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CAC 07 11 2002T4'4t 4 4 Qum& CULTURAL ARTS COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 July 11, 2002 7:00 PM I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda. IV. CONSENT CALENDAR A. Approval of Minutes of June 13, 2002 B. Financial Report for June 2002 C. Department Report for May 2002 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Election of Chairperson B. Election of Vice -Chairperson C. Madison Development Ribbon Cutting D. Residence Inn Art Piece Proposal E. Annual Work Plan F. August Meeting Date VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Membership Renewal -Coachella Valley Arts Alliance Vill. COMMISSIONER ITEMS IX. ADJOURNMENT NEXT MEETING INFORMATION Thursday, August 8, 2002 7:00 PM La Quinta Civic Center Study Session Room SACommunity Services\CAComm\AGN06-11-02.wpd • . IV. CONSENT CALENDAR B. City of La Quinta Recap Arts in Public Places Available Funds Deposits collected through development Interest earned City Contribution Total Sources Less expenditures: Operating expenses Maintenance expenses Art purchased Total Uses 06/30/2002 Equity Available before encumbrances and committments: Add back Accounts Payable Reduction for Interest Receivable Cash Available before encumbrances and committments: Less Encumbrances - Less Commitments: Hwy 111 TDC - Credits Hwy 111 TDC - Future Louis De Martino Louis De Martino - modifications K.Emerson & A.Dematteis - Spray tower Washington St. Bridge -Artwork Construction Civic Center Art Purchase Construction of Base for New Art Piece -City Hall City Entrance Monuments Obelisks Pilot Program -City Street Markers Civic Center Campus - Native American themes - P. Ladochy Civic Center Campus - LQ Mountain range - B. Ware Civic Center Campus - Sandy Swan - Bronze relief map Civic Center Campus - Animal tracks - Sandy Swan Civic Center Campus - TDK Design Civic Center Campus - CIP Admin Civic Center Campus - Available Water Feature - La Quinta Court Additional work - water feature LQ Court Phase 1 - Jefferson St Bridge Artwork Jefferson Bridge artwork - bridge railings Place/repaint Darroll art piece (piece donated, accepted by Council 6/19/01) Base for Reiman art piece (Wilderness Totem) Point happy artwork project Senior Center art mural Total Commitments - Art Purchases Total Commitments - Art Maintenance Total available funds 06/30/2002 Cumulative Current through Year-To- 06/30/01 Date Total $1,399,581.10 $103,102.13 $1,502,683.23 188,320.24 18,830.30 207,150.54 50,000.00 0.00 50,000.00 1,637,901.34 121,932.43 1,759,833.77 22,225.02 198.50 22,423.52 0.00 1,830.00 1,830.00 909,758.41 145,454.84 1,055,213.25 931,983.43 147,483.34 1,079,466.77 705,917.91 (25,550.91) 680,367.00 0.00 0.00 0.00 0.00 0.00 0.00 705,917.91 (25,550.91) 680,367.00 0.00 0.00 0.00 9,418.07 14,581.93 13,217.00 17,900.00 960.37 0.00 2,324.00 2,955.50 14,167.76 54,573.66 38,400.00 22,500.00 26,320.46 6,542.50 34,000.00 14,719.00 104,101.83 9,356.25 12,525.00 0.00 0.00 9,500.00 750.00 40,050.00 0.00 448,863.33 0.00 4iZJ1,bu3.b 07/02/2002 File: APP.WK4 �,• 1, :J L� City of La Quinta Arts in Public Places Recap Expenditures Inception to 061302002 Page 1 Operatina Expenses: Expended Conference - Phoenix 0724/92 Bank of America 821.66 07/31/92 Meg Robertson 244.08 $1,065.74 10/15192 A.E.S. 23.70 011/12/93 Jerry Allan 2,275.00 03/10/93 Regents - University of Calif. 105.00 03/31/93 Martin & Chapman 242.05 03/31/94 City of La Quints Admin Fee 6,000.00 05/10/95 Rositas Shamis - Reimburse for supplies 35.91 06/30/98 Charrie Chappie Travel 325.21 06/30/98 Elaine Reynolds Travel 360.61 06/30/98 Rosita Shamis Travel 2,141.01 06/30/98 Susan Benay Travel 1,125.32 06/30/98 Americans For The Arts Registration 150.00 09/30/98 Susan Benay Travel - Reverse (1,125.32) 0125/99 Art in La Quints Inserts (Arrow Printing) 1,150.00 05/07/99 Recreation Brochures 473.50 0529/99 Summer Brochures (Arrow Printing) 1,239.13 O6/30/99 Patrick Welch - Anderson Travel 428.00 O6/30/99 Welch/Reynolds - Atlanta Hilton 1,313.28 06/30/99 Susan Benay - Best Western 245.00 06/30/99 Ca Assembly of Local Arts 199.00 06/30/99 WelchlReynolds - Americans for the Arts Reg. 600.00 O6/30/99 Susan Benay - Travel 272.36 O8/19/99 US Postmaster. 