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CAC 09 12 2002T4ht 4 4 Q" CULTURAL ARTS COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 12 September 2002 7:00 PM I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda. IV. CONSENT CALENDAR A. Financial Report for July & August *B. Approval of Minutes of July 11, 2002 C. Department Report for May and June, 2002 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Election of Vice -Chairperson B. Annual Work Plan - Task Assignments C. Point Happy Dedication - List of Invitees D. Civic Center Campus Dedication E. Riverside Arts Council Request F. Artist Partnership Day G. CVAA 2002 Service to the Arts Award VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Jefferson Street Bridge Railing Update B. Community Park Groundbreaking VIII. COMMISSIONER ITEMS IX. ADJOURNMENT. NEXT MEETING INFORMATION 10 October 2002 7:00 PM La Quinta Civic Center Study Session Room GAWord Documents\CAC - 2002\AGN9-12.wpd 0 OV. CONSENT CALENDAR A. City of La Quinta Recap Arts in Public Places Available Funds 07/31/02 Deposits collected through development Interest earned City Contribution Total Sources Less expenditures: Operating expenses Maintenance expenses Art purchased Total Uses Equity Available before encumbrances and committments: Add back Accounts Payable Reduction for Interest Receivable Cash Available before encumbrances and committments: Less Encumbrances - Less Commitments: Hwy 111 TDC - Credits Hwy 111 TDC - Future Louis De Martino Louis De Martino - modifications K.Emerson & A.Dematteis - Spray tower Washington St. Bridge -Artwork Construction Civic Center Art Purchase Construction of Base for New Art Piece -City Hall City Entrance Monuments Obelisks Pilot Program -City Street Markers Civic Center Campus - Native American themes - P. Ladochy Civic Center Campus - LQ Mountain range - B. Ware Civic Center Campus - Sandy Swan - Bronze relief map Civic Center Campus - Animal tracks - Sandy Swan Civic Center Campus - TDK Design Civic Center Campus - CIP Admin Civic Center Campus - Available Water Feature - La Quinta Court Additional work - water feature LQ Court Phase 1 - Jefferson St Bridge Artwork Jefferson Bridge artwork - bridge railings Place/repaint Darroll art piece (piece donated, accepted by Council 6/19/01) Base for Reiman art piece (Wilderness Totem) Point happy artwork project Senior Center art mural Total Commitments - Art Purchases Total Commitments - Art Maintenance Total available funds 07/31/02 FY 2003 Cumulative Current through Year-To- 06/30/02 Date Total $1,502,683.23 $7,468.98 $1,510,152.21 211,275.19 0.00 211,275.19 50,000.00 0.00 50,000.00 1,763,958.42 7,468.98 1,771,427.40 22,423.52 0.00 22,423.52 1,830.00 0.00 1,830.00 1,057,558.25 30,213.33 1,087,771.58 1,081,811.77 30,213.33 1,112,025.10 682,146.65 (22,744.35) 659,402.30 0.00 0.00 0.00 0.00 0.00 0.00 682,146.65 (22,744.35) 659,402.30 0.00 0.00 0.00 9,418.07 14,581.93 13,217.00 17,900.00 960.37 0.00 2,324.00 2,738.50 14,167.76 49,815.66 22,066.67 11,250.00 26,320.46 6,542.50 34,000.00 14,719.00 104,101.83 9,356.25 12,525.00 0.00 0.00 9,500.00 750.00 40,050.00 0.00 0.00 08/14/2002 File: APP.WK4 .. 01u2 City of La Quinta Arts in Public Places Recap Expenditures Inception to 07/31/02 Page 1 Operating Expenses: Exceed Conference - Phoenix 07/24/92 Bank of America 821.66 07/31/92 Meg Robertson 244.08 $1,065.74 10/15/92 A.E.S. 23.70 01/12/93 Jerry Allan 2,275.00 03/10/93 Regents - University of Calif. 105.00 03/31/93 Martin & Chapman 242.05 03/31/94 City of La Quinta Admin Fee 6,000.00 05/10/95 Rositas Shamis - Reimburse for supplies 35.91 06/30/98 Chanie Chappie Travel 326.21 O6/30/98 Elaine Reynolds Travel 360.61 06/30/98 Rosiha Shamis Travel 2,141.01 O6/30/98 Susan Benay Travel 1,125.32 06/30/98 Americans For The Arts Registration 150.00 09/30/98 Susan Benay Travel - Reverse (1,125.32) 01/25/99 Art in La Quinta Inserts (Arrow Printing) 1,150.00 05/07/99 Recreation Brochures 473.50 05/29/99 Summer Brochures (Arrow Printing) 1,239.13 06/30/99 Patrick Welch - Anderson Travel 428.00 06/30/99 WeldVReynolds- Atlanta Hilton 1,313.28 06/30/99 Susan Benay- Best Western 245.00 06/30/99 Ca Assembly of Local Arts 199.00 O6/30/99 Welch/Reynolds - Americans for the Arts Reg. 600.00 06/30/99 Susan Benay - Travel 272.36 O8119199 US Postmaster. 05/19/1999 Appropriation -Summer Brochure 160.00 08/29/99 Arrow Printing - brochures 1,481.60 11/29/99 CA Assembly of Local Arts 75.00 12/14/99 US Postmaster.. Brochure 160.00 O1/08/00 Arrow Printing - Brochures 1.636.75 02/11/00 Travel & Conference - Credit (931.64) 03/O6/00 Americans for the Arts 150.00 5/2/00 U S Postmaster - postage 160.00 6/30/00 Russell Jacques - Art Base 693.75 7/31 /00 Russell Jacques - Art Base (693.75) 8/00 Maintenance -art piece 500.00 8/00 Global Mural Conference 2000 100.00 8/00 U.S. Postmaster. Brochure 320.00 9/00 Reclassify maint. to separate account (500.00) 2101 Art Wall Certificates 268.81 8/01 Freight, packing for sculpture 275.00 8/01 Redass expenditures at year end (1,060.00) 6102 Fine Art Appraisal 425.00 11/01 Bruce Kribbs supplies - reclassified from General Fund 5102 128.00 3/02 APP Supplies - redass'fiied from General Fund 5102 55.50 06/02 Jacobs Excavation/bucking 375.00 Total Operating Expenses $22,423.52 Art Maintenance Expenm authoxiied by o rn il• Expended 6130/01 Total through 6/30/01 (carried to Fiscal 2002) 1,060.00 6/30/02 Total through 6130/02 770.00 Total - prior years 1.830.00 Year to Date, Fiscal 2003 Total Art Maintenance Costs charged to APP 0.00 $1,830.00 08/14/20O2 File: APP.WK4 0 Ul • City of La Quinta Arts in Public Places Recap Expenditures Inception to 07/31/02 Page 2 Total Balance of Art Purchases: Commitments Expended Commitments 06/09/92 Adams/Truman PTA 846.00 $846.00 0.00 07/31/92 Hwy 111 TDC - Paid 47,578.99 47,578.99 0.00 07/31/92 Hwy 111 TDC - Credits 10,810.63 1,392.56 9,418.07 07/31 /92 Hwy 111 TDC - Future 36,610.38 22,028.45 14,581.93 12115/1992 Ministralti TT26429 15,000.00 16,000.00 0.00 04/14/93 Louis De Martino 73,500.00 60,283.00 13,217.00 06/01/01 Louis De Martino - modifications 34,900.00 17,000.00 17,900.00 06/29/94 K.Emerson & A.Demattels - Gate 10,000.00 10.000.00 0.00 06/29/94 K.Emerson & A.Demafteis - Mosiac Tiles 10,000.00 10,000.00 0.00 06/29/94 K.Emerson & A.Dematteis - Spray tower 31,000.00 30,039.63 960.37 06/06/1995 Bear Creek Path Art Work 5,000.00 5,000.00 0.00 01/16/1996 Fritz Bums Park - Spray Tower installation 16,786.00 16,786.00 0.00 05/21/1996 Rancho La Quinta - Paid 35,000.00 35,000.00 0.00 05/21/1996 Rancho La Quinta - Credit 35,000.00 35,000.00 0.00 12/17/96 Fritz Bums Park - Art Fernandez 37,000.00 37,000.00 0.00 06/17/97 Marcia Gibbons-L.Q. Car Wash 10,000.00 10,000.00 0.00 06/17/97 Eagle Hardware -Credit 43,000.00 43,000.00 0.00 05/05198 Washington St Bridge-Navarrete/Holmes & Narver) 3,000.00 3,000.00 0.00 07/07/98 Landscaping for Artpiece-Hwy111/Wash.St 18,800.00 18,800.00 0.00 09/15/98 Washington St. Bridge-Navarrete/Holmes & Narver) 39,500.00 39,500.00 0.00 10/20/98 Washington SL Bridge -Artwork Construction 21,999.00 21,999.00 0.00 03/16/99 Civic Center Art Purchase 7,327.00 5,003.00 2,324.00 04/06/99 Construction of Base for New Art Piece -City Hall 4,000.00 1,261.50 2,738.50 05/18/99 City Entrance Monuments 299,713.00 286,645.24 14,167.76 07/01/99 Obelisks Pilot Program -City Street Markers 91,312.00 41,496.34 49,815.66 09/07/99 City Entrance Monument Right -of -Way (#655) 15,000.00 15,000.00 0.00 01/18/2000 Civic Center Campus - Native American themes - P. Ladochy 57,600.00 35,533.33 22,066.67 01/18/2000 Civic Center Campus - LQ Mountain range - B. Ware 90,000.00 78,750.00 11,250.00 01/18/2000 Civic Center Campus - Sandy Swan - Bronze relief map 35,094.00 8,773.54 26,320.46 01/18/2000 Civic Center Campus - Animal tracks - Sandy Swan 13,085.00 6,542.50 6,642.50 01/18/2000 Civic Center Campus - TDK Design 34,000.00 0.00 34,000.00 01/18/2000 Civic Center Campus - CIP Admin 14,719.00 0.00 14,719.00 01/18/2000 Civic Center Campus - Available 104,101.83 0.00 104,101.83 05102/00 Construction of Base for New Art Piece -City Hall 2,693.75 2,693.75 0.00 02/06/01 Original concept water feature/LQ Court 65,000.00 55,643.75 9,356.25 06/05/01 Additional work - water feature LQ Court 22,525.00 10,000.00 12,525.00 02/01/2001 Phase 1 - Jefferson St Bridge Artwork 3,000.00 3,000.00 0.00 07/03/01 Jefferson Bridge artwork - bridge railings 7,800.00 7,800.00 0.00 07/17/01 Place/repaint Darroll art piece (piece donated, accepted by Council 6/19/01) 9,500.00 0.00 9,600.00 07/17/01 Base for Reiman art piece (Wilderness Totem) 750.00 0.00 750.00 8/01 Point happy artwork project 87,525.00 