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CAC 12 11 2003T4ht 4 4QurHrw CULTURAL ARTS COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 December 11, 2003 7:00 PM I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to three minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda. IV. CONSENT CALENDAR (Items are considered routine in nature and may be approved by one motion.) A. Approval of Minutes of November 13, 2003 B. Financial Report for November 2003 C. Department Report for October 2003 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Art Piece for Embassy Suites B. Artist File Organization VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Update on Public Officers Sculpture B. Update on Clock Tower Project C. Update on Bridge Railings VIII. COMMISSIONER ITEMS IX. ADJOURNMENT NEXT MEETING Thursday, January 8, 2004 @7:00 PM La Quinta City Hall Study Session Room IV.ONSENT CALENDAR B. City of La Quinta Recap Arts in Public Places Available Funds Deposits collected through development Interest earned City Contribution Total Sources Less expenditures: Operating expenses Maintenance expenses Art purchased Total Uses FY 2004 Cumulative Current 11/30/03 through Year-To- 06/30/03 Date Total Equity Available before encumbrances and committments: Add back Accounts Payable Reduction for Interest Receivable Cash Available before encumbrances and committments: Less Encumbrances - Less Commitments: Hwy 111 TDC - Credits Hwy 111 TDC - Future Louis De Martino -Movie Theater Art Work K.Emerson & A.Dematteis-Spray tower -Fritz Bums Park Civic Center Art Purchase Construction of Base for New Art Piece -City Hall City Entrance Monuments Civic Center Campus - LQ Mountain range - B. Ware Civic Center Campus - Design Civic Center Campus - CIP Admin Civic Center Campus - Available Water feature/LQ Court -Manuel Mendoza/Ray Lopez Place/repaint Darroll art piece (donated, accepted by CC 6/19/01 }Fritz Bums Park Base for Reiman art piece (Wilderness Totem) -City Hall Residency Inn sculpture project -Bighorn Sheep -Bill Ware Omri i£ Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins Peace Officers Sculptre Washington St Bridge Railing Total Commitments - Art Purchases Total Commitments - Art Maintenance Total available funds 11 /30/03 $1,730,727.21 $159,110.26 $1,889,837.47 224,649.09 $2,469.15 227,118.24 50,000.00 0.00 50,000.00 2,005, 376.30 161,579.41 2,166,955.71 26,189.59 0.00 26,189.59 3,030.00 0.00 3,030.00 1,368,114.18 23,381.48 1,391,495.66 1,397,333.77 23,381.48 1,420,715.25 608,042.53 138,197.93 746,240.46 1,200.00 (1,200.00) 0.00 0.00 0.00 0.00 609,242.53 136,997.93 746,240.46 0.00 9,418.07 14,581.93 1,764.00 960.37 2,324.00 2,938.50 14,167.76 0.00 8,032.44 14,719.00 107,645.35 3,850.00 3,705.00 750.00 92,000.00 0.00 100,000.00 110,000.00 486,856.42 0.00 $259,384.04 12/3/2003 File: APP.WK4 City of La Quinta Arts in Public Places Recap Expenditures Inception to 11/30/03 Page 1 Operating Expenses: Expended Conference - Phoenix 07/24/92 Bank of America 821.66 07/31/92 Meg Robertson 244.08 $1,065.74 10/15/92 A.E.S. 23.70 01/12/93 Jerry Allan 2,275.00 03110/93 Regents - University of Calif. 