05/19/1999 Appropriation -Summer Brochure 160.00 0829/99 Arrow Printing - brochures 1,481.60 1129/99 CA Assembly of Local Arts 75.00 12/14/99 US Postmaster. Brochure 160.00 01/08/00 Arrow Printing - Brochures 1,636.75 02/11/00 Travel & Conference - Credit (931.64) 03/06/00 Americans for the Arts 150.00 $2/00 U S Postmaster - postage 160.00 6/30/00 Russell Jacques - Art Base 693.75 7/31/00 Russell Jacques - Art Base (693.75) 8/00 Maintenance -art piece 500.00 8100 Global Mural Conference 2000 100.00 8/00 U.S. Postmaster. Brochure 320.00 9/00 Reclassify maint. to separate account (500.00) 2/01 Art Wall Certificates 268.81 8101 Freight, packing for sculpture 275.00 8/01 Reclass expenditures at year end (1,060.00) 5102 Fine Art Appraisal 425.00 11/01 Bruce Kribbs supplies - reclassified from General Fund 5102 128.00 3/02 APP Supplies - reclassified from General Fund 5/02 55.50 06/02 Jacobs Excavation/trucking 375.00 Total Operating Expenses 522.4 33.52 Art Maintenance E pimses authorized by Council, Expended 8/00 reclassify Aug. pmt $500.00 9/00 Maintenance -art piece 200.00 2/01 Maintenance -art piece 165.00 05/01 Maintenance -art piece 155.00 0620/01 Maintenance -art piece 40.00 Total through 6/30101 (carried to Fiscal 2002) 1,060.00 7/18/01 Maintenance -art piece 40.00 8/01 Maintenance -art piece 40.00 8/01 Maintenance -art piece 40.00 10/01 Maintenance -art piece 140.00 11/01 Maintenance -art piece 105.00 2/02 Maintenance -art piece 125.00 04/02 Maintenance -art piece 140.00 05/02 Maintenance -art piece 140.00 Year to Date, Fiscal 2002 770.00 Total Art Maintenance Costs charged to APP $1,830.00 07/02/2002 File: APP.WK4 VUU • City of La Quints Arts in Public Places Recap Expenditures Inception to 06/302002 Art Purchases: O6109/92 Adams/Truman PTA 07/31/92 Hwy 111 TDC - Paid 07/31/92 Hwy 111 TDC - Credits 07/31/92 Hwy 111 TDC - Future 12/15/1992 Ministrelli TT25429 04/14/93 Louis De Martino 06/01/01 Louis De Martino - modifications 0629/94 K.Emerson & A.Demadeis - Gate 0629/94 K.Emerson & A.Dematleis - Mosiac Tiles 0629/94 K.Emerson & A.Demalteis - Spray tower O6/06/1995 Bear Creek Path Art Work 01/1611996 Fritz Bums Park - Spray Tower installation 0521/1996 Rancho La Quinta - Paid 0521/1996 Rancho La Quints - Credit 12/17/96 Fritz Bums Park - Art Fernandez 06/17/97 Marcia Gibbons-L.Q. Car Wash 06/17/97 Eagle Hardware -Credit 05/05/98 Washington St. Bridge-Navarrete/Holmes & Narver) 07/07/98 Landscaping for Artpiece-Hwyl 11/Wash. St 09/15/98 Washington St. Bridge-Navarreta/Holmes & Narver) 1020/98 Washington St. Bridge -Artwork Construction 03/16/99 Civic Center Art Purchase 04/06/99 Construction of Base for New Art Piece -City Hall 05/18/99 City Entrance Monuments 07/01/99 Obelisks Pilot Program -City Street Markers 09/07/99 City Entrance Monument Right -of -Way (#655) 01/182000 Civic Center Campus - Native American themes - P. Ladochy 01/182000 Civic Center Campus - LQ Mountain range - S. Ware 01/182000 Civic Center Campus - Sandy Swan - Bronze relief map 01/182000 Civic Center Campus - Animal tracks - Sandy Swan 01/182000 Civic Center Campus - TDK Design 01/182000 Civic Center Campus - CIP Admin 01/182000 Civic Center Campus - Available 05/02/00 Construction of Base for New Art Piece -City Hall 02/06/01 Original concept water feature/LQ Court 06/05/01 Additional work - water feature LO Court 02/012001 Phase 1 - Jefferson St Bridge Artwork 07/03/01 Jefferson Bridge artwork - bridge railings 07/17/01 Placelrepaint Darroll art piece (piece donated, accepted by Council 6/19/01) 07/17/01 Base for Reiman art piece (Wilderness Totem) 8/O1 Point happy artwork project 11/01 Senior Center art mural Total Art Purchases 0 Page 2 Total Balance of Commitments Expended Commitments 846.00 $846.00 0.00 47,578.99 47,578.99 0.00 10,810.63 1,392.56 9,418.07 36,610.38 22,028.45 14,581.93 15,000.00 15,000.00 0.00 73,500.00 60,283.00 13.217.00 34,900.00 17,000.00 17,900.00 10'000.00 10,000.00 0.00 10,000.00 10,000.00 0.00 31,000.00 30,039.63 960.37 5,000.00 5,000.00 0.00 16,786.00 16,786.00 0.00 35,000.00 35,000.00 0.00 35,000.00 35,000.00 0.00 37,000.00 37,000.00 0.00 10,000.00 '10,000.00 0.00 43,000.00 43,000.00 0.00 3,000.00 3,000.00 0.00 