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CAC 10 09 2003V = rY c� OF Tt�� CULTURAL ARTS COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 October 9, 2003 7:00 PM I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to three minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda. IV. CONSENT CALENDAR (Items are considered routine in nature and may be approved by one motion.) A. Approval of Minutes of September 11, 2003 B. Financial Reports for August and September 2003 C. Department Report for August, 2003 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Veteran's Day Ceremony B. Tree Lighting Ceremony C. Civic Center Clock Tower D. Amphitheater Improvements E. Soliciting Donations for Special Events VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Joint Meeting with Community Services Commission B. Santa Rosa & San Jacinto National Monument Annual Celebration C. Building Industry Association Letter VIII. COMMISSIONER ITEMS IX. ADJOURNMENT S:\Community Services\CAC\AGN 10.09.03..doc • City of La Quinta Recap Arts in Public Places Available Funds 08/31/03 Deposits collected through development Interest earned City Contribution Total Sources Less expenditures: Operating expenses Maintenance expenses Art purchased Total Uses Equity Available before encumbrances and committments: Add back Accounts Payable Reduction for Interest Receivable Cash Available before encumbrances and committments: Less Encumbrances - Less Commitments: Hwy 111 TDC - Credits Hwy 111 TDC - Future Louis De Martino -Movie Theater Art Work K.Emerson & A.Dematteis-Spray tower -Fritz Bums Park Civic Center Art Purchase Construction of Base for New Art Piece -City Hall City Entrance Monuments Civic Center Campus - LQ Mountain range - B. Ware Civic Center Campus - Design Civic Center Campus - CIP Admin Civic Center Campus - Available Water feature/LQ Court -Manuel Mendoza Place/repaint Darroll art piece (donated, accepted by CC 6/19/01 }Fritz Bums Park Base for Reiman art piece (Wilderness Totem) -City Hall Residency Inn sculpture project -Bighorn Sheep -Bill Ware Omri & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins Total Commitments - Art Purchases Total Commitments - Art Maintenance Total available funds 08/31/03 FY 2004 Cumulative Current through Year-To- 06/30/03 Date Total $1,730,727.21 $61,020.45 $1,791,747.66 224,649.09 $0.00 224,649.09 50,000.00 0.00 50,000.00 2,005,376.30 61,020.45 2,066,396.75 24,689.59 0.00 24,689.59 3,030.00 0.00 3,030.00 1,369,614.18 2,200.00 1,371,814.18 1, 397, 333.77 . 2,200.00 1, 399, 533.77 608,042.53 58,820.45 666,862.98 1,200.00 (946.77) 253.23 0.00 0.00 0.00 609,242.53 57,873.68 667,116.21 0.00 9,418.07 14,581.93 1,764.00 960.37 2,324.00 2,938.50 14.167.76 2,400.00 8,032.44 14,719.00 114,101.83 7,800.00 3,705.00 750.00 92,000.00 6,875.00 296,537.90 0.00 ssiu,aia.-s1 9/4/2003 v File: APP.WK4 City of La Quinta Arts in Public Places Recap Expenditures Inception to Operating Expenses: Conference - Phoenix 07/24/92 Bank of America 07/31/92 Meg Robertson 10/15/92 A.E.S. 01/12/93 Jerry Mien 03/10/93 Regents - University of Calif. 03/31/93 Martin & Chapman 03/31/94 City of La Quinta Admin Fee 05/10/95 Rositas Shamis - Reimburse for supplies 06/30/98 Charrie Chappie Travel 06/30/98 Elaine Reynolds Travel 06/30/98 Rosita Shamis Travel 06/30/98 Susan Benay Travel 06/30/98 Americans For The Arts Registration 09/30/98 Susan Benay Travel - Reverse 01/251" Art in La Quinta Inserts (Arrow Printing) OSM7/99 Recreation Brochures -Postage 05/29/99 Summer Brochures (Arrow Printing) 06/30/99 Patrick Welch - Anderson Travel 06/30/99 Welch/Reynolds-Atlanta Hilton 06/30/99 Susan Benay - Best Western 06/30/99 Ca Assembly of Local Arts -Membership 06/30/99 Welch/Reynolds - Americans for the Arts Reg. 06/30/99 Susan Benay - Travel 08/19/99 US Postmaster. 05/19/1999 Appropriation -Summer Brochure 08/29/99 Arrow Printing - brochures 11/29/99 CA Assembly of Local Arts -Membership 12/14/99 US Postmaster. Brochure 01/08/00 Arrow Printing - Brochures 02/11/00 Travel & Conference - Credit 03/06/00 Americans for the Arts 5/2/00 U S Postmaster - postage 6/30/00 Russell Jacques - Art Base 7/31/00 Russell Jacques - Art Base 8/00 Maintenance -art piece -Hwy 111-DeMartino 8/00 Global Mural Conference 2000 8/00 U.S. Postmaster. Brochure 9100 Reclassify maint. to separate account 2/01 Art Walt Certificates 11/01 Bruce Kribbs supplies - reclassified from General Fund 5/02 3102 APP Supplies - reclassified from General Fund 5102 10/02 Best Signs - (2)Dedication Bronze Plaques -Civic Center Campus Total Operating Expenses Art Maintenance Expenses authorized by Council: 6130101 Total through 6130/01 (carried to Fiscal 2002) 6/30/02 Total through 6MM2 6/30/03 Total through 6/30/03 Total - prior years Year to Date, Fiscal 2003 Total Art Maintenance Costs charged to APP 08/31/03 821.66 2" nn Page 1 Expended $1,065.74 23.70 2,275.00 105.00 242.05 6,000.00 35.91 325.21 360.61 2.141.01 1,125.32 150.00 (1,125.32) 1,150.00 473.50 1,239.13 428.00 1,313.28 245.00 199.00 600.00 272.36 160.00 1,481.60 75.00 160.00 1,636.75 (931.64) 150.00 160.00 693.75 (693.75) 500.00 100.00 320.00 (500.00) 268.81 1,203.00 55.50 1,206.07 $24,689.59 Expended 1,060.00 770.00 1,200.00 3,030.00 0.00 $3.030.00 9/4/2003 " File: APP.WK4 City of La Quinta 0 • Arts in Public Places Recap Expenditures Inception to 08/31/03 Page 2 Total Balance of Art Purchases: Commitments Expended Commitments Number 06/09/92 Adams/rruman PTA 846.00 $846.00 0.00 7.00 07/31/92 Hwy 111 TDC - Paid 47,678.99 47,578.99 0.00 7.00 07/31/92 Hwy 111 TDC - Credits 10,810.63 1,392.56 9,418.07 7.00 07/31/92 Hwy 111 TDC - Future 36,610.38 22,028.45 14,561.93 7.00 12/15/1992 Ministrelli TT25429-Painted Cove -Air Motion -Bruce Thomas 15,000.00 15.000.00 0.00 1.00 04/14/93 Louis De Martino -Movie Theater Art Work 72,530.00 70,766.00 1,764.00 12.00 06/01/01 Louis De Martino -modifications -Hwy 111 Gem of the Desert 35,870.00 35,870.00 0.00 12.00 06/29/94 K.Emerson & A.Dematteis-Gate-Fritz Bums Park 10,000.00 10,000.00 0.00 6.00 06/29/94 K.Emerson & A.Dematteis-Mosiac Tiles -Fritz Bums Park 10,000.00 10,000.00 0.00 9.00 06/29/94 K.Emerson & A.DernatteisSpray tower -Fritz Bums Park 31,000.00 30,039.63 960.37 11.00 O6/06/1995 Bear Creek Path Art Work -LOAF -Bear & Tile 5,000.00 5,000.00 0.00 4.00 01/16/1996 Fritz Bums Park - Spray Tower installation 16.786.00 16,786.00 0.00 11.00 05/21/1996 Rancho La Quanta - Paid 35,000.00 35,000.00 0.00 10.00 05/21/1996 Rancho La Quinta - Credit 35,000.00 35,000.00 0.00 10.00 12/17/96 Fritz Bums Park -Art Femandez-Playground