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CAC 01 10 2002T4ty,l 4 4 Q" CULTURAL ARTS COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 January 10, 2002 7:00 PM I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. Ill. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda. IV. CONSENT CALENDAR A. Approval of Minutes of December 20, 2001 B. Financial Report for December 2001 C. Department Reports for September, October and November 2001 V. PUBLIC HEARING VI. BUSINESS ITEMS A. De Martino Art Piece Modification Update B. 20' Anniversary Celebration Musical Entertainment Plans VII. CORRESPONDENCE AND WRITTEN MATERIALS VIII. COMMISSIONER ITEMS IX. ADJOURNMENT NEXT MEETING INFORMATION Thursday, February 14, 2002 7:00 PM La Quinta Civic Center Study Session Room SACommunity Services\CAComm\AGN1-10-02.wpd 4p IV. CONSENT CALENDAR B. City of La Quinta Recap Arts in Public Places Available Funds 12/31/2001 Deposits collected through development Interest earned City Contribution Total Sources Less expenditures: Operating expenses Maintenance expenses Art purchased Total Uses Equity Available before encumbrances and committments: Add back Accounts Payable Reduction for Interest Receivable Cash Available before encumbrances and committments: Less Encumbrances - Less Commitments: Hwy 111 TDC - Credits Hwy 111 TDC - Future Louis De Martino Louis De Martino - modifications K.Emerson & A.Dematteis - Spray tower Washington St. Bridge -Artwork Construction Civic Center Art Purchase Construction of Base for New Art Piece -City Hall City Entrance Monuments Obelisks Pilot Program -City Street Markers Civic Center Campus - Native American themes - P. Ladochy Civic Center Campus - LQ Mountain range - B. Ware Civic Center Campus - Tree of Life - Sandy Swan - Bronze relief map Civic Center Campus - Animal tracks - Sandy Swan Civic Center Campus - TDK Design Civic Center Campus - CIP Admin Civic Center Campus - Available Water Feature - La Quinta Court Additional work - water feature LQ Court Phase 1 - Jefferson St Bridge Artwork Jefferson Bridge artwork - bridge railings Place/repaint Darroll art piece (piece donated, accepted by Council 6/19/01) Base for Reiman art piece (Wilderness Totem) Point happy artwork project Senior Center art mural Total Commitments - Art Purchases Total Commitments - Art Maintenance Total available funds 12/31/2001 Cumulative Current through Year-To- 06/30/01 Date Total $1,399,581.10 $59,087.01 $1,458,668.11 190, 795.81 5,219.16 196,014.97 50,000.00 0.00 50,000.00 1,640,376.91 64,306.17 1,704,683.08 22,225.02 (785.00) 21,440.02 1,060.00 1,425.00 2,485.00 909,758.41 11,800.00 921,558.41 933,043.43 12,440.00 945,483.43 707,333.48 51,866.17 759,199.65 0.00 0.00 0.00 0.00 0.00 0.00 707,333.48 51,866.17 759,199.65 0.00 0.00 0.00 9,418.07 14,581.93 13,217.00 17,900.00 960.37 0.00 2,324.00 2,955.50 14,167.76 63,859.75 38,400.00 33,750.00 26,320.46 6,542.50 34,000.00 14,719.00 104,101.83 65,000.00 22,525.00 0.00 0.00 9,500.00 750.00 94,950.00 0.00 00a,a4J. i r 0.00 Zli1 bu';e0b.4a 01 /07/2002 File: APP.WK4 ruU6 City of La Quinta Arts in Public Places Recap Expenditures Inception to 12/31/2001 Page 1 Operating Expenses: Expended Conference - Phoenix 07/24/92 Bank of America 821.66 07/31/92 Meg Robertson 244.08 $1,065.74 10/15/92 A.E.S. 23.70 01/12/93 Jerry Allan 2 275 00 03/10/93 Regents - University of Calif. 105.00 03/31/93 Martin & Chapman 242.05 03/31/94 City of La Quinta Admin Fee 6 000 00 05/10/95 Rositas Shamis - Reimburse for supplies 35.91 06/30/98 Charrie Chappie Travel 325.21 06/30/98 Elaine Reynolds Travel 360.61 06/30/98 Rosita Shamis Travel 2,141.01 06/30/98 Susan Benay Travel 1,125.32 06/30/98 Americans For The Arts Registration 150.00 09/30/98 Susan Benay Travel - Reverse (1,125.32) 01/25/99 Art in La Quinta Inserts (Arrow Printing) 1,150.00 05/07/99 Recreation Brochures 473.50 05/29/99 Summer Brochures (Arrow Printing) 1,239.13 06/30/99 Patrick Welch - Anderson Travel 428.00 06/30/99 Welch/Reynolds - Atlanta Hilton 1,313.28 06/30/99 Susan Benay - Best Western 245.00 06/30/99 Ca Assembly of Local Arts 199.00 06/30/99 Welch/Reynolds - Americans for the Arts Reg. 600.00 06/30/99 Susan Benay - Travel 272.36 08/19/99 US Postmaster. 