47,475.00 40,050.00 11/01 Senior Center art mural 4,000.00 4,000.00 0.00 Total Art Purchases $1 504,076.58 $1,087,771.58 $416,305.00 08/14/2002 File. t�J City of La Quinta Arts in Public Places Recap Expenditures Inception to Number Artwork 1 Air Motion 2 Animal Column 3 Desert Mural 4 Bear Creek Bike Path Art 5 Eagles 6 Gates at the Pool - Gateway to the Desert 7 Gem of the Desert 8 Kennedy Art Piece - Rotary Donation 9 Sidewalk Mosiac Squares - Dances with the Landscape 10 Rancho La Quinta Don 11 Spray Structure - In between Earth and Sky water life to all creatures 12 Sun & Moon Beam 13 Washington St Bridge Railing 14 City Entrance Monuments 15 Bus Stop Metal Work - Replace Fritz bums Park Playground Equip 16 Obelisks 17 LQ Court Water Feature 18 Jefferson St Bridge Railing 19 Lizards - Civic Center Campus South Entrance 20 Civic Center Campus - Native American themes - P. Ladochy 21 Civic Center Campus - LQ Mountain range - B. Ware 22 Civic Center Campus - Tree of Life - Sandy Swan - Bronze relief map 23 Civic Center Campus - Animal tracks - Sandy Swan 24 Civic Center Campus - TDK Design 25 Civic Center Campus - CIP Admin 26 Civic Center Campus - Available 27 Art Base for R. Jacques Artwork 28 Art Base for Lizards Artwork 29 Senior Center Art Mural 30 Point Happy Artwork Project Total Art Purchases to date 07/31/02 Expended 15,000.00 0.00 10,000.00 5,000.00 43,000.00 10,000.00 90,646.00 0.00 10,000.00 70,000.00 46,825.63 77,283.00 64,499.00 300,545.24 37,000.00 41,496.34 65,643.75 10,800.00 5,003.00 35,533.33 78,750.00 8,773.54 6,542.50 0.00 0.00 0.00 2,693.75 1,261.50 4,000.00 47,475.00 1,087,771.58 Page 3 08/14/2002 File: APP.WK4 GU5 City of La Quinta Recap Arts in Public Places Interest Earned Annual Interest FY 1990/91 3,525.59 FY 1991 /92 11,646.54 FY 1992/93 12,156.96 FY 1993/94 7,137.38 FY 1994/95 11,444.17 FY 1995/96 14,109.65 FY 1996/97 16,170.79 FY 1997/98 14,845.19 FY 1998/99 28,328.00 FY 1999/00 32,168.62 FY 2000/01 36,787.35 FY 2001/02 22,954.95 Total Accumulated Interest $211,275.19 FY 2002/03 Interest YTD 0.00 Interest Through 07/31/02 211,275.19 Note: The City records interest earned on pooled cash quarterly. 08/14/2002 File: APP.WK4 006 • • IV. CONSENT CALENDAR A. City of La Quinta FY 2003 Recap Arts in Public Places Cumulative Current Available Funds 08/31/02 through Year-To- 06/30/02 Date Total Deposits collected through development $1,502,683.23 $10,403.98 $1,513,087.21 Interest earned 211,275.19 0.00 211,275.19 City Contribution 50,000.00 0.00 50,000.00 Total Sources 1,763,958.42 10,403.98 1,774,362.40 Less expenditures: Operating expenses 22,423.52 900.00 23,323.52 Maintenance expenses 1,830.00 0.00 1,830.00 Art purchased 1,057,558.25 30,213.33 1,087,771.58 Total Uses 1,081,811.77 31,113.33 1,112,925.10 Equity Available before encumbrances and committments: 682,146.65 (20,709.35) 661,437.30 Add back Accounts Payable 0.00 460.46 460.46 Reduction for Interest Receivable 0.00 0.00 0.00 Cash Available before encumbrances and committments: 682,607.11 (21,169.81), 661,437.30 Less Encumbrances - 0.00 0.00 0.00 Less Commitments: Hwy 111 TDC - Credits 9,418.07 Hwy 111 TDC - Future 14,581.93 Louis De Martino 13,217.00 Louis De Martino - modifications 17,900.00 K.Emerson & A.Dematteis - Spray tower 960.37 Washington St. Bridge -Artwork Construction 0.00 Civic Center Art Purchase 2,324.00 Construction of Base for New Art Piece -City Hall 2,938.50 City Entrance Monuments 14,167.76 Obelisks Pilot Program -City Street Markers 49,815.66 Civic Center Campus - Native American themes - P. Ladochy 22,066.67 Civic Center Campus - LQ Mountain range - B. Ware 11,250.00 Civic Center Campus - Sandy Swan - Bronze relief map 26,320.46 Civic Center Campus - Animal tracks - Sandy Swan 6,542.50 Civic Center Campus - TDK Design 34,000.00 Civic Center Campus - CIP Admin 14,719.00 Civic Center Campus - Available 104,101.83 Water Feature - La Quinta Court 9,156.25 Additional work - water feature LQ Court 12,525.00 Phase 1 - Jefferson St Bridge Artwork 0.00 Jefferson Bridge artwork - bridge railings 0.00 Place/repaint Darroll art piece (piece donated, accepted by Council 6/19/01) 9,500.00 Base for Reiman art piece (Wilderness Totem) 750.00 Point happy artwork project 40,050.00 Senior Center art mural 0.00 Total Commitments - Art Purchases 416,305.00 Total Commitments - Art Maintenance 0.00 Total available funds 08/31/02 $245,132.30 08/29/2002 File: APP.WK4 008 • City of La Quints Arts in Public Places Recap Expenditures Inception to 08/31/02 Page 1 Operating Expenses: Expended Conference - Phoenix 07/24/92 Bank of America 821.66 07/31/92 Meg Robertson 244•08 $1,065.74 10/15/92 A.E.S. 23.70 01/12/93 Jerry Allan 2,275.00 03/10/93 Regents - University of Calif. 105.00 03/31/93 Martin & Chapman 242.05 03/31/94 City of La Quinta Admin Fee 6•000•00 05/10/95 Rosihas Shamis - Reimburse for supplies 35.91 06/30/98 Charde Chappie Travel 325.21 06/30/98 Elaine Reynolds Travel 360.61 06/30/98 Rosiha Shamis Travel 2,141.01 O6/30/98 Susan Benay Travel 1,125.32 06/30/98 Americans For The Arts Registration 150•00 09/30/98 Susan Benay Travel - Reverse (1,125.32) 01/25/99 Art in La Quinta Inserts (Arrow Printing) 1,150.00 05/07/99 Recreation Brochures 473.50 05/29/99 Summer Brochures (Arrow Printing) 1,239.13 O6/30/99 Patrick Welch - Anderson Travel 428.00 06/30/99 Welch/Reynolds -Atlanta Hilton 1.313.28 06/30/99 SusanBemy- BestWestern 245.00 06/30/99 Ca Assembly of Local Arts 199.00 06/30/99 WeklilReynolds - Americans for the Arts Reg. 600.00 06/30/99 SusanBenay- Travel 272.36 08/19/99 US Postmaster: 05/19/1999 Appropriation -Summer Brochure 160.00 08/29/99 Arrow Printing - brochures 1,481.60 11/29/99 CA Assembly of Local Arts 75.00 12/14/99 US Postmaster: Brochure 160'00 01/08/00 Arrow Printing - Brochures 1,636.75 02/11/00 Travel & Conference - Credit (931.64) 03/06/00 Americans for the Arts 150.00 5/2/00 U S Postmaster - postage 160'00 6/30/00 Russell Jacques - Art Base 693.75 7/31/00 Russell Jacques - Art Base (693.75) 8100 Maintenance -art piece 500.00 8100 Global Mural Conference 2000 100•00 8/00 U.S. Postmaster: Brochure 320'00 9100 Reclassify maint. to separate account (500.00) 2/01 Art Wall Certificates 268.81 8/01 Freight, packing for sculpture 275.00 8/01 Reclass expenditures at year end (1'060'00) 5/02 Fine Art Appraisal 425•00 11/01 Bruce Kribbs supplies - reclassified from General Fund 5/02 128.00 3/02 APP Supplies - reclassified from General Fund 5/02 55.60 06/02 Jacobs Excavation/trucking 375.00 08/02 A.C.Crane & Salvage (dismantle, move Rainbow sculpture) 900.00 $23,323.52 Total Operating Expenses ew Maentenalice Exposes authorized by Council, Expended 6130/01 Total through 6/30101 (carried to Fiscal 2002) 1'060'00 770.00 6130/02 Total through 6/30/02 1,830.00 Total - prior years Year to Date, Fiscal 2003 Total AR Maintenance Cats charged to APP 0.00 $1,830.00 File: APP.WK4 08/29/2002 - . 009 0Q City of La Quinta Arts in Public Places Recap Expenditures Inception to 08/31/02 Page 2 Total Balance of Art Purchases: Commitments Expended Commitments 06/09192 Adams/Truman PTA 846.00 $846.00 0.00 07/31/92 Hwy 111 TDC - Paid 47,578.99 47,578.99 0.00 07/31/92 Hwy 111 TDC - Credits 10,810.63 1,392.56 9,418.07 07/31192 Hwy 111 TDC - Future 36,610.38 22,028.45 14,581.93 12/15/1992 Ministrelli TT25429 15,000.00 15,000.00 0.00 04/14/93 Louis De Martino 73,500.00 60,283.00 13,217.00 06/01/01 Louis De Martino - modifications 34,900.00 17,000.00 17,900.00 06/29194 K.Emerson & A.Dematteis - Gate 10,000.00 10,000.00 0.00 06/29/94 K.Emerson & A.Dematteis - Mosiac Tiles 10,000.00 10,000.00 0.00 06/29/94 K.Emerson & A.Dematteis - Spray tower 31,000.00 30,039.63 960.37 06/06/1995 Bear Creek Path Art Work 5,000.00 5,000.00 0.00 01/16/1996 Fritz Bums Park - Spray Tower installation 16,786.00 16,786.00 0.00 05/21/1996 Rancho La Quinta - Paid 35,000.00 35,000.00 0'00 05/21/1996 Rancho La Quinta - Credit 35,000.00 35'000'00 0'00 12/17/96 Fritz Bums Park - Art Fernandez 37,000.00 37,000.00 0.00 06/17/97 Marcia Gibbons-L.Q. Car Wash 10,000.00 10,000.00 0.00 06/17/97 Eagle Hardware -Credit 43,000.00 43,000.00 0.00 06/05/98 Washington St. Bridge-NavarretelHolmes & Narver) 3,000.00 3,000.00 0.00 07/07/98 Landscaping for Artpiece-11wy111/Wash.St 18,800.00 18,800.00 0.00 09/15/98 Washington St. Bridge-Navarrete/Holmes & Narver) 39,6W.00 39,500.00 0.00 10/20/98 Washington St. Bridge -Artwork Construction 21,999.00 21,999.00 0.00 03/16/99 Civic Center Art Purchase 7,327.00 5,003.00 2,324.00 04/06/99 Construction of Base for New Art Piece -City Hall 4,000.00 1,061.50 2,938.60 05/18/99 City Entrance Monuments 299,713.00 285,545.24 14.167.76 07/01/99 Obelisks Pilot Program -City Street Markers 91,312.00 41,496.34 49,815.66 09/07199 City Entrance Monument Right -of -Way 06W) 15,000.00 15,000.00 0.00 01/18/2000 Civic Center Campus - Native American themes - P. Ladochy 57,600.00 35,533.33 22,066.67 01/18/2000 Civic Center Campus - LQ Mountain range - B. Ware 90,000.00 78,750.00 11,250.00 01/16/2000 Civic Center Campus - Sandy Swan - Bronze relief map 35,094.00 8,773.54 26,320.46 01/18/2000 Civic Center Campus - Animal tracks - Sandy Swan 13,085.00 6,542.50 6,542.50 01/18/2000 Civic Center Campus -TDK Design 34,000.00 0'00 0.00 34,000.00 14.719.00 01118/2000 Civic Center Campus - CIP Admin 14,719.00 104,101.83 0.00 104,101.83 01/18/2000 Civic Center Campus - Available 2,693.75 2,693.75 0.00 05/02/00 Construction of Base for New Art Piece -City Hall 65,000.00 55,843.75 9,156.25 02to6tol Original concept water feature/LQ Court 22,525.00 10,000.00 12,525.00 06/05/01 Additional wok - water feature LQ Court 3,000.00 3'000'00 0.00 02/01/2001 Phase 1 - Jefferson St Bridge Artwork 7,800.00 7,800.00 0.00 07/03/01 Jefferson Bridge artwork - bridge railings 9,500.00 0.00 9,500.00 07/17/01 Place/repaint Darroll art piece (piece donated, accepted by Council 6/19/01) 07/17/01 Base for Reiman art piece (Wilderness Totem) 750.00 0.00 750.00 8/01 Point happy artwork project 87,525.00 47.475.00 40,050.00 0.00 11/01 Senior Center art mural 4,000.00 4,000.00 $1 504 076 58 $1 087 771.58 $416,305.00 Total Art Purchases File: APP.WK4 08/29/2002 010 L_J 0 City of La Quints Arts in Public Places Recap Expenditures Inception to Number Artwork 1 Air Motion 2 Animal Column 3 Desert Mural 4 Bear Creek Bike Path Art 5 Eagles 6 Gates at the Pool - Gateway to the Desert 7 Gem of the Desert 8 Kennedy Art Piece - Rotary Donation 9 Sidewalk Mosiac Squares - Dances with the Landscape 10 Rancho La Quinta Don 11 Spray Structure - In between Earth and Sky water life to all creatures 12 Sun & Moon Beam 13 Washington St Bridge Railing 14 City Entrance Monuments 15 Bus Stop Metal Work - Replace Fritz bums Park Playground Equip 16 Obelisks 17 LQ Court Water Feature 18 Jefferson St Bridge Railing 19 Lizards - Civic Center Campus South Entrance 20 Civic Center Campus - Native American themes - P. Ladochy 21 Civic Center Campus - LQ Mountain range - B. Ware 22 Civic Center Campus - Tree of Life - Sandy Swan - Bronze relief map 23 Civic Center Campus - Animal tracks - Sandy Swan 24 Civic Center Campus - TDK Design 25 Civic Center Campus - CIP Admin 26 Civic Center Campus - Available 27 Art Base for R. Jacques Artwork 28 Art Base for Lizards Artwork 29 Senior Center Art Mural 30 Point Happy Artwork Project Total Art Purchases to date 08/31/02 Expended 15,000.00 0.00 10,000.00 5,000.00 43,000.00 10,000.00 90,646.00 0.00 10,000.00 70,000.00 46,825.63 77,283.00 64,499.00 300,545.24 37,000.00 41,496.34 65,843.75 10,800.00 5,003.00 35,533.33 78,750.00 8,773.54 6,542.50 0.00 0.00 0.00 2,693.75 1,061.50 4,000.00 47,475.00 1,087,771.58 Page 3 08/29/2002 File: APP.WK4 Oil • 0 City of La Quinta Recap Arts in Public Places Interest Earned Annual Interest FY 1990/91 3,525.59 FY 1991 /92 11, 646.54 FY 1992/93 12,156.96 FY 1993/94 7,137.38 FY 1994/95 11,444.17 FY 1995/96 14,109.65 FY 1996/97 16,170.79 FY 1997/98 14,845.19 FY 1998/99 28,328.00 FY 1999/00 32,168.62 FY 2000/01 36,787.35 FY 2001/02 22,954.95 Total Accumulated Interest $211,275.19 FY 2002/03 Interest YTD 0.00 Interest Through 08/31/02 211,275.19 Note: The City records interest earned on pooled cash quarterly. 08/29/2002 File: APP.WK4 012 r IV. CONSENT CALENDAR C. O F T1 TO: t HONORABLE MAYOR AND MEMBERS OF THE CITY CO CIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: JUNE 18, 2002 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF MAY 2002 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JULY 2002: July 1 *Free Energy Assistance July 1 *Rug Hooking Class July 1 *Monthly Putting Contest July 3 *Introduction to the Internet Class July 10 *Introduction to E-Mail Class July 5 *Patriot's Luncheon July 6 La Quinta Summer Tour, Desert Willow July 12 San Diego Zoo Excursion •July 13 La Quinta Summer Golf Tour, Indian Springs Country Club July 16 *CPR Class July 17 *HEAP Program Outreach Clinic July 17 Drawing Lessons, Senior Center July 17 Guitar Classes, Senior Center July 16 Quick and Healthful Weeknight Meals, Senior Center June 16 *Free Hearing Consultations July 18 *Healthy Cooking Class July 18 Fabulous French Cooking Classes, Senior Center July 18 *Free Medicare and Insurance Counseling July 19 *Free HI -CAP Counseling July 20 Mastering Microsoft Access, Computer Seminar July 21 Family Excursion to Disney's California Adventure July 22 *Digital Photography Class July 22 La Quinta Summer Golf Tour, Landmark July 22 July 20 Mastering Microsoft Excel, Computer Workshop, Senior Center Beach Train Excursion, July 20 San Clemente Ocean Festival La Quinta Summer Golf Tour, Sun City Mountain Vista July 23 *AARP Mature Driving July 25 Tiny Tots Jamboree, La Quinta High School Dance Room July 27 La Quinta Summer Golf Tour, Landmark Golf Club July 29 Beginning Computers, Senior Center July 30 Fun Crafts for Kids, Senior Center 30 Italian for Travelers, Senior Center •July July 31 Intermediate Computers, Senior Center July 24 *Earthquake Preparedness Seminar 'Daytime Senior Center class or activity 016 0 T4ht 4 Zp QUIA ca • Community Services Department Attendance Report for the Month of May 2002 Summary Sheet Program 2002 2001 Variance Sessions Per Month Leisure Classes 1 255 2002 2001 Special Events 948 51 2 16 2 Adult Sports 588 456 43 132 3 1 Senior Center 1702 1349 17 11 Total 2639 1884 353 755 103 84 139 98 Senior Services Senior Center 526 477 49 Total 526 477 49 12 12 13 13 Sports Complex Use LQ Sports & Youth 6,500 6000 500 Total 6,500 6000 500 30 25 25 _ 30 • Total Programs 9,665 ' 8,361 1304 181 136 Volunteer Hours Senior Center 808 753 Volunteer Hours 808753 EEE5]5Total Monthly Revenue Senior Center $ 3,853.50 $ 3,027.00 $ 826.00 Community Services $ 3,483.00 $ 4,452.00 $ (969.00) Total Revenue $ 7,336.50 $ 7,479.00 $ (143.no) Revenue Year to Date Senior Center $ 78,240.00 $ 55,987.50 $ 22,252.50 Community Services $ 65,137.00 $ 56.772.00 $ 8,365.00 Total Revenue to Date $ 143,377.00 $ 112,759.50 $ 30 617.50 3 • 617 • • • Community Services Program Report for May 2002 7nn7 -inn-2 nnn. Participants ---- Total Participation -^ Participants I Total Participation Variance zuuz Sessions Z001 Sessions Leisure Classes Beginning Computers 8 24 0 0 24 3 0 Hatha Yoga 20 160 14 28 132 8 2 Power Point Seminar 31 3 0 0. 3 1 Italian for Travelers 17 68 0 0 68 4 0 0 Totals 481 255 14 281 227 16 2 2002 7nn7 enn. ;Special Events Participants -- -- Total Participation --- Participants �.... Total Participation Variance Luuzzt101 Sessions Sessions (Catalina Island 'Fashion Island 25 15 25 15 0 0 0 0 25 15 1 1 0 0 'Mexico Excursion -4 54 541 51 51 3 1 1 Totals 941 941 511 511 431 3 1 2002 7nn7 7nn4 Participants Total Participation L.Participants --- Total Participation Variance wvc Sessions Luu-1 Sessions ;A iports O Ym Basketball 168 168 96 96 72 15 8 (Adult Soccer League 'Totals 140 420 120 360 60 2 .3 308 588 216 456 132 17 11 Recreation Totals 450 9371 2811 535 402 36 �v� JU 14 Page 2 El Senior Center Attendance Senior Activities ACBL Bridge Ballroom Dance, Complimentary Bridge, Duplicate/Social Dog Training, Complimentary Ice Cream Social Knitting Guild Club Monthly Birthday Party Monthly Luncheon Movie Time Puffin Contest Seminars Senior Activity Total Senior Leisure Courses Ballroom Dance Ceramics Computer Dog Training Class Exercise Senior Leisure Courses Total Senior Leisure Classes Arts and Crafts Bridge Lessons Computer Tutor Creative writing Golden Tones Quilting Rug Hooking Tai Chi Woodcarving Yoga Senior Leisure Classes Total TOTAL SENIOR PROGRAMS Senior Services A.A.R.P."55 Alive" Ambassadors Bono's Mobile Office FIND Food Distribution Health Screenings Hearing Consultation I.I.D. Energy Assistance I.I.D. Energy Assistance/No fee Legal Consultation Medicare/Hi Cap Consultation Share Meetings/Sign-up TOTAL SENIOR SERVICES SENIOR CENTER TOTAL 243 6 382 - -- -- - 243 382 - -• anw 220 g 0 279 rasticl aeon 220 0 279 0 40 0 variance 23 6 103 51 -19 10 200 1L 0 6 0 5-4 1 13 1 4 1 5 21 21 5 0 40 10 10 0 31 31 29 29 2 1 1 97 71 12 15 893 97 71 12 151 893 84 71 7 0 730 84 13 1 1 71 0 10 10 7 5 2 1 0 151 1 0 730 163 40 33 15 11 3 23 43 36 42 3 27 400 21 11 9 7 46 35 1 3 4 48 -6 5 5 8 -5 1 2 24 3 3 4 374 2-6-1 12 95 508 94 1489 19 25 27 19 68 19 68 0 0 0 19 4 0 0 68 5 0 1 1 5 5 4 1 14 14 0 0 14 5 42 57 42 57 50 33 50 -8 3 4 33 24 5 5 2 2 3 3 16 33 16 33 17 22 17 -1 4 5 22 11 5 4 49 49 0 0 49 5 0 301 