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CACMIN 09 11 2003 e e ~ of ~Qu1Jdt CULTURAL ARTS COMMISSION MINUTES September 11, 2003 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Ouinta Civic Center. Chairperson Else Loudon presided over the meeting. Commissioner Reynolds led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Else Loudon Commissioner Nicolas Hemes Commissioner Elaine Reynolds Commissioner Sheldon Brodsky MEMBERS ABSENT: Commissioner Linda Young (excused absence) STAFF PRESENT: Dodie Horvitz, Community Services Director Hally Savio, Community Services Secretary II. PUBLIC COMMENT Kathy Dunham of the La Ouinta Arts Association requested that the Commission develop an Artist's Directory for the City of La Ouinta to be updated annually. She suggested that the Commission work with the La Ouinta Arts Foundation to assist with this project. Chairperson Loudon commented that the Coach ell a Valley Arts Alliance is working on a similar project. Commissioner Reynolds suggested that the Chamber Newsletter could be used to advertise so interested La Ouinta artists would be notified of the opportunity to be included in the directory. III. CONFIRMATION OF AGENDA ') ~-; Cultural Arts Commission Meetin. Minutes e September 11, 2003 Page 2. IV. CONSENT CALENDAR A. Approval of Minutes of June 12, 2003 B. Financial Report for April 2003 C. Monthly Department Report for March 2003 It was moved by Commissioners Hemes/Reynolds to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING - NONE VI. BUSINESS ITEMS A. Election of Vice Chair Chairperson Loudon opened nominations for Vice Chair. Commissioner Reynolds nominated Commissioner Hemes. It was moved by Commissioners Reynolds/Loudon to appoint Commissioner Hemes as Vice Chairperson. Unanimous. B. Washington & Jefferson Street Bridge Railings Staff sought direction from the Commission as to the design for decorative bridge railings on the new Washington Street and Jefferson Street bridges. Commissioners viewed photographs of the existing railings. Commissioner Reynolds recommended that the mountain theme be continued on the new bridges. Commissioner Hemes also suggested that the future Eisenhower Drive bridge railings continue the same concept for uniformity in the City. It was moved by Commissioners Reynolds/Brodsky that the existing bridge railing designs be modified to fit the new Jefferson and Washington Street bridges. Unanimous. C. "A Day of Art in the Park" Commissioners were asked to support and participate in the La Ouinta Art Association's "Day of Art in the Park" program (date to be determined). Commissioner Reynolds volunteered to attend and assist with this activity. Commissioners also discussed the recent Community Services Grant of $2,000 to the La Ouinta Art Association. Commissioner Hemes suggested inviting a representative of the Association to a future meeting to recommend how these funds should be spent. Commissioner Brodsky will discuss with Kathy Dunham of the La Ouinta Art Association. S:\Community Services\CAC\CACMIN.9.11.03.doc 3 Cultural Arts Commission Meetin_ Minutes e September 11 , 2003 Page 3. D. Washington/Miles Potential Art Piece Commissioners discussed with staff the proposed art piece for the southeast corner of Washington Street and Miles Avenue, approved by the City Council in September, 2002. Since the final plan for the Residency Inn proposed for this site have not been approved, consensus of the Commission was to delay proposing an art piece for the location until the plans are approved and building permits have been issued. E. Veterans Day Event Director Horvitz apprised Commissioners of the Veteran's Day event being planned for the Civic Center Acknowledgement Area on November 11, 2003, and asked the Commissioners to participate by arranging for and coordinating entertainment for the event. Commissioner Hemes volunteered to contact the Marine Corps Band based at Twentynine Palms, and if they are unavailable, to contact the La Ouinta High School Marching Band. It was moved by Commissioners Reynolds/Hemes that the Cultural Arts Commission try to arrange to have the Marine Corps Band and/or the La Ouinta High School Marching Band play at the Veteran's Day Ceremony at the Civic Center on November 11, 2003, and for all Commissioners to attend and assist with this event. Unanimous. F. December Holiday Event Staff sought direction from the Commission regarding musical entertainment as part of the annual Tree Lighting Ceremony on Friday, December 5, 2003 at the Civic Center. Chairperson Loudon suggested the City have a Holiday Vehicle Parade (passenger cars and golf carts only) in addition to the traditional Tree Lighting Ceremony. Tentative plans for the Parade were discussed, including vehicle entry fees, possible parade route, advertising, and ways to incorporate the tree lighting ceremony with a parade. Chairperson Loudon also requested that staff check out the possibility of changing the location of the holiday tree from the Civic Center Courtyard to the Amphitheater. Commissioner Hemes suggested including a holiday house decorative lighting contest judged by Council Members with prizes for the top three entries. S:\Community Services\CAC\CACMIN.9.11.03.doc 4 Cultural Arts Commission Meetin_ Minutes e September 11, 2003 Page 4. Chairperson Loudon suggested the theme for the parade would be "Lets Light Up La Ouinta" and