05/19/1999 Appropriation -Summer Brochure 160.00 08/29/99 Arrow Printing - brochures 1,481.60 11/29/99 CA Assembly of Local Arts 75.00 12/14/99 US Postmaster: Brochure 16000 01/08/00 Arrow Printing - Brochures 1,636.75 02/11/00 Travel & Conference - Credit (931.64) 03/06/00 Americans for the Arts 150.00 5/2/00 U S Postmaster - postage 160.00 6/30/00 Russell Jacques - Art Base 693.75 7/31/00 Russell Jacques - Art Base (693.75) 8/00 Maintenance -art piece 500.00 8/00 Global Mural Conference 2000 100.00 8/00 U.S. Postmaster. Brochure 320.00 9/00 Reclassify maint. to separate account (500.00) 2/01 Art Wall Certificates 268.81 8/01 Freight, packing for sculpture 275.00 8/01 Reclass expenditures at year end (1,060.00) Total Operating Expenses $21,440.02 Art Maintenance Expenses authorized by Council, Expended 8/00 reclassify Aug. pmt $500.00 9/00 Maintenance -art piece 200.00 2/01 Maintenance -art piece 165.00 05/01 Maintenance -art piece 155.00 06/20/01 Maintenance -art piece 40.00 Total through 6/30101 (carried to Fiscal 2002) 1,060.00 7/18/01 Maintenance -art piece 40.00 8/01 Maintenance -art piece 40.00 8/01 Maintenance -art piece 40.00 10101 Maintenance -art piece 140.00 11/1 Maintenance -art piece 105.00 Year to Date, Fiscal 2002 365.00 Total Art Maintenance Costs charged to APP $1,425.00 01/07/2002 File: APPAK4 V 7 City of La Quinta • • Arts in Public Places Recap Expenditures Inception to 12131/2001 Page 2 Total Balance of Art Purchases: Commitments Expended Commitments 06/09/92 Adams/Truman PTA 846.00 $846.00 0.00 07/31/92 Hwy 111 TOG - Paid 47,578.99 47,578.99 0.00 07/31/92 Hwy 111 TOG -Credits 10,810.63 1,392.56 9,418.07 07/31/92 Hwy 111 TOG - Future 36,610.38 22,028.45 14,581.93 12115/1992 Ministrelli TT25429 15,000.00 15,000.00 0.00 04/14/93 Louis De Martino 73,500.00 60,283.00 13,217.00 06/01/01 Louis De Martino - modifications 34,900.00 17,000.00 17,900.00 06/29/94 K.Emerson & A.Dematteis - Gate 10,000.00 10,000.00 0.00 06/29/94 K.Emerson & A.Dematteis - Mosiac Tiles 10,000.00 10,000.00 0.00 06/29/94 K.Emerson & A.Dematteis - Spray tower 31,000.00 30,039.63 960.37 06/06/1995 Bear Creek Path Art Work 5,000.00 5,000.00 0.00 01/16/1996 Fritz Burns Park - Spray Tower installation 16,786.00 16,786.00 0.00 05/21/1996 Rancho La Quinta - Paid 35,000.00 35,000.00 0.00 05/21/1996 Rancho La Quinta - Credit 35,000.00 35,000.00 0.00 12/17/96 Fritz Bums Park - Art Fernandez 37,000.00 37,000.00 0.00 06/17/97 Marcia Gibbons-L.Q. Car Wash 10,000.00 10,000.00 0.00 06/17/97 Eagle Hardware -Credit 43,000.00 43,000.00 0.00 05/05/98 Washington St. Bridge-Navarrete/Holmes & Narver) 3,000.00 3.000.00 0.00 07/07/98 Landscaping for Artpiece-Hwy111/Wash. St 18,800.00 18,800.00 0.00 09/15/98 Washington St. Bridge-Navarrete/Holmes & Narver) 39,500.00 39,500.00 0.00 10/20/98 Washington St Bridge -Artwork Construction 21,999.00 21,999.00 0.00 03/16/99 Civic Center Art Purchase 7,327.00 5.003.00 2.324.00 04/06/99 Construction of Base for New Art Piece -City Hall 4,000.00 1,044.50 2,955.50 05/18/99 City Entrance Monuments 299,713.00 285,545.24 14,167.76 07/01/99 Obelisks Pilot Program -City Street Markers 91,312.00 27,452.25 63,859.75 09/07/99 City Entrance Monument Right -of -Way (#655) 15,000.00 15.000.00 0.00 01/18/2000 Civic Center Campus - Native American themes - P. Ladochy 57,600.00 19,200.00 38,400.00 01/18/2000 Civic Center Campus - LQ Mountain range - B. Ware 90,000.00 56,250.00 33,750.00 01/18/2000 Civic Center Campus - Tree of Life - Sandy Swan - Bronze relief map 35,094.00 8,773.54 26,320.46 01/18/2000 Civic Center Campus - Animal tracks - Sandy Swan 13,085.00 6,542.50 6,542.50 01/18/2000 Civic Center Campus - TDK Design 34,000.00 0.00 34,000.00 01/18/2000 Civic Center Campus - CIP Admin 14,719.00 0.00 14,719.00 01/1812000 Civic Center Campus - Available 104,101.83 0.00 104,101.83 05/02/00 Construction of Base for New Art Piece -City Hall 2,693.75 2,693.75 0.00 02/06/01 Original concept water feature/LQ Court 65,000.00 0.00 65,000.00 06/05/01 Additional work - water feature LQ Court 22,525.00 0.00 22,525.00 02/01/2001 Phase 1 - Jefferson St Bridge Artwork 3,000.00 3,000.00 0.00 07/03/01 Jefferson Bridge artwork - bridge railings 7,800.00 7,800.00 0.00 07/17/01 Place/repaint Darroll art piece (piece donated, accepted by Council 6/19/01) 9,500.00 0.00 9,500.00 07/17/01 Base for Reiman art piece (Wilderness Totem) 750.00 0.00 750.00 8/01 Point happy artwork project 94,950.00 0.00 94,950.00 11/01 Senior Center art mural 4,000.00 4,000.00 0.00 Total Art Purchases $1,511,501.58 $921,558.41 $589 443.17 01/07/2002 -File: AP • City of La Quinta Recap Arts in Public Places Interest Earned FY 1990/91 FY 1991 /92 FY 1992/93 FY 1993/94 FY 1994/95 FY 1995/96 FY 1996/97 FY 1997/98 FY 1998/99 FY 1999/00 FY 2000/01 Total Accumulated Interest FY 2001/02 Interest YTD Interest Through Annual Interest 3,525.59 11,646.54 12,156.96 7,137.38 11,444.17 14,109.65 16,170.79 14,845.19 28,328.00 32,168.62 34,043.76 $185,576.65 5,219.16 12/31 /2001 190.795.81 Note: The City records interest earned on pooled cash quarterly. 01/07/2002 File: APP VW4 City of La Quinta • Arts in Public Places Recap Expenditures Inception to 12/31/2001 Number Artwork Expended 1 Air Motion 15,000.00 2 Animal Column 0.00 3 Desert Mural 10,000.00 4 Bear Creek Bike Path Art 5,000.00 5 Eagles 43,000.00 6 Gates at the Pool - Gateway to the Desert 10,000.00 7 Gem of the Desert 90,646.00 8 Kennedy Art Piece - Rotary Donation 0.00 9 Sidewalk Mosiac Squares - Dances with the Landscape 10,000.00 10 Rancho La Quinta Don 70,000.00 11 Spray Structure - In between Earth and Sky water life to all creatures 46,825.63 12 Sun & Moon Beam 77,283.00 13 Washington St Bridge Railing 64,499.00 14 City Entrance Monuments 300,545.24 15 Bus Stop Metal Work - Replace Fritz burns Park Playground Equip 37,000.00 16 Obelisks 27,452.25 17 LQ Court Water Feature 0.00 18 Jefferson St Bridge Railing 10,800.00 19 Lizards - Civic Center Campus South Entrance 5,003.00 20 Civic Center Campus - Native American themes - P. Ladochy 19,200.00 21 Civic Center Campus - LQ Mountain range - B. Ware 56,250.00 22 Civic Center Campus - Tree of Life - Sandy Swan - Bronze relief map 8,773.54 23 Civic Center Campus - Animal tracks - Sandy Swan 6,542.50 24 Civic Center Campus - TDK Design 0.00 25 Civic Center Campus - CIP Admin 0.00 26 Civic Center Campus - Available 0.00 27 Art Base for R. Jacques Artwork 2,693.75 28 Art Base for Lizards Artwork 1,044.50 29 Senior Center Art Mural 4,000.00 Total Art Purchases to date 921,558.41 Page 3 01 /07/2002 File: APP.W`�K4 t.J .L V Lai,(�T w c 6V. CONSENT CALENDAR C. a OF Tom' TO: FROM: DATE: SUBJECT HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR OCTOBER 16, 2001 TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF SEPTEMBER 2001 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF NOVEMBER 2001: Nov 3 Cultural Arts Symposium, Civic Center Nov 3 Universal Studios Excursion, Hollywood Nov 5 *Monthly Putting Contest Nov 6 *New Arts and Crafts Class Nov 6 *Palm Springs Desert Museum Interactive Art Program Nov 6 Conversational Italian for Travelers, Senior Center Nov 7 Intermediate Computers, Boys & Girls Club Nov 8 *Annual Health Fair and Flu Shots Nov 10 Mastering Microsoft Access, Boys & Girls Club Nov 13 Stress Management Classes, Senior Center Nov 13 Karate Class for Kids, La Quinta High School Nov 13 Taekwondo Self Defense Class, La Quinta High School Nov 13 Women's Kickboxing and Self Defense Class, La Quinta High School Nov 14 Adobe Photoshop Elements, Senior Center Nov 14 *Asset Planning Seminar Nov 15 *Free Legal Consultation Nov 15 *Thanksgiving Luncheon Nov 15 *Free Medicare and Insurance Counseling Nov 16 *Free HI -CAP Counseling Nov 17 2 on 2 Grass Volleyball Tournament, Adams Park Nov 20 *Free Hearing Consultation Nov 27 *AARP Mature Driver's Course Nov 27 Intermediate Level Drawing, Senior Center Nov 30 Stargazing at the Cove Oasis * Senior Center