301 130 130 171 38 24 1,289 1,702 954 1,349 353 103 T 84 26 .26 50 50 -24 2 2 67 67 62 62 5 n/a n/a 2 2 1 1 1 1 1 373 373 270 270 103 5 4 10 10 26 26 -16 1 2 2 2 7 '7 -5 1 1 32 32 32 32 0 n/a n/a 1 1 3 3 -2 n/a n/a 8 8 12 12 4 1 1 1 1 9 9 -8 n/a n/a 4 4 5 5 -1 1 2 526 526 477 477 49 12 1,815 2,228 1,431 1,826 402 115 97 Page 3 U19 • 01 V. - CONSENT CALENDAR C. T, df 4 a (PQ" TO: HONORABLE MAYOR AND MEMBERS OF THE CITY CO U CIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: JULY 16, 2002 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF JUNE 2002 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF AUGUST 2002: Aug 1 Shop Fashion Island in Newport Beach, Excursion Aug 2 *Free Energy Assistance Aug 3 La Quinta Summer Tour, Desert Willow Golf Resort Aug 4 Angels Baseball Game at Anaheim Stadium Aug 5 *Monthly Putting Contest Aug 6 *Free Blood Pressure Screening Aug 6 Hatha Yoga, Senior Center Aug 8 *Healthy Cooking Class Aug 10 La Quinta Summer Golf Tour, Cimarron Golf Club Aug 10 Sea World in San Diego, Excursion Aug 13 Interesting & Easy Summer Salads, Senior Center Aug 13 *Spinal Health Care Seminar Aug 14 Guitar Classes, Senior Center Aug 15 *Free Medicare and Insurance Counseling Aug 15 Hors D'oeuvres Cooking Classes, Senior Center Aug 16 *Free HI -CAP Counseling Aug 17 La Quinta Summer Golf Tour, Marriott's Shadow Ridge Aug 17 Summer Art Blast Classes, Senior Center Aug 20 *Free Hearing Consultations Aug 22 *"Back to School" Program and Luncheon Aug 22 Tiny Tots Jamboree Classes, La Quinta High School Aug 24 Mastering Microsoft Word, Computer Seminar Aug 24 La Quinta Summer Golf Tour, Westin Mission Hills, Gary Player Course Aug 27 *Free Cholesterol, Glucose and Blood Pressure Screenings Aug 29 *Tea Dance Aug 31 La Quinta Summer Golf Tour, Desert Willow Golf Resort *Daytime Senior Center class or activity 020 T4ht 4 l�Q"0 Community Services Department Attendance Report for the Month of June 2002 Summary Sheet Program 2002 2001 Variance Sessions Per Month 2002 2001 Leisure Classes 206 126 109 201 12 Special Events 388 188 200 15 4 Adult Sports 836 554 282 24 10 Senior Center 1232 1316 -84 89 81 Total 2662 2184 507 148 107 Senior Services Senior Center 488 522 -34 13 11 Total 488 522 -34 13 11 Sports Complex Use LQ Sports & Youth 1,250 900 350 12 8 Total 1,250 900 350 12 8 Total Programs 4,360 3,606 8231 173 126 Volunteer Hours Senior Center 5gE 735 -232 Total Volunteer Hours 503 735 -232 Monthly Revenue Senior Center 1$ 3,079.50 $ 2,967.50 $ 162.00 Community Services $ 8,678.00 $ 6,886.00 $ 1,792.00 Total Revenue $ 11,757.50 $ 9,853.50 $ 1,954.00 Revenue Year to Date Senior Center $ 81,319.50 $ 58,955.00 $ 22,364.50 Community Services $ 73,815.00 $ 63,608.00 $ 10,207.00 Total Revenue to Date $ 155,134.50 $ 122,563.00 $ 32,571.50 021 Community Services Program Report for June 2002 2002 2002 2001 2nn1 2nn2 gnn1 Participants Total Participation Participants Total Participation Variance Sessions Sessions Leisure Classes Beginning Computers 8 16 6 12 4 2 2 Hatha Yoga 16 64 12 24 40 4 2 Italian for Travelers 6 12 13 26 -1 2 2 Latin Classic Ballroom 9 18 13 26 8 2 2 Drawing 7 14 15 30 -16 2 2 Guitar Classes 20 40 0 0 40 2 0 Kids Fun Art 4 8 4 8 0 2 2 Summer Salads 3 6 0 0 6 2 0 Hors D'oeuvres, Cooking 14 28 0 0 28 2 0 Totals 87 206 63 126 109 20 12 2002 2002 2001 2001 2002 2001 Participants Total Participation Participants Total Participation Variance Sessions Sessions Special Events Summer Day Camp 18 180 0 0 180 10 0 Desert Willow Golf 48 48 0 0 48 1 0 Cimarron Resort Golf 50 50 56 56 -6 1 1 Landmark Resort Golf 36 36 64 64 -28 1 1 Mountain Vista Golf 48 48 60 60 -12 1 1 Disney CA Adventure 12 12 8 8 4 1 1 Getty Museum Trip 14 14 0 0 14 0 0 Totals 2261 3881 1881 1881 2001 151 4 2002 2002 2001 2001 2002 2001 Participants Total Participation Participants Total Participation Variance Sessions Sessions Adult Sports Open Gym Basketball 276 276 74 74 202 20 6 Adult Soccer League 140 560 120 480 80 4 4 Totals 416 836 194 554 282 24 10 Recreation Totals I 729T 14301 451 8681 5911 591 26 Page 2 022 - Senior Center Attendance is 2002 2002 2 2001 egister ota aster Total eetm s articipants ParticipationParticipants Participation a ante 20 Senior Activities ACBL Bride 142 142 108 108 34 4 4 Ballroom Dance, Complimentary 15 15 0 0 15 1 0 Bridge, Duplicate/Social 304 304 314 314 -10 14 13 Ice Cream Social 23 23 55 55 -32 3 6 Knitting Guild 8 8 0 0 8 1 0 Monthly Birthday Party 24 24 26 26 -2 1 1 Monthly Luncheon 55 55 78 78 -23 1 1 Movie Time 48 48 68 68 -20 8 10 Putting Contest 8 8 6 6 2 1 1 Seminars 13 13 0 0 13 1 0 Senior Activity Total 640 640 655 655 -15 35 1 36 Senior Leisure Courses Ballroom Dance 28 28 12 42 -14 3 5 Ceramics 13 36 11 38 -2 4 4 Computer 39 40 3 3 37 3 1 Cooking 8 8 16 16 -8 1 1 Dog Training Class 9 14 0 0 14 3 0 Exercise 40 341 50 430 -89 12 13 Senior Leisure Courses Total 137 467 92 529 -62 26 24 Senior Leisure Classes Arts and Crafts 24 24 0 0 24 4 0 Bridge Lessons 12 12 61 61 -49 2 4 Computer Tutor 1 1 2 2 -1 1 2 Quilting 27 27 31 31 -4 4 4 Rug Hooking 6 6 3 3 3 3 2 Tai Chi 5 5 16 16 -11 3 4 Woodcarving 13 13 19 19 -6 4 5 Yoga 37 37 0 0 37 7 0 Senior Leisure Classes Total 125 125 132 132 -7 28 21 TOTAL SENIOR PROGRAMS 902 1,232 879 1,316 -84 89 81 Senior Services A.A.R.P. "55 Alive" 36 36 48 48 -12 2 2 Ambassadors 35 35 59 59 -24 n/a n/a FIND Food Distribution 310 310 368 368 -58 4 5 Health Screenings HEAP Utility Program 11 11 6 6 5 2 1 57 57 0 0 57 2 0 I.I.D. Energy Assistance 27 27 16 16 11 n/a n/a I.I.D. Energy Assistance/No fee 5 5 1 1 4 n/a n/a Legal Consultation 1 1 15 15 -14 1 1 Medicare/Hi Cap Consultation 2 2 6 6 -4 n/a n/a Share Meetings/Sign-up 4 4 3 3 1 2 2 TOTAL SENIOR SERVICES 488 488 522 522 -34 13 11 SENIOR CENTER TOTAL 1,390 1,720 1 1,4011 1,838 -116 102 1 92 Page 3 �(�T�,. • O VI. BUSINESS ITEMS A Lam c 5 OF 9w CULTURAL ARTS COMMISSION MEETING DATE: September 12, 2002 ITEM TITLE: Election of Vice Chairperson RECOMMENDATION: Elect one member to serve as Vice Chairperson of the Cultural Arts Commission. BACKGROUND AND OVERVIEW: The Vice Chair will preside over the meeting when the Chairperson is unavailable. An open vote will be taken at the Commission meeting to select a Vice Chairperson. Voting Procedures: All actions must be taken on a majority vote or by a majority of the quorum present. On the passage of every motion, the vote shall be taken by voice or roll call as appropriate. The Chairperson will open and close nominations to the Commission for Vice- Chairperson. The vote will be taken and the Vice -Chairperson will be elected. Tie Votes: In the case of a tie vote, an additional motion is made which obtains a majority vote to break the tie. If a tie vote results at a time when less than all members are present, the matter shall automatically be continued to the Agenda of the next regular meeting, unless otherwise ordered by the body. ALTERNATIVES: The alternatives available to the Commission are: 1. Elect one member to serve as Vice Chairperson of the Cultural Arts Commission; or ide staff with alternate direction. ie Horvitz', Community Services Director v24 OVI. BUSINESS ITEMS B U `� c c&t,, 4 4a �. U ti5 OF T19 CULTURAL ARTS COMMISSION MEETING DATE: September 12, 2002 ITEM TITLE: Annual Work Plan - Task Assignments RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: Historically, the Cultural Arts Commission has assigned specific Commissioners to approved tasks in the Commission's Annual Work Plan. The assigned Commissioners act as a chairperson for the task, and all of the Commissioners work on the task as necessary. Attachment A provides the 2002-03 Cultural Arts Commission's work plan as approved by the City Council. ALTERNATIVES: The alternatives available to the Commission are: 1. Assign specific work plan tasks to individual Commissioners; or 2. Do not assign specific work plan tasks to individual Commissioners; or Pr ide staff with alternative direction. V Horvitz, Co munity Services Director Attachment: A. Approved 2002-03 Cultural Arts Commission Work Plan S:\Community Services\CAComm\CACRPT.307. Annual Work Plan - Task Assignments.wpd 0-25 ATTACHMENT A CITY OF LA QUINTA 0 �F INCORPORAIM � OF CULTURAL CULTURAL ARTS C I am"MISSION WORK PLAN 2002-03 Approved 6y City Council July 2, 2002 026 Cultural Arts Commission Work Plan July 2002 Task: Annual Work Plan Completion Date: May 2003 Participants: Commissioners Suggested Resources: Commissioners, Staff Commissioner Steps to Completion: • Review existing assignments • Review programs being offered by other Cities • Suggest programs to fill any voids Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: Goal: 1-2 hours