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CACMIN 03 14 2002 e e IV. CONSENT CALENDAR If. CULTURAL ARTS COMMISSION MINUTES March 14, 2002 I. CAll TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Shamis presided over the meeting. Commissioner Diamond led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Dan Baxley Commissioner Denise Diamond Commissioner Else Loudon Commissioner Elaine Reynolds Commissioner Rosita Shamis (Chairperson) STAFF PRESENT: Dodie Horvitz, Community Services Director Robert Craven, Recreation Coordinator II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of February 14, 2002 B. Financial Report for February 2002 C. Department report for January 2002 It was moved by Commissioner Loudon/Reynolds to approve the Consent Calendar with corrections to the minutes. Unanimous. V. PUBLIC HEARING - None VI. BUSINESS ITEMS A. 20th Anniversary Celebration Musical Entertainment Plans Commissioner Loudon gave an overview of the entertainment lined up for the Celebration. She has been working with Mr. Bugg in coordinating the event. Ms. Horvitz introduced Robert Craven, Recreation Coordinator, as Mr. Craven has been assigned as the staff person for the entertainment section of the Celebration. Chairperson Sham is reminded the Commissioners that this event is the Commissions \\CLQADMFS 1 \SHARED\COMMUNITY SERVICES\CACOMM\CACMIN.03-14-02.DOC C02 contribution t~he 20th Anniversary celebrati! and therefore each of the Commissioners are expected to participant and to work the event, doing whatever needs to be done to make the event a success. Ms. Horvitz reported that there will be no entertainment at the Community Picnic and that the Truman Choir has been invited to participate in the entertainment section of the Fireworks show. Commissioner Loudon gave a report regarding Larry New and his contribution to the entertainment section of the Celebration. He will sing the last song before the fireworks begin. As of this meeting, Dan O'Grady is lined up as the Master of Ceremonies for the event. The Commission asked to review the program at the April 11 Commission meeting. Staff stated that all the groups that have contributed to the entire weekend of activities would be listed on the program. Commissioner Loudon reported that Simon Motors is still thinking about the donation of a car, or possibly a donation to the fireworks show. B. Le Arsi Gallery Presentation Mr. Katz did not attend the meeting. The Commission, by concurrence, that this item should not be placed on a future agenda. C. La Quinta Civic Music Concerts Mr. Martin Langer gave an overview of his history with the Cultural Commission seven years ago. He also gave an overview of his background in the production of musical concerts and concert management. Chairperson Shamis gave an overview of the Commission's interest in providing concerts for the community. She reported that the Sidestreet Strutters would like to perform in La Quinta. Mr. Langer reported that he is offering multi-cultural events, and that he is offering a self contained program, with no impact on City staff. Commissioner Baxley added that he feels as though musical programs are missing from the City. He also stated that getting a musical program started must be through a process. Chairperson Shamis stated that she wants to hire one person to coordinate the musical events and she would like to see a program with substance. She would like to see a \\CLQADMFS 1 \SHARED\COMMUNITY SERVICES\CACOMM\CACMIN.03-14-02.DOC C.03 responsible par~oordinate the concerts. e Mr. Langer stated that he could produce the following shows: Symphony, Dance Groups, Big Band/Swing, Latin, Opera, Chorale The above listed groups are subject to availability. On June 15th Mr. Langer has the opportunity to offer the number one moraca group to the community. Commissioner Reynolds asked if other groups have submitted proposals for the event. Commissioner Loudon stated that she feels that she does not have enough information from other groups to make a decision. After some discussion by the Commissioners, Commissioner Loudon supports the program. Mr. Langer will provide staff with an addendum to his original proposal on the individual groups that he is offering. Commissioner Reynolds feels that the City should bring in the best entertainment for the best price. Commissioner Baxley concurs, and would like more details on the program. Commissioner Baxley asked what the City's process is for concerts. Staff gave an overview of the City's purchasing procedure in which items over $999 require a minimum of three quotes for like services. Commissioner Diamond feels that Mr. Langer is ready to produce the concerts, and since he is the first and only one that has submitted his proposal, and the Commission wants to offer concerts, that Mr. Langer's proposal should be funded. Commissioner Baxley would like more information on the City's process and does not feel that he has enough information to vote on this issue. It was motioned by Diamond/Reynolds to recommend Mr. Langer's proposal to the City Council for consideration for funding after Mr. Langer submits an addendum to his proposal. Vote 4-1, Baxley opposing. D. Temporary Art Loan-John Kennedy Commissioner Reynolds is very instrumental in getting Mr. Kennedy to agree to display his art piece "Solitude" at the Senior Center. Staff has received Mr. Kennedy's contract and will present it for City Council consideration should the Commission so direct. It was motioned by Reynolds/Loudon to recommend Mr. Kennedy's Temporary Art Loan for City Council consideration. Unanimous. r rl4 vU \\CLQADMFS 1 \SHARED\COMMUNITY SERVICES\CACOMM\CACMIN.03-14-02.DOC VII. CORRESPONDENCE .D WRITTEN MATERIALS e None. VIII. COMMISSIONER ITEMS A. Chairperson Sham is stated that the Coachella Valley Alliance for the Arts is planning an event in which all of the Cultural Arts Commissioner from the Coachella Valley will be invited. This is planned for May 17 in Rancho Mirage. B. Chairperson Sham is reported that the California Arts Council is hosting a major event at the Palm Springs Desert Museum in May. C. Commissioner Loudon reported that the equipment for the musical entertainment would not be paid for the High School as reported earlier. This will cost approximately $2,000-$3,000. Staff reported that funds to cover this are found in the 20th Anniversary budget. D. Commissioner Reynolds handed out a brochure from the Palm Canyon Theater and invited everyone to attend. E. Commissioner Diamond gave a report on the Arts Festival purchases made earlier that day: Bronze statue of a baseball player identified for the Community Park and a stone statue of six people "a family of six". She also stated that the mini parks might be prime candidates for playful art pieces. She would like to encourage an artist from the Civic Center Campus proposals to submit a proposal for signs for the mini parks. F. Commissioner Baxley asked for an update on current projects: Point Happy, the De Martino art piece on the corner of Washington and Hwy. 111, La Ouinta Court and the Senior Center Mural. Staff reported that all of the projects are in the process of being worked on, and should be completed in the near future. IX. ADJOURNMENT It was moved by Commissioners Reynolds/Diamond to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:50 p.m. NEXT MEETING INFORMATION April 10 2002 7:00 PM La Ouinta Civic Center Study Session Room Next agenda: . Annual Work Plan munity Services Director r t'.5 ' II vv SHARED\COMMUNITY SERVICES\CACOMM\CACMIN.03-14-02.DOC . e,. CONSENT CALENDAR B. ~ of 4Q.uJJt CULTURAL ARTS COMMISSION MEETING DATE: April 11, 2002 ITEM TITLE: Financial Report for March 2002 BACKGROUND AND OVERVIEW: Financial Report will be provided under separate cover, as the financial report is unavailable at this time. unity Services Director C06 S:\Community Services\CAComm\CACRPT. wpd