St Bridge Artwork Total Art Purchases • 06/30/01 Page 2 Total Balance of Commitments Expended Comrratments 846.00 $846.00 0.00 47,578.99 47,578.99 0.00 10,810.63 1,392.56 9,418.07 36, 610.38 22, 028.45 14, 581.93 15, 000.00 15, 000.00 0.00 73, 500.00 60, 283.00 13, 217.00 34, 900.00 8,500.00 26, 400.00 10, 000.00 10, 000.00 0.00 10, 000. 00 10, 000.00 0,00 31, 000.00 30, 039.63 960.37 5,000.00 5,000.00 0.00 16, 786.00 16, 786.00 0.00 35, 000.00 35, 000.00 0.00 35,000.00 35,000.00 0.00 37, 000.00 37, 000.00 0.00 10,000.00 10,000.00 0.00 43, 000.00 43, 000.00 0.00 3,000.00 3,000.00 0.00 18, 800.00 18, 800.00 0.00 39, 500.00 39, 500.00 0.00 21,999.00 21,999.00 0.00 7, 327.00 5,003.00 2,324.00 4,000.00 1,044.50 2,955.50 299, 713.00 285, 545.24 14,16T 76 41,312.00 27,452.25 13,859.75 15, 000.00 15, 000.00 0.00 57, 600.00 19, 200.00 38, 400.00 90, 000.00 56, 250.00 33, 750.00 35, 094.00 8,773.54 26, 320.46 13, 085.00 6,542.50 6,542.50 34, 000.00 0.00 34, 000.00 14, 719.00 0.00 14, 719, 00 104,101.83 0.00 104,101.83 2,693.75 2,693.75 0.00 87,525.00 0.00 87,525.00 3,000.00 3,000.00 0.00 $1, 344 501.58 $901 258.41 $443 243.17 File: APP.WK4 008 C� • City of La Quinta Recap Arts in Public Places Interest Earned Annual Interest FY 1990/91 3,525.59 FY 1991 /92 11,646.54 FY 1992/93 12,156.96 FY 1993/94 7,137.38 FY 1994/95 11,444.17 FY 1995/96 14,109.65 FY 1996/97 16,170.79 FY 1997/98 14,845.19 FY 1998/99 28,328.00 FY 1999/00 32,168.62 Total Accumulated Interest FY 2000/01 Interest YTD Interest Through $151,532.89 28,824.60 06/30/01 180,357.49 Note: The City records interest earned on pooled cash quarterly. File: APP.WK4 CONSENT CALENDAR C. a TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: JUNE 19, 2001 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF MAY 2001 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JULY 2001: July 2 *Monthly Putting Contest July 5 *Ballroom/Swing and Latin Dance Lessons July 7 La Quinta Golf Tour, Desert Willow Golf Resort, Fire Cliff July 7 2 on 2 Grass Volleyball Tournament, Adams Park July 10 *Free Blood Pressure, Glucose and Cholesterol Screening July 12 *Free Medical Insurance Counseling July 12 *"Patriots' Day Luncheon" July 13 Excursion to World Famous San Diego Zoo July 14 La Quinta Golf Tour, Westin Mission Hills, Pete Dye Course July 17 *CPR Class July 17 *Free Hearing Consultation July 17 Continuing Yoga, La Quinta High School Dance Room July 18 *Department of Community Action Energy Assistance Clinic July 19 *Healthy Cooking Class July 19 Beginning Yoga, La Quinta High School Dance Room July 19 Fashion Island Shopping Trip, Newport Beach July 21 La Quinta Golf Tour, Sun City, Mountain Vista July 21 Mastering Microsoft Access, La Quinta Boys and Girls Club July 21 Beach Train Excursion, The San Clemente Pier Annual Ocean Festival July 23 How to Really Take Care of your Skin, La Quinta Senior Center July 26 *Excursion to Palm Springs Aerial Tram July 30 Classic/Latin Ballroom Dancing, La Quinta High School Dance Room July 30 Beginning Computers, La Quinta Boys and Girls Club July 30 *AARP Mature Driver's Course July 31 *AARP Mature Driver's Course * Senior Center Program, Class or Event 010 Program T4tyl 4 4 Q" Community Services Department Attendance Report for the Month of May 2001 Summary Sheet 2001 2000 Variance Meetings Per Month qAnA Leisure Classes 137 40 97 cuvi 17 LUUU 4 Special Events Adult Sports Senior Center Total 71 456 1450 2114 99 330 1394 1863 -28 126 56 251 2 11 88 118 1 11 103 119 Senior Services Senior Center Total 485 485 645 645 -152 -152 25 25 16 16 Sports Complex Use LQ Baseball Assoc. 6,500 6000 500 22 22 Total 6,500 6000 500 22 22 Total Programs 9,099 8,508 599 165 157 Volunteer Hours Senior Center 753 790 -37 Meals on Wheels 68 64 4 Total Volunteer Hours 821 854 -33 Monthly Revenue Senior Center $ 3,027.00 $ 2,939.50 $88 Community Services $ 4,452.00 $ 4,296.00 $ 156.00 Rental Income $ 440.00 $ 673.00 $ (233.00) Total Revenue $ 7,919.00 $ 7,908.50 $11 Revenue Year to Date Senior Center $ 55,982.61 $ 61,213.94 $ 5,231.00 Community Services $ 56,753.85 $ 46,990.00 $ 9,772.00 Rental Income $ 8,521.50 $ 8,080.50 $ 1,161.00 Total Revenue to Date $121,257.96 $ 116,284.44 $ 16,164.00 Oil 0 • Community Services Program Report for May 2001 2nn1 9nni 9nnn inn^ Participants Total Participation Partici ants Total Participation Variance Meetings Meetings Leisure Classes Beginning Yoga, Th. 7 14 0 0 14 2 0 Beginning Yoga, Tu. 14 28 0 0 28 2 0 Latin Ballroom Dance 13 52 10 40 12 4 4 Tappercize 7 28 0 0 28 4 0 Photo Deluxe 3 15 0 0 15 5 0 Totals 44 137 10 40 97 17 4 2001 2nn1 9nnn 7nnn nnn4 nnnn Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events 2 on 2 Grass Volleyball 20 20 0 0 20 1 0 Mexico Excursion 51 51 99 99 -48 1 1 Totals 71 71 99 99 -28 2 1 2nn1 9nni 9nnn onnn nnn• nnnn Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 96 96 90 90 6 8 9 Adult Soccer League 120 360 120 240 120 3 2 Totals 2161 456 