Equip(Bus Shelter Panels) 37,000.00 37,000.00 0.00 15.00 06/17/97 Marcia Gibbons-L.Q. Car Wash -Mural 10,000.00 10,000.00 0.00 3.00 06/17/97 Eagle Hardware -Credit -Eagles 43,000.00 43,000.00 0.00 5.00 05/05/98 Washington St. Bridi"avanete/Holmes & Narver-Design 3.000.00 3,000.00 0.00 13.00 07/07/98 Landscaping for Artpiece-Hwy111/Wash. St-DeMartino Art Pieces 18,800.00 18,800.00 0.00 7.00 09/15/98 Washington St Bridge-NavarretelHolmes & Narver-Construction 39,500.00 39,500.00 0.00 13.00 to/20/98 Washington St. Bridge -Artwork Construction 21,999.00 21.999.00 0.00 13.00 03/16/99 Civic Center Art Purchase 7,327.00 5,003.00 2,324.00 19.00 04106/99 Construction of Base for New Art Piece -City Hall 4,000.00 1.061.50 2,938.50 28.00 05/18/99 City Entrance Monuments 299,713.00 285,545.24 14,167.76 14,00 07/01/99 Obelisks Pilot Program -City Street Markers -Peter Urbon 98,762.00 98,762.00 0.00 16.00 09/07/99 City Entrance Monument Right -of -Way (#655) 15,000.00 15,000.00 0.00 14.00 01/18/00 Civic Center Campus - Native American themes - P. Ladochy 57,600.33 57,600.33 0.00 20.00 01/18/00 Civic Center Campus - LQ Mountain range - B. Ware 92,400.00 90,000.00 2.400.00 21.00 01/18/00 Civic Center Campus - Sandy Swan - Bronze relief map 35,094.17 35,094.17 0.00 22.00 01/18/00 Civic Center Campus - Animal tracks - Sandy Swan 13,085.00 13,085.00 0.00 23.00 01/18/00 Civic Center Campus - Design 31,600.00 23,567.56 8,032.44 24.00 01/18/00 Civic Center Campus - CIP Admin 14,719.00 0.00 14,719.00 25.00 01/18/00 Civic Center Campus - Available 114,101.83 0.00 114,101.83 26.00 05/02/00 Construction of Base for New Art Piece -City Hail 2,693.76 2,693.75 0.00 27.00 02/06/01 Water feature/1-0 Court -Manuel Mendoza 98,725.00 90,925.00 7,800.00 17.00 02/01/01 Phase 1 Jefferson St Bridge Artwork -Design 3,000.00 3,000.00 0.00 18.00 07/03/01 Jefferson Bridge artwork -bridge railings -Construction 7,800.00 7,800.00 0.00 18.00 07/17/01 Placetrepaint Darroll art piece (donated, accepted by CC 6/19/01 )-Fritz Bums Park 10.700.00 6,995.00 3,705.00 32.00 07/17/01 Base for Reiman art piece (Wilderness Totem) -City Hall 750.00 0.00 750.00 0.00 8/01 Point happy artwork project-Cahuilla Family -Felicity 94,950.00 94,950.00 0.00 30.00 11/01 Senior Center Art Mural 4,000.00 4,000.00 0.00 29.00 9/02 Residency Inn sculpture project-Bighom Sheep -Bill Ware 92,000.00 0.00 92.000.00 31.00 01/07/03 Omd & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins 35.000.00 28,125.00 6,875.00 33.00 Total Art Purchases $1,668,352.08 $1,371,814.18 $296,537.90 10 9/4/2003 File: APP.WK4 City of La Quinta • Arts in Public Places Recap Expenditures Inception to O8/31/03 11 Number Artwork Expended 1 Air Motion -Bruce Thomas $15,000.00 2 Civic Art Purchase -General Fund $0.00 3 Desert Mural -Marcia Gibbons $10,000.00 4 Bear Creek Bike Path Art-LQAF $5,000.00 5 Eagles -Jeffrey Fowler $43,000.00 6 Gates at the Pool - Gateway to the Desert-DeMatteis $10,000.00 7 Gem of the Desert -De Martino $90,646.00 8 Kennedy Art Piece - Rotary Donation $0.00 9 Sidewalk Mosiac Squares - Dances with the Landscape-DeMatteis $10,000.00 10 Rancho La Quinta Don -Bill Ware $70,000.00 11 Spray Structure -In between Earth & Sky wtr life to all creatures-DeMatteis $46,825.63 12 Sun & Moon Beam-DeMarfino $106,636.00 13 Washington St Bridge Railing-Navarrette $64,499.00 14 City Entrance Monuments -Ray Lopez $300,545.24 15 Bus Stop Metal Work -Art Femandez $37,000.00 16 Obelisks -Peter Urbon $98,762.00 17 LQ Court Water Feature -Manuel Mendoza $90,925.00 18 Jefferson St Bridge Railing-Navarrette $10,800.00 19 Lizards - Civic Center Campus South Entrance -Steve Rieman $5,003.00 20 Civic Center Campus - Native American themes - P. Ladochy $57,600.33 21 Civic Center Campus - LQ Mountain range - B. Ware $90,000.00 22 Civic Center Campus - Tree of Life - Sandy Swan - Bronze relief map $35,094.17 23 Civic Center Campus - Animal tracks - Sandy Swan $13,085.00 24 Civic Center Campus - TDK Design $28 567,56 25 Civic Center Campus - CIP Admin $0.00 26 Civic Center Campus - Available $0.00 27 Art Base for R. Jacques Artwork $2,693.75 28 Art Base for Lizards Artwork $1,061.50 29 Senior Center Art Mural-LQAF $4,000.00 30 Point Happy Artwork Project -Felicity $94,950.00 31 Residency Inn Sculpture Project -Bill Ware $0.00 32 Place/paint Darroll art piece (donated, CC accepted 6/19/01 )-F Bums Prk $6,995.00 33 Omri & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins $28,125.00 Total Art Purchases to date 1,371,814.18 Page 3 9/4/2003 File: APP.WK4 City of La Quinta Recap Arts in Public Places Interest Earned Annual Interest FY 1990/91 3,525.59 FY 1991 /92 11,646.54 FY 1992/93 12,156.96 FY 1993/94 7,137.38 FY 1994/95 11,444.17 FY 1995196 14,109.65 FY 1996/97 16,170.79 FY 1997/98 14,845.19 FY 1998/99 28,328.00 FY 1999/00 32,168.62 FY 2000/01 36,787.35 FY 2001/02 22,954.95 FY 2002/03 13,373.90 Total Accumulated Interest $224,649.09 FY 2003/04 Interest YTD 0.00 Interest Through 08/31/03 224,649.09 Note: The City records interest earned on pooled cash quarterly. 12 9/4/2003 File: APP.WK4 0 City of La Quinta Recap Arts in Public Places Available Funds Deposits collected through development Interest earned City Contribution Total Sources Less expenditures: Operating expenses Maintenance expenses Art purchased Total Uses FY 2004 Cumulative Current 09/30/03 through Year-To- 06/30/03 Date Total Equity Available before encumbrances and committments: Add back Accounts Payable Reduction for Interest Receivable Cash Available before encumbrances and committments: Less Encumbrances - Less Commitments: Hwy 111 TDC - Credits Hwy 111 TDC - Future Louis De Martino -Movie Theater Art Work K.Emerson & A.Dematteis-Spray tower -Fritz Bums Park Civic Center Art Purchase Construction of Base for New Art Piece -City Hall City Entrance Monuments Civic Center Campus - LQ Mountain range - B. Ware Civic Center Campus - Design Civic Center Campus - CIP Admin Civic Center Campus - Available Water feature/LQ Court -Manuel Mendoza Placetrepaint Darroll art piece (donated, accepted by CC 6/19/01)-Fritz Bums Park Base for Reiman art piece (Wilderness Totem) -City Hall Residency Inn sculpture project-Bighom Sheep -Bill Ware Omd & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins Total Commitments - Art Purchases Total Commitments - Art Maintenance Total available funds 09/30/03 $1,730,727.21 $138,335.96 $1,869,063.17 224,649.09 $0.00 224,649.09 50,000.00 0.00 50,000.00 2,005,376.30 138,335.96 2,143,712.26 24,689.59 0.00 24,689.59 3,030.00 0.00 3,030.00 1,369,614.18 2,200.00 1,371,814.18 1,397,333.77 2,200.00 1,399,533.77 608,042.53 136,135.96 744,178.49 1,200.00 (1,200.00) 0.00 0.00 0.00 0.00 609,242.53 134,935.96 744,178.49 0.00 9,418.07 14,581.93 1,764.00 960.37 2,324.00 2,938.50 14,167.76 2,400.00 8,032.44 14,719.00 114,101.83 7,800.00 3,705.00 750.00 92,000.00 6,875.00 296,537.90 0.00 W t,2!u.59 13 10/3/2003 File: APP.WK4 City of La Quinta • Arts in Public Places Recap Expenditures Inception to 09/30/03 Operating Expenses: Conference - Phoenix 07/24/92 Bank of America 821.66 07/31/92 Meg Robertson 2aa na 10/15/92 A.E.S. 01/12/93 Jerry Allan 03/10/93 Regents - University of Calif. 