Program, Daytime Class or Event v 1 T4',t 44Q" Community Services Department Attendance Report for the Month of September 2001 Summary Sheet Program 2001 2000 Variance Meetings Per Month 2001 2 Leisure Classes 152 38 114 19 000 5 Special Events 97 112 -15 2 2 Adult Sports 150 260 -110 8 8 Senior Center 1132 1192 -60 64 74 Total 1531 1602 -71 93 89 Senior Services Senior Center 560 636 -76 11 20 Total 560 636 -76 11 20 Sports Complex Use La Quinta AYSO 1,450 1350 100 20 20 LQ & PD Football 200 190 10 12 12 Total 1,650 1540 110 32 32 Total Programs 3,741 3,778 -37 136 141 Volunteer Hours Senior Center 1 619 660 -41 Meals on Wheels 66 61 5 Total Volunteer Hours 685 721 -36 Monthly Revenue Senior Center $ 5,273.00 $ 5,705.00 $ (432.00) Community Services $ 10,527.00 $ 7,506.00 $ 3,021 Rental Income $ 440.00 $ 1,928.00 $ (1,488.00) Total Revenue $ 16,240.00 $ 15,139.00 $ 1,101.00 Revenue Year to Date Senior Center $ 11,690.00 $ 11,881.50 $ (191.50) Community Services $ 17,249.00, $ 14,883.00 $ 2,366.00 Rental Income $ 2,905.00 $ 4,877.00 $ (1,972.00) Total Revenue to Date $ 31,844.00 $ 31,641.50 $ 202.50 vl� • Community Services Program Report for September 2001 2001 2001 2000 Leisure Classes Participants Total Participation Participants ILUUU Total Participation" Variance [uul Meetings luuu Meetings Microsoft Word 4 4 0 0 4 0 Beginning Computers 9 18 9 18 0 1 Intermediate Computers 7 14 10 20 2 2 Karate for Kids 16 64 0 0 -6 641 2 4 2 Taekwondo 3 12 0 0 121 4 0 0 Women's Self Defense 2 8 0 0 8 4 Italian for Travelers 14 28 0 0 28 2 0 Ultimate Theme Parties 41 41 01 0 0 4 1 0 Totals 591 1521 191 38 114 19 5 2001 2nni 2nnn nnnn Special Events Participants Total Participation Participants Total Participation Variance cw i Meetings cuuu Meetings Desert Dunes, Golf 45 45 52 52 -7 1 1 Golf Tour Awards 52 52 60 60 -8 1 1 Totals 971 97 112 112 -15 2 2 2001 20n1 7nnn jnnn Adult Sports Participants Total Participation Participants Total Participation Variance LUU 1 Meetings LUUU Meetings Open Basketball M/T 70 70 100 100 -30 7 7 Adult Soccer League 80 80 160 160 -80 1 1 Totals 1501 150 260 260 -110 8 8 Recreation Totals 1 3061 3991 3911 410 -111 29 15 Page 2 0 VIJ Senior Center Attendance � Senior Activities ester --Total eetin s s Participationn aance 2001 later Participantsa ota ici ionPa-di—cipan ACBL Bride Bridge, Duplicate/Social Ice Cream Social Monthly Birthday Party Monthly Luncheon Movie Time Putting Contest Seminars Television Viewing Senior Activity Total 114 247 20 34 94 69 6 2 24 610 114 247 20 34 94 69 6 2 24 610 129 279 51 21 93 69 5 12 24 683 129 279 51 21 93 69 5 12 24 683 -15 -32 -31 13 1 0 1 -10 0 -73 4 4 10 11 3 5 1 1 1 1 41 1 1F n/a 25 8 1 2 n/a 33 Senior Leisure Courses Ballroom Dance Ceramics Computer CPR Class Exercise Senior Leisure Courses Total 6 10 5 5 45 71 21 37 5 5 333 401 26 15 32 4 52 129 20 39 32 4 340 435 1 -2 -27 1 -7 -34 4 4 -1T 1 .111 211 2 4 7 1 14 28 Senior Leisure Classes Computer Tutor Creative Writing Golden Tones Painting Quilting Rug Hooking Tai Chi Woodcarving Senior Leisure Classes Total 2 8 17 14 32 7 39 2 121 2 8 17 14 32 7 39 2 121 0 6 26 6 36 0 0 0 74 0 6 26 6 36 0 0 0 74 2 2 -9 8 4 7 39 2 47 1 2 2 31 31 3 3 1 18 0 4 2 3 4 0 0 0 13 TOTAL SENIOR PROGRAMS 802 1132 886 1192 -60 64 74 Senior Services A.A.R.P. "55 Alive" 54 54 54 54 0 1 2 Ambassadors 51 51 60 60 -9 n/a n/a FIND Food Distribution 377 377 419 419 42 4 5 Health Screenings 4 4 38 38 -34 1 2 Hearing Consultation 3 3 6 6 -3 1 1 I.I.D. Energy Assistance 36 36 28 28 8 n/a 4 I.I.D. Energy Assistance/No fee 10 10 8 8 2 n/a 3 Legal Consultation 16 16 18 18 -2 2 1 Medicare Consultation 5 5 0 0 5 n/a n/a Share Meetings/Sign-up 4 4 5 5 -1 2 2 TOTAL SENIOR SERVICES 560 560 636 636 -76 11 20 SENIOR CENTER TOTAL 1362 1692 1522 1828 -1361 751 94 rage s L:0j, c . • reC��s OF Tt TO: FROM: DATE: SUBJECT: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR NOVEMBER 20, 2001 TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF OCTOBER 2001 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF DECEMBER 2001: Dec 1 Shopping Excursion to Algodones, Mexico Dec 1 Mastering Microsoft Power Point, Boys & Girls Club Dec 3 *Monthly Putting Contest Dec 3 *Rug Hooking Class Dec 3 *Free Imperial Irrigation District Assistance Dec 4 *Classic MGM Movies Dec 7 Annual Treelighting Ceremony at Village Faire Dec 11 *Free Medicare and Insurance Counseling Dec 11 *Free Health Screenings Dec 13 *Free Legal Consultations Dec 13 Holiday Shopping Excursion to South Coast Plaza, Costa Mesa Dec 15 Annual Breakfast with Santa, Senior Center Dec 18 *Free Hearing Consultations Dec 20 *Holiday Luncheon Dec 21 *Free HI -CAP Counseling * Senior Center Program, Daytime Class or Event T4ht 4 4 Q" Community Services Department Attendance Report for the Month of October 2001 Summary Sheet Program 2001 2000 Variance Meetings Per Month 2nn1 2nnn Leisure Classes 312 69 243 35 v14 Special Events 295 194 101 5 3 Adult Sports 470 335 135 12 11 Senior Center 1986 1510 476 123 105 Total 3063 2108 955 175 133 Senior Services Senior Center 404 475 -71 11 22 Total 404 475 -71 11 22 Sports Complex Use La Quinta AYSO 1.450 1350 100 25 25 LQ & PD Football 200 190 10 12 12 Total 1,650 1540 110 37 37 Total Programs 5,117 4,123 994 223 192 Volunteer Hours Senior Center 1 9031 552 351 Meals on Wheels 521 75 -23 Total Volunteer Hours 9551 627 328 Monthly Revenue Senior Center $ 11,281.00 $ 5,259.00 $ 6,022.00 Community Services $ 5,444.00 $ 3,615.00 $ 1,829 Total Revenue $ 16,725.00 $ 8,874.00 $ 7,851.00 Revenue Year to Date Senior Center $ 22,971.00 $ 17,140.50 $ 5,830.50 Community Services $ 22,693.00 $ 18,498.00 $ 4,195.00 Total Revenue to Date $ 45,664.00 $ 35,638.50 $ 10,025.50 Community Services Program Report for October 2001 9nni 9nni 7nnn 'fnnn Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Microsoft Excel 10 10 0 0 10 1 0 Beginning Computers 9 36 9 36 0 4 4 Intermediate Computers 7 28 6 24 4 4 4 Intermediate Drawing 6 18 0 0 18 3 0 Karate for Kids 11 55 0 0 55 5 0 Taekwondo 8 40 0 0 40 5 5 Oil Painting Basics 4 8 0 0 8 2 0 Tappercize 10 50 0 0 50 5 0 English Riding Lessons 5 5 0 0 5 1 0 Latin Ballroom Dance 6 6 9 9 -3 1 1 Italian for Travelers 14 56 0 0 56 4 0 Totals 90 312 241 69 243 35 14 2001 9nni 9nnn Innn Mn4 ennn Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events Catalina Island Trip 53 53 0 0 53 1 0 2 on2 Grass Volleyball 20 20 0 0 20 1 0 Art Partnership Day 150 150 150 1501 01 2 2 Tiny Tot Halloween 72 72 441 441 281 1 1 Totals 295 295 194 194 101 5 3 20n1 9nni 9nnn 3nnn nnn4 onnn Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 150 150 55 55 95 10 9 Adult Soccer League 80 320 140 280 40 2 2 Totals 2301 470 1951 335 135 121 11 Recreation Totals 1 6151 10771 4131 5981 4791 52 28 Page 2 Senior Center Attendance ` Senior Activities 2001 1 2 ota Participants Participation iste Participants Totalistered articr anon Variance 1 eetings 2 000 ACBL Bride 218 218 134 134 84 5 4 ACBL Bridge, Novice 99 99 0 0 99 3 0 Ballroom Dance, Complimentary 10 10 0 0 10 1 0 Bridge, Duplicate/Social 426 426 382 382 44 14 13 Dog Training, Complimentary 8 8 4 4 4 1 1 Ice Cream Social 32 32 35 35 -3 41 4 Kaffee Klatsch 20 20 0 0 20 31 0 Monthly Birthday Party 33 33 30 30 3 11 1 Monthly Luncheon 102 102 95 95 7 1 1 Movie Time 65 65 54 54 11 8 8 Putting Contest 6 6 7 7 -1 1 1 Television Viewing 33 33 30 30 3 n/a n/a Senior Activity Total 1052 1052 771 771 281 42 33 Senior Leisure Courses Ballroom Dance 20 49 11 38 11 3 4 Ceramics 9 34 11 33 1 4 3 Computer 14 43 0 0 43 13 0 Cooking 10 11 7 7 4 1 1 CPR Class 8 8 7 7 1 1 1 Dog Training Class 8 19 8 22 -3 4 4 Exercise 50 468 50 378 90 3 13 Knitting 4 12 0 0 12 3 0 Spanish Lessons 11 19 10 30 -11 2 4 Stained Glass 7 12 0 0 12 2 0 Watercolor 9 29 0 0 29 4 0 Senior Leisure Courses Total 150 704 104 515 189 40 30 Senior Leisure Classes Arts and Crafts 12 12 25 25 -13 1 4 Computer Tutor 4 4 5 5 -1 3 5 Creative Writing 12 12 14 14 -2 41 4 Golden Tones 93 93 53 53 40 7 5 Painting 19 19 15 15 4 5 4 Quilting 24 24 22 22 2 4 3 Rug Hooking 4 4 3 3 1 4 1 Tai Chi 26 26 9 9 17 4 3 Tap Dance 27 27 64 64 -37 