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CAC 06 13 20020 0 T4ht 44QK&tw CULTURAL ARTS COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 June 13, 2002 7:00 PM I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda. IV. CONSENT CALENDAR A. Approval of Minutes of May 9, 2002 B. Financial Report for May 2002 C. Department Report for April 2002 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Cultural Arts Commission Work Plan VII. CORRESPONDENCE AND WRITTEN MATERIALS VIII. COMMISSIONER ITEMS IX. ADJOURNMENT NEXT MEETING INFORMATION Thursday, July 11, 2002 7:00 PM La Quinta Civic Center Study Session Room SACommunity Services\CAComm\AGN06-13-02.wpd City of La Quinta Recap Arts in Public Places Available Funds Deposits collected through development Interest earned City Contribution Total Sources Less expenditures: Operating expenses Maintenance expenses Art purchased Total Uses 05/31 /2002 Equity Available before encumbrances and committments: Add back Accounts Payable Reduction for Interest Receivable Cash Available before encumbrances and committments: Less Encumbrances - Less Commitments: Hwy 111 TDC - Credits Hwy 111 TDC - Future Louis De Martino Louis De Martino - modifications K.Emerson & A.Dematteis - Spray tower Washington St. Bridge -Artwork Construction Civic Center Art Purchase Construction of Base for New Art Piece -City Hall City Entrance Monuments Obelisks Pilot Program -City Street Markers Civic Center Campus - Native American themes - P. Ladochy Civic Center Campus - LQ Mountain range - B. Ware Civic Center Campus - Sandy Swan - Bronze relief map Civic Center Campus - Animal tracks - Sandy Swan Civic Center Campus - TDK Design Civic Center Campus - CIP Admin Civic Center Campus - Available Water Feature - La Quinta Court Additional work - water feature LQ Court Phase 1 - Jefferson St Bridge Artwork Jefferson Bridge artwork - bridge railings Place/repaint Darroll art piece (piece donated, accepted by Council 6/19101) Base for Reiman art piece (Wilderness Totem) Point happy artwork project Senior Center art mural Total Commitments - Art Purchases Total Commitments - Art Maintenance Total available funds 05/31/2002 Cumulative Current through Year-To- 06/30/01 Date Total $1,399,581.10 $99,143.47 $1,498,724.57 188,320.24 18,830.30 207,150.54 50,000.00 0.00 50,000.00 1,637, 901.34 117, 973.77 1, 755, 875.11 22,225.02 (176.50) 22,048.52 0.00 1,830.00 1,830.00 909, 758.41 115, 959.21 1,025,717.62 931,983.43 117,612.71 1,049,596.14 705,917.91 361.06 706,278.97 0.00 0.00 0.00 0.00 0.00 0.00 705,917.91 361.06 706,278.97 0.00 0.00 0.00 9,418.07 14,581.93 13,217.00 17,900.00 960.37 0.00 2,324.00 2,955.50 14,167.76 60,331.79 38,400.00 22,500.00 26,320.46 6,542.50 34,000.00 14,719.00 104,101.83 9,356.25 12,525.00 0.00 0.00 9,500.00 750.00 63,787.50 0.00 4713,35tr.9ti 0.00 $227,920.01 06 06/04/2002 File: APP.WK4 0 • City of La Quints Arts in Public Places Recap Expenditures Inception to 05/31/2002 Page 1 Operating Expenses: Expend Conference - Phoenix 0724192 Bank of America 821.66 07/31/92 Meg Robertson 244.08 $1,065.74 10/15/92 A.E.S. 23.70 01/12/93 Jerry Allan 2,275.00 03/10/93 Repents - University of Calif. 105.00 03/31/93 Martin 8 Chapman 242.05 03/31/94 City of La Quinta Admin Fee 6,000.00 05/10/95 Rost as Shamis - Reimburse for supplies 35.91 06/90/98 Chance Chappie Travel 325.21 06/30/98 Elaine Reynolds Travel 360.61 06/30/98 Rosi a Shamis Travel 2,141.01 06/30/98 Susan Benay Travel 1.125.32 06/30/98 Americans For The Arts Registration 150.00 09/30M Susan Benay Travel - Reverse (1,125.32) 01/25M Art in La Quints Inserts (Arrow Printing) 1,150.00 05/07M Recreation Brochures 473.50 0529/99 Summer Brochures (Arrow Printing) 1.239.13 06/30/99 Patrick Welch - Anderson Travel 428.00 06/30M Welch/Reynolds - Atlanta Hilton 1,313.28 06/30/99 Susan Senay - Best Western 245.00 06/30/99 Ca Assembly of Local Arts 199.00 06/30/99 WeO Reynods - Americans for the Arts Reg. 600.00 06/30M Susan Benay - Travel 272.36 08/19/99 US Postmaster. 05/19/1999 Appropriation -Summer Brochure 160.00 08/29M Arrow Printing - brochures 1.481.60 1129M CA Assembly of Local Arts 75.00 12M4/99 US Postmaster. Brochure 160.00 01/08/00 Arrow Printing - Brochures 1.636.75 02/11/00 Travel 8 Conference - Credit (931.64) 03/08/00 Americans for the Arts 150.00 52/00 U S Postmaster - postage 160.00 6130/00 Russell Jacques - Art Base 693.75 7/31100 Russell Jacques - Art Base (693.75) 8/00 Maintenance -art piece 500.00 8/00 Global Mural Conference 2000 100.00 8/00 U.S. Postmaster. Brochure 320'00 9/00 Reclassify mainL to separate account (500.00) 2/01 Art Wall Certificates 268.81 8/01 Freight, packing for sculpture 275.00 NO Reclass expenditures at year end (1,060.00) 5102 Fine Art Appraisal 425.00 11/01 Bruce Kr bbs supplies - reclassified from General Fund 5102 