210 330 126 11 11 Recreation Totals 1 3311 6641 3191 4691 1951 301 16 Page 2 C12 it Senior Center Attendance in tere Ma ants Total artici anon e istere Participants TotalMeetings artici anon Variance 2001 2000 Senior Activities All Valley Choir 67 67 0 0 67 1 0 Bridge, ACBL 220 220 203 203 17 41 5 Bridge, Duplicate/Social 279 279 343 343 -64 101 12 Ice Cream Social 40 40 58 58 -18 61 5 Monthly Birthday Party 29 29 28 28 1 1 1 Monthly Luncheon 84 84 66 66 18 1 1 Movie Time 71 71 70 70 1 101 8 Putting Contest 7 7 6 6 1 1 1 Palm Springs Museum Tour 20 20 0 0 20 1 0 Tennis Social 8 8 9 9 -1 1 1 Senior Activity Total 825 825 783 783 42 36 34 Senior Leisure Courses Ballroom Dance 21 35 6 8 27 4 4 Ceramics 11 48 10 33 15 5 4 Computer 9 8 26 56 -48 2 11 Dog Training Class 7 24 0 0 24 4 0 Exercise 46 374 57 375 -1 12 18 Senior Leisure Courses Total 94 489 99 472 17 271 37 Senior Leisure Classes Computer Tutor 5 5 17 17 -12 5 17 Golden Tones 50 50 68 68 -18 4 6 Quilting 33 33 24 24 9 5 4 Rug Hooking 3 3 0 0 3 1 0 Tai Chi 17 17 0 0 17 5 0 Tap Dance 6 6 30 30 -24 1 5 Woodcarving 22 22 0 0 22 4 0 Senior Leisure Classes Total 136 136 139 139 -3 251 32 TOTAL SENIOR PROGRAMS 1055 1450 1021 1394 56 88 103 Senior Services A.A R.P. "55 Alive" 50 50 52 52 -2 2 2 Ambassadors 62 62 80 80 -18 n/a n/a Bono's Mobile Office 1 1 2 2 -1 1 1 FIND Food Distribution 270 270 414 414 -144 4 4 Health Screenings 26 26 47 47 -21 2 5 Hearing Consultation 7 7 0 0 7 1 0 I I.D Energy Assistance 32 32 0 0 32 8 0 I I D Energy Assistance/No fee 3 3 0 0 3 3 0 Legal Consultation 12 12 26 26 -14 1 2 Medicare Consultation 9 9 20 20 -11 n/a n/a Memory Screening 8 8 0 0 16 1 0 Share Meetings/Sign-up 5 5 4 4 1 2 2 TOTAL SENIOR SERVICES 485 485 645 645 -152 25 16 SENIOR CENTER TOTAL 15401 1935 1666 2039 -96 113 119 Page 3 U,13 0 A. BUSINESS ITEM A. 4 U - G�MOF f1� CULTURAL ARTS COMMISSION DATE: July 26, 2001 ITEM TITLE: Election of Chairperson RECOMMENDATION: Elect one member to serve as Chairperson for the Cultural Arts Commission. BACKGROUND AND OVERVIEW: A Chairperson for the Commission is selected to preside over the meetings. An open vote will be taken at the Commission meeting to select a Chairperson. Voting Procedures: All actions must be taken on a majority vote or by a majority of the quorum present. On the passage of every motion, the vote shall be taken by voice or roll call as appropriate. Staff will open and close nominations to the Commission for Chairperson. The vote will be taken and the Chairperson will be elected. Tie Votes: In the case of a tie vote, an additional motion is made which obtains a majority vote to break the tie. If a tie vote results at a time when less than all members are present, the matter shall automatically be continued to the Agenda of the next regular meeting, unless otherwise ordered by the body. ALTERNATIVES: The alternatives available to the Commission are: 1. Elect one member to serve as Chairperson for the Cultural Arts Commission; or 2. rovide staff with alternate direction. Do ie orvitz,;Com unity Services Director SACommunity Services\CAComm\CACRPT.264.Election of Chairperson.wpd 0 14 • • Tiht 4 4 Q" CULTURAL ARTS COMMISSION DATE: July 26, 2001 ITEM TITLE: Election of Vice Chairperson RECOMMENDATION: VI. BUSINESS ITEM B. Elect one member to serve as Vice Chairperson of the Cultural Arts Commission. BACKGROUND AND OVERVIEW: The Vice Chair will preside over the meeting when the Chairperson is unavailable. An open vote will be taken at the Commission meeting to select a Vice Chairperson. Voting Procedures: All actions must be taken on a majority vote or by a majority of the quorum present. On the passage of every motion, the vote shall be taken by voice or roll call as appropriate. The Chairperson will open and close nominations to the Commission for Vice- Chairperson. The vote will be taken and the Vice -Chairperson will be elected. Tie Votes: In the case of a tie vote, an additional motion is made which obtains a majority vote to break the tie. If a tie vote results at a time when less than all members are present, the matter shall automatically be continued to the Agenda of the next regular meeting, unless otherwise ordered by the body. ALTERNATIVES: The alternatives available to the Commission are: 1. Elect one member to serve as Vice Chairperson of the Cultural Arts Commission; or 2. Provide staff with alternate direction. Dodie Horvitz, Commdoity Services Director SACommunity Services\CAComm\CACRPT.265.Election of Vice Chairperson.wpd G15 0 VI. BUSINESS ITEM C. T4ht 4 4Q" CULTURAL ARTS COMMISSION MEETING DATE: July 26, 2001 ITEM TITLE: Point Happy Art Work RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: The developers of the Point Happy project, which is located on the northwest corner of Washington and Hwy. 1 1 1, would like to include an art piece in the center of their project. Ms. Valerie Miller is representing the developer regarding the art piece and