18,800.00 18,800.00 0.00 39,500.00 39,500.00 0.00 21,999.00 21,999.00 0.00 7,327.00 5,003.00 2,324.00 4,000.00 1,044.50 2,955.50 299,713.00 285,545.24 14,167.76 91,312.00 36,738.34 54,573.66 15,000.00 15,000.00 0.00 57,600.00 19,200.00 38.400.00 90,000.00 67,500.00 22,500.00 35,094.00 8,773.54 26,320.46 13,085.00 6,542.50 6,542.50 34,000.00 0.00 34,000.00 14,719.00 0.00 14,719.00 104,101.83 0.00 104,101.83 2,693.75 2,693.75 0.00 65,000.00 55,643.75 9,356.25 22,525.00 10,000.00 12,525.00 3,000.00 3,000.00 0.00 7,800.00 7,8W.00 0.00 9,500.00 0.00 9,500.00 750.00 0.00 750.00 87.525.00 47,475.00 40,050.00 4,000.00 4,000.00 0.00 $1,504,076.58 $1055213.25 $448,863.33 07/02/2002 File: APP.WK4 U U 6 • City of La Quinta Arts in Public Places Recap Expenditures Inception to 06/30/2002 Number Artwork 1 Air Motion 2 Animal Column 3 Desert Mural 4 Bear Creek Bike Path Art 5 Eagles 6 Gates at the Pool - Gateway to the Desert 7 Gem of the Desert 8 Kennedy Art Piece - Rotary Donation 9 Sidewalk Mosiac Squares - Dances with the Landscape 10 Rancho La Quinta Don 11 Spray Structure - In between Earth and Sky water life to all creatures 12 Sun & Moon Beam 13 Washington St Bridge Railing 14 City Entrance Monuments 15 Bus Stop Metal Work - Replace Fritz bums Park Playground Equip 16 Obelisks 17 LQ Court Water Feature 18 Jefferson St Bridge Railing 19 Lizards - Civic Center Campus South Entrance 20 Civic Center Campus - Native American themes - P. Ladochy 21 Civic Center Campus - LQ Mountain range - B. Ware 22 Civic Center Campus - Tree of Life - Sandy Swan - Bronze relief map 23 Civic Center Campus - Animal tracks - Sandy Swan 24 Civic Center Campus - TDK Design 25 Civic Center Campus - CIP Admin 26 Civic Center Campus - Available 27 Art Base for R. Jacques Artwork 28 Art Base for Lizards Artwork 29 Senior Center Art Mural 30 Point Happy Artwork Project Total Art Purchases to date Expended 15,000.00 0.00 10,000.00 5,000.00 43,000.00 10,000.00 90,646.00 0.00 10,000.00 70,000.00 46,825.63 77,283.00 64,499.00 300,545.24 37,000.00 36,738.34 65,643.75 10,800.00 5,003.00 19,200.00 67,500.00 8,773.54 6,542.50 0.00 0.00 0.00 2,693.75 1,044.50 4,000.00 47,475.00 1,055,213.25 Page 3 File: APP.WK4 07/02/2002 • City of La Quinta Recap Arts in Public Places Interest Earned FY 1990/91 FY 1991 /92 FY 1992/93 FY 1993/94 FY 1994/95 FY 1995/96 FY 1996/97 FY 1997/98 FY 1998/99 FY 1999/00 FY 2000/01 Total Accumulated Interest FY 2001/02 Interest YTD Interest Through Annual Interest 3,525.59 11,646.54 12,156.96 7,137.38 11,444.17 14,109.65 16,170.79 14,845.19 28,328.00 32,168.62 36,787.35 $188,320.24 18,830.30 06/30/2002 207,150.54 Note: The City records interest earned on pooled cash quarterly. Fourth quarter 2002 interest earnings not available at time report was due. 07/02/2002 File: APP.WK4 L9 • . IV. CONSENT CALENDAR C. 4 O��OF T0: HONORABLE MAYOR AND MEMBERS OF THE CITY CO CIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: JUNE 18, 2002 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF MAY 2002 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JULY 2002: July 1 *Free Energy Assistance July 1 *Rug Hooking Class July 1 *Monthly Putting Contest July 3 *Introduction to the Internet Class July 10 *Introduction to E-Mail Class July 5 *Patriot's Luncheon July 6 La Quinta Summer Tour, Desert Willow July 12 San Diego ZooExcursio.n July 13 La Quinta Sum,mer Golf Tour, Indian Springs Country Club July 16 *CPR Class July 17 *HEAP Program Outreach Clinic July 17 Drawing Lessons, Senior Center July 17 Guitar Classes, Senior Center July 16 Quick and Healthful Weeknight Meals, Senior Center June 16 *Free Hearing Consultations July 18 *Healthy Cooking Class July 18 Fabulous French Cooking Classes, Senior Center July 18 *Free Medicare and Insurance Counseling July 19 *Free HI -CAP Counseling July 20 Mastering Microsoft Access, Computer Seminar July 21 Family Excursion to Disney's California Adventure July 22 *Digital Photography Class July 22 La Quinta Summer Golf Tour, Landmark July 22 Mastering Microsoft Excel, Computer Workshop, Senior Center July 20 Beach Train Excursion, San Clemente Ocean Festival July 20 La Quinta Summer Golf Tour, Sun City Mountain Vista July 23 *AARP Mature Driving July 25 Tiny