03/31/93 Martin & Chapman 03/31/94 City of La Quinta Admin Fee 05/10/95 Rositas Shamis - Reimburse for supplies 06/30/98 Chance Chappie Travel 06/30/98 Elaine Reynolds Travel 06/30/98 Rostra Shamis Travel 06/30/98 Susan Benay Travel 06/30/98 Americans For The Arts Registration 09/30/98 Susan Benay Travel - Reverse 01/25/99 Art in La Quinta Inserts (Arrow Printing) 05/07/99 Recreation Brochures -Postage 05/29/99 Summer Brochures (Arrow Printing) 06/30/99 Patrick Welch - Anderson Travel 08/30/99 Welc Meynolds-A9anta Hilton 06/30/99 Susan Benay - Best Western 06/30/99 Ca Assembly of Local Arts -Membership 06/30/99 Welch/Reynolds - Americans for the Arts Reg. 06/30/99 Susan Benay - Travel 08/19M US Postmaster. 05/19/1999 Appropriation -Summer Brochure 08/29/99 Arrow Printing - brochures 11/29/99 CA Assembly of Local Arts -Membership 12/14/99 US Postmaster. Brochure 01/08/00 Arrow Printing - Brochures 02/11/00 Travel & Conference - Credit 03/06/00 Americans for the Arts 5/2l00 U S Posbaster- postage 6130/00 Russell Jacques - Art Base 7/31/00 Russell Jacques - Art Base 8/00 Maintenance -art piece -Hwy 111-DeMartino 8/00 Global Mural Conference 2000 am U.S. Postrthaster: Brochure 9/00 Reclassify maid. to separate account 2101 Art Wall Certificates 11/01 Bruce Kdbbs supplies - reclassified from General Fund 5/02 3/02 APP Supplies - reclassified from General Fund 5/02 10/02 Best Signs - (2)Dedication Bronze Plaques -Civic Center Campus Total Operating Expenses Art Maintenance Expenses authorized by Council: 6/30/01 Total through 6/30101 (carried to Fiscal 2002) 6/30/02 Total through 6130/02 6/30/03 Total through 6/30/03 Total - prior years Year to Date, Fiscal 2003 Total Art Maintenance Costs charged to APP Page 1 Expended $1,065.74 23.70 2,275.00 105.00 242.05 6,000.00 35.91 325.21 360.61 2,141.01 1,125.32 150.00 (1,125.32) 1,150.00 473.50 1,239.13 428.00 1,313.28 245.00 199.00 600.00 272.36 180.00 1,481.00 75.00 160.00 1,636.75 (931.64) 150.00 160.00 693.75 (693.75) 500.00 100.00 320.00 (500.00) 288.81 1,203.00 55.50 1,206.07 $24,689.59 Expended 1,060.00 770.00 1,200.00 3,030.00 0.00 $3.030.00 ; 14 10/3/2003 File: APP.WK4 City of La a Arts in Public lic Places Recap Expenditures Inception to 09/30/03 • Page 2 Art Purchases: 06/09/92 AdamslTruman PTA 07/31/92 Hwy 111 TDC - Paid 07/31 /92 Hwy 111 TDC - Credits 07/31 /92 Hwy 111 TDC - Future 12/15/1992 Ministrell TT25429-Painted Cove -Air Motion -Bruce Thomas 04/14/93 Louis De Martino -Movie Theater Art Work 06/01/01 Louis De Martino -modifications -Hwy 111 Gem of the Desert 06/29/94 K.Emerson & A.Dematteis-Gate-Fritz Bums Park 06/29/94 K.Emerson & A.Dematteis-Mosiac Tiles -Fritz Bums Park 06/29/94 K.Emerson & A.DematteisSpray tower -Fritz Bums Park 06/06/1995 Bear Creek Path AR Work-LQAF-Bear &Tile 01/16/1996 Fritz Bums Park - Spray Tower installation OS/21/1996 Rancho La Quints - Paid 05/21/1996 Rancho La Quinta - Credit 12/17/96 Fritz Bums Park -Art Femandez-Playground Equip(Bus Shelter Panels) 06/17/97 Marcia Gibbons-L.Q. Car Wash -Mural 06/17/97 Eagle Hardware -Credit -Eagles 05/05/98 Washington St. Bridge-Navarrete/Holmes & Narver-Design 07/07/98 Landscaping for Artplece-Hwy111/Wash. St-DeMartino Art Pieces 09/15/98 . Washington St Bridge-Navarrete/Holmes & Narver-Construction 10/20/98 Washington St. Bridge -Artwork Construction 03/16/99 Civic Center Art Purchase 04/06/99 Construction of Base for New Art Piece -City Hail 05/18/99 City Entrance Monuments 07/01/99 Obelisks Plot Program -City Street Markers -Peter Urbon 09/07/99 City Enhance Monument Right -of --Way (p655) 01/18/00 Civic Center Campus - Native American themes - P. Ladochy 01/18/00 Civic Center Campus - LQ Mountain range - B. Ware 01/18/00 Civic Center Campus - Sandy Swan - Bronze relief map 01/18/00 Civic Center Campus - Animal tracks - Sandy Swan 01/18/00 Civic Center Campus - Design 01/18/00 Civic Center Campus - CIP Admin 01/18/00 Civic Center Campus - Available 05/02/00 Construction of Base for New AR Piece -City Hall 02/06/01 Water feature/1-0 Court -Manuel Mendoza 02101/01 Phase 1-Jefferson St Bridge Artwork -Design 07/03/01 Jefferson Bridge artwork -bridge railings -Construction 07/17/01 Place/repaint Darroll art piece (donated, accepted by CC 6/19/01 )-Fritz Bums Park 07/17/01 Base for Reiman art piece (Wilderness Totem) -City Hall 8/01 Point happy artwork project-Cahulla Family -Felicity 11/01 Senior Center Art Mural 9/02 Residency Inn sculpture project -Bighorn Sheep -Bill Ware 01/07/03 Omri & Boni Restaurant Art Piece (Desert Dolmen) Ardst-Roger Hopkins Total Art Purchases 10/3/2003 Total Balance of Commitments Expended Commitments Number 846.00 $846.00 0.00 7.00 47,578.99 47,578.99 0.00 7.00 10.810.63 1,392.56 9,418.07 7.00 36,610.38 22,028.45 14,581.93 7.00 15.000.00 15,000.00 0.00 1.00 72,630.00 70,766.00 1,764.00 12.00 35.870.00 35,870.00 0.00 12.00 10,000.00 10,000.00 0.00 6.00 10,000.00 10,000.00 0.00 9.00 31,000.00 30,039.63 960.37 11.00 5,000.00 5,000.00 0.00 4.00 16.786.00 16,786.00 0.00 11.00 35.000.00 35.000.00 0.00 10.00 35,000.00 35,000.00 0.00 10.00 37,000.00 37,000.00 0.00 15.00 10,000.00 10,000.00 0.00 3.00 43,000.00 43,000.00 0.00 5.00 3.000.00 3,000.00 0.00 13.00 18.800.00 18.800.00 0.00 7.00 39,500.00 39.500.00 0.00 13.00 21,999.00 21,999.00 0.00 13.00 7,327.00 5,003.00 2,324.00 19.00 4,000.00 1,061.50 2,938.50 28.00 299,713.00 285,545.24 14,167.76 14.00 98.762.00 98,762.00 0.00 16.00 15,000.00 15,000.00 0.00 14.00 57.600.33 57,600.33 0.00 20.00 92,400.00 90,000.00 2,400.00 21.00 35,094.17 35,094.17 0.00 22.00 13,085.00 13,085.00 0.00 23.00 31,600.00 23,567.56 8.032.44 24.00 14,719.00 0.00 14,719.00 25.00 114,101.83 0.00 114,101,83 26.00 2,693.75 2,693.75 0.00 27.00 98,725.00 90,925.00 7,800.00 17.00 3,000.00 3,000.00 0.00 18.00 7,800.00 7.800.00 0.00 18.00 10,700.00 6,995.00 3,705.00 32.00 750.00 0.00 750.00 0.00 94,950.00 94.950.00 0.00 30.00 4,000.00 4,000.00 0.00 29.00 92,000.00 0.00 92,000.00 31.00 35,000.00 28,125.00 6,875.00 33.00 $1,668,352.08 $1,371,814.18 $296,537.90 C, 5 File: APP.WK4 City of La Quints • • Arts in Public Places Recap Expenditures Inception to 09/30/03 page 3 Number Artwork Expended 1 Air Motion -Bruce Thomas $15,000.00 2 Civic Art Purchase -General Fund $0.00 3 Desert Mural -Marcia Gibbons $10,000.00 4 Bear Creek Bike Path Art-LQAF $5,000.00 5 Eagles -Jeffrey Fowler $43,000.00 6 Gates at the Pool - Gateway to the Desert-DeMatteis $10,000.00 7 Gem of the Desert -De Martino $90,646.00 8 Kennedy Art Piece - Rotary Donation $0.00 9 Sidewalk Mosiac Squares - Dances with the Landscape-DeMatteis $10,000.00 10 Rancho La Quinta Don -Bill Ware $70,000.00 11 Spray Structure -In between Earth & Sky wtr life to all creatures-DeMatteis $46,825.63 12 Sun & Moon Beam-DeMartino $106,636.00 13 Washington St Bridge Railing-Navarrette $64,499.00 14 City Entrance Monuments -Ray Lopez $300,545.24 15 Bus Stop Metal Work -Art Fernandez $37,000.00 16 Obelisks -Peter Urbon $98,762.00 17 LQ Court Water Feature -Manuel Mendoza $90,925.00 18 Jefferson St Bridge Railing-Navarrette $10,800.00 19 Lizards - Civic Center Campus South Entrance -Steve Rieman $5,003.00 20 Civic Center Campus - Native American themes - P. Ladochy $57,600.33 21 Civic Center Campus - LQ Mountain range - B. Ware $90,000.00 22 Civic Center Campus - Tree of Life - Sandy Swan - Bronze relief map $35,094.17 23 Civic Center Campus - Animal tracks - Sandy Swan $13,085.00 24 Civic Center Campus - TDK Design $23,567.56 25 Civic Center Campus - CIP Admin $0.00 26 Civic Center Campus - Available $0.00 27 Art Base for R. Jacques Artwork $2,693.75 28 Art Base for lizards Artwork $1,061.50 29 Senior Center Art Mural-LQAF $4,000.00 30 Point Happy Artwork Project -Felicity $94,950.00 31 Residency Inn Sculpture Project -Bill Ware $0.00 32 Place/paint Darroli art piece (donated, CC accepted 6/19/01)-F Bums Prk $6,995.00 33 Omri & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins $28,125.00 Total Art Purchases to date 1,371,814.18 L� 10/3/2003 File: APP.WK4 City of La Quinta Recap Arts in Public Places Interest Earned Annual Interest FY 1990/91 3,525.59 FY 1991/92 11,646.54 FY 1992/93 12,156.96 FY 1993/94 7,137.38 FY 1994/95 11,444.17 FY 1995/96 14,109.65 FY 1996/97 16,170.79 FY 1997/98 14,845.19 FY 1998/99 28,328.00 FY 1999/00 32,168.62 FY 2000/01 36,787.35 FY 2001/02 22,954.95 FY 2002/03 13,373.90 Total Accumulated Interest FY 2003104 Interest YTD Interest Through $224,649.09 0.00 09/30/03 224,649.09 Note: The City records interest earned on pooled cash quarterly. 17 10/3/2003 File: APP.WK4 i 3 5 OF 9 TO: FROM: DATE: SUBJECT: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL DODIE HORVITZ, COMMUNITY SERVICES DIRECTOR SEPTEMBER 16, 2003 TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF AUGUST 2003 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF OCTOBER 2003: Oct 2 *Jazz Guitar Lessons Oct 2 *Ballroom Dance Workshop Oct 6 *Monthly Putting Contest Oct 7 *Adult/Child CPR & First Aid Class Oct 7 *Watercolor Lessons Oct 7 *Dog Training Class Oct 7 *Tap Dance Class Oct 8 *Sketching/Drawing Class Oct 9 *Oktoberfest Luncheon Oct 11 Algodones, Mexico Excursion Oct 13 Beginning Pilates, Senior Center Oct 14 *Free HI -CAP Counseling Oct 14 Tae Kwon Do, La Quinta High School Oct 14 Adobe Photoshop Elements Advance Course, Senior Center Oct 15 Sports Yoga for Athletes, La Quinta High School Oct 15 Mastering Microsoft Word, Senior Center Oct 16 *Tai Chi Class Oct 16 Adobe Photoshop Elements, Senior Center Oct 17 *Spanish Lessons Oct 17 *Evening Ballroom Dance/Social Oct 20 Mixed Media Painting, Senior Center Oct 21 Hatha Yoga, Senior Center Oct 21 *AARP Driver Safety Program Oct 21 *Free Hearing Consultations Oct 22 *Bridge Lessons �l� 0 •. Oct 23 Pastels & Degas, Senior Center Oct 24 *Free Legal Counseling Oct 24 *Hand Painted Pareau Workshop Oct 25 Underwater Pumpkin Carving Contest Excursion Oct 27 *Stained Glass Class for Beginners Oct 28 Bellydance Beginning, La Quinta High School Oct 28 Oil Painting with New Water Soluble Oil, Senior Center Oct 30 *Health Fair & Flu Shot Clinic Oct 30 Bellydance Level 2, Senior Center Oct 30 Line Dancing Class, La Quinta High School Oct 31 *Decorative & Faux Painting *Daytime Senior Center class or activity 1.9 0 LI Community Services Department Attendance Report for the Month of August 2003 Summary Sheet Program 2003 2002 Variance Sessions Per Month 2003 2002 Leisure Classes 19 37 18 7 15 Special Events 563 555 8 24 23 Adult Sports 166 321 -155 17 12 Senior Center 829 804 25 36 40 Total 1577 1717 .104 84 90 Senior Services Senior Center 627 578 49 22 26 Total 627 578 49 22 26 Sports Complex Use AYSO 500 0 500 5 0 Total 500 0 500 5 0 Facility/Park Rentals Senior Center (Wedding) 100 0 100 1 0 (Churches) 675 0 675 10 0 Total 775 0 775 11 0 Total Programs 1 3,479 2,295 12201 122 116 Volunteer Hours Senior Center 2771 571 -294 Total Volunteer Hours 2771 571 -294 Monthly Revenue Senior Center $ 2,748.50 $ 2,322.50 $ 426.00 Community Services $ 3,510.00 $ 4,251.00 $ (741.00) Total Revenue $ 6,258.50 $ 6,573.50 $ (315.00) Revenue Year to Date Senior Center $ 6,922.25 $ 4,513.00 $ 2,409.25 Community Services $ 12,704.00 $ 10,048.00 $ 2,656.00 Total Revenue to Date $ 19,626.25 $ 14,561.00 $ 5,065.25 20 Community Services Program Report for August 2003 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings Leisure Classes Tae Kwon Do 10 0 10 3 0 Line Dancing 9 0 9 4 0 Totals 19 01 19 7 0 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings Special Events Summer Day Camp 339 298 41 16 17 Desert Willow Golf 33 39 6 1 1 Landmark Golf Course 50 32 18 1 1 Marriott Shadow Ridge 43 49 6 1 1 Trilogy Golf Course 44 0 44 1 1 Anaheim Angels Game 20 0 20 1 1 Pageant of the Masters 24 0 24 1 1 Totals 5631 4181 1691 23 24 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings Adult Sports Open Gym Basketball 166 201 -35 17 10 Totals 166 201 -35 17 10 Recreation Totals 7481 6191 1531 471 34 Page 2 Senior Center Attendance & Participation Participation Variance Meetings Meetings 2003 2002 2003 2002 Senior Activities ACBL Bride 116 142 -26 4 4 Back to School Program 124 162 -38 1 1 Ballroom Dancing, Complimentary 12 14 -2 1 1 Bridge, Duplicate/Social 464 356 108 18 18 Ice Cream Social 10 26 -16 2 4 Monthly Birthday Party 24 22 2 11 1 Movie Time 73 75 -2 7 10 Putting Contest 4 7 -3 1 1 Seminars 2 0 2 1 0 Senior Activity Total 829 804 25 36 40 Senior Leisure Classes Ballroom Dance 26 34 -8 2 3 Computer Tutor 1 1 0 1 1 Exercise 39 38 1 13 13 Quilting 33 16 17 4 5 Rug Hooking 2 6 -4 2 4 Tai Chi 5 0 5 2 0 Woodcarving 31 