per plan 3-4 hours per plan None Provide support and act as liaison to City Council Review and approve Work Plan Chapter 2.75.040 (4) of Ordinance 317: "Make recommendations to the City Council concerning the resources and needs on the subject of the arts..." 2 627 Cultural Arts Commission Work Plan July 2002 Task: Placement of Public Art Completion Date: On -going Participants: Commissioners, Staff Suggested Resources: Commissioners, City Council, Residents Commission Steps To Completion: • Inventory current artwork and sites • Schedule artist for Cultural Arts Commission meeting • Review the proposed artwork • Make a recommendation to the City Council regarding the artwork and recommend the appropriation of a specific amount to be committed to the site Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: 5 hours per project 10-12 hours per project Funds appropriated from the Art in Public Places Account Consider site, art piece and appropriation of funds Provide support. Art placement subject to final City Council approval Goal: Chapter 2.75.040 (12) The Commission will submit to the City Council a recommendation for ratification of public art to be financed by the Art in Public Places program. (15) The Commission will make recommendations to the City Council for the commissioning of artworks, the purchase or lease of art sites, agreements for the purchase and display of artwork, or the repair, maintenance or servicing of artwork. 3 028 Cultural Arts Commission Work Plan July 2002 Task: Temporary Art Placement Program Completion Date: On -going Participants: Commissioners Suggested Resources: Commissioners, local artists and art galleries Commission Steps To Completion: • Update current application for clarity • Notify artists that the program exists • Once requests have been received, work with developers/land owners and artists to select a predetermined site specific art piece for a location to recommend to Council • Obtain Council approval Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: 10 hours per project 4-6 hours None at this time Provide support and act as a liaison to City Council Provide support and review and approval of contract Goal: Chapter 2.75.040 (4) Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City sponsored activities, and ways to encourage community involvement. 4 v29 • • Cultural Arts Commission Work Plan July 2002 Task: Develop Public Art Program Information Completion Date: On -going Participants: Commissioners, Staff Suggested Resources: Staff, Commissioners, printed materials, activity calendars, Lists of organizations Commission Steps To Completion: • Work with City Council to determine the best method to inform the public about the Public Art • Commissioners to design and draft contents of the information for Commission review and recommendation to the City Council for their approval • Publish information in current City brochures, on the City's Website and Chamber of Commerce map Commission Time: Staff Time: 15-20 hours per month 6-8 hours per publication Fiscal Commitment: Costs would need to be determined for the printing Staff Role: Provide support and liaison with City Council Council Role: Consideration of content and funding Goal: Chapter 2.75.040 (4) Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City sponsored activities and way to encourage community involvement. 5 030 • • Cultural Arts Commission Work Plan July 2002 Task: Coachella Valley Cultural Conferences, Workshops, & Events Completion Date: On -going Participants: Commissioners, City Council Suggested Resources: Community members, City Council, Coachella Valley Cities, private cultural arts interests, State and Federal sources, and other appropriate organizations Commission Steps to Completion: • Recommend for City Council consideration one proposed educational conference, workshops & possibly three events such as concerts, dances, puppet shows, chorale and mimes. • Participate in the annual Holiday Tree Lighting Ceremony and Artist Partnership Day • Work with Coachella Valley Cities to determine proposed speakers and budget for consideration by Council • Solicit contributions to off -set the cost of the program as approved by the City Council • Conduct the conferences, workshops & events Commission Time: Up to 100 hours per event Staff Time: Up to 60 hours per event Fiscal Commitment: Up to $10,000 per event and up to a maximum of $40,000 per year for four events. Staff Role: Provide support and act as a liaison to City Council Council Role: Review purpose of conferences, workshops & events and consider participation and budgets for events Cei 031 • 0 Cultural Arts Commission Work Plan July 2002 Goal: Chapter 2.75.040 (6) Work cooperatively with City boards, commissions and committees, and other public and private organization in promoting art and cultural activities within the City. 7 032 Cultural Arts Commission Work Plan July 2002 Task: Completion Date: Participants: Suggested Resources: "Meet the La Quinta Artist" Bi-Monthly Commissioners Commissioners, Staff, Residents, Media sources Commission Steps To Completion: • Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: Goal: A local artist representing a different medium will be randomly selected to be showcased in the La Quinta Chamber of Commerce Newsletter and at other cultural events with a "snapshot" of their work 5 hours per event 1 hour per month Provide support and act as liaison to City Council Provide direction and support, review and consider the program Chapter 2.75.040 (10) Develop public art awareness through the presentations of speakers, forums, mixers and special events. N. 033 0 OV1• BUSINESS ITEMS C Lam c,� r U _ 5 CULTURAL ARTS COMMISSION MEETING DATE: September 12, 2002 ITEM TITLE: Point Happy Dedication - List of Invitees RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: The Cultural Arts Commission and City Council approved an art piece for the Point Happy project, located on the northwest corner of Washington Street and Hwy. 1 1 1. It is anticipated the project will be completed by October, 2002. At the July 11, 2002 Cultural Arts Commission meeting, Mr Rick Wilkerson attended the meeting and reported that Madison Development will host the ribbon cutting ceremony and asked that the Cultural Arts Commission provide a list of invitees for the event. Attachment A provides a list of possible invitees. The Commission may wish to add or delete names from the list. Once the list is completed by the Commission, staff will forward the names to Madison Development to be included in the invitation mailing. Staff would request that should the Commissioners wish to add names to the list, that addresses of the added individuals be provided at the meeting, to expedite the process. As reference: Attachment B provides the final copy of the plaque that has been ordered for the Point Happy art piece. ALTERNATIVES: The alternatives available to the Commission are: 1. Review the list of invitees and add or delete names as appropriate; or S:\Community Services\CAComm\CACRPT.306. Point Happy Dedication - List of Invitees.wpd 034 0 • 2. Do not add or delete names to the list of invitees; or 3. Provide staff with alternative direction. d e Horvi , ommunity Services Director Attachments: A. Possible List of Invitees for the Madison Development Ribbon Cutting B: Plaque Wording SACommunity Services\CAComm\CACRPT.306. Point Happy Dedication - List of Invitees.wpd 035 • ATTACHMENT A U d w M M-4 V1 W) O �c V1 tn vn W� N W) V) W O N N N N N N N N N N N N N N N N N N N N N N N N N N C, C, C, C, C\ C, C, C, ON C, C, C\ d\ Q U U U U U U U U U U U U U cd cd y cd cd cd cd cd cd cd cd a� a a•s a s a as a a a s b cd cd cd cd cd cd cd cd co a a a as a a a o A0n P� W r 0 U A o A 9 o ce) kn cd cd � � A w o 0 I� o Pal rn O 0O o o tn tn O v� vn C, O It (0t- oo .4 O `p 00 C, �o rn �, v, 00 c t! 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U° o .� p°q da cd 55 rn w cd cn Cy ID i wd vU iQ 'u -1 xau00 a,Ua1w cn Cd '9 ° In x x O 2 ao o x a Q w o a o U U �1 w C7 x x x x o x CdCIS o A A � A a1 C7 E-+ W H �••� Cq A E� ti a� U U U U U d 3'7 O M —4 1-4 M M M M M In M O M M M �c N kn N —4 N O N kn N kn N kn N Wn N kn N kn N to N N to N to N Wn N N rn N Q\ N O\ N C1 N N N N N N N N rn N C % N ON N °1 d d d d d d d d d d d d ddd U U U U U U U U U U U U U U U Cd Cd Cd Cd Cd Cd V M tv Cd Cd ti a a a a a a a A aaa a Cd a a m a co a Cd a Cd a m a m a Cd a 03 a Cd aaa Cd Cd orO a� A U I � d U a; U Cd Cd Cd Cd '� r a� A O O U N O 40.0 --i N ° O in —4 kn kn M 0 O O N 0 O CMy �0 0 O�0 vim) 0�0 O � I O It C/� ' l� o0 N kn M 00 00 00 C. l� 00 o� Cd ,""y -d oa°aa M Cd i Cd l i o}+ o>Cd ° o o ° �� 0 ��•; Cd N CA � y w �'� a , aaa Cd Cd �� o O ° ' ° A o a� 4. x >En -d ob o o'b�aU�daa�da>UUx -.dUU�dUG4ts,UU�-,d�-+ '° 3 °' 3 -°d A 0 0 0 o i cd :E a a O O O a a a a a cd Ln Cd b o o o o o O $-4 i-i 3-i 1-4 i.. 3-i rA i-+ �: 7-i i-+ cd / o U t i U38 • a: U M M M M M M M M M M O M M N N N N N N N N N N N N N rn N rn N ON N CN N C� N oN N o, N o, N C, N ON N rn N rn N rn U U U U U U U U U U U U U Cd cd M Cd cd Cd Cd Cd cil Cd Cd cd a s as a as a a a' a s ctsa a Cd as cd Cd a as a a a sCd (D a Cd a 0 0 o Cd Cd Cd -d ., ° o o a 0 o U ti a a� cd bb 13 d Cd > A x x d A > A > N A C� 0 M 00 Q1 00 M M 00 M 00 M L."' ° ON O W) d N cl ° >, 0 N ° ° �O d d o ~ o °' U� o al o 0 •° cd U �. U 'n o y �, 0 oI Nrn on CIS .. 