CAC 11 13 20030
U
cv�„n�4
0
4
S
OF
9ti
CULTURAL ARTS COMMISSION AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
November 13, 2003
7:00 PM
I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to three minutes or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda.
IV. CONSENT CALENDAR
(Items are considered routine in nature and may be approved by one motion.)
A. Approval of Minutes of October 9, 2003
B. Financial Reports for October 2003
C. Department Report for September 2003
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Tree Lighting Ceremony
B. Soliciting Donations for Special Events
C. Fallen Officer Memorial
VII. CORRESPONDENCE AND WRITTEN MATERIALS
VIII. COMMISSIONER ITEMS
IX. ADJOURNMENT
NEXT MEETING
Thursday, December 11, 2003 @7:00 PM
La Quinta City Hall Study Session Room
\\CLQADMFS1 \SHARED\Comm unity Services\CAC\AGN 11.13.03..doc
City of La Quinta
Recap Arts in Public Places
Available Funds
Deposits collected through development
Interest earned
City Contribution
Total Sources
Less expenditures:
Operating expenses
Maintenance expenses
Art purchased
Total Uses
FY 2004
Cumulative Current
10/31/03 through Year-To-
06/30/03 Date Total
Equity Available before encumbrances and committments:
Add back Accounts Payable
Reduction for Interest Receivable
Cash Available before encumbrances and committments:
Less Encumbrances -
Less Commitments:
Hwy 111 TDC - Credits
Hwy 111 TDC - Future
Louis De Martino -Movie Theater Art Work
K.Emerson & A.Dematteis-Spray tower -Fritz Bums Park
Civic Center Art Purchase
Construction of Base for New Art Piece -City Hall
City Entrance Monuments
Civic Center Campus - LQ Mountain range - B. Ware
Civic Center Campus - Design
Civic Center Campus - CIP Admin
Civic Center Campus - Available
Water feature/LQ Court -Manuel Mendoza
Place/repaint Darroll art piece (donated, accepted by CC 6/19/01 )-Fritz Bums Park
Base for Reiman art piece (Wilderness Totem) -City Hall
Residency Inn sculpture project-Bighom Sheep -Bill Ware
Omd & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins
Total Commitments - Art Purchases
Total Commitments - Art Maintenance
Total available funds 10/31/03
$1,730,727.21
$150,587.61
$1,881,314.82
224,649.09
$2,469.15
227,118.24
50,000.00
0.00
50,000.00
2,005,376.30
153,056.76
2,158,433.06
24,689.59
0.00
24,689.59
3,030.00
0.00
3,030.00
1,369,614.18
4,600.00
1,374,214.18
1,397,333.77
4,600.00
1,401,933.77
608,042.53
148,456.76
756,499.29
1,200.00
(1,200.00)
0.00
0.00
0.00
0.00
609,242.53 147,256.76 756,499.29
0.00
9,418.07
14,581.93
1,764.00
960.37
2,324.00
2,938.50
14,167.76
0.00
8,032.44
14,719.00
114,101.83
7,800.00
3,705.00
750.00
92,000.00
6,875.00
0.00
1J 0
11/4/2003 File: APP.WK4
City of La Quinta . •
Arts in Public Places
Recap Expenditures
Inception to 10/31/03
Operating Expenses:
Conference - Phoenix
07/24/92 Bank of America
07/31/92 Meg Robertson
821.66
244.08
Page 1
Expended
$1,065.74
10/15/92
A.E.S.
23.70
01/12/93
Jerry Allan
2,275.00
03/10/93
Regents - University of Calif.
105.00
03/31/93
Martin & Chapman
242.05
03/31/94
City of La Quinta Admin Fee
6,000.00
05/10/95
Rositas Shamis - Reimburse for supplies
35.91
06/30/98
Chanie Chappie Travel
325.21
06/30/98
Elaine Reynolds Travel
360.61
06/30/98
Rosita Shamis Travel
2,141.01
06/30/98
Susan Benay Travel
1,125.32
06/30/98
Americans For The Arts Registration
150.00
09/30/98
SusanBenayTravel- Reverse
(1,125.32)
01/25/99
Art in La Quinta Inserts (Arrow Printing)
1,150.00
05/07/99
Recreation Brochures -Postage
473.50
05/29/99
Summer Brochures (Arrow Printing)
1,239.13
06/30/99
Patrick Welch - Anderson Travel
428.00
06/30/99
Welch/Reynolds- Atlanta Hilton
1,313.28
06/30/99
Susan Benay - Best Western
245.00
06/30/99
Ca Assembly of Local Arts -Membership
199.00
06/30/99
Welch/Reynolds - Americans for the Arts Reg.