Tots Jamboree, La Quinta High School Dance Room July 27 La Quinta Summer Golf Tour, Landmark Golf Club July 29 Beginning Computers, Senior Center July 30 Fun Crafts for Kids, Senior Center July 30 Italian for Travelers, Senior Center July 31 Intermediate Computers, Senior Center July 24 *Earthquake Preparedness Seminar *Daytime Senior Center class or activity li 1 O Program 0 0 T4',t 4 4 QuAto Community Services Department Attendance Report for the Month of May 2002 Summary Sheet 2002 2001 Variance Sessions Per Month Hnn9 nnn. Leisure Classes 255 28 227 &.vvL 161 LVVI 2 Special Events 94 51 43 31 1 Adult Sports 588 456 132 171 1 Senior Center Total 1702 2639 1349 1884 353 756 103 139 84 98 Senior Services Senior Center 526 477 49 12 13 Total 526 477 49 12 13 Sports Complex Use LQ Sports & Youth 6,500 6000 500 30 25 Total 6,600 6000 500 30 25 Total Programs 9,665 8,361 1304 181 136 Volunteer Hours Senior Center 8081 7531 55 Total Volunteer Hours 808 753 55 Monthly Revenue Senior Center $ 3,853.50 1 $ 3,027.00 $ 826.00 Community Services $ 3,483.00 $ 4,452.00 $ (969.00) Total Revenue $ 7,336.50 $ 7,479.00 $ (143.00) Revenue Year to Date Senior Center $ 78,240.00 $ 55,987.50 1 $ 22.252.50 Community Services $ 65,137.00 $ 56,772.00 $ 8,365.00 Total Revenue to Date $143,377.00 $ 112,759.50 f $ 30,617.50 - vim Community Services Program Report for May 2002 2002 2002 2001 2001 2002 2001 Participants Total Participation Participants Total Participation Variance Sessions Sessions Leisure Classes Beginning Computers 8 24 0 0 24 3 0 Hatha Yoga 20 160 14 28 132 8 2 Power Point Seminar 31 3 01 0 31 11 0 Italian for Travelers 171 68 01 0 681 4 0 Totals 481 255 141 28 2271 16 1 2 2002 2002 2001 2001 2002 2001 Participants Total Participation Participants Total Participation Variance Sessions Sessions Special Events - Catalina Island 25 25 0 0 25 1 0 Fashion Island 15 15 0 0 15 1 0 Mexico Excursion 541 541 511 511 31 1 1 Totals 941 941 511 511 431 31 1 2002 2002 2001 2001 2002 2001 Participants Total Participation, Participants Total Participation Variance Sessions Sessions Adult Sports Open Gym Basketball 168 168 96 96 72 15 8 Adult Soccer League 140 420 120 360 60 2 •3 Totals 308 588 216 456 132 17 11 Recreation Totals 1 4501 9371 2811 5361 4021 361 14 Page 2 - vi Senior Center Attendance , RegisteEaMcHia stet Total Participants wEnJR—rticiPa Participation anc Senior Activities ACBL Bride 243 243 220 220 23 5 Ballroom Dance, Complimentary 6 6 0 0 6 1 Bridge, Duplicate/Social 382 382 279 279 103 13 1 L Dog Training, Complimentary 5 5 0 0 5 1 0 Ice Cream Social 21 21 40 40 -19 4 6 Knitting Guild Club 10 10 0 0 10 1 0 Monthly Birthday Party 31 31 29 29 2 1 1 Monthly Luncheon 97 97 84 84 13 1 1 Movie Time 71 71 71 71 0 10 10 Putting Contest 12 12 7 7 5 2 1 Seminars 15 15 0 0 15 1 0 Senior Activity Total 893 893 730 730 163 40 33 Senior Leisure Courses Ballroom Dance 15 36 21 35 1 3 4 Ceramics 11 42 11 48 -6 5 5 Computer 3 3 9 8 -5 1 2 Dog Training Class 23 27 7 24 3 3 4 Exercise 43 400 46 374 26 131 12 Senior Leisure Courses Total 95 508 94 489 19 25 27 Senior Leisure Classes Arts and Crafts 19 19 0 0 19 4 0 Bridge Lessons 68 68 0 0 68 5 0 Computer Tutor ' 1 1 5 5 4 1 5 Creative Writing 14 14 0 0 14 5 0 Golden Tones 42 42 50 50 -8 3 4 Quilting 57 57 33 33 24 5 5 Rug Hooking 2 2 3 3 -1 1 1 Tai Chi 16 16 17 17 -1 41 5 Woodcarving 33 33 22 22 11 5 4 Yoga 49 49 0 0 49 5 0 Senior Leisure Classes Total 301 301 130 130 171 38 24 TOTAL SENIOR PROGRAMS 1,289 1,702 954 1,349 353 103 84 Senior Services A.A.R.P. "55 Alive" 26 26 50 50 -24 2 2 Ambassadors 67 67 62 62 5 n/a n/a Bono's Mobile Office 2 2 1 1 1 1 1 FIND Food Distribution 373 373 270 270 103 51 4 Health Screenings 10 10 26 26 -16 1 2 Hearing Consultation 2 2 7 +7 -5 1 1 I.I.D. Energy Assistance 32 32 32 32 0 n/a n/a I.I.D. Energy Assistance/No fee 1 1 3 3 -2 n/a n/a Legal Consultation 8 8 12 12 4 1 1 Medicare/Hi Cap Consultation 1 1 9 9 -8 n/a n/a Share Meetings/Sign-up 4 4 5 5 -1 1 2 TOTAL SENIOR SERVICES 526 526 477 477 49 12 13 SENIOR CENTER TOTAL 1,815 2,228 1,431 j 1,826 j 402 115 97 Page 3 • VI. BUSINESS ITEMS A w� OF T 9 CULTURAL ARTS COMMISSION DATE: July 11, 2002 ITEM TITLE: Election of Chairperson RECOMMENDATION: Elect one member to serve as Chairperson for the Cultural Arts Commission. BACKGROUND AND OVERVIEW: A Chairperson for the Commission is selected to preside over the meetings. An open vote will be taken at the Commission meeting to select a Chairperson. Voting Procedures: All actions must be taken on a majority vote or by a majority of the quorum present. On the passage of every motion, the vote shall be taken by voice or roll call as appropriate. Staff will open and close nominations to the Commission for Chairperson. The vote will be taken and the Chairperson will be elected. Tie Votes: In the case of a tie vote, an additional motion is made which obtains a majority vote to break the tie. If a tie vote results at a time when less than all members are present, the matter shall automatically be continued to the Agenda of the next regular meeting, unless otherwise ordered by the body. ALTERNATIVES: The alternatives available to the Commission are: 1. Elect one member to serve as Chairperson for the Cultural Arts Commission; or ide staff with alternate direction. unity Services Director SACommunity Services\CAComm\CACRPT.300.Election of Chairperson.wpd F - ui� • �I. BUSINESS ITEMS B �iu��Q•c > 4 U = 5 OF �ti CULTURAL ARTS COMMISSION DATE: July 11, 2002 ITEM TITLE: Election of Vice Chairperson RECOMMENDATION: Elect one member to serve as Vice Chairperson of the Cultural Arts Commission. BACKGROUND AND OVERVIEW: The Vice Chair will preside over the meeting when the Chairperson is unavailable. An open vote will be taken at the Commission meeting to select a Vice Chairperson. Voting Procedures: All actions must be taken on a majority vote or by a majority of the quorum present. On the passage of every motion, the vote shall be taken by voice or roll call as appropriate. The Chairperson will open and close nominations to the Commission for Vice- Chairperson. The vote will be taken and the Vice -Chairperson will be elected. Tie Votes: In the case of a tie vote, an additional motion is made which obtains a majority vote to break the tie. If a tie vote results at a time when less than all members are present, the matter shall automatically be continued to the Agenda of the next regular meeting, unless otherwise ordered by the body. ALTERNATIVES: The alternatives available to the Commission are: 1 . Elect one member to serve as Vice Chairperson of the Cultural Arts Commission; or Prlbvide staff with alternate direction. e Horvitz, Com*unity Services Director SACommunity Services\CAComm\CACRPT.301.Election of Vice Chairperson.wpd - via • VI. BUSINESS ITEMS C o� U - ti5 GF�f OF CULTURAL ARTS COMMISSION MEETING DATE: July 11, 2002 ITEM TITLE: Madison Development Ribbon Cutting RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: The Cultural Arts Commission and City Council approved an art piece for the Point Happy project, located on the northwest corner of Washington Street and Hwy. 1 1 1. It is anticipated the project will be completed by October, 2002. Attachment A provides a request by the developer, Madison Development, to plan a ribbon cutting ceremony for a time during the last two weeks of October. The Commission may wish to appoint one or two Commissioners to work with the developer and staff to plan the event and provide a report to the Commission at the next meeting. ALTERNATIVES: The alternatives available to the Commission are: 1 . Appoint one or two Commissioners to work with the developer and staff to plan a ribbon cutting ceremony for October 2002; or 2. Direct staff to work with the developer to plan a ribbon cutting ceremony for October 2002; or 3. Do not approve the ribbon cutting ceremony; or 4. Provide staff with alternative direction. S:\Community Services\CAComm\CACRPT.303.Point Happy Ribbon Cutting.wpd v .i 0 0 • Y �k Dodie Horvitz, ommunity Services Director Attachments A: Correspondence from Madison Development S:\Community Services\CAComm\CACRPT.303.Point Happy Ribbon Cutting.wpd 0 ATTACHMENT • ATTACHMENT A DEVELOPMENT June 19, 2002 Ms. Dodie Horvitz Community Services Director City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Dodie, Madison Development would like in conjunction with you and the City of La Quinta, to begin planning a Grand Opening Event, a ribbon -cutting ceremony, reception, along with the unveiling of our Art in Public Places. Felicia and the bronze sculpture entitled "Cahuilla Family" will be on -site the last two weeks of October. Obviously this is an important event for all parties and we would like a celebration worthy of the art. We think it would be useful to have a "kick-off' meeting in your office to discuss these objectives. Please let us know a convenient time and we will work around your schedule. We look forwar4.V your reply. Managing Member Madison/PTM La Quinta, LLC 71361 San Gorgonio Road . Rancho Mirage, California 92270 . 