attended the June 21 Commission meeting to provide additional information regarding the proposal. The Point Happy project will pay approximately $10,000 towards the Art in Public Places fund for the entire project. After some discussion, the Commission recommended that Ms. Miller provide the following information at the July 26 meeting: Provide a drawing of the art piece in relationship to the setting Provide an alternate design for the water feature, not necessarily round Provide an alternate to the poured concrete pool for the water feature: perhaps incorporate native rock from the area into the basin Provide areas for benches Ms. Miller has provided information regarding the modifications requested by the Commission. These are provided as Attachment A. Ms. Miller has stated that the cost of the project is approximately $85,000. Once the Commission has reviewed the proposal, the Commission's recommendation will be forwarded for City Council consideration. S:\Community Services\CAComm\CACRPT.266.Point Happy Art Work..wpd H6 ALTERNATIVES: The alternatives available to the Commission are: 1. Approve the Point Happy art work as submitted and recommend that the City Council approve the piece and allocate up to $85,000 from the Art in Public Places fund; or 2. Approve the Point Happy art work with modifications and recommend that the City Council approve the piece and allocate up to $85,000 from the Art in Public Places fund; or 3. Do not approve the Point Happy art work; or 4. Provide staff with alternate direction. wkk Dodie Horvitz, �onjmunity Services Director Attachment: A. Information Regarding the Art Work Modifications SACommunity Services\CAComm\CACRPT.266.Point Happy Art Work..wpd 017 ATTACHMENT 618 0 0 ATTACHMENT A VALERIE MILLER FINE ART 41801 Corporate Way #4 Palm Desert, CA 92260 760-777-8105 email: vmiller@gte.net Public Art Meeting- July 26, 2001 Items for consideration: ❑ Presentation of new site more acceptable for viewing and enjoying the art ❑ New collaborative artist enlisted for fountain and environmental art ❑ Presentation of his work and submission of proposed sketches utilizing new site. This procedure is being followed as a result of last meeting where Felicia's bronze work was approved but the fountain aspect and pool was found lacking. I've stated the concerns which are now being addressed. Concerns made by committee at June meeting: ❑ Placement of the fountain/sculpture: You as a committee wanted the art work to be able to be experienced. You hoped people could sit or walk near the fountain and enjoy the work. ❑ Majority of the committee felt the pool part of the sculpture was too commercial and not integrated to the sculpture. A few of you suggested a more irregular shape with use of stone... possible fake stone. It was suggested that if the sculpture was in some other location it could even have a meandering stream. Suggestion was that we have other ideas and sketches ❑ Committee definitely wanted the art accessible. ❑ Discussion that the sculpture could be located off center. All of these issues are being addressed and my presentation will be incorporating these ideas. Felicia's work will remain much the same with possible modification if necessary after fountain and environmental art is approved. 619 • • VI. BUSINESS ITEM D. T4&t 4 4 Q" CULTURAL ARTS COMMISSION MEETING DATE: July 26, 2001 ITEM TITLE: Friends of the La Quinta Senior Center Request RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: The Friends of the La Quinta Senior Center (Friends) would like to have a mural painted on the back wall of the stage of the Senior Center as provided by Attachment A. The City Council considered the Friends request at the June 19, 2001 City Council meeting and concurred that this matter be referred to the Cultural Arts Commission. Staff contacted Mr. Bob Alcala, the President of the Friends regarding the information needed for consideration by the Commission, as provided in Attachment B. The Friends would like to have the mural reflect the La Quinta Hotel, City Hall and the Civic Center Campus as provided in Attachment C. The mural would be painted by a recognized muralist, with the assistance of High School students. The Friends have contacted the La Quinta Arts Foundation regarding an artist and coordinating the student's participation. The Friends will cover all the costs associated with this project. ALTERNATIVES: The alternatives available to the Commission are: 1. Approve the mural to be painted by a recognized artist with the assistance of High School students; or 2. Do not approve the mural to be painted by a recognized artist with the assistance of High School students; or 3. Provide staff with alternate direction. S:\Community Services\CAComm\CACRPT.269.Friends LQ Senior Center Request.wpd G20 f- Dodie Horvitz, CoThm0pity Services Director Attachments: A. Correspondence from the Friends of the Senior Center B. Correspondence to Mr. Alcala C. Proposal Submitted by the Friends of the Senior Center SACommunity Services\CAComm\CACRPT. 