600.00
06/30/99
Susan Benay - Travel
272.36
08/19/99
US Postmaster. 05/19/1999 Appropriation -Summer Brochure
160.00
08/29/99
Arrow Printing - brochures
1,481.60
11/29/99
CA Assembly of Local Arts -Membership
75.00
12/14/99
US Postmaster: Brochure
160.00
01/08/00
Arrow Printing - Brochures
1,636.75
02/11/00
Travel & Conference - Credit
(931.64)
03/06/00
Americans for the Arts
150.00
5/2/00
U S Postmaster - postage
160.00
6/30/00
Russell Jacques - Art Base
693.75
7131/00
Russell Jacques - Art Base
(693.75)
8/00
Maintenance -art piece -Hwy 111-DeMartino
500.00
8100
Global Mural Conference 2000
100.00
8/00
U.S. Postmaster: Brochure
320.00
9/00
Reclassify maint. to separate account
(500.00)
2/01
Art Wall Certificates
268.81
11/01
Bruce Kribbs supplies - reclassified from General Fund 5/02
1,203.00
3/02
APP Supplies - reclassified from General Fund 5/02
55.50
10/02
Best Signs - (2)Dedication Bronze Plaques -Civic Center Campus
1,206.07
Total Operating Expenses
$24,689.59
Art Maintenance Expenses
authorized by Council:
Expended
6130/01
Total through 6/30/01 (carried to Fiscal 2002)
1,060.00
6/30/02
Total through 6130/02
770.00
6/30/03
Total through 6130/03
1.200.00
Total - prior years
3,030.00
Year to Date, Fiscal 2003
0.00
Total Art Maintenance Costs charged to APP
$3,030.00
_ r. ' 7
11/4/2003 File: APP.WK4
City of La Quinta
Arts in Public Places
•
Recap Expenditures
Inception to
10/31/03
Page 2
Total
Balance of
Art Purchases:
Commitments
Expended
Commitments
Number
06/09/92
Adams/Truman PTA
846.00
$846.00
0.00
7.00
07/31/92
Hwy 111 TDC - Paid
47,578.99
47,578.99
0.00
7.00
07/31/92
Hwy 111TDC-Credits
10,810.63
1,392.56
9,418.07
7.00
07/31/92
Hwy 111 TDC - Future
36,610.38
22,028.45
14,581.93
7.00
12/15/1992
Ministrelli TT25429-Painted Cove -Air Motion -Bruce Thomas
15,000.00
15,000.00
0.00
1.00
04/14/93
Louis De Martino -Movie Theater Art Work
72,530.00
70,766.00
1,764.00
12.00
06/01/01
Louis De Martino -modifications -Hwy 111 Gem of the Desert
35,870.00
35,870.00
0.00
12.00
06/29/94
K.Emerson & A.Dematteis-Gate-Fritz Bums Park
10,000.00
10,000.00
0.00
6.00
06/29/94
K.Emerson & A.Dematteis-Mosiac Tiles -Fritz Bums Park
10,000.00
10,000.00
0.00
9.00
06/29/94
K.Emerson & A.DematteisSpray tower -Fritz Bums Park
31,000.00
30,039.63
960.37
11.00
06/06/1995
Bear Creek Path Art Work-LQAF-Bear & Tile
5,000.00
5,000.00
0.00
4.00
01116/1996
Fritz Bums Park - Spray Tower installation
16,786.00
16,786.00
0.00
11.00
05/2l/1996
Rancho La Quinta - Paid
35,000.00
35,000.00
0.00
10.00
0512111996
Rancho La Quinta - Credit
35,000.00
35,000.00
0.00
10.00
12/17/96
Fritz Bums Park -Art Femandez-Playground Equip(Bus Shelter Panels)
37,000.00
37,000.00
0.00
15.00
06/17/97
Marcia Gibbons-L.Q. Car Wash -Mural
10,000.00
10,000.00
0.00
3.00
06/17/97
Eagle Hardware -Credit -Eagles
43,000.00
43,000.00
0.00
5.00
05/05/98
Washington St. Bridge-Navarrete/Holmes & Narver-Design
3,000.00
3,000.00
0.00
13.00
07/07/98
Landscaping for Artpiece-Hwy111Mash. St-DeMartino Art Pieces
18,800.00
18,800.00
0.00
7.00
09/15/98
Washington St. Bridge-Navarrete/Holmes & Narver-Construction
39,500.00
39.500.00
0.00
13.00
10/20/98
Washington St. Bridge -Artwork Construction
21,999.00
21,999.00
0.00
13.00
03/16/99
Civic Center Art Purchase
7,327.00
5,003.00
2,324.00
19.00
04/06/99
Construction of Base for New Art Piece -City Hall
4,000.00
1,061.50
2,938.50
28.00
05/18/99
City Entrance Monuments
299,713.00
285,545.24
14,167.76
14.00
07/01/99
Obelisks Pilot Program -City Street Markers -Peter Urbon
98,762.00
98,762.00
0.00
16.00
09/07/99
City Entrance Monument Right -of -Way (tf655)
15,000.00
15,000.00
0.00
14.00
01/18/00
Civic Center Campus - Native American themes - P. Ladochy
57,600.33
57,600.33
0.00
20.00
01/18/00
Civic Center Campus - LQ Mountain range - B. Ware
92,400.00
92,400.00
0.00
21.00
01/18/00
Civic Center Campus - Sandy Swan - Bronze relief map
35,094.17
35,094.17
0.00
22.00
01/18/00
Civic Center Campus - Animal tracks - Sandy Swan
13,085.00
13,085.00
0.00
23.00
01/18/00