760.771.1755 . Fax 760.771.0202 . 760.776.1728 . Fax 760.773.0738 r V 1 • VI. BUSINESS ITEMS D C��''c ' �. c&t,, 4 �45 OF T1 9 CULTURAL ARTS COMMISSION MEETING DATE: July 11, 2002 ITEM TITLE: Residence Inn Art Piece Proposal RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: A Residence Inn will be constructed on Washington Street, north of Avenue 48 in the near future. The developers have contacted Mr. Bill Ware to provide sketches of an art piece that would be included on the project site. Attachment A provides a site map of the project and location for the proposed art piece. Attachment B are sketches of the proposed art work. Mr. Ware will be present at the Cultural Arts Commission meeting to answer any questions the Commission may have regarding the project. It is anticipated that construction of the project will be completed by June 2003. The Residence Inn project has not been issued building permits as of this report, therefore, the amount the project will pay into the Art in Public Places account is not available. As of this date, Mr. Ware does not have an estimate as to the cost of the proposed art piece, however, it is anticipated to be less than $100,000. The Commission is being asked to review the art work proposal and to make a recommendation to the City Council for consideration. ALTERNATIVES: The alternatives available to the Commission are: 1. Approve the art work proposal and make a recommendation for City Council approval; or S:\Community Services\CAComm\CACRPT.302.Residence Inn Art Work.wpd �, 2. Make recommendations regarding the art work proposal and request the artist make changes to the art work proposal and resubmit for consideration; or 3. Do not approve the art work proposal; or 4. Provide staff with alternative direction. Dodie Horvitz, Community Services Director Attachments A: Site Map of Residence Inn Proposed Art Work Location B: Sketches of Proposed Art Work S:\Community Services\CAComm\CACRPT.302.Residence Inn Art Work.wpd ATTACHMENTS Jun-26-02 08:35A warQ nrt EL 0 1 v *- t;l 1 0, t3 apt ........ ..... to 760 :340 ATTACHMENT A 0 m -v wag Loo"OA r*M416 r-I 2 i L; A- 0 I* ATTACHMENT B AtI, :-pm)) f . (ND�1L �-1:f TD tN7kPJ5 LO'd bZ05 Ob£ 09L O.Awm `d5Z=90 ZO-92-unC • • ZO'd bZOS Ob£ 09L B.Awm `dSZ=80 20-9Z-unC • • VI. BUSINESS ITEMS E w� OF 19 CULTURAL ARTS COMMISSION MEETING DATE: July 11, 2002 ITEM TITLE: Annual Work Plan RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: The City Council at the July 2, 2002 meeting approved the 2002-03 Cultural Arts Commission Work Plan as submitted (Attachment A). The Commission may wish to review the approved Work Plan and assign tasks for completion. ALTERNATIVES: The alternatives available to the Commission are: 1 . Assign tasks to Commissioners for completion; or 2. Do not assign tasks to Commissioners for completion; or 3. Provide staff with alternate direction. Horvitz, Co munity Services Director Attachment A: 2002/03 Cultural Arts Commission Work Plan SACommunity Services\CAComm\CSCRPT.305.2002-03 Work Plan.wpd 0 • ATTACHMENT 9 &TTACHMENT A CITY OF LA QUINTA UcINCO=RATM OF CULTURAL CULTURAL ARTS COMMISSION WORK PLAN 2002-03 Approved by City Council July 2, 2002 V 4.5 Cultural Arts Commission Work Plan July 2002 Task: Annual Work Plan Completion Date: Participants: Suggested Resources: Commissioner Steps to Completion: Commission Time: Staff Time: Fiscal Commitment: May 2003 Commissioners Commissioners, Staff • Review existing assignments • Review programs being offered by other Cities • Suggest programs to fill any voids 1-2 hours per plan 3-4 hours per