128.00 3102 APP Supplies - reclassified from General Fund 5/02 56.50 Total Operating Expenses $22.048.52 Art Maintenance Expwsm authorized by Co unit Expend am reclassify Aug. pm! $500.00 9/00 Maintenance -art piece 200.00 2101 Maintenance -art piece 165'00 05101 Maintenance -art piece 155.00 00/20/01 Maintenance -art piece 40.00 1.060.00 Total through 6130/01 (carded to Fiscal 2002) 7/18MI Maintenance -art place 400 40.00 6/01 Mantenance-art piece 40.00 8/01 Maintenance -art piece 1 .00 10/01 maintenance -art piece 105.00 11/01 Maintenance -art piece 1.00 2102 Maintenance -art piece 140.00 04/02 Maintenance -art piece 140'� 05102 Maintenance -art piers Year to Date, Fiscal 2002 77000 Total Art Maintenance Costs charged to APP tt •'� He: APP.WK4 06/04/2002 City of La Quints Arts in Public Places Recap Expenditures Inception to 05/312002 Page 2 Total Balance of Art Purchases: Commitments Expended Commitments 06/09/92 Adams/Truman PTA 846.00 $846.00 0.00 07/31192 Hwy 111 TDC - Paid 47,578.99 47,578.99 0.00 07/31/92 Flwy 111 TDC - Credits 10,810.63 1.392.56 9,418.07 07/31/92 Flwy 111 TDC - Future 36,610.38 22.028.45 14,581.93 12/15(1992 Minisb TT25429 15,000.00 15.000.00 0.00 04/14/93 Louis De Martino 73.500.00 60283.00 13,217.00 06/01/01 Louis De Martino - modifications 34,900.00 17,000.00 17.900.00 0629/94 K.Emerson & A.Dematteis - Gate 10,000.00 10.000.00 0.00 OW9/94 K.Emerson & A.Dematteis - Mosiac Tiles 10.000.00 10,000.00 0.00 0629/94 K.Emerson&A.Dematteis- Spray tower 31,000.00 30.039.63 960.37 06106/1995 Bear Creek Path Art Work 5,000.00 5,000.00 0.00 01/16/1996 Fritz Bums Park - Spray Tower installation 16,786.00 16,786.00 0.00 0521/1996 Rancho La Quinta - Paid 35,000.00 35,000.00 0.00 0521/1996 Rancho La Quinta - Credit 35,000.00 35.000.00 0.00 12/17/96 Fritr Bums Park - Art Fernandez 37,000.00 37,000.00 0.00 O6/17/97 Marcia Gibbons-L.Q. Car Wash 10,000.00 10,000.00 0.00 06/17/97 Eagle Hardware -Credit 43,000.00 43.000.00 0.00 05/05/98 Washington St. Brdge-NavaneteMolmes & Narver) 3,000.00 3,000.00 0.00 07/07/98 Landscaping for Artplece-Hwyt t I/Wash. St 18,800.00 18.800.00 0.00 09/15/98 Washington St. Bridge-Navarreten-tomes & Narver) 39,500.00 39.500.00 0.00 1020/98 Washington St. Bridge -Artwork Construction 21,999.00 21,999.00 0.00 03/16/99 CW Center Art Purchase 7,327.00 5,003.00 2,324.00 04f06/99 Construction of Base for New Art Piece -City Hag 4,000.00 1.044.50 2.955.50 05/18/99 City Entrance Monuments 299,713.00 285,545.24 14,167.76 07/01/99 Obelisks Plot Program -City Street Markers 91.312.00 30,980.21 60,331.79 09/07/99 City Entrance Monument Rightof-Way () 15,000.00 15,000.00 0.00 01/1 &2000 Civic Center Campus - Native American themes - P. Ladochy 57,600.00 19,200.00 38,400.00 O1/18/2000 Chic Center Campus - LQ Mountain range - B. Ware 90,000.00 67,500.00 22,500.00 01/182000 Civic Center Campus - Sandy Swan - Bronze relief map 35,094.00 8,773.54 26,320.46 0 1 / I arm C vk; Center Campus - Animal tracks - Sandy Swan 13.085.00 6,542.50 6.542.50 01/182000 Chic Center Campus - TDK Design 34,000.00 0.00 34,000.00 01/182000 Ct*Center Campus -CIPAdmin 14,719.00 0.00 14.719.00 O1/182000 Civic Center Campus - Available 104.101.83 0.00 104,101.83 05/02/00 Construction of Base for New Art Piece -City Flag 2,693.75 2.693.75 0.00 02/08/01 Original concept water feature/1-0 Court 65,000.00 55,643.75 9,356.25 06/05/01 Additional work - water feature LQ Court 22.525.00 10,000.00 12,525.00 02/012001 Phase 1 - Jefferson St Bridge Artwork 3.000.00 3.000.00 0.00 07/03011 Jefferson Bridge artwork - bridge railings 7,800.00 7.800.00 0.00 07/17/01 Place✓repaint Darroll art piece (piece donated, accepted by Council 6/19/Ot) 9,500.00 0.00 9,500.00 07/17/01 Base for Reknan art piece (Wilderness Totem) 750.00 0.00 750.00 8/01 Point happy artwork project 87,525.00 23.737.50 63,787.50 11/01 Senior Center art mural 4,000.00 4.000.00 0.00 Total Art Purchases $1,504,076.58 $1,025,717.62 $478,358.96 vu8 06/04/20O2 Fife: APP.WK4 City of La Quints Arts in Public Places Recap Expenditures Inception to Number Artwork 1 Air Motion 2 Animal Column 3 Desert Mural 4 Bear Creek Bike Path Art 5 Eagles 6 Gates at the Pool - Gateway to the Desert 7 Gem of the Desert 8 Kennedy Art Piece - Rotary Donation 9 Sidewalk Mosiac Squares - Dances with the Landscape 10 Rancho La Quinta Don 11 Spray Structure - In between Earth and Sky water life to all creatures 12 Sun & Moon Beam 13 Washington St Bridge Railing 14 City Entrance Monuments 15 Bus Stop Metal Work - Replace Fritz bums Park Playground Equip 16 Obelisks 17 LQ Court Water Feature 18 Jefferson St Bridge Railing 19 Lizards - Civic Center Campus South Entrance 20 Civic Center Campus - Native American themes - P. Ladochy 21 Civic Center Campus - LQ Mountain range - B. Ware 22 Civic Center Campus - Tree of Life - Sandy Swan - Bronze relief map 23 Civic Center Campus - Animal tracks - Sandy Swan 24 Civic Center Campus - TDK Design 25 Civic Center Campus - CIP Admin 26 Civic Center Campus - Available 27 Art Base for R. Jacques Artwork 28 Art Base for Lizards Artwork 29 Senior Center Art Mural 30 Point Happy Artwork Project Total Art Purchases to date 05/31/2002 Expended 15,000.00 0.00 10,000.00 5,000.00 43,000.00 10,000.00 90,646.00 0.00 10,000.00 70,000.00 46,825.63 77,283.00 64,499.00 300,545.24 37,000.00 30,980.21 65,643.75 10,800.00 5,003.00 19,200.00 67,500.00 8,773.54 6,542.50 0.00 0.00 0.00 2,693.75 1,044.50 4,000.00 23,737.50 1,025,717.62 Page 3 06/04/2002 File: APP.WK4 • City of La Quinta Recap Arts in Public Places Interest Earned FY 1990/91 FY 1991 /92 FY 1992/93 FY 1993/94 FY 1994/95 FY 1995/96 FY 1996/97 FY 1997/98 FY 1998/99 FY 1999/00 FY 2000/01 Total Accumulated Interest FY 2001/02 Interest YTD Interest Through Annual Interest 3,525.59 11,646.54 12,156.96 7,137.38 11,444.17 14,109.65 16,170.79 14,845.19 28,328.00 32,168.62 36,787.35 $188,320.24 18,830.30 05/31 /2002 207,150.54 Note: The City records interest earned on pooled cash quarterly. 06/04/2002 0 File: APP.WK4 �F;ti� of mow TO: HONORABLE MAYOR AND MEMBERS OF THE CITY C UNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR li DATE: MAY 21, 2002 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF APRIL 2002 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JUNE 2002: June 3 *Free Energy Assistance June 3 *Introduction to Computers June 3 *Monthly Putting Contest June 3 Hatha Yoga Classes, Senior Center June 4 *CPR Class June 5 *Digital Photography Class June 5 *Watercolor Lessons June 6 *SunLine Transit Travel Training Class June 8 La Quinta Summer Tour Kick Off, Desert Willow June 12 *Introduction to the Internet June 13 *Healthy Cooking Class June 15 La Quinta Summer Golf Tour, Cimarron Golf Resort June 17 Beginning Computers, Senior Center June 17 Drawing Lessons, Senior Center June 17 Classic/Latin Ballroom Dance, La Quinta High School June 18 *Free Hearing Consultations June 18 Italian for Travelers, Senior Center June 19 Intermediate Computers, Senior Center June 20 *Free Medicare and Insurance Counseling June 20 *Salad Days Luncheon June 21 *Free HI -CAP Counseling June 21 Family Excursion to Disney's California Adventure June 22 La Quinta Summer Golf Tour, Landmark Golf Club June 22 Mastering Microsoft Excel, Computer Workshop, Senior Center June 25 *AARP Mature Driving June 27 Getty Museum Excursion, Los Angeles June 27 Shop Fashion Island, Newport Beach June 29 Summer 2 on 2 Grass Volleyball Tournament June 29 La Quinta Summer Golf Tour, Mountain Vista *Daytime Senior Center class or activity Ei i 4 tP Community Services Department Attendance Report for the Month of April 2002 Summary Sheet Program 2002 2001 Variance Sessions Per Month 2002 2001 Leisure Classes 215 48 167 15 4 Special Events 162 175 -13 6 6 20th Anniversary 6481 700 5781 11 1 Adult Sports 373 550 -177 18 12 Senior Center 2017 1630 387 130 91 Total 9248 3103 6145 180 114 Senior Services Senior Center 482 507 -25 13 12 Total 482 507 -25 13 12 Sports Complex Use LQ Sports & Youth 6,500 6000 500 30 25 Total 61500 6000 500 30 25 Total Programs 1,623 9,6101 6620 223 151 Volunteer Hours Senior Center 1071 827 244 Community Services 194 0 194 Total Volunteer Hours 1265 827 438 Monthly Revenue Senior Center $ 4,928.00 $ 3,566.00 $ 1,362.50 Community Services $ 4,326.00 $ 2,639.00 $ 1,687.00 '20th Anniversary $ 5,000.00 $ - $ 5,000.00 Total Revenue $ 14,254.00 $ 6,205.00 $ 8,049.50 Revenue Year to Date Senior Center $ 74,386.50 $ 52,960.50 $ 21,426.50 Community Services $ 61,654.00 $' 52,320.00 $ 9,334.00 Total Revenue to Date $136,040.50 $ 105,280.50 $ 30,760.50 Nct included in Revenue Year to Date V1 r Community Services Program Report for April 2002 2002 9nn9 5nni 12nn4 Participants Total Participation_ --- Participants Total Participation Variance LvvL Sessions LVVI Sessions Leisure Classes Beginning Computers 8 8 10 20 -12 1 2 Hatha Yoga 20 100 14 28 72 5 2 Adobe Photoshop 9 9 0 0 9 1 0 Art of Painting 5 10 0 0 10 2 0 Intermediate Computers 8 16 0 0 16 2 0 Italian for Travelers 18 72 0 0 72 4 0 Totals 681 215 24 48 167 15 4 2002 9nn9 13nn4 nn^. Participants Total Participation Participants Total Partici ation Variance Sessions Sessions Special Events Spring Break, Boomers 22 22 35 35 -13 1 1 Spring Break,Sports Day 22 22 35 35 -13 1 1 Spring Break, Park Party 22 22 35 35 -13 1 1 Spring Break, Movies 22 22 35 35 -13 1 1 Spring Break, Water Park 22 22 35 35 -13 1 1 Mexico Shopping Trip 52 ' ' 52 0 0 52 1 1 Totals 162 162 175 175 -13 6 6 20th Anniversary Chamber Mixer 300 300 0 0 300 1 0 Multi -Gen Talent Show 227 227 0 0 227 1 0 Community Parade 725 725 0 0 725 1 0 Community Picnic 2,000 2,000 700 700 1300 1 1 Arts & Crafts Show 326 326 0 0 326 1 0 Cove Oasis Trail Hike 45 45 0 0 45 1 0 Cove Oasis Starqazina 100 100 0 0 100 1 0 Catfish Derby Kickoff 608 608 0 0 608 1 0 Gem of the Desert Run 150 150 0 0 150 1 0 Art Under the Unbrellas 400 400 0 0 400 1 0 Music & Fireworks 1,6001 1,6001 01 01 1600 1 0 Totals 6,4811 6,4811 7001 7001 5781 11 1 2002 2nn2 9nn1 9nni mn-2 onn4 Participants Total Participation Participants Total Participation Variance Sessions Sessions Adult Sports Open Gym Basketball 93 93 70 70 23 16 8 Adult Soccer League 140 280 120 480 -200 2 4 Totals 2331 373 190 550 -177 18 12 Recreation Totals 1 69441 72311 10891 14731 57581 501 23 Senior Center Attendance 20 egistereTotal Senior Activities artici ants 0 2 otaMeetings Partici anon artici anon Registered Participants anance 2002 2001 ACBL Bridge 209 209 191 191 18 4 4 Bridge, Duplicate/Social 505 505 477 477 28 13 14 Dog Training, Complimentary 8 8 2 2 6 1 1 Ice Cream Social 20 20 40 40 -20 4 4 Knitting Guild Club 19 19 0 0 19 1 0 Monthly Birthday Party 27 27 41 41 -14 1 1 Monthly Luncheon 99 99 97 97 2 1 1 Movie Time 44 44 75 75 -31 6 8 Putting Contest 17 17 5 5 12 21 1 Senior Sports Day Senior Activity Total 60 1,008 60 1,008 0 928 0 928 60 80 11 34 0 34 Senior Leisure Courses Ballroom Dance 17 48 11 17 31 41 2 Ceramics 12 42 13 34 8 4 3 Computer 21 49 0 0 49 11 0 CPR/First Aid Class 16 16 0 0 16 2 0 Dog Training Class 25 47 9 26 21 4 3 Exercise 53 412 51 431 -19 12 13 Knitting 3 12 0 0 12 41 0 Stained Glass 6 25 4 10 15 51 4 Watercolor 4 15 0 0 15 41 0 Yoga Senior Leisure Courses Total 21 178 46 712 0 88 0 518 46 194 41 541 0 25 Senior Leisure Classes Arts and Crafts 37 37 0 0 37 5 0 Bridge Lessons 19 19 0 0 19 1 0 Computer Tutor 2 2 7 7 -5 2 7 Creative Writing 14 14 0 0 14 4 0 Golden Tones 76 76 88 88 -12 5 5 Line Dance 26 26 0 0 26 5 0 Quilting 33 33 20 20 13 4 4 Rug Hooking 10 10 15 15 -5 4 5 Tat Chi 21 21 11 11 10 4 3 Tap Dance 22 22 22 22 0 4 4 Woodcarving 37 37 21 21 16 41 4 Senior Leisure Classes Total 297 297 184 184 113 421 32 TOTAL SENIOR PROGRAMS 1,483 2,017 1,200 1,630 387 130 91 Senior Services A.A.R.P "55 Alive" 28 28 38 38 -10 2 1 AARP Tax -Aide 36 36 20 20 16 2 2 Ambassadors 72 72 70 70 2 n/a n/a FIND Food Distribution 274 274 289 289 -15 4 5 Health Screenings ill 11 11 11 0 1 1 Hearing Consultation 3 3 3 3 0 1 1 I.I.D. Energy Assistance 32 32 52 52 -20 n/a n/a Legal Consultation 9 9 15 15 -6 1 1 Medicare/Hi Cap Consultation 14 14 7 7 7 n/a n/a Share Meetings/Sign-up 3 3 2 2 1 2 1 TOTAL SENIOR SERVICES 482 482 507 507 -25 13 12 SENIOR CENTER TOTAL 1,965 2,499 1,707 2,137 362 143 103 Page 3 1, i 4 O VI. BUSINESS ITEMS A V _ 1-M AA S C� OF I1�� CULTURAL ARTS COMMISSION MEETING DATE: June 13, 2002 ITEM TITLE: Annual Work Plan RECOMMENDATION: Approve the Cultural Arts Commission 2002/01 Work Plan with modifications. BACKGROUND AND OVERVIEW: Each year, the Commission is required to submit an annual work plan for City Council approval. This work plan outlines the tasks that the Commission would like to complete in the coming year. At the May 21, 2002 City Council meeting, the City Council considered the Cultural Arts Commission's annual work plan. After some discussion, the City Council asked for clarification on the task "Coachella Valley Cultural Conferences, Workshops and Events". Attachment A are minutes from the City Council meeting in which the work plan was discussed. Attachment B are minutes from the March 5, 2002 City Council meeting in which the City Council discussed cultural events to be held on the Civic Center Campus once construction is complete. The Cultural Arts Commission may wish to consider concentrating cultural events on the Civic Center Campus. Attachment C is the Cultural Arts Commission's 2001 /02 Work Plan with modifications provided for the Commission's consideration. ALTERNATIVES: The alternatives available to the Commission are: 1. Approve the Cultural Arts Commission 2002/01 Work Plan with modifications; or 2. Do not approve the Cultural Arts Commission 2002/01 Work Plan with S:\Community Services\CAComm\CACRPT.299.2002-03 Work Plan.wpd • • modifications; or 3. Provide staff with alternate direction. YV Dodie Horvitz, tom nity Services Director Attachments A. Minutes from the May 21, 2002 City Council Meeting B. Minutes from the March 5, 2002 City Council Meeting C. 2001 /02 Cultural Arts Commission Work Plan with modifications n S:\Community Services\CAComm\CACRPT.299.2002-03 Work Plan.wpd 0 • ATTACHMENTS 0 • ATTACHMENT A City Council Minutes 5 May 21, 2002 Mayor Pena stated he felt it may be time to consider combining some of the Commissions and their workloads. Council Member Henderson suggested the Commission spend a significant amount of time on the fire safety issue. Mayor Pena noted there is potential for the Commission to be involved with