Civic Center Campus - Design
31,600.00
23.567.56
8,032.44
24.00
01/18/00
Civic Center Campus - CIP Admin
14,719.00
0.00
14,719.00
25.00
01/18/00
Civic Center Campus - Available
114,101.83
0.00
114,101.83
26.00
05/02/00
Construction of Base for New Art Piece -City Hall
2,693.75
2,693.75
0.00
27.00
02/06/01
Water feature/LQ Court -Manuel Mendoza
98,725.00
90,925.00
7,800.00
17.00
02/01/01
Phase 1-Jefferson St Bridge Artwork -Design
3,000.00
3,000.00
0.00
18.00
07/03/01
Jefferson Bridge artwork -bridge railings -Construction
7,800.00
7,800.00
0.00
18.00
07/17/01
Placelrepaint Darroll art piece (donated, accepted by CC 6/19/01}Fritz Burns Park
10,700.00
6,995.00
3,705.00
32.00
07/17/01
Base for Reiman art piece (Wilderness Totem) -City Hall
750.00
0.00
750.00
34.00
8/01
Point happy artwork project-Cahuilla Family -Felicity
94,950.00
94,950.00
0.00
30.00
11/01
Senior Center Art Mural
4,000.00
4,000.00
0.00
29.00
9/02
Residency Inn sculpture project-Bighom Sheep -Bill Ware
92,000.00
0.00
92,000.00
31.00
01/07/03
Ornd & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins
35,000.00
28,125.00
6,875.00
33.00
Total Art Purchases
$1,668,352.08 $1,374,214.18 $294,137.90
r, C. 8
11/4/2003 File: APPAK4
City of La Quinta
Arts in Public Places
Recap Expenditures
Inception to
0
10/31/03
Number Artwork
1 Air Motion -Bruce Thomas
2 Civic Art Purchase -General Fund
3 Desert Mural -Marcia Gibbons
4 Bear Creek Bike Path Art-LQAF
5 Eagles -Jeffrey Fowler
6 Gates at the Pool - Gateway to the Desert-DeMatteis
7 Gem of the Desert -De Martino
8 Kennedy Art Piece - Rotary Donation
9 Sidewalk Mosiac Squares - Dances with the Landscape-DeMatteis
10 Rancho La Quinta Don -Bill Ware
11 Spray Structure -In between Earth & Sky wtr life to all creatures-DeMatteis
12 Sun & Moon Beam-DeMartino
13 Washington St Bridge Railing-Navarrette
14 City Entrance Monuments -Ray Lopez
15 Bus Stop Metal Work -Art Fernandez
16 Obelisks -Peter Urbon
17 LQ Court Water Feature -Manuel Mendoza
18 Jefferson St Bridge Railing-Navarrette
19 Lizards - Civic Center Campus South Entrance -Steve Rieman
20 Civic Center Campus - Native American themes - P. Ladochy
21 Civic Center Campus - LQ Mountain range - B. Ware
22 Civic Center Campus - Tree of Life - Sandy Swan - Bronze relief map
23 Civic Center Campus - Animal tracks - Sandy Swan
24 Civic Center Campus - TDK Design
25 Civic Center Campus - CIP Admin
26 Civic Center Campus - Available
27 Art Base for R. Jacques Artwork
28 Art Base for Lizards Artwork
29 Senior Center Art Mural-LQAF
30 Point Happy Artwork Project -Felicity
31 Residency Inn Sculpture Project -Bill Ware
32 Place/paint Darroll art piece (donated, CC accepted 6/19/01)-F Burns Prk
33 Residency Inn sculpture project-Bighom Sheep -Bill Ware
34 Base for Reiman art piece (Wilderness Totem) -City Hall
Total Art Purchases to date
Expended
$15,000.00
$0.00
$10,000.00
$5,000.00
$43,000.00
$10,000.00
$90,646.00
$0.00
$10,000.00
$70,000.00
$46,825.63
$106,636.00
$64,499.00
$300,545.24
$37,000.00
$98,762.00
$90,925.00
$10,800.00
$5,003.00
$57,600.33
$92,400.00
$35,094.17
$13,085.00
$23,567.56
$0.00
$0.00
$2,693.75
$1,061.50
$4,000.00
$94,950.00
$0.00
$6,995.00
$28,125.00
$0.00
Page 3
Commitments
0.00
0.00
0.00
0.00
0.00
24,000.00
0.00
0.00
960.37
1,764.00
0.00
14,167.76
0.00
0.00
7,800.00
0.00
2,324.00
0.00
0.00
0.00
0.00
8,032.44
14,719.00
114,101.83
0.00
2,938.50
0.00
0.00
92,000.00
3,705.00
6,875.00
750.00
1,374,214.18 294,137.90
11/4/2003 File: APP.WK4
•
City of La Quinta
Recap Arts in Public Places Interest Earned
Annual
Interest
FY 1990/91
3,525.59
FY 1991 /92
11,646.54
FY 1992/93
12,156.96
FY 1993/94
7,137.38
FY 1994/95
11,444.17
FY 1995/96
14,109.65
FY 1996/97
16,170.79
FY 1997/98
14,845.19
FY 1998/99
28,328.00
FY 1999/00
32,168.62
FY 2000/01
36,787.35
FY 2001/02
22,954.95
FY 2002/03
13,373.90
Total Accumulated Interest
$224,649.09
FY 2003/04 Interest YTD
2,469.15
Interest Through
10/31/03 227,118.24
Note: The City records interest earned on pooled cash quarterly.