269. Friends LQ Senior Center Request.wpd r: ATTACHMENTS 022 ATTACHMENT A WRITTEARRESPONDENCE ITEM: Ffiends of the La Quinta Senior Center Board Members MEMORANDUM Robert Alcala President Fred Mosher I st Vice President Richard Dahl Treasurer Salh• Rede'vill TO: City of La Quinta Council Members Secretarn Dane Hooper Board Member FROM: Robert Alcala, President`s .loan Forest Board Member Regina Smith DATE: May 16, 2001 Board Member SUBJECT: Art In Public Places In keeping with the City of La Quinta's program, "Art in Public Places," we would like you to consider a mural painting being done at the Senior Center. The perfect place would be the back of the stage and would serve as a back -drop for the many programs presented there. In looking into this possibility, we have contacted the La Quinta Arts Foundation regarding a known muralist and they have recommended a local artist. The Foundation was also very interested in this project and suggested that we use some of our talented local high school students to work with the artist on this project. We look forward to your consideration and comments on this project at your earliest convenience. PO Box 1504 - La Quinta, CA 92253 023 Tax Exempt I.D. 033-02615/ I P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 June 21, 2001 Mr. Bob Alcala President, Friends of the La Quinta Senior Center P.O. Box 1504 La Quinta, CA 92253 Dear Bob: ATTACHMENT B (760) 7 7 7 - 7 0 0 0 FAX (760) 777-7101 The City Council considered the request by the Friends of the La Quinta Senior Center to have a mural painted at the Senior Center, on the back wall of the stage. The City Council referred this request to the Cultural Arts Commission for review and recommendation. The next Cultural Arts Commission meeting will be Thursday, July 26, 2001 at 7:00 p.m. in the Study Session Room of City Hall. In order to provide the Cultural Arts Commissioners ample information for consideration, I will need to receive information regarding this project by July 10, so it can included in the Cultural Arts Commission packets. The information that will be needed is a description of the art work, and preferably a preliminary drawing, the information on the artist, and the proposed maintenance of the art work. Should you have any questions regarding this project, please contact me at 777-7032. Sincerely, V odie Horvit Community Services Director C24 • 0 ATTACHMENT C MURAL PROPOSAL FOR LA QUINTA SENIOR CENTER TO: CULTURAL ARTS COMMISSION, FOR THE CITY OF LA QUINTA. FROM: ROBERT ALCALA PRESIDENT "FRIENDS OF THE LA QUINTA SENIOR CENTER." SITE: Back wall of stage in the Senior Center. THEME: Showing history of La Quinta. On the left side of back wall, The old La Quinta hotel. (this would show the old history) On the right side of the back wall, The new city hall. ( this would show the new history ) In the center, the hotel fountain. (this is to show the division between the old and new La Quinta) And, over all of this, the mountains to show that our history will be here as long as they are here to look over us. ARTISTS: I have talked to the Arts Foundation about an artist and was told that they have someone in mind. I have also asked if some of the students from the local high school could be involved in this painting. Was told that this could be done. As for an artist name, we should have it by the Cultural Arts Commission's meeting on July 26, 2001. COMPLETION DATE: Would like the Mural to be finished by the next Friends open house meeting on Dec. 1, 2001. COST: Would be covered by both the Arts Foundation and the Friends of the La Quinta Senior Center. Robert Alcalla President Friends of the La Quinta Senior Center. 625 0 ATTACHMENT A T4&t 4 QuArO TEMPORARY DONATION AND ACCEPTANCE AGREEMENT This Temporary Donation and Acceptance Agreement (the "Agreement") is entered into this day of 2001, by and between the City of La Quinta ("City") and ("Artist "). WHEREAS, the City wishes to accept and the Artist wishes to donate on a temporary basis an artwork more fully described in Exhibit "A" attached hereto and incorporated herein by this reference; and, WHEREAS, the City desires to increase public awareness and exposure to the arts in a cost effective manner for the general welfare and benefit of the City's residents; and, WHEREAS, the Artist is interested in making the temporary donation to the City to be displayed at the City's discretion. NOW, THEREFORE, the parties hereto agree as follows: 1. The City shall accept the temporary donation of the artwork described in Exhibit "A" for a period of 2. Artist agrees that the City shall have sole and absolute determination as to the location and placement of the artwork. In the event Artist does not approve of the proposed location this Agreement may be canceled. 