plan None Staff Role: Provide support and act as liaison to City Council Council Role: Review and approve Work Plan Goal: Chapter 2.75.040 (4) of Ordinance 317: "Make recommendations to the City Council concerning the resources and needs on the subject of the arts..." • Cultural Arts Commission Work Plan July 2002 Task: Placement of Public Art Completion Date: On -going Participants: Commissioners, Staff Suggested Resources: Commissioners, City Council, Residents Commission Steps To Completion: • Inventory current artwork and sites • Schedule artist for Cultural Arts Commission meeting • Review the proposed artwork • Make a recommendation to the City Council regarding the artwork and recommend the appropriation of a specific amount to be committed to the site Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: 5 hours per project 10-12 hours per project Funds appropriated from the Art in Public Places Account Consider site, art piece and appropriation of funds Provide support. Art placement subject to final City Council approval Goal: Chapter 2.75.040 (12) The Commission will submit to the City Council a recommendation for ratification of public art to be financed by the Art in Public Places program. (15) The Commission will make recommendations to the City Council for the commissioning of artworks, the purchase or lease of art sites, agreements for the purchase and display of artwork, or the repair, maintenance or servicing of artwork. 3 ,1) 9 11 Cultural Arts Commission Work Plan July 2002 Task: Temporary Art Placement Program Completion Date: Participants: Suggested Resources: Commission Steps To Completion: Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: On -going Commissioners Commissioners, local artists and art galleries • Update current application for clarity • Notify artists that the program exists • Once requests have been received, work with developers/land owners and artists to select a predetermined site specific art piece for a location to recommend to Council • Obtain Council approval 10 hours per project 4-6 hours None at this time Provide support and act as a liaison to City Council Provide support and review and approval of contract Goal: Chapter 2.75.040 (4) Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City sponsored activities, and ways to encourage community involvement. 4 • Cultural Arts Commission Work Plan July 2002 Task: Develop Public Art Program Information Completion Date: On -going Participants: Commissioners, Staff Suggested Resources: Staff, Commissioners, printed materials, activity calendars, lists of organizations Commission Steps To Completion: • Work with City Council to determine the best method to inform the public about the Public Art • Commissioners to design and draft contents of the information for Commission review and recommendation to the City Council for their approval • Publish information in current City brochures, on the City's Website and Chamber of Commerce map Commission Time: 15-20 hours per month Staff Time: 6-8 hours per publication Fiscal Commitment: Costs would need to be determined for the printing Staff Role: Provide support and liaison with City Council Council Role: Consideration of content and funding Goal: Chapter 2.75.040 (4) Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City sponsored activities and way to encourage community involvement. 5 - .c:9 C� Cultural Arts Commission Work Plan July 2002 Task: Coachella Valley Cultural Conferences, Workshops, & Events Completion Date: On -going Participants: Commissioners, City Council Suggested Resources: Community members, City Council, Coachella Valley Cities, private cultural arts interests, State and Federal sources, and other appropriate organizations Commission Steps to Completion: • Recommend for City Council consideration one proposed educational conference, workshops & possibly three events such as concerts, dances, puppet shows, chorale and mimes. • Participate in the annual Holiday Tree Lighting Ceremony and Artist Partnership Day • Work with Coachella Valley Cities to determine proposed speakers and budget for consideration by Council • Solicit contributions to off -set the cost of the program as approved by the City