U10
11/4/2003 File: APP.WK4
T4ht 4 4 Q"
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY C NCIL
FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO
DATE: OCTOBER 21, 2003
SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT
REPORT FOR THE MONTH OF SEPTEMBER 2003
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR
THE MONTH OF NOVEMBER 2003:
Nov 2
Carlsbad Village Faire Excursion
Nov 3
*Monthly Putting Contest
Nov 3
Ballroom Dance Lessons, Senior Center
Nov 4
*Arthritis Tai Chi Class
Nov 4
*Watercolor Lessons
Nov 4
*Knitting Class
Nov 4
*Tap Dance Class
Nov 5
Dog Obedience Class, La Quinta Park
Nov 5
*Sketching/ Drawing Class
Nov 6
"Tax Solutions for Seniors" Seminar
Nov 6
*Jazz Guitar Lessons
Nov 8
2-on-2 Volleyball Tournament, La Quinta Park
Nov 11
Veterans Day Tribute, Civic Center Campus
Nov 12
Sports Yoga, Senior Center
Nov 13
Adobe Photoshop for Beginners, Senior Center
Nov 13
Tae Kwon Do, La Quinta High School
Nov 14
"Super Nutrition for Super Aging" Seminar
Nov 14
*Evening Ballroom Dance/ Social
Nov 17
Pilates, Senior Center
Nov 17
"Elder Law: Legal Law" Seminar
Nov 18
Adobe Advance Class, Senior Center
Nov 18
*Adult/ Child CPR & First Aid Class
Nov 20
*Thanksgiving Luncheon
Nov 21
*Free Legal Counseling
Nov 22
Getty Museum Excursion
vl1
Nov 24 *Hatha Yoga Class
Nov 25 *Dog Training Class
Nov 25 Hatha Yoga Class, Senior Center
Nov 26 Mastering the Internet, Senior Center
*Daytime Senior Center class or activity
Monthly Revenue
Senior Center
$11,316.00
$7,464.50
$3,851.50
Community Services
$18,800.00
$11,189.00
$7,611.00
Total Revenue
$30,116.00
$18,653.50
$11,462.50
Revenue Year to Date
Senior Center
$18,238.25
$9,695.00
$8,543.25
Community Services
$31,504.00
$21,237.00
$10,267.00
Total Revenue to Date
$49,742.25
$30,932.00
$18,810.25
L. ._ C 14
•
Community Services Program Report for
September 2003
2003 2002 2003 2002
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Adobe Photoshop
6
4
2
2
2
Ballroom Dance
6
8
-2
3
3
Beginning Computers
8
3
5
3
3
Bellydance
5
0
5
3
0
Bellydance Level 2
5
0
5
2
0
Dog Obedience
8
0
8
2
0
Excel
6
0
6
2
0
Hatha Yoga
22
30
-8
5
4
Line Dance
14
0
14
2
0
Pilates
8
0
8
5
0
Sports Yoga
11
0
11
2
0
Tae Kwon Do
19
6
13
5
4
-991
Totals
451
541
31 1
12
2003 2002 2003 2002
Participants
Participants
Variance
Meetings
Meetings
Special Events
Land Mark Golf Club
41
0
41
1
0
Summer Golf Tour Banquet
50
60
-10
1
1
Community Park Opening
1600
0
1600
1
0
Soccer Manager's Meeting
20
0
20
1
0
Totals
1,711
60
16511
4
1
2003 2002 2003 2002
Participants
Participants
Variance
Meetings
Meetings
Adult Sports
Open Gym Basketball
212
256
-44
18
17
Adult Soccer League
220
140
80
2
4
Totals
4321
3961
361
201
21
Recreation Totals 1 22421 soil 17411 551 34
-- U15
• 0
CULTURAL ARTS COMMISSION
MEETING DATE: November 11, 2003
ITEM TITLE:
Tree Lighting Ceremony
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission.
FISCAL IMPLICATIONS:
None for this action.
WORK PLAN TASK ASSIGNMENT:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Coachella Valley Cultural Conferences, Workshops and Events.
BACKGROUND AND OVERVIEW:
The Cultural Arts Commission has discussed arranging entertainment for the annual
Tree Lighting Ceremony to be held on December 5, 2003 from 6:00-8:00 p.m.
This event has taken place for the past 9 years and has evolved into a very successful
program. The event is designed to be very casual with no set audience observation.
Entertainment is scheduled to provide a festive environment without a program or
schedule for participants to adhere to throughout the evening. A budget for
entertainment has not been approved for this event.
Once the entertainment has been confirmed, staff will work with the groups to finalize
details.
S:\Community Services\CAMCACRPT.377.Tree Lighting 1 1-11-03.doc
616
FINDINGS AND ALTERNATIVES:
The alternatives available to the Community Services Commission include:
1. Arrange for entertainment for the annual Tree Lighting Ceremony and provide
staff with the contact information; or
2. Do not arrange for entertainment for the annual Tree Lighting Ceremony; or
3. Provide staff with direction.
Respectfully submitted,
Dodie'Horvitz, Conmunity Services Director
v17
9
CULTURAL ARTS COMMISSION
MEETING DATE: November 11, 2003
Soliciting Donations for Special Events
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission.
FISCAL IMPLICATIONS:
None for this action.
WORK PLAN TASK ASSIGNMENT:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Coachella Valley Cultural Conferences, Workshops and Events.
BACKGROUND AND OVERVIEW:
The Commission has discussed the possibility of soliciting donations for special events.
Should donations be provided for special events offered by the City, the City will
collect and remit funds for the event. All donated goods will be received by the City
to be distributed as appropriate.
Commissioners soliciting donations should inform the business that a City employee
will pick up the donation and provide a letter of appreciation. Commissioners shall not
collect donated items and turn in to the City.
S:\Community Services\CAC\CACRPT.376. Soliciting Donations 11-11-03.doc
FINDINGS AND ALTERNATIVES:
The alternatives available to the Community Services Commission include:
1. Provide staff with direction.
Respectfully submitted,
Dodie Horvitz, tom1munity Services Director
U19
OffliAAR
CULTURAL ARTS COMMISSION
MEETING DATE: November 11, 2003
ITEM TITLE:
Fallen Officer Memorial
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission.
FISCAL IMPLICATIONS:
None for this action.
WORK PLAN TASK ASSIGNMENT:
Placement of Public Art
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION: C
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
At the June 3, 2003 City Council meeting, the City Council asked that the Cultural
Arts Commission work on a memorial to be located on the Civic Center Campus in
honor of fallen officers as provided in Attachment 1.
The Cultural Arts Commission considered this item at their July 10, 2003 meeting and
recommended the following: Artist Bill Ware submit concept for an Acknowledgement
Area for Fallen Officers to be consistent with the design of the Acknowledgment Areas
for Veterans, Sports Figures and Artists at the Civic Center Campus.
S:\Community Services\CAMCACRPT.378.0fficer Art Piece 11-11-03.doc
20
9
•
The City Council directed a memorial for public service officers be commissioned for
the Civic Campus. The City Council directed the art piece be lifelike and not an
abstract piece. A Request for Proposals was sent out and one artist responded.
Attachment A is the proposal received. The artist is from Colorado and therefore will
not be attending the Cultural Arts Commission.