3. All transportation and installation, costs for display at the City's identified location shall be -borne by the Artist. All plans and installations for the artwork shall be approved by the appropriate City and/or other government officials. 4. Artist shall provide City with written instructions for appropriate maintenance and preservation of the artwork and shall either provide such service to the City or provide sufficient funds to provide for that service during the period of the donation. 5. Artist agrees that the entire risk of loss or damage to the artwork is borne by the Artist throughout the entire period of the donation as well as installation and removal costs. Artist shall provide for all insurance covering the risk of loss or damage to the artwork. 6. In the event that the City determines, at its sole discretion, that it no longer desires to display the artwork, then this Agreement may be terminated upon a thirty (30) days notice and the artwork shall be removed by the Artist at no cost to City within twenty-one (21) days of the Notice of Termination by the City. City shall have the right to dispose of any artwork which has not been removed pursuant to the Notice under this paragraph, or within 30 days after A:\Temporary Loan Agreement - Original.wpd 028 Temporary Donation and Acceptance Agreement the expiration of the donation period where no early termination notice is provided. Such failure to remove the artwork shall be deemed to transfer the temporary donation into a permanent donation with the City obtaining full title to the artwork. 7. The Artist shall retain all rights under the Copyright Act of 1976, 17 U.S.C. Sections 101 et sea., and all other rights in and to the Artwork except ownership and possession, except as such rights are limited by this Agreement. 8. A plaque identifying the Artist and/or artist shall be installed and maintained near the artwork, by the City. 9. This Agreement, consisting of pages and _ exhibits, embodies the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth hereinabove. 10. No alteration, change or modification of the terms of the Agreement shall be valid unless made in writing and signed by each party hereto and approved by appropriate action of the City. 11. No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants and conditions of this Agreement. 12. This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California. 13. In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, either party may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, in an appropriate Riverside County municipal court, or in the Federal District Court in the district of California which includes Riverside County. 14. If any party to this Agreement brings a legal action or proceeding against another party to enforce the provisions of this Agreement, or on account of a claim or dispute arising out of this Agreement, then the prevailing party in such arbitration or legal action or proceeding shall be entitled to reimbursement by the other party of the legal fees and costs, including reasonable attorney fees, incurred by the prevailing party in connection with the legal action or proceeding. 15. This Agreement shall be binding upon and shall inure to the benefit of the City and the Artist, and their respective heirs, personal representatives, successors and permitted assigns. 16. All notices, requests, demands and other communications which are required or permitted A:\Temporary Loan Agreement - Original.wpd 2 029 • • VI. BUSINESS ITEM E. c&t!t44Q" CULTURAL ARTS COMMISSION MEETING DATE: July 26, 2001 ITEM TITLE: Temporary Donation and Acceptance Agreement Application RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: The Cultural Arts Commissioners have requested that the Temporary Donation and Acceptance Agreement Application (Attachment A) be reviewed and possibly modified to better accommodate artists that may wish to display their work temporarily in the City of La Quinta. Should the Commission determine changes should be made to the application, the recommendations) will be presented for City Council consideration. ALTERNATIVES: The alternatives available to the Commission are: 1. Recommend changes to the Temporary Donation and Acceptance Agreement Application for City Council consideration; or 2. Do not recommend changes to the Temporary Donation and Acceptance Agreement Application; or de staff with alternate direction. Dodie Horvitz, CQr-fmu%ity Services Director Attachment: A. Temporary Donation and Acceptance Agreement Application S:\Community Services\CAComm\CACRPT.267.Temporary Art Program Application.wpd G20" ATTACHMENT 027 Temporary Donation and Acceptance Agreement to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, returned receipt requested, postage prepaid, as follows: a. if to the City, to: City of La Quinta P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92253 Attention: Community Services Director b. if to the Artist , to: 17. With respect to acts, errors or omissions in the performance of Artist 's obligations hereunder, Artist agrees to indemnify and hold harmless the City and its officers, agents, employees, and representatives from and against any and all claims, demands, defense costs, liability or consequential damage of any kind or nature arising out of Artist's (including its subcontractors, agents, employees, assigns or licensees) negligent and/or willful acts, errors or omissions in the performance of Artist's obligations under this Agreement. 