Council • Conduct the conferences, workshops & events Commission Time: Up to 100 hours per event Staff Time: Up to 60 hours per event Fiscal Commitment: Up to $10,000 per event and up to a maximum of $40,000 per year for four events. Staff Role: Provide support and act as a liaison to City Council Council Role: Review purpose of conferences, workshops & events and consider participation and budgets for events 6 30 0 • Cultural Arts Commission Work Plan July 2002 Goal: Chapter 2.75.040 (6) Work cooperatively with City boards, commissions and committees, and other public and private organization in promoting art and cultural activities within the City. 7 Cultural Arts Commission Work Plan July 2002 Task: Completion Date: Participants: Suggested Resources: Commission Steps To Completion: Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: Goal: "Meet the La Quinta Artist" Bi-Monthly Commissioners Commissioners, Staff, Residents, Media sources • A local artist representing a different medium will be randomly selected to be showcased in the La Quinta Chamber of Commerce Newsletter and at other cultural events with a "snapshot" of their work 5 hours per event 1 hour per month None Provide support and act as liaison to City Council Provide direction and support, review and consider the program Chapter 2.75.040 (10) Develop public art awareness through the presentations of speakers, forums, mixers and special events. • VI. BUSINESS ITEMS F U s rY ti5 cFMOFT� CULTURAL ARTS COMMISSION MEETING DATE: July 11, 2002 ITEM TITLE: August Meeting Date RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. BACKGROUND AND OVERVIEW: The Commission meets once a month, and on occasion has gone dark in August due to vacation schedules, etc. ALTERNATIVES: The alternatives available to the Commission are: 1. Approve the Commission go dark in August, and meet on the next regularly scheduled meeting day in September; or 2. Do not approve the Commission go dark in the month of August; or 3. Provide staff with alternate direction. Dodie Horvitz, Community Services Director S:\Community Services\CAComm\CACRPT.304.August Meeting Date.wpd 23 • VIIJORR. & WRITTEN MATERIAL A N OF T1 CULTURAL ARTS COMMISSION MEETING DATE: July 11, 2002 ITEM TITLE: Membership Renewal -Coachella Valley Arts Alliance BACKGROUND AND OVERVIEW: The City of La Quinta is a charter member of the Coachella Valley Arts Alliance. Attachment A provides information as to the benefits of being a member of the Coachella Valley Arts Alliance. The invoice has been processed for payment for this membersAp for Fisgal Year 2002-03. orvi z Corprrjunity Services Director Attachment A: Membership Renewal for the Coachella Valley Arts Alliance S:\Community Services\CAComm\WRITTEN CORRSP. 07-1 1-02.wpd • ATTACHMENT Ak COACHELLA VALLEY ARTS ALLIANCE Post Office Box 4752 • Palm Desert, California 92261-4752 Membership Renewal Fiscal Year: July 1, 2002 through July 2, 2003 ATTACHMENT A We appreciate having you as a member and encourage you to rejoin for our next fiscal year. To reiterate, as a member you will receive the following benefits: - --- - • be informed of programs and activities, • receive invitations to conferences, workshops, and programs, • have access to an artists registry, and • know you have contributed to an enriched life in the desert. The goals of our organization are to: • assist Coachella Valley arts organizations with resource information regarding artists, programs, funding, facilities and people with expertise, • develop programs or provide activities not being addressed or provided by any other organization, • encourage collaboration between artists, arts organizations an community organizations, • establish an artist recognition program. Enclosed you will find a Membership Renewal Form. Please fill in your name and type of membership. If you had any changes to your address, telephone number, etc., please indicate so by filling in the appropriate spaces. Thank you and we look forward to hearing from you soon. Sincerely, all 9 Marione Bigda Vice President, Membership Enclosure Mission: To support artists and arts organization and foster new arts activities to ensure cultural vitality in the Coachella Valley. v 3 5