Mr. Gary Alsum is proposing a firefighter holding a small girl with a little boy looking
up at the officer. The cost of this proposal installed is approximately $95,000.
Once the Commission has reviewed the proposal and makes a recommendation, staff
will provide the information for City Council consideration at the December 2, 2003
City Council consideration.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Community Services Commission include:
1. Consider the proposal for the Officer Memorial and make a recommendation
for City Council consideration; or
2. Provide staff with direction.
Respecjffully subm
Dd- a Horvitz, Communi y Services Director
Attachment A: Proposal by Gary Alsum
• �. A7 rACHMENI' A
PROPOSAL FOR THE
CITY OF LAQUINTA PUBLIC OFFICERS SCULPTURE
u T14 I C) T14
by:
yo�
A40
V,
r-
Proposal by Gary Alsum
and the National Sculptors' Guild
We propose the placement of the bronze limited edition sculpture, Reunion, by Gary
Alsum for the City of LaQuinta' Public Officers Sculpture. The sculpture depicts a fireman
holding a little girl and dog after she has been reunited with her pet. The first in an edi-
tion of 7 of this sculpture was placed at a City of Thornton, Colorado fire station this
spring. The sculpture is 87" high, 47" wide and 36" deep. The patina (coloration) will be as
shown in the following photos.
The artist and the National Sculptors' Guild, which Gary Alsum is a member, will
fabricate, ship and install the sculpture. Our project approach will be to create a design
team consisting of Gary Alsum, sculptor, John Kinkade, director of the National Sculptors'
_ Guild and a representative of the City. This design team will make all necessary decisions
or recommendations concerning, site design and construction. The National Sculptors'
Guild shall act as the general contractor for the installation. It is initially recommended
that the sculpture be placed on a plinth approximately 24" tall and 5' wide and 4' deep.
The design of this pedestal will be determined by the surrounding environment. The
plinth shall have adequate surfaces for appropriate plaques and shall be structurally
designed.
The sculpture will be installed with the use of either a fork lift or a crane, depend-
ing upon the site. It will be permanently attached to the plinth per the instructions of the
recommendations of our structural engineer. The National Sculptors' Guild will be respon-
sible for obtaining a sealed foundation plan and the necessary permits. Lighting shall be
designed based upon the requirements of the site.
The project schedule shall be based upon the four month time frame to fabricate
the sculpture. Site preparation shall be completed during this time, including electrical
and foundation work. There should be no problem meeting the May 2004 completion.
Please see the attached resume for similar projects. We are happy to submit addi-
tional information on any of the completed public placements.
Thank you for your consideration. Please let us know if you have any questions.
Gary Alsum
Sculptor
John Kinkade
National Sculptors' Guild
REUNION
by GARY ALSUM: 8TH x 4T'W x 36"D
A choice is a decision
that we have the option to make,
but a hero's choice is a decision
that's made for another's sake.
A Hero's Choice
by Linda Ellis
` 2 4
0 9
Courage is the first of human qualities because it is the quality which guaran-
tees all others.
--Winston Churchill
25
\\ \
�
\
�
-
my
�
--
�
j-
® lgw,
c
.
T
4
i
• � _ .
Y
t
1�
Other Work
by GARY ALSUM
Jack and Company
by GARY ALSUM: I TH
31
. 'Ski
pil
� is 4-' R�
;
ti � f
.� �
+� 1,,�
,
` � � ��
.� f'.1 1� 1`�� �'
,,.,; ,�; -X
,�,,
w, �,�. � � . �p
.r,�-� �
`
�-���\ �i� ,.-
may'
r
'fin y;' :�
�,.o • S
�. �� 7777 � , � ..
�
s �
_,t
;�
� � � -
� �'I t,�
�
� ��`, P Yf..
�, E �,1
�
�
_� - � >
�
\\
� �y �` k '� is
� ��. �.��� :i
f
� � l
�Y t ��
�4 t
� �M�
` � ��
fit,
* tiYo.��. � � �.v t`.
�' ,_ .,
�
�
.ems, �
y-
cC" ~
t.
.�"
m p
r f ..
f � � P � k.
_ f;} ..
�. _ _ �
i. k- � �
_ F
�& 3' -
4
�
�4i�
� �
,
\-�., �
�1
ice- -�����' �.�`
�
i
,. Y�
..;,
ry_m.
l
ice.' �,
f
s <� r,.�
�a
�_ �
•
. �
_ '� ,�,
�� �
�� �°'
•
Reunion by Gary Alsum
Packing, Shipping and Insurance
Structural Engineer
Plinth Design, Footing and Construction
Lighting and Electrical Service
Travel
Installation
Bronze Plaques
Total
$50,000.00
3,000.00
850.00
4,500.00
2,500.00
2,000.00
1,200.00
1,600.00
$65,750.00
38
Gary Alsum References
• Urban Trail League, Asheville, NC, Promenade, Blue Grass, and joy
Hojun Welker, Director
828/259-5855
• City of Oxnard, CA, Giant Steps, Frog Legs and And ... They're Off l
Andrew Voth, Director of Museums
805-385-8148
• City of Palm Desert, CA Proceed With Caution
John Nagus, Community Arts Manager
760-346-0611
• HKS, Inc., Dallas, TX Two 125% Life-size, one -of -a -kind Commissions.
Javier de la Garza, Interior Architect,
214-969-5599
Mr. de la Garza coordinated the artwork for the American Stores project, Salt
Lake City, UT, with the National Sculptors' Guild, Loveland, CO.
