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CAC 05 09 2002L� r: Tit,, 4 4 QuAro CULTURAL ARTS COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 May 9, 2002 7:00 PM CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda. IV. CONSENT CALENDAR A. Approval of Minutes of April 11, 2002 B. Financial Report for April 2002 C. Department Report for March 2002 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Sedona Homes Art Piece Proposal VII. CORRESPONDENCE AND WRITTEN MATERIALS VIII. COMMISSIONER ITEMS IX. ADJOURNMENT NEXT MEETING INFORMATION Thursday, June 13, 2002 7:00 PM La Quinta Civic Center Study Session Room SACommunity Services\CAComm\AGN05-09-02.wpd City of La Quinta Arts in Public Places Recap Expenditures Inception to Operating Expenses: Conference - Phoenix 07/24/92 Bank of America 07/31/92 Meg Robertson 10/16/92 A.E.S. 01/12/93 Jerry Allan 03/10/93 Regents - University of Calif. 03/31/93 Martin & Chapman 03/31/94 City of La Quints Admin Fee 05/10/95 Rositas Shamis - Reimburse for supplies 06/30/98 Chame Chappie Travel 06/30/98 Elaine Reynolds Travel 06/30/98 Rosita Shamis Travel 06/30/98 Susan Benay Travel 06/30/98 Americans For The Arts Registration 09/30/98 Susan BenayTravel- Reverse 01/25/99 Art in La Quinta Inserts (Arrow Printing) 05/07/99 Recreation Brochures 0529/99 Summer Brochures (Arrow Printing) 06/30/99 Patrick Welch - Anderson Travel 06/30/99 Wel iVReynolds - Atlanta Hilton 06/30/99 Susan Benay- Best Western 06/30/99 Ca Assembly of Local Arts 06/30/99 Welch/Reynolds - Americans for the Arts Reg. 06/30/99 Susan Benay - Travel 08/19/99 US Postmaster. 05/19/1999 Appropriation -Summer Brochure 0829/99 Arrow Printing - brochures 1129/99 CA Assembly of Local Arts 12/14/99 US Postmaster. Brochure 01/08/00 Arrow Printing - Brochures 02/11/00 Travel & Conference - Credit 03/06/00 Americans for the Arts 62/00 U S Postmaster - postage 6/30/00 Russell Jacques - Art Base 7/31/00 Russell Jacques - Art Base 8/00 Maintenance -art piece 8/00 Global Mural Conference 2000 8/00 U.S. Postmaster. Brochure 9/00 Reclassify maint. to separate account 2101 Art Wall Certificates 8101 Freight, packing for sculpture 8/01 Redass expenditures at year end 3102 Reimburse General Fund - personnel exp Total Operating Expenses Art Maintenance 8/00 Expenses aomori,ed by Council, reclassify Aug. pmt 9/00 Maintenance -art piece 2/01 Maintenance -art piece 05/01 Maintenance -art piece 0620/01 Maintenance -art piece Total through 6/30/01 (carried to Fiscal 2002) 7118101 Maintenance -art piece 8/01 Maintenance -art piece 8/01 Maintenance -art piece 10/01 Maintenance -art piece 11/01 Maintenance -art piece 2/02 Maintenance -art piece 04/02 Maintenance -art piece Year to Date, Fiscal 2002 Total Art Maintenance Costs charged to APP I* IV. CONSENT CALENDAR B. 04/30/2002 Page 1 821.66 244.08 Expended $1,065.74 23.70 2,275.00 105.00 242.05 6,000.00 35.91 325.21 360.61 2.141.01 1,125.32 160.00 (1,125.32) 1,150.00 473.50 1,239.13 428.00 1.313.28 245.00 199.00 600.00 272.36 