0 b �U �A-15 ate + ��>rn64 �NW a,000a,U xwUaUUUwauurAu PQ44 rr. a oa,U rA o � W �. o ti �� cn�n HH H H > Cdcd rn a� > N U co H C7 a! N H O � a 64 4 N 64 64 64 Vi C>I? 639 • • a Cd Cd a a Cd Cd a a °' 'C i. p O v�AxwU �i ou y a U ea a 3 3 .o U Yu U F �? 0 0 ATTACHMENT B v41 file://C:\WINDOWS\Temporary Internet Files\OLK22A1\city1q_06.jpg 9/6/02 • • VI. BUSINESS ITEMS D t4� G�n1 OF I1 9 CULTURAL ARTS COMMISSION MEETING DATE: September 12, 2002 ITEM TITLE: Civic Center Campus Dedication RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: The Civic Center Campus is nearing completion. The date of December 7, 2002 has been established as the date for the dedication of the project. Although the project is scheduled to be completed before this date, in order to allow the grass to establish, the later date has been selected for the dedication. The Community Services Department is planning the Civic Center Campus dedication and annual tree lighting ceremony at the same time. The event will take place from 3:00-7:00 p.m. As part of the Civic Center Campus, the Acknowledgment Areas by artist Bill Ware, Walkway Mosaics by artist Peter Ladochy, Bronze Relief Map and Animal Tracks by artist Sandy Swan and the Sun and Moonbeam by artist Louis De Martino will be dedicated. The Civic Center Campus has 1,000 square foot amphitheater. It is anticipated that the amphitheater will host a musical event. As part of the Cultural Arts Commission's 2002-03 Work Plan, the Commission identified the annual tree lighting ceremony as an event in which to participate. In addition, the Commission had identified, as a work plan task, events such as mimes, puppet shows and chorale be offered to the community. The Civic Center Campus dedication event would be a good venue to provide several of the activities listed above. The Commission may wish to direct the Commissioner assigned to this task in the work plan to research various performers and report back to the Commission at the October 10, Cultural Arts Commission meeting. Once the Commission determines the performer(s) recommended for the Civic Center Campus dedication event, the r S:\Community Services\CAComm\CACRPT.309. Civic Center Campus Dedication.doc 042 • recommendation(s) will be forwarded to the City Council for consideration at the October 15, 2002 City Council meeting. Attachments A-C provides information from various artists that have expressed interest in performing for the City of La Quinta. One of the limiting factors for performers is the amphitheater size and location, as well as the turf seating for the audience. These two factors will need to be taken into consideration when selecting performers for consideration. The Cultural Arts Commission has a total budget of $40,000 for events to be held during Fiscal Year 2002-03. The Commission may wish to allocate a "not to exceed" amount for the Civic Center Campus dedication event. ALTERNATIVES: The alternatives available to the Commission are: 1. Identify events that the Cultural Arts Commissioners would like to offer during the Civic Center Campus dedication, and direct a Commissioner to contact various performers for information to be considered by the Commission at the October 10, 2002 Commission meeting, with a combined budget amount to be set by the Commission; or 2. Do not participate ih the Civic Center Campus dedication activities; or 34Prestaff with alternative direction. Ir Do ie orvitz, Com unity Services Director Attachments: A-C: Flyers from Various Performers S:\Community Services\CAComm\CAC RPT. 309. Civic Center Campus Dedication.doc 043 ION Napoli THE ALL-AMERICAN BOYS CHORUS THE KINGSTON TRIO ,�'0N -_A� e '�3'";06 THE FOUR FRESHMEN Artists provide arrangements for joint performances with orchestra. 644 • ATTACHMENT B Tuesday, May 21, 2002 Dear Arts Presenter, I would like to take this opportunity to update you with current information about Westwind. Brass. We have just finished recording our 5th CD "Music of the Californias." This new CD includes music from the Cathedrals of Mexico, California Mission music, music from the Gold Rush era, plus a new exciting arrangement of our state song " I Love You California" combined with "California, Here I Come." We have started to manage ourselves for all of our concert performances in California. A list of upcoming performances in the state include: • Ramona Community Concerts • Mt. Shasta Concert Association • Calaveras County Arts Council • Los Banos Arts Council The ensemble is available for run -out performances. We have had great success with 2-4 day mini -residencies. We have developed educational programs for K-6, 6-8 and high school students that are educational, entertaining and inspiring for students and teachers alike. We are on the California Arts Council Performing Arts Touring and Presenting roster. Qualified presenters are eligible for fee support through this program. For more information, please call Westwind Brass at (619) 337-2848, e-mail: info@WestwindBrass.org or stop by our website http://www.WestwindBrass.org. Sincerely, Bat ombs Executive Director P.O. Box 86879 • San Diego, California 92138-6879 • (619) 337-2848 • ii4CZ rJ e-mail: info@a WestwindBrass.org • www.WestwindBrass.org What People Are Saying About Westwind Brass "Tight ensemble. Precise unisons. Highly polished." — Los Angeles Times "Their intonation, dynamic control and musical integrity are matched only by their warm and convivial stage presence." — Stockton Records "Dynamic nuances were often subtle and breath- tahing." — Redlands Daily Facts "We loved the Westwind Brass. You gave an engaging performance." — Holly Richard, Director for Pcrforming Arts, Quad City Arts "Westwind Brass is a very special group. Their playing is saperb cued further, their ability to communicate the joy they take in playing is remarkable." — Lindsey R. Nelson, The Music Center of Los Angeles County "A high caliber; thougluf id and highly skilled musical ensemble."— Richard G. Burrows, Executive Director, Institute for Arts Education Westwind Brass has been acclaimed by the Los Angeles Times and others for its virtuosity, musical integrity, and diverse programming. A kaleidoscopic set of styles and composers can be heard on any of their concerts, from the rich Baroque sonorities of Handel and Bach to the jazzy thrills of Dave Brubeck and Thelonius Monk. In residence at the San Diego Museum of Art, Westwind Brass is on the touring roster of the California Arts Council and a regular recipient of funds from the San Diego Commission for Arts and Culture. In addition to a varied and expanding concert schedule, Westwind _ Brass is dedicated to education, and is internationally recognized for their critically acclaimed residencies, educational performances and concerts. Featured in their residency programs are examples of non- western music from around the world. The ensemble performed for --= the Music Educators National Conference, the first Chamber Music Educator/Ensemble Seminar at Oberlin and has been in residence in numerous communities including Lake Tahoe, the Quad Cities and Fukuyama, Japan. The ensemble has captured prizes at two international brass competitions and has toured across the United States as well as c a I I f o r n i a Mexico and Japan. They have released four CDs to excellent notice. For all inquiries contact: Westwind Brass P.O. Box 86879, San Diego, CA 92138 Phone/Fax: 619-337-2848 email: info@Westwind8rass.org http://www.WestwindBrass.org Barry Toombs Richard Gordon French Horn Trombone John Wilds Barry Perkins Brent Dutton Trumpet Trumpet Tuba 646 CM 'ON I!WJ8d VOIJOse(l Wled P!L'd OBLIsOd als IsUd 0 ATTACHMENT C UO 7E 71 z -z, -�z 4-0 3� OtF76 VD `11,�..\\ � t [ t .�177.\\Lj�l I I C- U r O J c • "` _ ter, .