GARY ALSUM
BORN:
October 30,1957
Denver, CO
EDUCATION:
1984
Life Drawing, University of Northern Colorado
Greeley, CO
1975-79
B.A. Dordt College
Sioux Center, IA
1975
Graduated, Denver Christian High School
Denver, CO
COMMISSIONS AND PUBLIC ART PLACEMENTS:
2002
Firefighter Memorial, City of Thornton
Thornton, CO
"Jack & Co." 16'h Fountain, Na'aina Kai Botanical Gardens
Kilauea, Haua'i, HI
2001
"Steps to Success", Southeast Tennis & Learning Center
Washington, DC
"Jazz", City of Iowa City
Iowa City, IA
2000
"Joy", City Of Honolulu
Honolulu, HI
"Giant Steps", "Frog Legs", Na'aina Kai Botanical Gardens
Kilauea, Haua% HI
"New Adventures", Upper Iowa University
Fayette, IA
"New Adventures", University of Colorado Nursing School
Colorado Springs, CO
"New Adventures", Traut Elementary School
Fort Collins, CO
1999
"Appalachian Dance" -Five Figures, City Of Asheville
Asheville, NC
"And... They're Off!", Home State Bank
Loveland, CO
Multiple Purchases, City Of Oxnard
Oxnard, CA
1998
"Harmony", American Stores, Inc.
Salt Lake City, UT
"Proceed With Caution", City of Palm Desert
Palm Desert, CA
1997
"Picture Books", "Frog Legs", City Of Glendale
Glendale, AZ
1996
"Grandpa's Workbench", Deines Lumber
Loveland, CO
1995
"And... They're Off!", "Giant Steps", Greenfield Village
Denver, CO
"Grandpa's Workbench", Public Display Committee
Holland, MI
CORPORATE COLLECTIONS:
American Stores, Inc
Salt Lake City, UT
Diamond Vogel Paints
Orange City, IA
Donahue Foundation
Denver, CO
Dordt College
Sioux Center, IA
Edgewood Ranch Endowment
Orlando, FL
Freedom Group
Bradenton, FL
Phillips Petroleum
Bartlesville, OK
PROFESSIONAL MEMBERSHIPS:
National Sculptors' Guild
Since 1992
"NEW ADVENTURES"
• THE NATIONAL SCULPTORS' GUILD • GARY ALSUM
• 2683 N ;AFT AVENUE • LOVELAND, COLORADO 80538 • 970.667.2015
• WWW.COLUMBINENSG.COM • FAX970.667.2068 • NSG@a FRII.COM
40
•
•
SELECTED EXHIBmoNs:
2002
Two -Person Show, Columbine Galleries
1998-01
Sculpture in the Park, National Juried Exhibition
1992-01
Colorado Governor's Invitational
1998,00
Allied Artists of America Annual Exhibitions
1995
Solo -Show, Columbine Galleries
1994
The Shining Mountains, Foothills Art Center
Allied Artists of America Annual Exhibitions
Solo -Show, Home State Bank
El Paseo Exhibition
Danada Sculpture Show
1993
Art in the Park, Warren Place
"The Art of Celebrating", Invitational Show
Danada Sculpture Show
1992
Strokes of Genius, Scottsdale Artists' School
Allied Artists of America Annual Exhibitions
North American Sculpture Exhibition
1991
Best and Brightest, Scottsdale Artists' School
1988-91
Sweetheart City Sculpture Show
1990
Allied Artists of America Annual Exhibitions
1989
Colorado Art Open
North American Sculpture Exhibition
Best and Brightest, Scottsdale Artists' School
1988-89
Poudre Valley Art League Regional Exhibit
1988
Art Burst 1988
Two -Person Show, Columbine Gallery
"H .IWONY"
Loveland, CO
Loveland, CO
Loveland, CO
New York, NY
Loveland, CO
Golden, CO
New York, NY
Loveland, CO
Palm Desert, CA
Chicago, IL
Tulsa, OK
Fort Collins, CO
Chicago, IL
Scottsdale, AZ
New York, NY
Golden, CO
Scottsdale, AZ
Loveland, CO
New York, NY
Golden, CO
Golden, CO
Scottsdale, AZ
Fort Collins, CO
Orange City, IA
Loveland, CO
�41
• THE NATIONAL SCULPTORS' GUILD • GARY ALSUM
• 2683 N ;AFT AVENUE • LOVELAND, COLORADO 80538 • 970.667.2015
• WWW.COLUMBINENSG.COM • FAx970.667.2068 • NSG@FRII.COM
• 0
When E--Mail Violates
The Brown Act, and
Other E.-Mail Pitfalls
by Natalie West and Michael Jenkins
In September's column, we discussed e-mail in the context of public records. This
month, we look at other issues that can arise when public officials communicate
with each other and staff via e-mail.
Avoiding Brown Act Issues
Officials increasingly rely on e-mail to
communicate with each other as well as
with members of the public and with
staff. Such widespread use of e-mail cre-
ates the risk of Brown Act violations.
The Brown Act requires all public meet-
ings to be open and public. The act
prohibits "any use of ... technological
devices that are employed by a majority
of the members of a [city council] to
develop a collective concurrence" on an
action to be taken by the body. This is
commonly known as the prohibition on
"serial meetings."
The attorney general has issued an opin-
ion concluding that "[a] majority of the
board members of a local public agency
may not e-mail each other to develop a
collective concurrence as to action to be
taken by the board without violating
the Ralph M. Brown Act even if the e-
mails are also sent to the secretary and
chairperson of the agency, the a -mails
are posted on the agency's Internet web -
site and a printed version of each e-mail
is reported at the next public meeting of
the board." The opinion reviewed the
policy and provisions of the Brown Act
in detail, concluding that decisions
should be made in public meetings
because such meetings provide the
opportunity for public attendance and
public comment, characteristics that are
missing from an exchange of e-mail.