7 24 5 5 Yoga 14 4 10 41 6 Senior Leisure Classes Total 151 106 45 33 37 TOTAL SENIOR PROGRAMS 980 910 70 69 77 Senior Services FIND Food Distribution 446 359 87 5 5 HEAP Utility Program 27 66 -39 1 2 Hearing Consultation 4 6 -2 1 2 I.I.D. Energy Assistance 75 79 -4 8 9 I.I.D. Energy Assistance/No fee 8 10 -2 4 5 Legal Consultation 6 8 -2 1 1 Medicare/Hi Cap Consultation 6 2 4 1 2 Office on Agin Nutrition Van 19 0 19 1 0 Volunteers 36 48 -12 n/a n/a TOTAL SENIOR SERVICES 627 678 49 22 26 SENIOR CENTER TOTAL 1607 1488 119 91 103 C22 0 • i CULTURAL ARTS COMMISSION MEETING DATE: ITEM TITLE: October 9, 2003 Veteran's Day Ceremony RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: —A— Dependent upon the direction of the Commission, funds could be available from the Community Special Events, which has a balance of $10,000 as of this report. Funds allocated from this account must be approved by the City Council. WORK PLAN TASK ASSIGNMENT: Coachella Valley Cultural Conferences, Workshops and Events. BACKGROUND AND OVERVIEW: As presented at the September 11, 2003 Cultural Arts Commission, the Community Services Department is planning a Veteran's Day celebration in which veterans, artists and sports figures will be honored as part of the acknowledgement areas on the Civic Center Campus. At the September 11, 2003 meeting, Commissioner Hemes volunteered to arrange for the Twentynine Palms Marine Corp. Marching Band, and if they were not available, the La Quinta High School Marching Band would be contacted. SACommunity Services\CAC\CACRPT.372.Veteran's Day Ceremony10-09-03.doc 23 J Plans are underway for this event to be held on Tuesday, November 11, 2003 from 1:00-3:00 p.m. at the Civic Center Campus. Staff will coordinate all components of the event, and is requesting the Cultural Arts Commission be responsible for hosting the band members. The band should play the anthems from the military branches in a medley prior to the mayor announcing the names of the recipients. FINDINGS AND ALTERNATIVES: The alternatives available to the Community Services Commission include: 1. Approve hosting the band members for the Veterans Day event; or 2. Do not approve hosting the band members for the Veteran's Day event; or 3. Provide staff with alternate direction. Ily e Horvitz, Community Services Director 24 i I I CULTURAL ARTS COMMISSION AGENDA CATEGORY: BUSINESS SESSION: _B MEETING DATE: October 9, 2003 CONSENT CALENDAR: STUDY SESSION: ITEM TITLE: PUBLIC HEARING: Tree Lighting Ceremony RECOMMENDATION: Arrange for and host entertainment for the annual Tree Lighting ceremony.* FISCAL IMPLICATIONS: Dependent upon the actions of the Commission, Community Special Events funds could be requested from the City Council. That account has a remaining budget of $10,000 as of this report. The "Community Special Event" line item in the Community Services Department budget is a source of funds for special events not identified in the regular budget. As has been past practice, when funds not specifically designated for a specific program in a department's budget are being requested, the City Council must approve the expenditure of these funds. Therefore, expenditures from the Community Special Events line item must receive City Council approval. WORK PLAN TASK ASSIGNMENT: Coachella Valley Cultural Conferences, Workshops and Events. BACKGROUND AND OVERVIEW: Each year, the Community Services Commission hosts the annual Tree Lighting Ceremony the first Friday in December. At the July 10, 2003 meeting, the Cultural Arts Commission expressed a desire to provide musical entertainment as part of the S:Community Services\CAC\CACRM373.Tree Lighting Ceremony 10.09.03 ,,25 annual Tree Lighting Ceremony held on Friday, December 5, 2003 at the Civic Center Campus as provided in Attachment A. At the September 11, 2003 Cultural Arts Commission, the Commission focused on a holiday parade in addition to the entertainment. The Commission forwarded the Commission's recommendation to the City Council for consideration at the October 7, 2003 meeting. Attachment B provides the staff report submitted for City Council consideration. Staff will provide a verbal update on the Council's decision regarding the holiday parade at the October 9 meeting. For the annual Tree Lighting Ceremony for 2002, the Cultural Arts Commission arranged for the entertainment. The Adams Elementary School choir performed along with the Mariachi band and the Magic of David J, a magician. These performances were very well received by the public. Staff would recommend that Commission arrange for and host the entertainment for the annual Tree Lighting Ceremony this year. The specifics of the program are included as Attachment C. Staff has been contacted by the Truman Elementary School choir as to the possibility of performing at the annual Tree Lighting ceremony. Staff will forward that information to the Commission should the Commission wish to arrange for entertainment for this event. * Dependent upon City Council direction at the October 7, 2003 meeting. FINDINGS AND ALTERNATIVES: The alternatives available to the Cultural Arts Commission include: 1. Arrange for and host the entertainment for the annual Tree Lighting ceremony; or 2. Do not arrange for and host the entertainment for the annual Tree Lighting ceremony; or 3. Provide staff with alternate direction. Ily su D`F'1e1Horvitz, C.Qm�r unity Services Director Attachments: A. Minutes from the July 10, 2003 Meeting B. Staff Report Regarding Holiday Parade C. Brochure Information Regarding Tree Lighting Ceremony 06 Cultural Arts Commission Meetin# ATTACHMENT A Minutes a a c ., Chairman Loudon also received a progress report from staff on the mileage markers along Bear Creek Trail and the Air Motion artpiece proposed for the downtown area. Chairman Loudon requested that Commissioners think about suggestions to draw up a revised Work Plan for the Commission to include major holidays such as Memorial Day, Veteran's Day and the December Tree Lighting Ceremony. She also suggested that a joint meeting be held with the Community Services Commission at the end of September to begin planning a Holiday program. Chairman Loudon and Commissioner Brodsky will check out appropriate entertainment for the event and report back at the September Commission meeting. Commissioner Brodsky expressed his strong opposition to the City Council's hiring of Martin Langer to put on a series of concerts for the City. Commissioner Brodsky felt that Mr. Langer should have appeared before the Commission before going to the Council