� `r Y•• 1� f 00 F"' -o�°��•°' '"'ate .j.,__-,r _ CJ� J Z. J K= J _ cf 1 — l J Iff V1. BUSINESS ITEMS E V _ w� G� OF Y19 CULTURAL ARTS COMMISSION MEETING DATE: September 12, 2002 ITEM TITLE: Riverside Arts Council Request RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: The Riverside Arts Council is soliciting information on upcoming events for the Countywide Arts and Culture calendar that will be published approximately every two months, as provided in Attachment A. The Commission may wish to announce the Civic Center Dedication event (contingent upon the Commission's prior action.) ALTERNATIVES: The alternatives available to the Commission are: 1. Direct staff to complete the information regarding the Civic Center Campus dedication and submit to the Riverside Arts Council; or 2. Do not direct staff to submit information to the Riverside Arts Council; or '11141mV V,, Dodie Horvitz, e staff with alternative direction. nity Services Director Attachment: A. Riverside Arts Council Request for Information S:\Community Services\CAComm\CACRPT.310.Riverside Arts Council Request.wpd v49 0 ;.. F=t E=iEr2' 15: 03 90968 RIB+ ARTS FND • 1648ATTACHMENT A "'I 'r.1M1WL t FACSIMILE TRANSMITTAL SHEET TO' FROM: Events Coordinator Molly Brubaker COMPANY: DATE: La Quinta Cultural Arts Commission August7, 2002 FAX NUMBER: TOTAL NO. OF PAGES INCLUDING COVER: (760) 777-1233 2 NOTES/COMMENTS: I am currently formatting our Countywide Arts and Cufture Calendar, and would like to give your organization the opportunity to participate. Please fill out the following form should you have any events in September and/or October that you would like us to publicize. You may want to keep a few clean copies for use in the future. We usually publish the calendar every 2 months. 1 Keep in touch! Molly Brubaker, Program Manager Riverside Arts Council (909) 680-1353 N°� RIVERSIDE ARTS COUNCIL 3485 MISSION INN AVENUE, 3AD FLOOR RIVERSIDE, CA 92501 (T) 909.690.1345 (F) 909.690.1348 k"50 08-07-02 15:08 RECEIVED FROM:9096801348 P.01 CIrl F 7; ' 9Ej? 15: 03 9096816411 RIV ARTS FND F:;GE 02' • Riverside Arts Council Countywide Arts and Culture Events Calendar 3485 Mission Inn Ave. Riverside, CA 92501 Tel- (909) 680-1345 Fax (909) 680-1348 EVENT INFORMATION FORM Note: Please type or print clearly. Duplicate this form for multiple events and for future use - Only submit events that have been finalized. Organization sponsoring the following events: Contact Person: Ticket Information Phone # (if different): Phone #: NW*tW Wfi+#**R*N*NW WWtlw#NN#***NW#*W##RN*N*R�1'NSF+If!*f#}#*rt!�**N*WWiR#ii*yr#ytN***ilW WWWWW*!##}i*H�F**frWW Wait*s}Ny *�t tYt�w'ffW Date(s) of event: Title of event: Location & address: Ticket prices/discounts (if any): Description of event (subject to availability of space in calendar): Date(s) of event: Title of event: Location & address: Ticket prices/discounts (if any): Description of event (subject to availability of space in calendar): Date(s) of event: Title of event: Location & address: Ticket prices/discounts (if any): Description of event (subject to availability of space in calendar): Times: Times: Times, 08-07-02 15:08 RECEIVED t�ktUM=ydynaul.�`+o - - 051 0 VI. BUSINESS ITEMS F c&t!t 4 4 Q" CULTURAL ARTS COMMISSION MEETING DATE: September 12, 2002 ITEM TITLE: Artist Partnership Day RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: The Cultural Arts Commission started Artist Partnership Day in 1997. This program was designed to bring artists into the classrooms of Middle School and High School students to share the business side of producing artwork. The artists are asked to share the "ups and downs" of the art world, from a business stand point. Both La Quinta Middle School and La Quinta High School have participated in the program since 1997. Historically, the artists visit the Middle School students on the last Wednesday of October and the High School on the last Thursday of October. This year, the dates for the program would be Wednesday, October 23 and Thursday, October 24. The program usually runs from approximately 9:30- 1 1:30 a.m. The Cultural Arts Commissioners arrange for the artists to attend art classes, attend the presentations and then invite the artists to lunch. The artists that participated in last year's program include: Joyce Spizer Leanna Bonamici Gwen Hughes Barbara Seranella Author Movie Producer Sculptor Author Should the Cultural Arts Commission decide to provide the "Artist Partnership Day" program this year, up to two Commissioners may be appointed to select the artists, make the arrangements for the artist's presentations and attend the event. Staff will coordinate with the schools for schedules. SACommunity Services\CAComm\CACRPT.31 1.Artist PartnershipDay.doc �52 • 0 ALTERNATIVES: The alternatives available to the Commission are: 1. Select up to two Cultural Arts Commissioners to coordinate the artists for Artist Partnership Day to be held on October 23 and 24, 2001; or 2. Do not select up to two Cultural Arts Commissioners to coordinate the artists for Artist Partnership Day to be held on October 23 and 24, 2001; or 3. Projide staff with alternative direction. Dodie Horvitz, Comiunity Services Director SACommunity Services\CAComm\CACRPT.311.Artist PartnershipDay.doc i53 VI. BUSINESS ITEM G. c&t!t 4 4 Q" CULTURAL ARTS COMMISSION MEETING DATE: September 12, 2002 ITEM TITLE: CVAA 2002 Service to the Arts Award RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: The City of La Quinta is a charter member of the Coachella Valley Arts Alliance (CVAA). The CVAA is requesting nominations for 2002 Service to the Arts Awards to be given at the December event. Nominations are due October 1, 2002 as provided in Attachment A. The Commission may wish to nominate an artist for consideration by the CVAA. ALTERNATIVES: The alternatives available to the Commission are: 1. Nominate an artist for consideration by the CVAA; or 2. Do not nominate an artist for consideration by the CVAA; or 3. Provide staff with alternative direction. �Swwvv�/,� Dodie Horvitz, Comm Services Director Attachment: A: Correspondence from the CVAA S:\Community Services\CAComm\CACRPT.31 1.Artist PartnershipDay.doc 154 ATTACHMENT A u u u AUG 3 0 2002 CITY OF LA OUINTA CITY MANAGER'S DEPT U7 September 1, 2002 Dear ..Art Patron: The Coachella `Valley .Arts .Alliance (CVAA) invites you to submit nominations for the 2002 Service to the .Arts .Award The award is given annually to persons or groups that make notable contributions to the Coachella valley arts community or to a valley arts reCatedpubCic service. cVA.A is a 5o1(c)(3) nonprofit organization formed to promote the arts in the Coachella valley. Last year's award was presented to an accompCishedperforming artist who had performed andpersonaCCy brought classical music to the schoolroom and into the chiCdren's lives by giving sets of ciassicalrecordings to the schooCdistricts. -we are Cooking for visual or performing artists, as wed as adpersons that have dedicated themselves to enhance the arts in the Coachella valley. 7'he awarddis a speciaCCy designed art piece presented to acknowledge "Service .Above Se�T' to the arts. .A nomination form is encCoseci; aCong with the criteria to be used by the nomination committee. Please complete the nomination form and return it to the Service to the .Arts .AwarddCommittee, P O Box 4752, PaCm Desert, Ca, 92261- 4752 T'o present the award in December, we ask for your response by October 1, 2002. ?'hank you Sincerely, .jack BCakCey Chair, Service to the .Arts .Award Committee 76o 771 9732 055 cSernice io the -WrIS-ftvard " d ervice 9bove cSelf " -%ward Criteria 1. %e "cSeraice to the 97rts" is to be an award to visual and perform ng artists, as well as non -artists who make subdanNal contributions to the arts of the Coachella Talley. %e award is open to either individuals or groups. 2. Candidate shall have performed one or more notable contributions to the Coachella ,'-Ualley arts community or to a Coachella Tolley art related public service. • Contributions shall be tangible and measurable 3. Candidate's contributions to The arts shall not be primarily forpersonal financial gain. 4. Candidate s art shall entertain and/or instruct the viewer. •ri should excite emotions and elicit curiosity, satisfaction, elation, or despair. • Wrt should speak to one's inner self. • -Wrt may be used to instruct, motivate, and influence the viewers attitudes toward the artist's viewpoint. 5. 9s the candidates art unique? • 97ri should be beyond ordinary sign f cane. • 9f not specifically unique, is the art suffrctently apart from similar art? 6. 9ix the candidate aroused public acclaim? • -%ward panel shall evaluate reviews of candidate's work, if available, but judge impartially. • hack of public acclaim shall not prevent o candidate from consideration. jwb1712oo2 u56 0 & 0 %dt 6ae: Coachella Tallerg. 