Although we are unaware of any report-
ed California case on these issues, we
did find a case from the state of Wash-
ington, holding that the exchange of
e-mail can constitute a prohibited meet-
ing. A member of the public filed a law-
suit against school board members and
members -elect alleging that they violated
the state's open meeting law by sending
each other private e-mail. The Washing-
ton court adopted a broad interpretation
of the term "meeting," noting that "elect-
ed officials no longer conduct the pub-
lic's business solely at in -person meetings,"
Natalie West is a shareholder in the Oakland office of the law firm of McDonough, Holland &
Allen PC, and can be reached at <nwest@mhalaw.com>. Michael Jenkins is a partner in the law
firm of Jenkins & Hogin and serves as city attorney for Diamond Bar, Hermosa Beach, Rolling
Hills and West Hollywood. He can be reached at <mjenkins@localgovlaw.com>. West and
Jenkins are past presidents of the League's City Attorneys Department.
and quoting a California case: "If face-
to-face contact of the members of a leg-
islative body were necessary for a meet-
ing, the objective of the open meeting
requirement of the Brown Act could all
too easily be evaded."
The Washington court then concluded
that, "In light of the [Washington statute's]
broad definition of `meeting' and its broad
purpose, and considering the mandate to
liberally construe this statute in favor of
coverage, we conclude that the exchange
of a -mails can constitute a `meeting.'"
Collective Concurrence
In both the California attorney general's
opinion and the Washington case, the
analysis focused on problems inherent
when elected bodies use e-mail as a way
of arriving at a collective concurrence.
continued on page 42
32 League of California Cities www.cadties.org
0 •
When E-Mail Violates the Brown Act, and Other E-Mail Pitfalls, continued from page 32
The question posed to the attorney gener-
al assumed that the e-mail was used for
the purpose of deciding an issue: "May
a majority of the members e-mail each
other to develop a collective concur-
rence as to action to be taken by the
board ... ?" The Washington court stat-
ed, "We ... recognize the need for bal-
ance between the right of the public to
have its business conducted in the open
and the need for members of governing
bodies to obtain information and com-
J O B O P P O R T U N I T I E S
Director of Planning and Community
Development, Mammoth Lakes, CA
The Town of Mammoth Lakes is a growing and dynamic North American resort community nestled at
the 8,000 foot level of California's Eastern Sierra Nevado Mountains. Long recognized for its scenic
location and diverse year-round recreational opportunities ranging from skiing, snow -boarding, and
other winter sports to fishing, hiking, rock climbing, bicycling, high altitude training and various
cultural events in the non -winter months, Mammoth Lakes is rapidly establishing itself as a premiere
world -class destination resort. In so doing, Mammoth Lakes desires to maintain its identity as a value
driven community and an extraordinary place to live. With a permanent residential population of
7,500, the Town's population can grow to 40,000 during peak holiday seasons and is the only
incorporated municipality in Mono County and the principal economic driving force of the
Eastern Sierra region. The Town is currently seeking a new Director of Planning and Community
Development. Candidates for this position should possess strong, effective leadership and man-
agement skills; be articulate, collaborative, and familiar with emerging trends in resort and
community planning and development. Compensation for this position is negotiable. Desired
qualifications include five to ten years of professional urban planning and development experience,
including two or more years experience at the department head or senior management level of a
planning or community development deportment, as well as a working knowledge and familiarittyy
with CEQA, NEPA, and other California land use, development and housing regulations. Nortft
American mountain resort planning and development experience is highly desirable. The equiva-
lent to a Bachelor's Degree from an accredited college or university with major course work and/or
graduate studies in urban planning, environmental studies, engineering, or related fields is also
desirable. If you are interested in this exciting opportunity, submit your resume to Regan Williams
or Susan Moore, Bob Murray and Associates, 735 Sunrise Avenue, Suite 145, Roseville, CA
95661, (916) 784.9080, fax (916) 784-1985 or e-mail opplyCbobmurroyassoc.com. The filing
deadline is November 28, 2003. Brochure available.
�~B0B MURRAY phone 916.784.9080
&, ASSOCIATES
fax 916.784.1985
EXPERTS IN EXECUTIVE SEARCH www. bob murrayossoc.com
municate in order to function effectively.
Thus, we emphasize that the mere use or
passive receipt of e-mail does not auto-
matically constitute a `meeting.'"
The Washington court's language seems
to indicate that, in the view of that court,
even an e-mail shared among all mem-
bers of a legislative body would not vio-
late open meeting requirements, as long
as the e-mail is not circulated as a way of
developing a collective concurrence out-
side the public forum. This is consistent
with the authors' view that an e-mail
sent by one council member to others,
standing alone, does not constitute a
serial meeting.
Given the expanded use
of e-mail, local officials
must understand and
act in accordance with
the requirements of the
Brown Act.
Nevertheless, the ease with which a sender
can e-mail copies of messages to multiple
recipients, hit "reply to all" on a return
message and forward a message to other
interested parties means that council
members can easily communicate with
more than a quorum of the council and
may be developing a "consensus" with-
out even realizing that there is a problem.
Furthermore, an exchange of a -mails
among council members is much closer
to a contemporaneous exchange of ideas
than a series of phone calls.
A council would clearly risk violating the
Brown Act if a majority of its members
participated in an online chat room at
the same time. An exchange of a -mails
can be almost as simultaneous as a chat
room, if council members are seated at
their computers, sending and receiving
e-mails during the same period of time.
For these reasons, it is important for
council members to clearly understand
42 League of California Cities
www.cacities.org
the risks they are taking if they rely on
e-mail to ex -change information or
points of view on city business.
In particular, council members should be
very careful to avoid serial meetings via
e-mail. The "daisy chain" type of serial
meeting occurs when a council member
addresses an e-mail to another council
member, expressing a view about an action
to be taken by the council, and the recipi-
ent replies and copies the reply to one or
more other council members sufficient
to constitute and involve a quorum of the
body in the serial development of a collec-
tive concurrence.