would be open to all La Ouinta businesses and residents. Volunteers from the community would also be welcome. Commissioners agreed to take the idea for the holiday parade forward to the City Council. It was moved by Commissioners Hemes/Reynolds that the Cultural Arts Commission participate in the tree lighting ceremony on December 5, 2003, and provide entertainment in the form of a vehicle parade including automobiles and golf carts starting at the home of Council Member Terry Henderson through the streets of La Ouinta and ending at the Civic Center Campus, to provide holiday choirs and refreshments served at the Senior Center, and to look at a secondary location for the City's Christmas tree in the Civic Center amphitheater. Unanimous. G. Artist Partnership Day Chairperson Loudon provided background on this annual event to encourage students to go into art careers, and announced the dates for this year's Artist Partnership Day have been set for Wednesday, October 22nd at the La Ouinta Middle School, and Thursday, October 23rd at La Ouinta High School. It was moved by Commissioners Brodsky/Reynolds that all Commissioners will attend the Artist Partnership Day events on October 22nd and 23rd, and assist where necessary, including greeting the guests and attending lunch with the artists. Unanimous. Commissioner Brodsky left the meeting at 8:25 PM. H. Soliciting Donations for Special Events After brief discussion regarding donations, Commissioners agreed to wait and see the response to solicitations for the proposed Holiday Parade, and discuss this item further at the January, 2004 Commission meeting. Chairperson Loudon also asked that Commissioners bring ideas to the October 9th Commission meeting. I. Possible Artwork Locations Commissioners reviewed the list of possible art locations throughout the community compiled by former Commission members. Chairperson Loudon invited Commissioners to recommend sites for artworks. S:\Community Services\CAC\CACMIN.9.11.03.doc 5 Cultural Arts Commission Meetin. Minutes e September 11, 2003 Page 5. Commissioner Reynolds suggested calling for art to upgrade the Civic Center Amphitheater similar to the City of Palm Desert's to make it adequate for future concerts. Commissioner Hemes pointed out that an architect would be needed for such a construction project. It was moved by Commissioner Reynolds/Hemes to recommend that the City Council bring in architects and or/ artists to give ideas on expansion of the amphitheater to make it suitable for concert in the park type events in the future. Unanimous. It was moved by Commissioner Hemes/Reynolds that the Silver Rock Ranch entrance site be considered for an art piece with the assistance of the RDA. Unanimous. J. Joint Meeting with Community Services Commission Commissioners discussed selection of a date for their requested joint meeting with the Community Services Commission to discuss entertainment for the annual holiday tree lighting event on Friday December 5, 2003. It was moved by Commissioners Reynolds/Hemes that the joint special meeting with the Community Services Commission be held at 7:00 PM on Monday, October 13th, to coincide with the regularly scheduled Community Services Commission meeting. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. La Ouinta Court Landscape plan Director Horvitz updated Commissioners on the progress on the La Ouinta Court landscaping project, reporting that the City Council approved the recommendations of the Commission at their August 5, 2003 meeting. The landscape architect, Ray Lopez Associates, has begun working on the construction documents, and the Public Works department staff is working on permission from Caltrans to change the color of the decomposed granite in the "pork chop" area of the site. B. RFP for Arch Sculpture Modification Director Horvitz reported there has been no response to the RFP issued for the addition of a quail and palm trees to the arch sculpture at Fritz Burns Park. Staff will revise and advertise this project again. S:\Community Services\CAC\CACMIN.9.11.03.doc 6 Cultural Arts Commission Meetin. Minutes e September 11, 2003 Page 6. C. Memorial Art Piece for Fallen Officers Director Horvitz informed Commissioners that the City Council, at its August 5, 2003 meeting, directed staff to issue an RFP for a suitable art piece to acknowledge the officers and fire fighters that serve the City of La Ouinta. The proposals will be brought before the Cultural Arts Commission for consideration at a future meeting. D. Flyers for October Concert Series Flyers were distributed to Commissioners for the free concert series on Sundays in October to be presented at the La Ouinta Middle School amphitheater. VIII. COMMISSIONER ITEMS Chairperson Loudon announced the Coachella Valley Arts Alliance annual dinner dance to be held on Saturday, November 1, 2003, at the Renaissance Esmerelda Resort in Indian Wells, to benefit children's arts education programs. Commissioners were invited to attend the event, which will include entertainment, opportunity drawings and a silent auction. XI. ADJOURNMENT It was moved by Commissioners Hemes/Reynolds to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:55 PM. NEXT MEETING INFORMATION: Thursday, October 9, 2003 La Quinta Civic Center Study Session Room Submitted by: cd ~ Hall~ Community Services Secretary S:\Community Services\CAC\CACMIN.9.11.03.doc ,..., ,