160.00 1,481.60 75.00 1 W.00 1,636.75 (931.64) 150.00 160.00 693.75 (693.76) 500.00 100.00 320.00 (500.00) 268.81 275.00 (1,080.00) 140.00 $21.580.02 Expended $500.00 200.00 165.00 155.00 40.00 1,060.00 4u. W 40.00 40.00 140.00 105.00 125.00 140.00 630.00 $1,690.00 05/03/2002 Fite: APF&K4 • City of La Quints Arts in Public Places Recap Expenditures Inception to 04/30/2002 Page 2 Total Balance of Art Purchases: Commitments Expended Commitments 06/09/92 Adams/Truman PTA 846.00 $846.00 0.00 07/31/92 Hwy 111 TDC - Paid 47,578.99 47,678.99 0.00 07/31/92 Hwy 111 TDC - Credits 10,810.63 1,392.56 9,418.07 07/31/92 Hwy 111 TDC - Future 36.610.38 22,028.45 14,581.93 12/15(1992 Mmistrelli TT25429 15,000.00 15,000.00 0.00 04/14/93 Louis De Martino 73,6W.00 60,283.00 13,217.00 06/01/01 Louis De Martino - modifications 34,900.00 17,000.00 17,900.00 06/29/94 KEmerson & A.Demattels - Gate 10,000.00 10,000.00 0.00 06/29/94 KEmerson & A.Dematteis - Mosiac Tiles 10,000.00 10,000.00 0.00 06/29/94 KEmerson & A.Dematteis - Spray tower 31,000.00 30.039.63 960.37 06/06/1995 Bear Creek Path Art Work 5,000.00 6,000.00 0.00 01/16/1996 Fritz Bums Park - Spray Tower installation 16,786.00 16,786.00 0.00 05/21/1996 Rancho La Quinta - Paid 36,000.00 35,000.00 0.00 0521/1996 Rancho La Quints - Credit 35,000.00 35,000.00 0.00 12/17/96 Fritz Bums Park - Art Fernandez 37,000.00 37.000.00 0.00 O6/17/97 Marcia Gibbons-L.Q. Car Wash 10,000.00 10,000.00 0.00 O6/17/97 Eagle Hardware-Credh 43.000.00 43,000.00 0.00 0M5198 Washington St. Bridge-Navarrete/Holmes & Narver) 3,000.00 3,000.00 0.00 07/07/98 Landscaping for Artpieoe-Hwy111/Wash.St 18,800.00 18,800.00 0.00 09/16/98 Washington St. Bridge-Navarrete/Holmes & Narver) 39,500.00 39,500.00 0.00 1020/96 Washington St. Bridge -Artwork Constriction 21.M.00 21,999.00 0.00 03/16M9 Civic Center Art Purchase 7,327.00 5,003.00 2,324.00 04/06/99 Construction of Base for New Art Piece -City Hall 4,000.00 1,044.50 2,955.50 05/18M City Entrance Monuments 299,713.00 285,545.24 14,167.76 07/01/99 Obelisks Pilot Program -City Street Markers 91,312.00 30,430.21 60,881.79 09/07/99 City Entrance Monument Right -of -Way (#655) 15,000.00 15.000.00 0.00 01/182000 Civic Center Campus - Native American themes - P. Ladochy 57,600.00 19,200.00 38,400.00 01/18/2000 Civic Center Campus - LQ Mountain range - B. Ware 90,000.00 67,500.00 22,5W.00 01/182000 Civic Center Campus - Sandy Swan - Bronze relief map 36,094.00 8,773.54 26,320.46 0111812000 Civic Center Campus - Animal tracks - Sandy Swan 13,085.00 6,542.50 6,542.50 01/182000 Civic Center Campus - TDK Design 34,000.00 0.00 34,000.00 01/182000 Civic Center Campus - CIP Admin 14,719.00 0.00 14,719.00 011182000 ChricCenterCampus- Available 104,101.83 0.00 104,101.83 05/02/00 Construction of Base for New Art Piece -City Hall 2,693.76 2,693.75 0.00 02/06/01 Original concept water feature/LQCourt 65,000.00 11,881.25 53,118.75 06/06/01 Additional work - water feature LQ Court 22.525.00 10,000.00 12,525,00 02/012001 Phase 1 - Jefferson