18. With respect to acts, errors or omissions in the performance of the City's obligations hereunder, the City agrees to indemnify and hold harmless Artist from and against any and all claims, demands, defense costs, liability or consequential damages of any kind or nature arising out of the City's (including its contractors') negligent and/or wilful acts, errors or omissions in the performance of the City's obligations under this Agreement. The foregoing indemnities shall be in effect without regard to the maintenance of insurance coverage for any such loss, costs, claims, damages or expenses. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written below. Date CITY: CITY OF LA QUINTA, a California municipal corporation By: JOHN PENA, Mayor City of La Quinta, California 3 030 A:\Temporary Loan Agreement - Original.wpd Temporary Donation and Acceptance Agreement ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Date Artist : "Artist " 031 A:\Temporary Loan Agreement - Original.wpd 4 Temporary Donation and Acceptance Agreement EXHIBIT "A" DESCRIPTION OF ARTWORK 032 A:\Temporary Loan Agreement - Original.wpd j • • Temporary Donation and Acceptance Agreement EXHIBIT `B" REASONABLE COSTS A:\Temporary Loan Agreement - Original.wpd 033 • VI. BUSINESS ITEM F. T-,&t 4 4aQut«tw CULTURAL ARTS COMMISSION MEETING DATE: July 26, 2001 ITEM TITLE: List of Locations for Temporary Art RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: At the November 12, 1998 Cultural Arts Commission meeting, the Commission discussed an existing list of locations for Temporary Art throughout the City as provided in Attachment A. The Commissioners visited each site and were asked to prioritize locations for placement of Temporary Art when an artist participates in the Temporary Art Program. Attachment B is the existing list of locations for the placement of Temporary Art. The Cultural Arts Commission may wish to revise the list of locations for Temporary Art placement and prioritize the locations. Another option available to the Commission is to recommend a location for Temporary Art placement based upon the piece of art work. By selecting a location based upon the size and scale of the piece, the Commission is providing greater flexibility in selecting a location rather than working from a list of prioritized locations. ALTERNATIVES: The alternatives available to the Commission are: 1. Prioritize locations for possible Temporary Art placements; or 2. Do not prioritize locations for possible Temporary Art placements; or 3. Provide staff with alternate direction. S:\Community Services\CAComm\CACRPT.270.Temporary Art Locationsmpd 034 :�4m k Dodie Horvitz, Co u ity Services Director Attachments: A: Minutes from the November 12, 1998 Commission Meeting B: List of Prioritized Sites for Temporary Art Placement SACommunity Services\CAComm\CACRPT.270.Temporary Art Locations.wpd G 3 55 ATTACHMENTS C,36 ATTACHMENT A Commissioner Vossler ask9who is responsible for the art wall in ity Hall. Staff indicated that the Community Services Department was. Commissioner Vossler then suggested sending a letter of commendation to the school on display after the art work is taken down. Chairperson Hull will do a letter. The Commission discussed the need for the Art in Public Places Master Plan since there is no longer an Art in Public Places Commission. Staff informed the Commission that the Plan is needed due to funds being collected for public art. Commissioner Chappie and Chairperson Hull will review and update the Master Plan if needed and bring it back to the Commission for review at a later date. C. Discussion of Art Placement The Commission discussed various locations for placement of art in La Quinta including the grass area at the west end of Francis Hack Park, the La Quinta Historical Museum, and the Veterinarian Hospital. Commissioner Shamis gave a brief history on the priority list the APP Commission made and suggestec everyone go out in cars to the sites and to establish a current priority list. It was moved by Commissioner Benay/Reynolds to research Adams Street Park as a site for public art. Unanimous. Staff will check with the Community Development Department for the priority list which the APP Commission had established. Commissioner Vossler asked if "old land" could be used and suggested that the corner of Washington and Eisenhower be considered as a location for public art. D. Discussion of