with his proposal. Staff provided a history regarding Mr. Langer, and reported that the Cultural Arts Commission and the City Council had previously approved his proposal at a time when there were no funds available for concerts. The concerts will take place at La Quinta middle school during the upcoming year. XI. ADJOURNMENT It was moved by Commissioners Reynolds/Young to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 9:40 PM. NEXT MEETING INFORMATION: Thursday, September 11, 2003 La Quinta Civic Center Study Session Room Submitted by: dA�=�c LL--V-� Rally Sa o Community Services Secretary SACommunity Services\CAMCACMIN.7.10.01doc t._2( • . ATTACHMENT B OF COUNCIL/RDA MEETING DATE: October 7, 2003 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: CONSENT CALENDAR: Consideration of a Holiday Parade STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Authorize the Cultural Arts Commission to arrange and host entertainment for the annual Tree Lighting Ceremony with a pre -determined budget from the Community Special Events account. FISCAL IMPLICATIONS: Should the City Council approve the holiday parade, the Cultural Arts Commission anticipates this event would be self -funded by the entry fees being proposed. If the City Council approves the holiday parade, all entry fees and other donations will be remitted to the City and be used to offset the cost of the program. However, if the entry fees do not generate the funds needed, funds from the Community Special Events account (#101-251-609-634) could be used. The uncommitted balance in this account as of this report is $10,000. The estimated cost involved in this project is $8,000, of which approximately $2,000 would be for staff time. If the City Council should direct the Commission to arrange for and host entertainment for the annual Tree Lighting Ceremony, a pre -determined budget could be established using the Community Special Events account. The Cultural Arts Commission has. also expressed a desire to offer a spring concert which would be funded from the Community Special Events account. Should the City Council approve the holiday parade to be funded from the Community Special Events account, funds would need to be drawn from the General Fund Reserve account to fund the spring concert if approved by the City Council. CHARTER CITY IMPLICATIONS: None. 08 • 9 BACKGROUND AND OVERVIEW: The Cultural Arts Commission would like to host a holiday parade on Friday, December 5, 2003, prior to the annual Tree Lighting ceremony planned for this date. The preliminary plans for the parade, as provided by the Cultural Arts Commission, include: o Inviting La Quinta businesses to enter a vehicle (either a car or golf cart) which would be decorated with lights and would display a banner advertising their business ❑ An entry fee of $100 per golf cart or $200 per car would be charged ❑ The parade entries would gather at the south end of Eisenhower Drive at approximately 4:00 p.m. ❑ The parade would begin at 5:00 and would end at the Civic Center Campus ❑ The parade route would be north on Eisenhower to Calle Tampico, east on Calle Tampico to the Senior Center entrance (Attachment 1) ❑ The cars would then circle the holiday tree on the Civic Center Campus by parking on Calle Tampico and Avenida La Fonda ❑ The annual Tree Lighting ceremony would take place on the Civic Center Campus ❑ The Senior Center would be highly decorated and used for performances and as a hospitality location o Entertainment would be provided at the event, around the tree and at the Senior Center (Specific entertainment has not been determined at this time) The Commission has also requested that the City's holiday tree be placed on the amphitheater instead of on the pad designated on the Civic Center Campus for that purpose. (Upon evaluation by staff, due to the structural needs of the City's 17-foot holiday tree, placing the tree on the amphitheater would require retrofitting the amphitheater to accommodate the footings for the tree.) Costs associated with the proposed parade include noticing the affected residents of the street closures, staff time and supplies for street closures and other miscellaneous costs associated with street closures. It is anticipated that the street closures would begin at 2:00 p.m. and would be removed by 9:00 p.m. on Friday, December 5. Traffic control personnel would be needed which would involve additional costs for police personnel. The estimated cost for this component is $ 1,500. L29 The Commission anticipates this event would be self -funded by the entry fees. In addition to the street closure costs and traffic control personnel, there will be costs associated with purchasing elaborate decorations for the Senior Center, entertainment and refreshments. The estimated cost of this component is $500. The Cultural Arts Commission has not begun soliciting entertainment for this event; therefore, the estimated cost may be higher than anticipated based upon future negotiations. The Commission anticipates being able to organize and coordinate this event with very little Community Services Department staff involvement. In the Commission's approved 2003-04 Work Plan, the Commission is authorized to conduct cultural conferences, workshops and events. Participation in the annual Tree Lighting ceremony is specifically mentioned in that Work Plan (Attachment 2.) In the past, the Cultural Arts Commission has arranged for and hosted the entertainment at the annual Tree Lighting ceremony. Staff would recommend the Commission continue this task for this year's event. The Commission has also requested that the annual Tree Lighting Ceremony be presented at a later date in December. This event has been advertised in the Community Services Department Fall brochure, the Chamber of Commerce GEM, and other publications with the December 5'h date. Changing the date of this annual event could cause some confusion with the public. The cost to re -advertise this event is estimated to be $ 4,000. As a reference, the annual Tree Lighting Ceremony has historically been offered the first Friday in December and the annual Breakfast with Santa has been offered the second Saturday in December. The annual Tree Lighting Ceremony began as a component of the Chamber of Commerce's Mainstreet Marketplace program offered in the Village. The date for Mainstreet Marketplace events was the first Friday of the month. Since this time, the community has come to expect the annual Tree Lighting Ceremony to be held on the first Friday in December. Issues the City Council