St Bridge Artwork 3,000.00 3,000.00 0.00 07/03/01 Jefferson Bridge artwork - bridge railings 7,800.00 7.800.00 0.00 07/17/01 Place/repaint Darroll art piece (piece donated, accepted by Council 6/19/01) 9,500.00 0.00 9,500.00 07/17/O1 Base for Reiman art piece (Wilderness Totem) 750.00 0.00 750.00 8101 Point happy artwork project 87,525.00 23,737.50 63.787.50 11/01 Senior Center art mural 4,000.00 4,000.00 0.00 Total Art Purchases $1 504 076 58 $981,405.12 $522,671.46 "6 )U File: APP.WK4 05/03/2002 r� LJ 0 City of La Quinta Arts in Public Places Recap Expenditures Inception to Number Artwork 1 Air Motion 2 Animal Column 3 Desert Mural 4 Bear Creek Bike Path Art 5 Eagles 6 Gates at the Pool - Gateway to the Desert 7 Gem of the Desert 8 Kennedy Art Piece - Rotary Donation 9 Sidewalk Mosiac Squares - Dances with the Landscape 10 Rancho La Quinta Don 11 Spray Structure - In between Earth and Sky water life to all creatures 12 Sun & Moon Beam 13 Washington St Bridge Railing 14 City Entrance Monuments 15 Bus Stop Metal Work - Replace Fritz burns Park Playground Equip 16 Obelisks 17 LQ Court Water Feature 18 Jefferson St Bridge Railing 19 Lizards - Civic Center Campus South Entrance 20 Civic Center Campus - Native American themes - P. Ladochy 21 Civic Center Campus - LQ Mountain range - B. Ware 22 Civic Center Campus - Tree of Life - Sandy Swan - Bronze relief map 23 Civic Center Campus - Animal tracks - Sandy Swan 24 Civic Center Campus - TDK Design 25 Civic Center Campus - CIP Admin 26 Civic Center Campus - Available 27 Art Base for R. Jacques Artwork 28 Art Base for Lizards Artwork 29 Senior Center Art Mural 30 Point Happy Artwork Project Total Art Purchases to date 04/30/2002 Expended 15,000.00 0.00 10,000.00 5,000.00 43,000.00 10,000.00 90,646.00 0.00 10,000.00 70,000.00 46,825.63 77,283.00 64,499.00 300,545.24 37,000.00 30,430.21 21,881.25 10,800.00 5,003.00 19,200.00 67,500.00 8,773.54 6,542.50 0.00 0.00 0.00 2,693.75 1,044.50 4,000.00 23,737.50 981,405.12 Page 3 05/03/2002 File: APP.WK4 CJ 0 City of La Quinta Recap Arts in Public Places Interest Earned FY 1990/91 FY 1991 /92 FY 1992/93 FY 1993/94 FY 1994/95 FY 1995/96 FY 1996/97 FY 1997/98 FY 1998/99 FY 1999/00 FY 2000/01 Total Accumulated Interest FY 2001/02 Interest YTD Interest Through Annual Interest 3,525.59 11,646.54 12,156.96 7,137.38 11,444.17 14,109.65 16,170.79 14,845.19 28,328.00 32,168.62 36,787.35 $188,320.24 18,830.30 04/30/2002 207,150.54 Note: The City records interest earned on pooled cash quarterly. 05/03/2002 File: APP.WK4 City of La Quints Recap Arts in Public Places Cumulative Current Available Funds 04/30/2002 through Year-To- 06/30/01 Date Deposits collected through development Interest earned City Contribution Total Sources Less expenditures: Operating expenses Maintenance expenses Art purchased Total Uses Equity Available before encumbrances and committments: Add back Accounts Payable Reduction for Interest Receivable Cash Available before encumbrances and committments: Less Encumbrances - Less Commitments: Hwy 111 TDC - Credits Hwy 111 TDC - Future Louis De Martino Louis De Martino - modifications K.Emerson & A.Dematteis - Spray tower Washington St. Bridge -Artwork Construction Civic Center Art Purchase Construction of Base for New Art Piece -City Hall City Entrance Monuments Obelisks Pilot Program -City Street Markers Civic Center Campus - Native American themes - P. Ladochy Civic Center Campus - LQ Mountain range - B. Ware Civic Center Campus - Tree of Life - Sandy Swan - Bronze relief map Civic Center Campus - Animal tracks - Sandy Swan Civic Center Campus - TDK Design Civic Center Campus - CIP Admin Civic Center Campus - Available Water Feature - La Quinta Court Additional work - water feature LQ Court Phase 1 - Jefferson St Bridge Artwork Jefferson Bridge artwork - bridge railings Place/repaint Darroll art piece (piece donated, accepted by Council 6119/01) Base for Reiman art piece (Wilderness Totem) Point happy artwork project Senior Center art mural Total Commitments - Art Purchases Total Commitments - Art Maintenance Total available funds 04/30/2002 Total $1,399,581.10 $84,257.35 $1,483,838.45 188,320.24 18,830.30 207,150.54 50,000.00 0.00 50,000.00 1, 637, 901.34 103, 087.65 1, 740, 988.99 22,225.02 (785.00) 21,440.02 0.00 1,690.00 1,690.00 909,758.41 71,786.71 981,545.12 931,983.43 72,691.71 1,004,675.14 705,917.91 30,395.94 736,313.85 0.00 0.00 0.00 0.00 0.00 0.00 705,917.91 30,395.94 736,313.85 0.00 0.00 0.00 9,418.07 14,581.93 13,217.00 17,900.00 960.37 0.00 2,324.00 2,955.50 14,167.76 60,881.79 38,400.00 22,500.00 26,320.46 6,542.50 34,000.00 14,719.00 104,101.83 53,118.75 12,525.00 0.00 0.00 9,500.00 750.00 71,212.50 0.00 530,096.46 0.00 $206,217.39 �9 05/03/2002 File: APP.WK4 CONSENT CALENDAR C. J > OF T 9 TO: FROM: DATE: SUBJECT: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR APRIL 16, 2002 TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF MARCH 2O02 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF MAY 2002: May 1 *Intermediate Bridge Lessons May 1 *Watercolor Lessons May 1 *Word Processing, Level II May 1 *E-Mail Level 1 May 4 Catalina Island Excursion May 4 Mastering Microsoft Power Point, Senior Center May 6 *E-Mail Level II May 6 *Monthly Putting Contest May 6 *Introduction to Word Processing May 7 *Free Blood Pressure, Glucose and Cholesterol Screening May 7 *Line Dance Class May 7 *Congresswoman Mary Bono's Mobile Office May 8 *Introduction to Computers May 9 Fashion Island Shopping Excursion, Newport Beach May 9 *Free Legal Consultation May 11 2 on 2 Grass Volleyball Tournament, Adams Park May 13 *Introduction to the Internet May 16 *Free Medicare and Insurance Counseling May 16 *Hoedown Luncheon May 17 *Free HI -CAP Counseling May 18 Shopping South of the Border, Algodones, Mexico May 21 *Free Hearing Consultations May 23 *Cooking Class with Executive Chef, Scott Robertson May 28 *AARP Mature Driving May 30 *AARP Mature Driving *Daytime Senior Center class or activity Community Services Program