5 10 Woodcarving 9 9 14 14 -5 4 3 Senior Leisure Classes Total 230 230 224 224 6 41 42 TOTAL SENIOR PROGRAMS 1432 1986 1099 1510 476 123 105 Senior Services A. A.R.P. "55 Alive" 43 43 46 46 -3 2 2 Ambassadors 65 65 56 56 9 n/a n/a FIND Food Distribution 212 212 288 288 -76 4 4 Hearing Consultation 1 1 1 1 0 1 1 Health Screenings 14 14 26 26 -12 1 2 I.I.D. Energy Assistance 38 38 37 37 1 n/a 7 I.I.D. Energy Assistance/No fee 7 7 4 4 3 n/a 3 Legal Consultation 17 17 10 10 7 1 1 Medicare Consultation 2 2 0 0 2 n/a n/a Share Meetings/Sign-up 5 5 7 7 -2 2 2 TOTAL SENIOR SERVICES 404 404 475 475 -71 11 22 SENIOR CENTER TOTAL 1836 2390 1574 1985 405 13_4 127 Page 3 1. • v 10 V 4 OF I1� TO: FROM: DATE: SUBJECT: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR DECEMBER 18, 2001 TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF NOVEMBER 2001 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JANUARY 2002: Jan 4 *Free I.I.D., Energy Assistance Jan 7 *Monthly Putting Contest Jan 8 *Free Health Screenings Jan 10 *Free Legal Consultation Jan 10 *Cooking Classes Begin Jan 11 *New Leather Craft Class Jan 14 *Tennis Koffee Klatch Jan 14 Beginning Computers, Senior Center Jan 14 Hatha Yoga, Senior Center Jan 14 Classic/Latin Ballroom Dance, La Quinta High School Jan 15 *Free Hearing Consultations Jan 15 Tappercize, Senior Center Jan 15 Conversational Italian for Travelers, Senior Center Jan 15 The Art of Painting, Senior Center Jan 15 Jazzercize, La Quinta High School Jan 15 Tumble Tots Gymnastics, Senior Center Jan 15 Karate for Kids, La Quinta High School Jan 16 Intermediate Computers, Senior Center Jan 16 Women's Book of Life Workshop, Senior Center Jan 17 *Free Medicare and Insurance Counseling Jan 17 *Annual Chili Cook -Off Luncheon Jan 17 Adobe Photoshop Elements, Senior Center Jan 18 *Free HI -CAP Counseling Jan 19 Mastering Microsoft Excel[ Workshop, Senior Center Jan 19 English Riding Lessons, Indio Horse Ranch Jan 20 Adult Soccer League Begins, La Quinta High School Jan 23 Basic Travel Japanese, Senior Center Jan 24 *Long -Term Care Seminar Jan 25 Teen Y.A.T. Christening Party, Fritz Burns Park Recreation Trailer Jan 29 *Wills and Trusts Seminar Jan 29 AARP Mature Driving Class * Senior Center Program, Daytime Class or Event 1 T4t!t 4 4 Q" Community Services Department Attendance Report for the Month of November 2001 Summary Sheet Program 2001 2000 Variance Meetings Per Month 2001 2000 Leisure Classes 268 98 170 38 10 Special Events 240 100 140 2 1 Adult Sports 312 320 -8 10 10 Senior Center 1874 1439 435 139 103 Total 2694 1957 737 189 124 Senior Services Senior Center 1359 894 465 16 13 Total 1359 894 465 16 13 Sports Complex Use La Quinta AYSO 1,450 1350 100 20 15 LQ & PD Football 200 190 10 10 8 Total 1,650 1540 110 30 23 Total Programs 5,703 4,391 1312 235 395 Volunteer Hours Senior Center 922 1 694 228 Meals on Wheels 52 62 -10 Total Volunteer Hours 9741 756 218 Monthly Revenue Senior Center $ 7,853.00 $ 3,777.00 $ 4,076.00 Community Services j $ 3,778.00 $ 3,010.00 $ 768 Total Revenue $ 11,631.00 $ 6,787.00 $ 4,844.00 Revenue Year to Date Senior Center $ 30,824.00 $ 20,917.50 $ 9,907.50 Community Services $ 26,471.00 $ 21,508.00 $ 4,693.00 Total Revenue to Date $ 57,295.00 $ 42,425.50 $ 14,600.50 v20 • Community Services Program Report for November 2001 2001 2001 2nnn 2nnn Dnn4 2nnn Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Microsoft Access 5 5 0 0 5 1 0 Beginning Computers 7 28 10 40 -12 4 4 Intermediate Computers 6 24 0 0 24 4 0 Intermediate Drawing 6 6 0 0 6 1 0 Karate for Kids 11 66 0 0 66 6 0 Taekwondo 8 24 0 0 24 3 0 Oil Painting Basics 4 16 11 22 -6 4 2 Tappercize 6 24 0 0 24 4 0 English Riding Lessons 5 15 0 0 15 3 0 Latin Ballroom Dance 6 24 9 36 -12 4 4 Italian for Travelers 9 36 0 0 36 4 0 Totals 73 268 301 98 170 38 10 2001 2001 2nnn 2nnn 2nni 2nnn Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events Arts Symposium 25 25 100 100 -75 1 1 Stargazing 215 215 0 0 215 1 0 Totals 240 240 100 100 140 2 1 2001 20n1 2nnn 2nnn 2nni 