planning recreational opportunities on the property the City is looking to purchase. Council Member Adolph concurred. Council Member Henderson noted the Trails Master Plan, under "Park Development," has not been reviewed for years and suggested the Commission review it to come up to speed on the current issues related to the trails issue. Mayor Pena suggested the Commission look at public golf recreation programs — what works and doesn't work. He noted Palm Desert has 11,000 resident cards for their municipal golf course. Council Member Sniff voiced caution that the assignments be highly identified and selective. Council Member Adolph noted there are amenities at the La Quinta Community Park also to resolve. MOTION - It was moved by Council Members Sniff/Adolph to approve the Community Services Commission Work Plan for FY 2002/2003 as amended (on Page 8 removing the references to "Mainstreet Marketplace" and adding "encourage" to attend. Motion carried unanimously. MINUTE ORDER NO. 2002-64. 2. CONSIDERATION OF THE CULTURAL ARTS COMMISSION WORK PLAN FOR FISCAL YEAR 2002/2003. Community Services Director Horvitz presented the staff report. Council Member Adolph asked about the status of the agreement for the Kennedy art piece. Ms. Horvitz stated the temporary art agreement has been reviewed by the City's legal counsel who has recommended the agreement stand as written, allowing paragraph six to remain in the agreement. She stated the Commission has expressed a desire for clarification in the contract language, which can be brought back to Council for approval. L L8 0 City Council -Minutes 6 May 21, 2002 Mayor Pena stated he didn't believe Mr. Kennedy would object to minor changes in the language. City Attorney Jenson advised an associate in her office reviewed the agreement and doesn't see a problem with the two provisions being in the agreement. Mr. Kennedy, however, feels the two provisions are inconsistent. Council concurred to have the agreement brought back to Council. Council Member Adolph referenced the "Public Art Program" and questioned the task being limited to public art since the Commission gets involved with other cultural activities. Ms. Horvitz stated "Conferences, Workshops, and Events" includes other cultural activities, such as concerts and puppet shows. Council Member Henderson noted the Public Art Program task addresses a part of the ordinance that is related to the Art in Public Places Fund. Council Member Adolph suggested clarification to that effect be included on that page of the document. He also commented on the importance of making sure there are no conflicts with activities in other cities when setting up speakers for events. Council Member Perkins stated he felt it would be helpful to have a cultural activities calendar. He voiced concern that nothing in the Work Plan pertains to music and noted the City had an opportunity to work with Marty Langer on concerts but turned it down. He stated he could not support an increase in the budget to $50,000 unless it includes a musical program. Council Member Henderson noted concerts are included under "Conferences, Workshops, & Events" on Page 9. Council Member Perkins commented that there has not been a concert in La Quinta since Mr. Langer held concerts at the La Quinta Hotel. Mayor Pena stated there was a charge to attend those concerts. As for the recently -proposed concerts, he noted Mr. Langer refused to reveal how the requested funds would be spent. Council Member Henderson stated she believes the Commission is as anxious as the Council to have concerts at the Civic Center. `She pointed out, however, 19 City Council Minutes 7 May 21, 2002 presently cities are unsure as to what the State is going to do to city funds. She stated she could approve the Work Plan but not the requested funding. Council Member Perkins stated he could support the original amount of $25,000 and approve more later on if music concerts are added. In response to Council Member Henderson, Ms. Horvitz explained the difference between the Commission's "Meet the La Quinta Artist" program and the "Culture in the Courtyard" events put on by the Community Services Department. Council Member Sniff suggested the two programs be combined into two events in the courtyard each year. He felt the events listed under "Cultural Conferences, Workshops, and Events" should be more specific and that "recommending to Council" may not be the proper term. He also questioned the amount of Commission hours estimated for each event and stated he preferred holding back on the financial commitment until the budget is reviewed. In response to Mayor Pena, Ms. Horvitz confirmed the Council has moved to consider a significant, unspecified amount in the budget for concerts by Mr. Langer. Council Member Sniff stated he felt temporary