Report for March 2002 2002 2002 2001 2001 2002 2001 Participants Total Participation Participants Total Participation Variance Sessions Sessions Leisure Classes Beginning Computers 8 32 10 40 -8 4 4 Itty Biddy Sorts 10 40 0 0 40 4 0 Jazzercize 8 32 0 0 32 4 0 Hatha Yoga 27 108 19 76 32 4 4 Adobe Photoshop 9 27 0 0 27 3 0 Art of Painting 5 20 0 .0 20 4 0 Microsoft Excel 7 28 0 0 281 41 0 Italian for Travelers 18 72 01 0 72 4 0 Totals 92 359 291 1161 2431 31 1 8 2002 2002 2001 2001 2002 2001 Participants ITotal Participation Participants Total Participation Variance Sessions Sessions Special Events Tiny Tot Olympics 51 51 52 52 -1 1 1 Mexico Excursion 46 46 102 102 -56 1 1 Annual Egg Hunt 250 250 275 275 -25 1 1 Fashion Island 11 11 22 22 -11 1 1 2 on2 Volleyball Tourn. 15 15 34 341 19 1 1 Totals 373 373 485 485 -74 5 5 2002 2002 2001 2001 2002 2001 Participants ITotal Participation Participants Total Participation Variance Sessions Sessions Adult Sports Open Basketball 227 227 124 124 103 15 8 Adult Soccer League 100 400 0 0 400 4 0 Totals 327 627 124 124 503 19 8 Recreation Totals 7921 13591 6381 7251 6271 551 21 Page 2 Adwk Senior Center Attendance + ist Participants eetings Total Registeredota artic a on PaFri@ ants articlanon anance Senior Activities ACBL nd a 274 319 319 -45 4 4 Ballroom Dance, Complimentary 0 0 18 1 0 Bridge, Duplicate/Social 604 604 64 13 13 Ice Cream Social 34 59 59 -25 51 4 Knitting Guild Club 0 0 11 1 0 Line Dance, Complimentary 0 0 7 1 0 Monthly Birthday Party 39 39 36 36 3 1 1 Monthly Luncheon 86 92 92 -6 1 1 Motion Express 18 18 0 0 18 1 0 Movie Time 90 90 -43 41 5 Putting Contest 8 8 5 5 3 1 Seminars 1 0 0 10 11 0 Senior Activ—ify-7,55F 1220 1220 1205 1205 15 34 29 Senior Leisure Courses Ballroom Dance 28 42 12 50 -8 6 5 Ceramics 12 32 10 39 -71 4 5 Computer T 11 30 13 12 3 Cooking 16 15 0 0 15 1 0 CPR Class 11 11 0 0 11 1 0 Dog Training Class 14 45 19 25 20 8 6 Exercise 58 509 52 389 120 13 13 Music Magic 4 6 6 24 -18 13 2 Spanish Lessons 35 48 18 28 20 6 5 Stained Glass 10 30 9 12 18 4 3 Watercolor 9 34 10 36 -2 4 4 Senior Leisure Courses Total 202 815 147 633 182 721 46 Senior Leisure Classes Arts and Crafts 26 26 0 0 26 4 0 Bridge Lessons 48 48 0 0 48 4 0 Computer Tutor 6 6 17 17 -11 6 17 Creative Writing 16 16 4 4 12 4 4 Golden Tones 65 65 52 52 13 4 4 Line Dance 8 8 0 0 8 1 0 Painting 4 4 0 0 4 1 0 Quilting 14 14 36 36 -22 2 5 Rug Hooking 8 8 8 8 0 4 3 Tai Chi 30 30 28 28 2 41 5 Tap Dance 30 30 19 19 11 4 3 Woodcarving 53 53 37 37 16 5 5 Yoga 39 39 0 0 39 4 0 Senior Leisure Classes-ToFal 347 347 201 201 146 47 46 TOTAL SENIOR PROGRAMS 1769 2382 1553 2039 343 153 121 Senior Services A.A.R.P. "55 Alive" 22 22 28 28 -6 2 2 A.A.R.P.Tax-Aide 48 48 44 44 4 4 4 Ambassadors 77 77 75 75 2 n/a I n/a FIND Food Distribution 371 371 425 425 -54 4 5 Health Screenings 11 11 42 42 -31 1 2 Hearing Consultation 2 2 1 1 1 1 1 I.I.D. Energy Assistance 34 34 42 42 -8 n/a n/a I.I.D. Energy Assistance/No fee 4 4 6 6 -2 n/a n/a Legal Consultation 4 4 17 17 -13 11 1 Medicare/Hi Cap Consultation 12. 