Temporary Art Contract It was moved by Commissioner Welch/Benay to continue this item to the next agenda. Unanimous E. Authorize Expenditure for Pages in Winter/Spring Brochure Staff informed the Commission that the amount estimated for 10,000 4-page, glossy color photos of a!! public art locations in La Quinta that would be inserted into the Community Services Department Winter/Spring Recreation Brochure would be approximately $2,000 which was higher then originall; reported. The Chamber of Commerce will also include the information in the La Quinta Newsletter. Cost of the insert would come from Art in Public Places Operating funds. The Commission is responsible for doing the write up and taking photos of the art and bringing it to the Community Services Department by December 1". Commissioner Vossler will ask Wayne Gardner to take the photos, and Commissioner Chappie will do the artist letter and information on the art pieces. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Break Down of Financial Statement Ms. Horvitz discussed the report for Art in Public Places Funds. B. Bus Stops in La Quinta - Received and filed C. Commission Protocol & Decorum Guidelines Commissioner Welch apologized for not getting the Governor's Conference information to staff in time. D. Arts Wire Letter dated October 22, 1998 - Received and filed. E. Artist Participation Day - Received and filed. U,MyData\CRISTAL\CAC\CACMINI I-12.wpd 3 G 3 (' ATTACHMENT B POTENIDAL ARTWORK SITE LOTIONS CORNER LOCATIONS: ' b ❑ Washington Street at 52nd Avenue - The Tradition entrance ❑ Jefferson Street/Highway 111 northwest corner- entry sign only ❑ Dune Palms Road southeast corner ❑ Highway 111 frontage - in front of the Auto Dealers ❑ Hwy 111 & Washington Street - northwest and southeast corners ❑ Fred Waring Drive at Washington Street - southeast corner ❑ Miles Avenue at Washington Street - southeast corner STREET MEDIANS ❑ Jefferson Street ❑ Eisenhower Drive ❑ Calle Tampico ❑ Washington Street ❑ Calle Cadiz 11 Avenida Barcelona PARKS ❑ Frances Hack Park ❑ Fritz Burns Park ❑ Adams AN� Park ❑ Park across from the La Quinta High School ❑ Calle Tampico at Avenida Bermudas - Park in front of Ace SITES ❑ Civic Center/Senior Center ❑ Bear Creek Bikepath (sign giving directions/purpose) ❑ Bike Path ❑ DSUSD Administration Center ❑ La Quinta High School ❑ La Quinta Elementary Schools ❑ Top of the Cove (south side of Calle Tecate) ❑ La Quinta Museum 0 3 8 • COMMISSIONERS PRIORITIZED THE SITES ACCORDING TO CATEGORIES: a. Corner locations: 1.) Washington Street at 52"d Avenue 2.) Calle Tampico at Washington Street 3.) Once the entry signs had been installed they would review the list again. b. Street Medians 1.) Calle Tampico . 2.) Washington Street 3.) Eisenhower Drive 4.) Jefferson Street 5.) Avenida Barcelona, Calle Estado, and Avenida La Fonda would be considered later C. Parks 1.) Calle Tampico at Avenida Bermudas (park in front of Ace Hardware) 2.) Adams Avenue Park 3.) Park across from the La Quinta High School d. Other Sites 1.) Bear Creek Bikepath 2.) Senior Center 3.) Civic Center 4.) School Sites COMMISSIONERS SELECTED THE PRIORITY SITES: a. Washington Street at 52"d Street b. Eisenhower Drive median in front of the La Quinta Hotel C. Calle Tampico at Avenida Bermudas -the park in front of Ace Hardware d. Beak Creek Bikepath 039 0 • SITES IDENTIFIED EACH OF THE LOCATIONS AS BEING POTENTIALLY PERMANENT OR TEMPORARY ART SITES AS FOLLOWS: a. Washington Street at 52"d Street - Permanent b. Jefferson Street at Highway 111 - Permanent C. Dune Palms Road southeast corner - Either d. Highway I I I frontage (in front of the proposed auto dealerships) - Permanent e. Highway I I I and Washington Street - Both f. Fred Waring Drive at Washington Street - Either g. Miles Avenue at Washington Street - Either h. Calle Tampico at Washington Street - Permanent i. Jefferson Street Medians - Temporary j. Eisenhower Drive Medians - Temporary k. Eisenhower Drive Median in front of the La Quinta Hotel - Permanent 1. Calle Tampico Medians - Temporary M. Washington Street Medians - Temporary n. Calle Cadiz - Temporary o. Avenida Barcelona - Temporary P. Calle Estado - Temporary q. Avenida La Fonda - Temporary r. Frances Hack Park - Permanent S. Fritz Burns Park - Permanent t. Adams Avenue Park - Permanent U. Park across from the High School - Permanent V. Park in front of Ace Hardware - Both W. Senior Center - Both X. Civic Center - Both Y. Bear Creek Bikepath - Permanent Z. Desert Sands Unified School Dist. - Permanent aa. La Quinta High School - Both bb. La Quinta Elementary Schools - Permanent cc. Top of the Cove - Permanent dd. La Quinta Historical Museum - Permanent 040 • VI. BUSINESS ITEM G. T4ht 4 4wQurxrw CULTURAL ARTS COMMISSION MEETING DATE: July 26, 2001 ITEM TITLE: Cultural Arts Events RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: A task identified in the Cultural Arts Commission's 2001-02 Work Plan is to