5`rfs alliance 9'ominaiion d ervice to The -WrIj 97tverd "deratce -Wboae der A& 57mw/W&,64 plea'- drlc 4 etatc arc "Froze Kotadla ear"ttdmw made 4 do Noncom to ae eocw"?/allay aata a eoaekdla.?/ally azt zdated #dta wuieee. -(%v da on oltach d 9j at Noncom is a 0.4"l es Aor6oz«rlrg air W, ,Lrliaaa area agora t% aural apt ss �raz�ozMra�ree ateard 9a dam- ardaoa, oz et%o aural Aviaoada &W &w aoaatla6li, A&Oft *AaW tiaa is tie Source tr tit.#" 4&*,a earw aft at p0 Paz 4752 pal«r Dow ea, M61-4752. powna ara�wrc�i� �rGratlarr: itaac: r4rddacaa: 7dc�aoc%-arac%• u 5'7 • •. CORR. & WRITTEN MATERIAL A ceit�p 4 4 Q" CULTURAL ARTS COMMISSION MEETING DATE: April 12, 2001 ITEM TITLE: Jefferson Street Bridge Railing Enhancements BACKGROUND AND OVERVIEW: At the November 9, 2000 Cultural Arts Commission meeting, the Commission forwarded a recommendation to the City Council that the Jefferson Street Bridge located over the All American Canal should contain artistic railings, similar to the Washington Street Bridge. The City Council approved the use of Art in Public Places funds for the artistic component bridge railings at the November 7, 2000 City Council meeting. At the February 20, 2001 City Council meeting, the City Council approved the Art Purchase Agreement with the Navarette's for two concepts for the Jefferson Street Bridge Railing enhancements. Per the direction provided by the Commission and the City Council, the Navarrete's were to provide two similar but different concepts for the Commission's review and ultimately the City Council's consideration. The City Council approved the bridge railing concepts as recommended by the Cultural Arts Commission and directed staff to proceed with the project. On August 6, 2002, the City Council accepted the project as complete, as provided in Attachment A. . kkZWVWJ-\ Dodie Horvitz, Co m nity Services Director Attachment: A. Staff Report Regarding Acceptance of Jefferson Street Bridge Railings. S:\Community Services\CAComm\CACRPT.259.Jefferson Street Bridge Railings.wpd U15 8 ATTACHMENT ATTACHMENT A c&t�v 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: August 6, 2002 CONSENT CALENDAR: ITEM TITLE: Acceptance of Bridge Barrier and STUDY SESSION: Railing Enhancements at the Jefferson Street Bridge over the All American Canal PUBLIC HEARING: Approve Contract Change Order No. 2 for an extension of contract time due to changes in fabrication, of the decorative railing on the concrete barrier; and Accept Project No. 1999-05-A, Bridge Barrier and Railing Enhancements at the Jefferson Street Bridge over the All American Canal as 100% complete; and Authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and Authorize the release of retention in the amount -of $12,608.48, 35 days following the recording of the Notice of Completion. ' The following is a summary of. project construction costs: Base Contract Amount $120,040.00 Contract Change Order No. 1 $6,044.80 Contract Change Order No. 2 ( Time Extension) $0.00 Final Contract Amount $126,084.80 Per the City's MOU with CVAG, 75% of all project costs ($94,563) are reimbursable and the City is responsible for 25% ($31,521). Adequate funds are available in the project budget to pay the contractor retention and to close-out the construction phase of this project. None 059 T:\PW DEPT\COUNCIL\2002\020806b. wpd 0 • The standard bridge barrier and chain link railing were included in the original scope of work for the Jefferson Street bridge over the All American Canal within Project No. 99-05, Jefferson Street Improvements - Phase I Avenue 54 to Highway 1 1 1. Due to the length of time to review and approve the artistically enhanced barrier and railing, the window of opportunity for this type of work was no longer available without extending the contract with Granite Construction. On February 19, 2002, City Council formally acted to approve the project budget, and award a contract in the amount of $120,040 to R.J. Bullard Construction, Inc. to construct Project No. 99-05-A, Bridge Barrier and Railing Enhancements at the Jefferson Street Bridge over the All American Canal; and appropriate $37,136 from the Art in Public Places Fund for railing enhancements at the Jefferson Street Bridge over the All American Canal. A Notice to Proceed was issued on April 5th, 2002. The project start date was April 11, 2002, with a contract completion time of 75 consecutive calendar days, and project completion date of June 24, 2002. Contract Change Order No. 1 was issued for the installation of the Metal Beam Guard Rail originally intended to be installed with the Jefferson Street Improvements. This Contract Change Order allowed for a seven (7) day time extension to the contract to accommodate this extra work. The revised completion date was July 1, 2002. Due to minor changes in fabrication requirements and field adjustments beyond the contractor's control, the project was deemed complete on July 9, 2002. A time extension without Liquidated Damages Penalties is in order per the Project Specifications, Section 1400-6.4, Time Extensions. The project's construction effort is now deemed to be 100% complete and is in compliance with the project plans and specifications. Prior to filing the Notice of Completion, the City Council must approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. A final accounting of this Contract is as follows: Original Bid $120,040.00 Approved Contract Change Order No. 1 (Metal Beam Guardrail) $6,044.80 Total Contract: Amount Paid to Date Subtotal (withheld retention): $126,084.80 ($1 13,476.32) $12,608.48 Pending Contract Change Order No. 2 (Contract Time Adjustment) $0.00 Remaining fiscal commitment: $12,608.48 060 T:\PWDEPT\COUNCIL\2002\020806b.wpd The alternatives available to the City Council include: 1. Approve Contract Change Order No. 2 for an extension of contract time due to changes in fabrication of the decorative railing on the concrete barrier and accept Project No. 1999-05-A, Bridge Barrier and Railing Enhancements at the Jefferson Street Bridge over the All American Canal as 100% complete; and authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff the release of retention in the amount of $12,608.48, 35 days following the recording of the Notice of Completion; 2. According to the terms and conditions of the project specifications and contract there are no other alternatives to acceptance of the project to consider once the Contractor has satisfied all the contract requirements. Respectfully submitted, A-14 � 'L-VX'V�� q othy R. ona on, P.E. Public Works Director/City Engineer Approved for submission by: Ir Thomas P. Genovese, City Manager Attachments: 1. Contract Change Order No. 2 ---061 T:\PWOEPTkCOUNCIL\2002\020806b.wpd ATTACHMEN' h cFMOFT� Sheet 1 of I CONTRACT: BRIDGE BARRIER AND RAILING AT THE JEFFERSON STREET BRIDGE OVER THE ALL AMERICAN CANAL PROJECT NO. 99-05-A CONTRACTOR: R. J. Bullard Construction, Inc. P.O. Boa 1577 Bonsall, Ca. 92003-1577 CONTRACT CHANGE ORDER NO.2 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE This Contract Change Order allows for a time extension from July 1, 2002 to July 9, 2002, for a total of 8 consecutive calendar days with no cost or assessed Liquidated Damages due to modifications to the rail system during fabrication. Total Price: $0.00 Previoustontract Amount Through Change Order No. 2 $ 126,084.80 Add This Change Order $ 0.00 Revised Contract Total $ 126,084.80 By reason of this contract change order the time of completion is adjusted as follows: -8- days added to contract time. The revised contract completion date shall be: 7/09/02 Submitted By: Date: Approved By: Date: WC the undersigned Contractor, have giver careful earsWersdon to the change proposed and Hereby agree, if this proposal is approveay that we will provide di egwpnwm furnish at/ materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: -D D Title: !Jew .',yTe�yc✓ea�`T" Contractor: Date: 662 40 1-1_ • CORR. & WRITTEN MATERIAL B O� U 5 G� OF CULTURAL ARTS COMMISSION MEETING DATE: September 12, 2002 ITEM TITLE: Community Park Ground Breaking BACKGROUND AND OVERVIEW: The City of La Quinta will host the ground breaking for the La Quinta Community Park and the fire station on Saturday, September 14, 2002, as provided in Attachment A. The Cultural Arts Commissioners are invited to attend the ground breaking events. A shuttle service will be provided from the High School to Adams Park and back again, to avoidarking congestion at Adams Park. _ I . I Dodie Horvitz, Com)nunity Services Director SACommunity Services\CAComm\CACRPT.308.Community Park Ground Breaking.wpd - 063