may want to consider regarding approving the holiday parade request for the December 5'h date: ❑ Closure of Eisenhower Drive on Friday night ❑ Lack of time to adequately inform the community of the event Staff would recommend that should the City Council choose to have the Cultural Arts Commission organize and host a holiday parade, this event could be included in the Commission's Fiscal Year 2004-05 Work Plan and a budget be established in the Community Services Department's Fiscal Year 2004-05 budget. With these two tools, planning could begin in July 2004 for a holiday parade in December 2004. r �n • The Cultural Arts Commission would be accomplishing an assigned Work Plan task by arranging for and hosting the entertainment for the annual Tree Lighting Ceremony at the December 5, 2003 event. Should the Commission be informed of the City Council's direction regarding the entertainment component of the event at their October 9, 2003 meeting, the Commission could aggressively begin planning for the entertainment component of the annual Tree Lighting Ceremony. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the Cultural Arts Commission to arrange and host entertainment for the annual Tree Lighting Ceremony with a pre -determined budget from the Community Special Events account; or 2. Authorize the addition of a holiday parade to be included as part of the annual Tree Lighting Ceremony and/or authorize the Cultural Arts Commission to organize and coordinate this event; or 3. Do not authorize the addition of a holiday parade to be included as part of the annual Tree Lighting Ceremony and/or do not authorize the Cultural Arts Commission to organize and coordinate this event; or 4. Provide staff with alternative direction. Respectfully submitted, orvitz, Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Map of Proposed Parade Route 2. Portion of the 2003-04 Cultural Arts Commission Work Plan CI-3 1 ATTACHMENT I PROPOSED PARADE ROUTE CALLE TAMPICO EISENHOWER DR Start Parade Avenida Bermudas and Eisenhower Dr. Cccampus.shp Route.shp Cove parade.shp CALLE TAMPICO End Parade Civic Center Cam AVENIDA BERMUDAS 1 EISENHOWER DR W N S E � -32 • ATTACHMENT 2 Cultural Arts Commission Work Plan July 2003 Task: Coachella Valley Cultural Conferences, Workshops, & Events Completion Date: On -going Participants: Commissioners, City Council Suggested Resources: Community members, City Council, Coachella Valley Cities, private cultural arts interests, State and Federal sources, and other appropriate organizations Commission Steps to Completion: • Recommend for City Council consideration one proposed educational conference, workshops & possibly three events such as concerts, dances, puppet shows, chorale and mimes. Participate in the annual Holiday Tree Lighting Ceremony and Artist Partnership Day • Work with Coachella Valley Cities to determine proposed speakers and budget for consideration by Council a Solicit contributions to off -set the cost of the program as approved by the. City Council i Conduct the conferences, workshops & events Commission Time: Up to 1,00 hours per event Staff Time: Up to 60 hours per event Fiscal Commitment Up to $10,000 per event and up to a maximum of $40,000 per year for four events. Staff Role: Provide support and act as a liaison to City Council Council Role: Review purpose of conferences, workshops & events and consider participation and budgets for events 6 - �� 33 Cultural Arts Commission Work Plan July 2003 Goal: Chapter 2.75.040 (6) Work cooperatively with City boards, commissions and committees, and other public and private organization in promoting art and cultural activities within the City. 7 34 ATTACHMENT C Free Concert Series Mark your calendar for the Sundays in October. Free community concerts will be offered at the La Quinta Middle School outdoor amphitheater. A variety of musical performances the entire family will enjoy. Sunday, October 5 — Flamenco Bravo Sunday, October 12 — Tom Nolan Six -Pack Band Sunday, October 19 — All American Boy's Chorus Sunday, October 26 — Bucharest National Symphony All concerts begin at 4:00 PM and admission is free! Call 564-2111 0 0 sit - # M-2 CULTURAL ARTS COMMISSION MEETING DATE: October 9, 2003 ITEM TITLE: Civic Center Clock Tower RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. FISCAL IMPLICATIONS: None at this time. WORK PLAN TASK ASSIGNMENT: Placement of Public Art BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: C CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: At the February 13, 2003 Cultural Arts Commission meeting, Mr. Rob Atkins presented a concept for a clock tower to be placed on the Civic Center Campus. After some discussion, Commissioner Young volunteered to head this project, but asked that it be continued to the Fall. Commissioner Young will provide information on the project. FINDINGS AND ALTERNATIVES: The alternatives available to the Community Services Commission include: 1. Provide staff with direction. SACommunity Services\CAC\CACRPT.374. Civic Center Clock Tower 10-09-03.doc 0 • Respectfully submitted, Dodie Horvitz„ Cor4munity Services Director C, 3'7 CULTURAL ARTS COMMISSION MEETING DATE: October 9, 2003 ITEM TITLE: Amphitheater Improvements AGENDA CATEGORY: BUSINESS SESSION: D CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. FISCAL IMPLICATIONS: Funds have not been determined to upgrade the Civic Center Campus Amphitheater as of this report. WORK PLAN TASK ASSIGNMENT: Coachella Valley Cultural Conferences, Workshops and Events BACKGROUND AND OVERVIEW: Commissioner Reynolds has asked that this be placed on the agenda for consideration by the Commission. FINDINGS AND ALTERNATIVES: The alternatives available to the Community Services Commission include: 1. Provide staff with direction. S:\Community Services\CAC\CACRPT.375.Amp hitheater Improvements 10-09-03.doc C38 • C7 Respectfully somitted, Dodie Horvitz, Cimmunity Services Director 39 • 0 CULTURAL ARTS COMMISSION MEETING DATE: October 9, 2003 ITEM TITLE: Soliciting Donations for Special Events RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. FISCAL IMPLICATIONS: None for this action. WORK PLAN TASK ASSIGNMENT: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Coachella Valley Cultural Conferences, Workshops and Events. BACKGROUND AND OVERVIEW: The Commission has discussed the possibility of soliciting donations for special events. Should donations be provided for special events offered by the City, the City will collect and remit funds for the event. All donated goods will be received by the City