Serial meetings can also be of the "hub -
and -spoke" variety, where a person —
perhaps a staff member or a lobbyist —
e-mails a council member asking for his
or her views on a pending issue, and then
communicates those views with other
members of the city council in such a
way that a quorum of the body has devel-
oped a collective concurrence through an
intermediary before the issue is consid-
ered at a council meeting.
Given the vastly expanded use of e-mail,
it is imperative that local officials under-
stand and act in accordance with the re-
quirements. of the Brown Act.
Improper Interference With
Functioning of Staff
Several months ago, the Santa Cruz
County Grand Jury issued a report find-
ing that members of the board of super-
visors sent thousands of a -mails and
memos to staff in the Planning Depart-
ment about pending projects. The grand
jury concluded that such involvement
created a variety of "chain of command"
problems and gave the appearance that
the supervisors were try t -40' facilitate
special treatment for errs TANUM
ents.
In cities with a cit
government, most
charters contain la
council members i
manager and not
for the purposes a
codes also contain
The convenience of e-mail both encourages
communication and poses new challenges for
elected officials.
J O B O P P O R T U N I T I E S
Culver City, a thriving west side community of 41,000 residents, located five miles from the
Pacific Ocean, seeks an exceptional leader to head their nationally reca$j�5, Fire Department.
The Department has 86 dedicated employees an annual
of approximately $II million, with three f�retatiortsstrateglcal
located throughout the city The dtxt arpplot�;`MS,
and Fire Prevention and Commlttir #5epartment also
hting.
F RE Thy i env Fire Chief will be creative and re
CHit, -F sourceful in providing solutions For,
dial services in the face of.curxen
constraints and 'will provide progressive ,leadersh` �`'
Sects of the operation. The new CIS `
3f 5 j!rs professional ex e
tninftnum of 3.vears).— j4
is available on
CITY OF GONZALES, MONTEREY COUNTY, CA
The City of Gonzales, CA (Population 8,286 — Eight City Managers since ICMA
[CM] recognized in 1963) is seeking an exceptional leader and manager with
vast experience to replace the current City Manager who will be retiring in
January, 2004. Working with thirty-four full-time and part-time employees and
a $12 million annual operating budget, the ideal candidate must possess an
extensive background in community development, redevelopment, land use, and
financial management. Planning experience and bilingual skills are also highly
desirable. A Bachelor's degree in Public Administration or a business -related
field is required; Master's Degree preferred. The salary range for the position
is open, based upon demonstrated skills and experience. Subsidized housing
is also available. To apply, please contact Mary Villegas at (831) 675-5000
or visit the City's website at www.ci.gonzoles.co.us for on application
packet no later than November 21, 2003.
Western City, November
When E-Mail Violates the Brown Act, and Other E-Mail Pitfalls, continued
A council would clearly risk violating the Brown Act
if a majority of its members participated in an online
chat room.
an individual council member from giving
orders or instructions to a city manager.
It has always been difficult to differenti-
ate a communication "for the purpose of
inquiry" from a communication that
gives an order or instruction. E-mail can
make that distinction even more diffi-
cult, because it is easy for a coun'
member to generate an e-mail
quires information to be assembl:
processed or can be perceived as
"instructions" to staff, even tho
intended to be a simple inquiry.
appropriate e-mail can distract sta
their other responsibilities, because staff
believes they have an obligation to an-
swer responses from elected officials before
addressing their other responsibilities.
Some cities have adopted guidelines gov-
erning these sorts of communications
from elected officials to city staff. A policy
can be tailored to different circum-
stances and particular needs of an indi-
vidual jurisdiction.
The ease, convenience and speed of e-mail
both encourages communication and
poses new challenges as elected officials
carry out their responsibilities consistent
with applicable law. We recommend
development of local policies and regular
training to ensure that use of e-mail and
other emerging technologies remains
within the framework of the applicable
legal standards. K
P R O F E S S I O N A L S E R V I C E S D I R E C T O R Y
HotLL.B. HAYHURST
& ASSOCIATES
. Executive Search
• Recruitment &
Selection Support
• Management &
Personnel Studies
Phone 415.884.0544
Fax 415.884-0533
E-Mail info@lbhayhurst.com
27 COMMERCIAL BLVD. SUITE C • NOVATO. CA 94949
.■..
"""`Ansomems, Fire Protection
ANOon, I 0 8 Emergency Planning
■.� 162 ■■
Hazard Mitigation
ROBERT OLSON ASSOCIATES, INC.
Serving Local Governments
and the Private Sector
100 Egloff Circle • Folsom, CA 95630
9161969-6201 • Fax 9161989-6283
Email• roa 1@attbi.com
44 League of California Cities www.cacities.org
11
•
T4ht 4 4aauiKrw
INTENT TO SPEAK FORM
I WOULD LIKE TO SPEAK ON THE FOLLOWING AGENDA ITEM: _
PUBLIC COMMENT: RE: 14 I.vA1fi)gg Cff e.rn"
AGENDA ITEM NO.: RE:
PUBLIC HEARING NO.: RE:
I AM IN SUPPORT OF THIS ITEM
I AM IN OPPOSITION TO THIS ITEM
WRITTEN COMMENTS: (Optional)
PLEASE LIMIT YOUR COMMENTS TO THREE (3) MINUTES WHEN SPEAKING!!
DATE:
!l-)3-0 3
NAME: ' 10tnrnan
(Please Pnnt)
ADDRESS: %k(n50 L{a),d �p5
� 60 - zo-o, 3 q � �
RETURN THIS FORM TO THE RECORDING SECRETARY -BEFORE THE MEETING BEGINS.
THE CHAIRMAN WILL CALL YOUR NAME AT THE APPROPRIATE TIME. THANK YOU!
FORM.018