12 3 3 9 n/a n/a Share Meetin s/Sign-up 5 5 2 21 3 2 2 590 590 685 685 -95 15 17 SENIOR CENTER TOTAL 2359 2972 2238 2724 248 168 138 Page 3 12 0 0 Tiht 4 4Qrw Community Services Department Attendance Report for the Month of March 2002 Summary Sheet Program 2002 2001 Variance Sessions Per Month 2002 2001 Leisure Classes 359 115 243 31 8 Special Events 373 485 -74 5 5 Adult Sports 627 124 503 55 21 Senior Center 2382 2039 343 153 121 Total 3741 2763 1015 244 155 Senior Services Senior Center 480 518 -38 15 15 Total 480 518 -38 15 15 Sports Complex Use LQ Sports & Youth 6,500 6000 500 30 25 Total 6,500 6000 500 30 25 Total Programs 10,721 9,281 1477 289 195 Volunteer Hours Senior Center 1050 1,410 -360 Community Services 12 0 12 Total Volunteer Hours 1062 1,410 -348 Monthly Revenue Senior Center $ 8,236.50 $ 4,909.50 $ 3,327.00 Community Services $ 5,597.00 $ 8,339.00 $ (2,742.00) Total Revenue $ 13,833.50 $ 13,248.50 $ 585.00 Revenue Year to Date Senior Center $ 69,458.50 $ 49,394.50 $ 20,064.00 Community Services $ 57,328.00 $ 49,681.00 $ 1,647.00 Total Revenue to Date $126,786.50 $ 99,075.50 $ 21,711.00 . VI. BUSINESS ITEMS A T4&t 4 4 Q" CULTURAL ARTS COMMISSION MEETING DATE: May 9, 2002 ITEM TITLE: Sedona Homes Art Piece Proposal RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: Sedona Homes is developing a housing development on the corner of Avenue 50 and Eisenhower Drive. The developer would like to include artistic metal gates as part of the development. Attachment A provides an artist's rendering of the proposed gates. Attachment B provides prior work of artist Kathryn Smith Schooley. Attachment C provides a proposed budget for the project. The entry gates are estimated to cost $31,500. The developer is also requesting $6,800 for an entry sign for the project. An artist rendering has not been submitted for the entry sign. Sedona Homes is anticipated to pay $1,200 toward the Art in Public Places fund for their current project. ALTERNATIVES: The alternatives available to the Commission are: 1. Recommend the proposed art work for City Council consideration; or 2. Do not recommend the proposed art work for City Council consideration; or 3. . 'Provide staff with alternate direction. ie Horvitz, Attachment A: Attachment B: Attachment C: mmunity Services Director Artist Rendition of Proposed Gates for Sedona Homes Example of Prior Work by Proposed Artist Proposed Budget for Sedona Homes Project S:\Community Services\CAComm\CACRPT.298.Sedona Homes Art Piece.wpd `.14 ATTACHMENTS 5 79. NA A. OAL ° Lit a I 41PW MAY-04-2002 03:58 AM P.01 • ATTACHMENT C Fax: SEDONA HOMES, INC. 77564 COUNTRY CLUB DR. # 137 PALM DESERT, CA 92211 Date: 3/3102 7,0: DWie / City of La Quanta From: Jenny . 760-772-8224 760-772-8229fox Reference: Haciendas at La Quanta Comments: Dear Dodie, Following please find the proposed budget for the entry gate and sign for the above referenced project. 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