2nnn Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball MR 1 72 72 80 80 -8 7 8 Adult Soccer League 80 240 120 240 0 3 2 Totals 152 312 200 320 - -8 10 10 Recreation Totals 1 465 8291 3301 5181 4511 501 21 Page 2 P 1 UZI Ak Senior Center Attendance Ah 2001 e ister e d Participants 2001 20 0 eetings TotalRe ester ota artici ation articipants articipation n aance 2001 2000 Senior Activities ACBL Bridge 221 221 216 216 5 4 5 Ballroom Dance, Complimentary 17 17 15 15 2 1 2 Bridge, Duplicate/Social 432 432 318 318 114 10 11 Dog Training, Complimentary 6 6 9 9 -3 1 1 Ice Cream Social 17 17 26 26 -9 2 3 Monthly Birthday Party 33 33 29 29 4 1 1 Monthly Luncheon 101 101 112 112 -11 1 1 Movie Time 60 60 54 54 6 91 6 Putting Contest 8 8 7 7 1 1 1 Seminars 15 15 5 5 10 1 1 Tai Chi, Complimentary 10 10 0 0 10 1 0 Television Viewing 29 29 34 34 -5 n/a n/a Senior Activity Total 949 949 825 825 124 32 32 Senior Leisure Courses Ballroom Dance 20 31 8 13 18 2 2 Ceramics 13 26 12 35 -9 4 4 Computer 16 21 11 15 6 41 4 CPR Class 8 8 0 0 8 1 0 Dog Training Class 6 8 13 26 -18 2 2 Exercise 48 372 44 293 79 11 11 Knitting 4 3 0 0 3 1 0 Music Magic 8 21 0 0 21 4 0 Spanish Lessons 11 32 10 10 22 41 2 Stained Glass 8 20 0 0 20 31 0 Watercolor 7 21 0 0 21 3 0 Senior Leisure Courses Total 149 563 98 392 171 39 25 Senior Leisure Classes Arts and Crafts 44 44 17 17 27 5 4 Bridge Lessons 95 95 27 27 68 71 4 Computer Tutor 1 1 6 6 -5 1 6 Creative Writing 12 12 18 18 -6 3 4 Golden Tones 56 56 26 26 30 3 3 Painting 14 14 25 25 -11 3 4 Quilting 31 31 37 37 -6 32 4 Rug Hooking 3 3 8 8 -5 3 4 Tai Chi 33 33 10 10 23 3 3 Tap Dance 40 40 33 33 7 4 6 Woodcarving 33 33 15 15 18 4 4 Senior Leisure Classes Total 362 362 222 222 140 68 46 TOTAL SENIOR PROGRAM 1460 1874 1145 1439 435 1391 103 Senior Services A.A.R.P. "55 Alive' 38 38 0 0 38 2 0 Ambassadors 79 79 54 54 25 n/a n/a FIND Food Distribution 231 231 178 178 53 4 3 Flu Shots 742 742 536 536 206 1 1 Health Fair 236 236 100 100 136 1 1 I.I.D. Energy Assistance 8 8 9 9 -1 3 3 Legal Consultation 10 10 11 11 -1 1 1 Medicare/Hi Cap Consultation 12 12 1 1 11 2 1 Share Meetings/Sign-up 3 3 5 5 -2 2 3 TMAL SENIORSERVICES 1359 1359 894 894 465 16 13 SENIOR CENTER TOTAL 2819 3233 2039 2333 900 155 116 Page 3 v 4 r. a�'"`� c • VI. BUSINESS ITEMS A ti5 G�ht OF fly 9 CULTURAL ARTS COMMISSION MEETING DATE: January 10, 2002 ITEM TITLE: De Martino Art Piece Modification Update RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: On May 15, 2001, the City Council approved modifications to the De Martino Art Piece located on the northeast corner of Washington Street and Highway 11 1. The Cultural Arts Commission had recommended that the lucite "gem" be made of an aquamarine color. Mr. De Martino began work on the piece in June 2001. One of the requirements for the lucite "gem" was to have it fade resistant for at least five years. Mr. De Martino has experimented with several different pigments for the "gem" and has experienced difficulty in finding a formula that will not fade in the sunlight. Mr. De Martino attended the December 20 Cultural Arts Commission meeting and presented several different color swatches for consideration by the Commission. Mr. De Martino reported that green pigment does not withstand the effects of sunlight and suggested that more blue be added to the pigment to produce longer lasting results. Attachment A are color samples for the Commission's consideration for the gem section of the art piece. Mr. De Martino is anticipated to be in attendance to answer any questions the Commission may have regarding the color samples. ALTERNATIVES: The alternatives available to the Commission are: 1. Select a color sample for recommendation to the City Council for SACommunity Services\CAComm\CACRPT.287.De Martino Piece.wpd �► 9 consideration; or 2. Do not select a color sample for recommendation to the City Council for consideration; or de staff with direction. Dodie Horvitz, doihimunity Services Director Attachment A: Color Samples for the Gem Material 't: 4 S:\Community Services\CAComm\CACRPT.287.De