art locations should be selected for placement of art for no more than two years. Mayor Pena suggested the "Meet the La Quinta Artist" program be combined with the "Cultural Conferences, Workshops, and Events" and some of the monies be used to have local artists provide art lessons to students at some of these events. He agreed the workshop and events program needs reworking and stated he wasn't prepared to approve funding at this time. He also questioned why there hasn't been a booth at the Arts Festival each year to showcase what the City is doing in the way of its Art in Public Places Program. Council Member Henderson commented on the number of community services programs with instructors and stated she is hesitant to hire an artist to teach classes. She wished to have the issue brought back to Council for consideration and maybe charge a fee for participating in the class. Mayor Pena noted some youths cannot afford the art supplies and suggested doing the program in conjunction with the Senior Center classes. Council Member Adolph concurred with the idea- and referenced a few local artists that he felt would be willing to participate in the program. 20 City Council Minutes g May 21, 2002 Council Member Perkins agreed with the suggestion and stated he would like to see the Senior Center utilized more. Mayor Pena suggested "and other appropriate organizations" be inserted on Page 8 after "Work with City Council." Council Member Adolph concurred with Council Member Perkins on the importance of bringing music to the community. He wished to see the Council work with Mr. Langer on these events if the funding is available. MOTION - It was moved by Council Members Sniff/Henderson to refer the Cultural Arts Commission Work Plan back to the Cultural Arts Commission for modification as discussed by Council. Motion carried unanimously. MINUTE ORDER NO. 2002-65. 3. CONSIDERATION OF A RESOLUTION APPROVING THE PRELIMINARY ENGINEER'S REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 89-1, FISCAL YEAR 2002/2003, AND A RESOLUTION DECLARING INTENT TO LEVY ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, AND GIVING NOTICE THEREOF. Interim Public Works Director/City Engineer Stephenson presented the staff report. Council Member Perkins questioned the need for lighting in the medians. Council Member Adolph noted Avenue 52 is dark without any lighting and stated he felt low-level lighting helps people see the curbs. Council Member Perkins stated he wouldn't disagree where lighting is a safety issue but feels it is not needed on Washington Street. RESOLUTION NO. 2002-75 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE REPORT OF THE ENGINEER FOR FISCAL YEAR 2002/2003 IN CONNECTION WITH. LA QUINTA LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1. It was moved by Council Members Sniff/Henderson to adopt Resolution No. 2002-75 as submitted. Motion carried unanimously. _21 ATTACHMENT B City Council Minutes 9 STUDY SESSION March 5, 2002 1. DISCUSSION OF THE VILLAGE FAIRE EVENTS IN THE VILLAGE OF LA QUINTA. Community Services Director Horvitz presented the staff report. Council Member Henderson stated she supported the events when put on by the Chamber of Commerce but felt even then it was more like a big block party. She felt the City has created the ideal street for such events but the Village Faire still remains a "flop." Council Member Sniff stated he spoke to some of the vendors at the last event and they suggested more diversity in vendors, including produce, and changing winter hours to 5:00 to 9:00 p.m. He felt the events are worthwhile and would like to continue them with modifications on hours and with more promotion. Council Member Perkins commented on the inability to compete with the C.O.D. and Palm Springs street fairs and stated he felt it would be confusing to change the hours. He suggested using the funds for something else. In response to Mayor Pena, Andrea Carter, of Kiner/Goodsell, Inc., stated some of the vendors feel it is too hard to do the Village Faire events the night before the C.O.D. street fair and some feel it is too costly for the hours. She stated they have tried to get produce vendors but have not been successful. As for attendance, she stated the event gains energy about 7:00 or 7:30 with 1,000 to 1,500 people in attendance and dies down around 9:00 p.m. Council Member Henderson noted starting the event at 5:00 p.m. would mean closing the street by 3:00 p.m. Additionally, a lot of people don't get off work until 5:00 p.m. Mayor Pena suggested the events may do better with a band and not have the vendors. Ms. Carter stated Calle Estado doesn't have a good area for bands to entertain and she felt the Civic Center Campus will better accommodate that type of activity. Mayor Pena noted the Civic Center Campus is