CACMIN 10 10 2002
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"'v. CONSENT CALENDAR B.
CULTURAL ARTS COMMISSION
MINUTES
October 10, 2002
I. CALL TO ORDER
A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m.
in the Study Session Room of the La Guinta Civic Center. Chairperson Elsa Loudon
presided over the meeting. Commissioner Brodsky led the Pledge of Allegiance.
MEMBERS PRESENT:
Commissioner Else Loudon
Commissioner Elaine Reynolds
Commissioner Sheldon Brodsky
Commissioner Tom McGraw
MEMBERS ABSENT:
Commissioner Dan Baxley
(Resignation dated: October 7, 2002)
STAFF PRESENT:
Dodie Horvitz, Community Services Director
JoAnne Barnes, Community Services Secretary
II. PUBLIC COMMENT - None.
III. CONFIRMATION OF AGENDA - Confirmed.
IV. CONSENT CALENDAR
A. Financial Report for September.
B. Approval of Minutes September 12, 2002.
C. Monthly Department Report for August, 2002.
It was moved by Commissioners Reynolds/McGraw to approve the Consent
Calendar. Unanimous.
V. BUSINESS ITEMS
Community Services Director Horvitz advised the Commissioners that she is in receipt
of a letter of resignation from Commissioner Dan Baxley. Commissioner Brodsky asked
the protocol for filling the vacant seat. Director Horvitz advised of three options: City
Council could appoint someone to fill the chair, they could call for applications or the
seat could remain vacant until June.
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A. Artist Partnership Day
Chairperson Loudon gave a brief summary of the arrangements thus far for the event.
The theme of the event for this year, "IF I CAN DO IT, YOU CAN DO IT." Participating artists
are: Joyce Spizer, Mark Stephenson, Clonard Thomas, John Weidenhamer, Michael
Escher and John Kennedy. Each artist will present a 15 minute verbal introduction and
a 15 minute demonstration of their work. The event will take place in the school
auditoriums on October 23rd at the High School and October 24th at the Middle School.
After the artist's presentations the Community Services Commissioners will host them
for lunch.
B. Civic Center Campus Event Planning
Commissioner Brodsky gave a summary of his research toward possible entertainment
for the event. His suggestion to the Commission after investigating the kind of
entertainment that would be most appreciated at the outdoor venue was a strolling
Mariachi Band. Specifically Mariachi Las Adelitas, an all female ensemble of 12
members.
After a discussion of the short time constraints remaining before the event takes place
Staff was asked to make additional calls regarding entertainment and availability. Staff
will report the results to the Commission members via memo form. The event will
include; Dedication of the Campus, Veteran's, Artist's and Sports Figures
Acknowledgement areas and the annual Tree Lighting Ceremony. Specific timing of
each segment is still to be determined. Staff advised the Commissioners that the forty
member Marine Corps Band has been contacted regarding their participation.
C. Cultural Arts Commission Spring Event
A brief discussion of the Spring event resulted in the consideration of using local talent
exclusively and combining the Annual Picnic with the Cultural Arts Spring Event. A
motion was made by Commissioners McGraw/Reynolds to combine the two events.
Unanimous.
D. De Martino Art Piece Modification Agreement
Unfortunately Mr. De Martino was unable to be present at the meeting. After a
discussion of the length of time that has elapsed, staff was asked to compose a
correspondence requesting that Mr. De Martino please finish the art piece.
E. Bruce Thomas Art Work
Placement of the art piece was discussed. Among the locations: the village area, the
roundabout at Jefferson and 5ih, the lake in the campus area. Commissioner McGraw
requested that he view the art piece before he offers his suggestion as to it's best
location. Elaine Reynolds would like to accommodate the artist's wish that the art piece
be placed in water setting. It was agreed to obtain Mr. Thomas' input by inviting him to
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the next meeting. Staff will do so and place on the agenda for the meeting of November
14.
VI. CORRESPONDENCE AND WRITTEN MATERIALS
A. Point Happy Dedication
Director Horvitz gave a verbal update. Invitations have been mailed, the sculpture is
complete and in place and the plaque has been ordered. The event will take place on
Tuesday, October 29 at 5:00 P.M.
VIII. COMMISSIONER ITEMS
Commissioner Loudon asked staff to re-fax John Kennedy's nomination to the
Coachella Valley Arts Alliance.
IX. ADJOURNMENT
It was moved by Commissioners McGraw/Reynolds to adjourn the Cultural Arts
Commission meeting. Unanimous. Meeting adjourned at 8:15 PM.
NEXT MEETING INFORMATION
14 November 2002 7:00 PM
La Quinta Civic Center Study Session Room
Agenda items for next meeting:
. Bruce Thomas art work
. Civic Center Campus Dedication
. Spring Event
Submitted by:
rvices Secretary
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