provide Cultural Conferences, Workshops and Events, as provided on page 6 of the 2001-02 Work Plan. The Commissioners have expressed an interest to begin planning these events for the upcoming year. Provided as a background is a list of the cultural events the City of La Quinta has sponsored in the recent past as well as on -going programs: Funded Programs: La Quinta High School Marching Band La Quinta Arts Association La Quinta Arts Foundation Coachella Valley Arts Alliance McCallum Institute -Truman School Desert Sands Unified School District -Mozart Compact Discs Tuskegee Airman Mural Project Coachella Valley Concerts Association La Quinta On Stage Programs: Art programs for all ages On -going Student Art Wall On -going Meet the La Quinta Artist On -going Art in Public Places On -going Dance programs for adults On -going Artist Bank On -going International cooking classes On -going S:\Community Services\CAComm\CACRPT.271.Cultural Arts Events.wpd C, 41 0 Foreign language and culture classes On -going Play Writing Program On -going Americans for the Arts Membership On -going CA Association of Local Arts Agencies Membership On -going Culture in the Courtyard January -May La Quinta Arts Festival Civic Award March Multi -Generational Talent Show April Chalk Drawing Event April Community Picnic April Artist Partnership Day October National Arts and Humanities Month Proclamation October "The Arts and You" Symposium November Tree Lighting Ceremony December The Commission may wish to plan a cultural event for the community in conjunction with a City function such as the 20th Anniversary to be held in April or May of 2002. In determining the event and date of such an event, the Commissioners may wish to address the number of hours required to plan, organize and implement the program. ALTERNATIVES: The alternatives available to the Commission are: 1. Choose an event and/or date to host a cultural event; or 2. Do not choose an event and/or date to host a cultural event; or 3. Provide staff with alternate direction. v Dodie Horvit , Co munity Services Director S:\Community Services\CAComm\CACRPT. 27 1 .Cultural Arts Events.wpd 042 -r- • • VI. BUSINESS ITEM H. Liu `�•c yvcouaxn,m �'�' 5 O� OF r9� CULTURAL ARTS COMMISSION MEETING DATE: July 26, 2001 ITEM TITLE: Fall CALAA Events RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: Commissioner Diamond has suggested that the Cultural Arts Commission may wish to participate in the CALAA celebration of the arts by hosting an event. Additional details will be provided at the Cultural Arts Commission meeting. ALTERNATIVES: The alternatives available to the Commission are: 1. Choose an event and/or date to host a CALAA event; or 2. Do not choose an event and/or date to host a CALAA event; or 3. Provide staff with alternate direction. Dodie Horvitz, C'o;pAunity Services Director S:\Community Services\CAComm\CACRPT.272.CALAA Event.wpd 0 4 3 _ • A. BUSINESS ITEM I. LZ 5 CFI OF CULTURAL ARTS COMMISSION MEETING DATE: July 26, 2001 ITEM TITLE: August Meeting Date RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: The Commission meets once a month, and on occasion has gone dark in August due to vacation schedules, etc. ALTERNATIVES: The alternatives available to the Commission are: 1. Approve the Commission go dark in August, and meet on the next regularly scheduled meeting day in September; or 2. Do not approve the Commission go dark in the month of August; or 3. Provide staff with alternate direction. Dodie Horvitz, o unity Services Director S:\Community Services\CAComm\CACRPT.268.August Meeting Date.wpd C, 4 4 T4ht 4 4 Q" MEMORANDUM TO: CULTURAL ARTS COMMISSIONERS FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECT 4 DATE: JULY 11, 2001 SUBJECT: COMMISSION PACKETS It is a pleasure to serve as the staff person to the Cultural Arts Commission. In order to be the most effective at our meetings, I would request that you review your Commission Packet sent to you the Friday before the Thursday Commission meeting. If you do not receive your Commission packet by Tuesday's mail, please leave a message on Terri's voice mail at 777-7090 and we will get a packet to you by Wednesday. Should you have any questions that you would like for me to research or provide additional information at the meeting, please contact me at 777-7032. You may leave a voice mail for me at anytime and I will return your call. If at any time you have a question or concern regarding the Community Services Department, programs or services, please contact me. We are a team, with the common goal of ensuring that the residents of La Quinta are being provided top notch programs and services. I realize that you give much time to the City of La Quinta as a Commissioner, and if I can provide any information, please let me know. I look forward to a busy and productive year! Thank you for being a part of this team! SACommunity Services\CAComm\COMMISSIONER FIRST MEMO.wpd