intended to be a passive park. Council Member Perkins didn't have a problem drawing people to the Campus at night for events. City Council Minutes 10 March 5, 2002 --� Mayor Pena stated he was leaning toward eliminating the Village Faire and using the funds for other events such as community concerts. Council Member Sniff noted the City has spent a lot of time, effort, and money for these events by installing electrical and buying banners. He suggested either not doing the events or doing them in a different venue. He didn't feel the layout on Calle Estado lends itself very well to the Village Faire events and agreed with having entertainment without vendors. Ms. Carter suggested including the events in the RFP to see if any ideas come from it. Council Member Henderson suggested eliminating the event for a while and see if the business community feels it's important. =�Plft Mayor Pena concurred to discontinue the Village Faire events until the Civic Center Campus is completed and other activities, such as concerts, are considered. City Manager Genovese advised staff will remove the Village Faire component from the RFP (Business Item No. 1) and generate general concepts for entertainment at various locations. REPORTS AND INFORMATIONAL ITEMS CVAG Executive Committee — Mayor Pena reported the Executive Committee has adopted a modified resolution for the Salton Sea. City Manager Genovese spoke regarding the Valleywide Animal Campus issue and advised the County is still considering two sites. As for the Indio facility, the County has sent correspondence to Indio, Coachella, and La Quinta regarding upgrading of that facility. All other reports were noted and filed. DEPARTMENT REPORTS Mayor Pena congratulated Council Member Henderson and City Clerk Greek for a fun party at the United Way dinner. r 0 ATTACHMENT C Cultural Arts Commission Work Plan July 2001-2002 Task: Coachella Valley Cultural Conferences, Workshops, & Events Completion Date: On -going Participants: Commissioners, City Council Suggested Resources: Community members, City Council, Coachella Valley Cities, private cultural arts interests, State and Federal sources Commission Steps to Completion: • Recommend for City Council consideration one proposed educational conference, workshop & possibly three events such as concerts, dances, puppet shows, chorale and mimes. • Participate in the annual Holiday Tree Lighting Ceremony and Artist Partnership Day • Maintain 'eadership role in & • conferences, work0hops events Recommend to ecuncil a date, time, • Work with Coachella Valley Cities to determine proposed speakers and budget for consideration by Council • Solicit contributions to off -set the cost of the program as approved by the City Council • Prepare an outline for the meeting ksL _ oa� Advertisetheconferences, , & events as approved by eot Conduct the conferences, workshops • & events Commission Time: Up to 100 hours per event Staff Time: Up to 60 hours per event 7 �: Cultural Arts Commission Work Plan July 2001 2002 Fiscal Commitment: Up to $3,000- $10,000per event Up to $5,000 for five events per year a maximum of $40,00 per year for four events. Staff Role: Provide support and act as a liaison to City Council Council Role: Review purpose of conferences, workshops & events and consider participation and budgets for events Goal: Chapter 2.75.040 (6) Work cooperatively with City boards, commissions and committees, and other public and private organization in promoting art and cultural activities within the City. 8 _ �5 CITY OF LA QUINTA oj;" CoRpoRATED OF CULTURAL ARTS COMMISSION WORK PLAN 2002-03 Approved by City Council July 2, 2002 CJ • Cultural Arts Commission Work Plan July 2002 Task: Completion Date: Participants: Suggested Resources: Annual Work Plan May 2003 Commissioners Commissioners, Staff Commissioner Steps to Completion: • Review existing assignments • Review programs being offered by Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: Goal: other Cities • Suggest programs to fill any voids 1-2 hours per plan 3-4 hours per plan None Provide support and act as liaison to City Council Review and approve Work Plan Chapter 2.75.040 (4) of Ordinance 317: "Make recommendations to the City Council concerning the resources and needs on the subject of the arts..." 2 Cultural Arts Commission Work Plan July 2002 Task: Completion Date: Participants: Suggested Resources: Commission Steps To Completion: Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: Placement of Public Art On -going Commissioners, Staff Commissioners, City Council, Residents • Inventory current artwork and sites • Schedule artist for Cultural Arts Commission meeting • Review the proposed artwork • Make a recommendation to the City Council regarding the artwork and recommend the appropriation of a specific amount to be committed to the site 5 hours per project 10-12 hours per project Funds appropriated from the Art in Public Places Account Consider site, art piece and appropriation of funds Provide support. Art placement subject to final City Council approval Goal: Chapter 2.75.040 (12) The Commission will submit to the City Council a recommendation for ratification of public art to be financed by the Art in Public Places program. (15) The Commission will make recommendations to the City Council for the commissioning of artworks, the purchase or lease of art sites, agreements for the purchase and display of artwork, or the repair, maintenance or servicing of artwork. 