to be distributed as appropriate. FINDINGS AND ALTERNATIVES: The alternatives available to the Community Services Commission include: 1. Provide staff with direction. SACommunity Services\CAC\CACRPT.376. Soliciting Donations 10-09-03.doc 44 0 • Respectfully submitted, Dodie Horvitz, Community Services Director 0 VII. 4113R. & WRITTEN MATERIAL A TW�p " AGENDA Special Joint Meeting COMMUNITY SERVICES COMMISSION and CULTURAL ARTS COMMISSION La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 October 13, 2003 7:00 PM I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to five minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda IV. CONSENT CALENDAR (Items are considered routine in nature and may be approved by one motion.) A. Approval of September 8, 2003 Meeting Minutes B. Monthly Department Report for August 2003 V. PUBLIC HEARING VI. BUSINESS ITEMS A. La Quinta Park Skate Park Amenities B. Annual Tree Lighting Ceremony VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Santa Rosa & San Jacinto National Monument Annual Celebration VIII. COMMISSIONER ITEMS IX. ADJOURNMENT Next Meeting November 10, 2003 7:00 p.m. 42 #(a v aS s^ T S t. u`* t s> ? :t � Y r� F T xi � s • �G' fik g;. sZ d z, g ^i y. J: t' y�. P Jx` Y VII. f&RR. & WRITTEN MATERIAL B C7 x x -Z< A 1-0 w Lr OL O Z x X x ay`�' co CE �)a z z D o OD W N N W O N W LL H CO 0 N eel (n x w °SO E cow U.aa Q _ = U W-� Oxz 005 d tag dnag 8uquud AalleA ellatpeoo jo ASaUnco 7ONUNIdd M U) _C N O W O O CN O V l0. 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C#R. & WRITTEN MATERIAL C September 29, 2003 Mayor Don Adolph City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Mayor Adolph: Desert Chapter Building Industry Association of Southern California 77-570 Springfield Lane Suite E Palm Desert, California 92211 760.360.2476 fax 760.772.3372 www.DesertChapter.com E Mail: B1A@DesertChapter.cor At your upcoming meeting on October 7, you will be asked to approve the annual report of Art in Public Places expenditures, which includes $59,895 for Obelists Pilot Program - City Street Markers. We respectfully request that you reject the report and return it to staff to delete the Obelists expenditure, which we believe is a continuing misuse of Art in Public Places funds. For a number of years we have complained that in no stretch of the imagination are street makers "art". You have now expended $98,762 of Art in Public Places funds to purchase and place these "street markers". If this amount of money had been spent as intended by the Art in Public Places legislation, the city could have another piece of "art" to be proud of. We thank you for your consideration. Respectfully, Ed Kibbey Executive Director cc: Tom Genovese, City Manager John Falconer, Finance Director Chair, Art in Public Places Committee ^41 An Affiliate of the National Association of Home Builders and the California Building Industry :association �. . ��r. v�ur�;�r 0 ! BACKGROUND AND OVERVIEW: The Cultural Arts Commission would like to host a holiday parade on Friday, December 5, 2003, prior to the annual Tree Lighting ceremony planned for this date. The preliminary plans for the parade, as provided by the Cultural Arts Commission, include: ❑ Inviting La Quinta businesses to enter a vehicle (either a car or golf cart) which would be decorated with lights and would display a banner advertising their business ❑ An entry fee of $100 per golf cart or $200 per car would be charged ' ❑ The parade entries would gather at the south end of Eisenhower Drive at approximately 4:00 p.m. ❑ The parade would begin at 5:00 and would end at the Civic Center Campus ❑ The parade route would be north on Eisenhower to Calle Tampico, east on Calle Tampico to the Senior Center entrance (Attachment 1) ❑ The cars would then circle the holiday tree on the Civic Center Campus by parking on Calle Tampico and Avenida La Fonda ❑ The annual Tree Lighting ceremony would take place on the Civic Center Campus ❑ The Senior Center would be highly decorated and used for performances and as a hospitality location ❑ Entertainment. would be provided at the event, around the tree and at the Senior Center (Specific entertainment has not been determined at this time) The Commission has also requested that the City's holiday tree be placed on the amphitheater instead of on the pad designated on the Civic Center Campus for that purpose. (Upon evaluation by staff, due to the structural needs of the City's 17-foot holiday tree, placing the tree on the amphitheater would require retrofitting the amphitheater to accommodate the footings for the tree.) Costs associated with the proposed parade include noticing the affected residents of the street closures, staff time and supplies for street closures and other miscellaneous costs associated with street closures. It is anticipated that the street closures would begin at 2:00 p.m. and would be removed by 9:00 p.m. on Friday, December 5. Traffic control personnel would be needed which would involve additional costs for police personnel. The estimated cost for this component is $ 1,500. Xtu C'' _. 0 0 The Cultural Arts Commission would be accomplishing an assigned Work Plan task by arranging for and hosting the entertainment for the annual Tree Lighting Ceremony at the December 5, 2003 event. Should the Commission be informed of the City Council's direction regarding the entertainment component of the event at their October 9, 2003 meeting, the Commission could aggressively begin planning for the entertainment component of the annual_ Tree Lighting Ceremony. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the Cultural Arts Commission to arrange and host entertainment for the annual Tree Lighting Ceremony with a pre -determined budget from the Community Special Events account; or 2. Authorize the addition of a holiday, parade to be included as part of the annual Tree Lighting Ceremony and/or authorize the Cultural Arts Commission to organize and coordinate this event; or 3. Do not authorize the addition of a holiday parade to be included as part of the annual Tree Lighting Ceremony and/or do not authorize the Cultural Arts Commission to organize and coordinate this event; or 4. Provide staff with alternative direction. Comunity Services Director Approved for submission by: Thomas P. Genovese, City Manager 0 ! l., Cultural Arts Commission Work Plan July 2003 Goal: Chapter 2.75.040 (6) Work cooperatively with City boards, commissions and committees, and other public and private organization in promoting art and cultural activities within the City. 7