Martino Piece.wpd U - 5 OF CULTURAL ARTS COMMISSION MEETING DATE: January 10, 2002 ITEM TITLE: 20" Anniversary Celebration Musical Entertainment RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: At the December 3, 2001 20th Anniversary Celebration Committee meeting, Commissioner Loudon presented information regarding the possible entertainment for the 201h Anniversary Celebration event to be held on Sunday, April 28 at the La Quinta High School football stadium. The list of tentative entertainment is provided as Attachment A. The 201h Anniversary Celebration Committee has recommended that the information provided as a tentative schedule of entertainment be considered by the City Council. The City Council considered the 20th Anniversary Celebration events at the December 18, 2001 City Council meeting and approved the schedule of activities as presented. The Commission may wish to begin to finalize the plans and present a written agenda of entertainment for confirmation by the 20th Anniversary Celebration Committee. ALTERNATIVES: The alternatives available to the Commission are: 1. Begin the finalization of the entertainment for the 20th Anniversary Celebration; or 2. Do not begin the finalization of the entertainment for the 20th Anniversary Celebration; or 3. Provide staff with alternative direction. S:\Community Services\CAComm\CACRPT.288.20th Anniversary Entertainment. wpd v A;s die Hor ifz, Opmmunity Services Director Attachment A: Tentative Entertainment Schedule S:\Community Services\CAComm\CACRPT.288.20th Anniversary Entertainment. wpd 0 0 ATTACHMENT �,30 �-Ct�+ I S1 ,ATTACHMENT A / eizl gram for the December 6th 20th Anryive ry Celebration for the City of La Quinta: /�►� d� 6:30 PM - prelude - ba�f �0-students: a variety of music before the actual program starts. 7:00 Welcome by Mr. Mat Buggs, La Quinta High School Principal 7:05 Official welcome by Mayor John Pena 7:10 Introduction of Field show (band) aij Band: 50 students in concert uniform, maybe 10 minutes enough???? Field show - they won 1st place in San Diego 7:20 Introduction of Drum Line 30 students in uniform; they are the Southern California Champions 7:30 Introduction of Choir: "Camarato" honor choir variety of songs 7:40 Introduction: Mixed Chorus: variety of songs 7:50 Introduction: La Quints High School Dance Team 20 girls; leader. Miss Mcylin Fong 7:55 Introduction: Vocal Ensembles with band backing 4 gins sing harmony 8:05 Introduction: Theater Sports: Impromptu, funny P-10 Introduction: Cheerleaders 30 girls 8:15 Introduction: Fireworks by the City of La Quinta OR: Mayor Pena ending the entertainment part with some final words and announcing the fireworks. I like that ending better. The introductions would be made by a teacher of the La Quinta High School. The school does have a sound system which covers one side (about 1500 people) To cover both sides, they would have to rent and use an outside company. The expense would be about $2000.00; Mat Buggs fLw!i'�th ls he can get the approval for the expenditure, so there would be no cost to us. o,refreshments will be served that night; there will be a Snack Bar open the entire time, starting at 6:30 the prelude music. The reason for suggesting the firew rks at the end of the entertainment to keep everyone there, plus the lighting would be a problem. After it is turned off, it takes about 10 minutes before it is totally on again. After the fireworks, the emergency fl000ights are turned on until the big lights come back on. The High School will print programs which will be distributed everywhere, which - again - will benefit the City of La Quinta. They will also contact the media and have announcements made and do as much advertising as possible. r-ontacted and met with the owners, director and producers of a film company. and they have agreed to cover the entire event. The school and the City Council will receive a copy of the film which can be used for future events. Tuesday, November 13, 2001 America Online: 8"Loudon Pape. 1 V�i ATTACHMENT A r ;! !"y' v �. �/