3 v�� • Cultural Arts Commission Work Plan July 2002 Task: Completion Date: Participants: Suggested Resources: Commission Steps To Completion: Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: Temporary Art Placement Program On -going Commissioners Commissioners, local artists and art galleries • Update current application for clarity • Notify artists that the program exists • Once requests have been received, work with developers/land owners and artists to select a predetermined site specific art piece for a location to recommend to Council • Obtain Council approval 10 hours per project 4-6 hours None at this time Provide support and act as a liaison to City Council Provide support and review and approval of contract Goal: Chapter 2.75.040 (4) Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City sponsored activities, and ways to encourage community involvement. 4 • 0 Cultural Arts Commission Work Plan July 2002 Task: Develop Public Art Program Information Completion Date: On -going Participants: Commissioners, Staff Suggested Resources: Staff, Commissioners, printed materials, activity calendars, lists of organizations Commission Steps To Completion: • Work with City Council to determine the best method to inform the public about the Public Art • Commissioners to design and draft contents of the information for Commission review and recommendation to the City Council for their approval • Publish information in current City brochures, on the City's Website and Chamber of Commerce map Commission Time: Staff Time: 15-20 hours per month 6-8 hours per publication Fiscal Commitment: Costs would need to be determined for the printing Staff Role: Provide support and liaison with City Council Council Role: Consideration of content and funding Goal: Chapter 2.75.040 (4) Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City sponsored activities and way to encourage community involvement. 5 �30 0 • Cultural Arts Commission Work Plan July 2002 Task: Coachella Valley Cultural Conferences, Workshops, & Events Completion Date: On -going Participants: Commissioners, City Council Suggested Resources: Community members, City Council, Coachella Valley Cities, private cultural arts interests, State and Federal sources Commission Steps to Completion: • Recommend for City Council consideration one proposed educational conference, workshops & possibly three events such as concerts, dances, puppet shows, chorale and mimes. • Participate in the annual Holiday Tree Lighting Ceremony and Artist Partnership Day • Work with Coachella Valley Cities to determine proposed speakers and budget for consideration by Council • Solicit contributions to off -set the cost of the program as approved by the City Council • Conduct the conferences, workshops & events Commission Time: Up to 100 hours per event Staff Time: Up to 60 hours per event Fiscal Commitment: Up to $10,000 per event and up to a maximum of $40,000 per year for four events. Staff Role: Provide support and act as a liaison to City Council Council Role: Review purpose of conferences, workshops & events and consider participation and budgets for events 6 Cultural Arts Commission Work Plan July 2002 Goal: Chapter 2.75.040 (6) Work cooperatively with City boards, commissions and committees, and other public and private organization in promoting art and cultural activities within the City. 7 f 7 9 Cultural Arts Commission Work Plan July 2002 Task: Completion Date: Participants: Suggested Resources: Commission Steps To Completion: Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: Goal: "Meet the La Quinta Artist" Bi-Monthly Commissioners Commissioners, Staff, Residents, Media sources • A local artist representing a different medium will be randomly selected to be showcased in the La Quinta Chamber of Commerce Newsletter and at other cultural events with a "snapshot" of their work 5 hours per event 1 hour per month None Provide support and act as liaison to City Council Provide direction and support, review and consider the program Chapter 2.75.040 (10) Develop public art awareness through the presentations of speakers, forums, mixers and special events.