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CACMIN 09 12 2002 e e IV. CONSENT CALENDAR B. ~O{4~ CULTURAL ARTS COMMISSION MINUTES September 12, 2002 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Guinta Civic Center. Chairperson Elsa Loudon presided over the meeting. Commissioner Reynolds led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Else Loudon Commissioner Elaine Reynolds Commissioner Dan Baxley Commissioner Sheldon Brodsky Commissioner Tom McGraw STAFF PRESENT: Dodie Horvitz, Community Services Director JoAnne Barnes, Community Services Secretary II. PUBLIC COMMENT None. III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Financial Report for July & August B. Approval of Minutes of July 11, 2002 C. Monthly Department Report for May and June, 2002 It was moved by Commissioners Baxley/McGraw to approve the Consent Calendar. Unanimous. V. BUSINESS ITEMS A. Election of Vice-Chairperson Chairperson Loudon opened nominations for Vice-Chairperson. Commissioner Else Loudon nominated Commissioner Elaine Reynolds. Commissioner Tom McGraw nominated Dan Baxley. Commissioner Reynolds was elected Vice Chairperson with three votes. 007 Cultural Arts Commission .g Minutes e September 12, 2002 Page 2. B. Annual Work Plan - Task Assignments Each task in the approved 2002-03 Cultural Arts Commission Annual Work Plan was discussed and after a review it was determined who would lead each task. The results are as follows: · Task: Placement of Public Art will be facilitated by Elaine Reynolds and Tom McGraw. · Task: Temporary Art Placement Program, facilitated by Elaine Reynolds and Tom McGraw. · Task: Develop Public Art Program Information, Elaine Reynolds and Tom McGraw. · Task: Coach ell a Valley Cultural Conferences, Workshops & Events will be assigned as needed and necessary. · Task: "Meet the La Quinta Artist" will be facilitated by Tom McGraw. C. Point Happy Dedication - List of Invitees After a review of the list of invitees, provided by staff, for the Point Happy Art Piece Dedication Ceremony scheduled for October 29 at 4:30 PM, the Commission directed staff to forward a copy to Rick Wilkerson at Madison Development. D. Community Park Groundbreaking The Community Park Groundbreaking is scheduled to happen on Saturday, September 14 at 10:AM and the Fire Station Groundbreaking at 11 :AM. Staff advised all commissioners are invited to attend and asked for their assistance at the event. Elaine Reynolds and Elsa Loudon volunteered to assist at the refreshment table. E. Civic Center Campus Dedication December 7,2002,3:00 - 7:00 PM, is the time and date established for the dedication of the Civic Center Campus. The annual tree lighting ceremony is also scheduled for this time. The tree lighting ceremony has been identified as an event the Cultural Arts Commission would like to participate in. The budget for this event was discussed and a suggestion was made to form a sub-committee to provide a list of ideas and performers to present to City Council. It was moved by Commissioners Reynolds and McGraw to nominate Commissioners Brodsky and Baxley to establish a sub-committee to meet to bring forward ideas for the event. Unanimous. Commissioners Brodsky and Bailey agreed to present recommendations regarding the performers and events to the October 10th Cultural Arts Commission meeting. IICLOADMFS 1 ISHAREDlCommunity ServicesICACommICACMIN.09. 12.02.doc nOB Cultural Arts Commission .g Minutes e September 12, 2002 Page 3. F. Riverside Arts Council Request Commissioner Reynolds recommended John Kennedy for the Service to the Arts Award. It was motioned by Reynolds/McGraw to nominate Mr. Kennedy. Unanimous. A motion was made by the Commission to direct staff to complete the written nomination. G. Artist Partnership Day Artist Partnership Day is about educating La Quinta youth on the "business" of being an artist. It was moved by Commissioners Brodsky/Reynolds to move forward with this project for this year with Commissioner Loudon as Chairperson. Unanimous. VI. CORRESPONDENCE AND WRITTEN MATERIALS A. Jefferson Street Bridge Railing Update Director Horvitz gave a verbal update of the written material contained in the Meeting Agenda of the Jefferson Street Bridge Railing Enhancement and advised of its' completion. VIII. COMMISSIONER ITEMS Commissioner Loudon gave an overview of the Coachella Valley Alliance Dinner Dance to be held at The Lodge in December. Commissioner Loudon discussed the Alliance's March, 2003 event, in which 33 artists have been invited to attend. The event will be held at the River in Rancho Mirage. Commissioner Reynolds suggested the Alliance take over the symposium event that has been hosted by the City for the past few years. Commissioner Loudon asked staff for an update on the ownership of the art pieces in the Sculpture Garden. Staff respond the pieces had all been removed by unknown parties, therefore ownership was no loner an issue. Commissioner Loudon suggested the La Quinta Court Fountain Art Piece, located in front of L.G.'s Steak House, should have better night lighting. Staff advised that work on the landscaping was not yet complete. Commissioner Baxley suggested to the Commission that the scheduling of major musical events was something believed to be important both by the Cultural Arts Commission and City Council. He stated his belief that it is important to keep this in focus and the Commission should begin planning now for an event to be held in the Spring. A motion was made by Commissioner Baxley to place this spring event, and the December ih Civic Center Dedication event, on the October 10th agenda. Unanimous. IICLQADMFS 11SHAREDlCommunity ServicesICACommICACMIN.09. 12.02.doc OP9 Cultural Arts Commission Me9 Minutes e September 12, 2002 Page 4. IX. ADJOURNMENT It was moved by Commissioners Brodsky/Reynolds to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:55 PM. NEXT MEETING INFORMATION 10 October 2002 7:00 PM La Quinta Civic Center Study Session Room Agenda items for next meeting: · Civic Center Campus Dedication - Event Planning · Cultural Arts Commission Spring Event · De Martino Art Piece Modification Agreement . Bruce Thomas art work Sub')litte9 by: I J<I -. ~. r?'~/// JoAnne Barnes Community Services Secretary IICLOADMFS 11SHAREDICommunity ServicesICACommICACMIN.09. 12.02.doc 010