105.00 03/31/93 Martin & Chapman 242.05 03/31/94 City of La Quinta Admin Fee 6,000.00 05/10/95 Rositas Shamis - Reimburse for supplies 35.91 06/30/98 Chanie Chappie Travel 325.21 06/30/98 Elaine Reynolds Travel 360.61 06/30/98 Rosita Shamis Travel 2,141.01 06/30/98 Susan Benay Travel 1,125.32 06/30/98 Americans For The Arts Registration 150.00 09/30/98 Susan Benay Travel - Reverse (1,125.32) 01/25/99 Art in La Quinta Inserts (Arrow Printing) 1,150.00 05/07/99 Recreation Brochures -Postage 473.50 05/29/99 Summer Brochures (Arrow Printing) 1,239.13 06/30/99 Patrick Welch - Anderson Travel 428.00 06/30/99 Welch/Reynolds- Atlanta Hilton 1,313.28 06/30/99 Susan Benay - Best Western 245.00 06/30/99 Ca Assembly of Local Arts -Membership 199.00 06/30/99 Welch/Reynolds - Americans for the Arts Reg. 600.00 06/30/99 Susan Benay - Travel 272.36 08/19/99 US Postmaster. 05/1911999 Appropriation -Summer Brochure 160.00 08/29/99 Arrow Printing - brochures 1,481.60 11/29/99 CA Assembly of Local Arts -Membership 75.00 12/14/99 US Postmaster. Brochure 160.00 01/08/00 Arrow Printing - Brochures 1,636.75 02/11/00 Travel & Conference - Credit (931.64) 03/06/00 Americans for the Arts 150.00 5/2/00 U S Postmaster- postage 160.00 6130/00 Russell Jacques - Art Base 693.75 7/31/00 Russell Jacques -Art Base (693.75) 8/00 Maintenarr m-art piece -Hwy 111-DeMartino 500.00 8/00 Global Mural Conference 2000 100.00 8/00 U.S. Postmaster. Brochure 320.00 9/00 Reclassify maint. to separate account (500.00) 2/01 Art Wall Certificates 268.81 11/01 Brice Kribbs supplies - reclassified from General Fund 5/02 1,203.00 3/02 APP Supplies - reclassified from General Fund 5/02 55.50 10/02 Best Signs - (2)Dedication Bronze Plaques -Civic Center Campus 1,206.07 4/03 Dennis Wish - Engineering services 1,500.00 Total Operating Expenses $26,189.59 Art Maintenance Expenses authorized by Council: Expended 6/30/01 Total through 6130/01 (carried to Fiscal 2002) 1,060.00 6130/02 Total through 6130/02 770.00 6130/03 Total through 6/30/03 1,200.00 Total - prior years 3,030.00 Year to Date, Fiscal 2003 0.00 Total Art Maintenance Costs charged to APP $3,030.00 �. v 1.8 12/3/2003 File: APP.WK4 City of Lac • Arts in Public Places Recap Expenditures Inception to 11/30/03 0 Page 2 Art Purchases: 06/09/92 Adams/Truman PTA 07/31/92 Hwy 111 MC - Paid 07/31/92 Hwy 111 MC - Credits 07/31/92 Hwy 111 TDC - Future 12/15/1992 Minisfrelli TT25429-Painted Cove -Air Motion -Brice Thomas 04/14/93 Louis De Martino -Movie Theater Art Work 06/01/01 Louis De Martino -modifications -Hwy 111 Gem of the Desert M29/94 K.Emerson & A.Dematteis-Gate-Fritz Bums Park 06/29/94 K.Emerson & A.Dematteis-Mosiac Tiles -Fritz Bums Park 06/29/94 K.Emerson & A.DematteisSpray tower -Fritz Bums Park 06/06/1995 Bear Creek Path AR Work -LOAF -Bear & Tile 01/16/1996 Fritz Bums Park - Spray Tower installation 05/21/1996 Rancho La Quirda - Paid 05/21/1996 Rancho La Quinta - Credit 12/17/96 Fritz Bums Park -Art Fernandez -Playground Equip(Bus Shelter Panels) 06/17/97 Marcia Gibbons-L.Q. Car Wash -Mural 06/17/97 Eagle Hardware -Credit -Eagles 05/05/98 Washington St. Bridge-Navarrete/Holmes & Narver-Design 07/07/98 Landscaping for Artpiece-Hwy111/Wash. St-DeMartino Art Pieces 09/15M Washington St Bridge-Navarete/Holmes & Narver-Construction 10/20/98 Washington St Bridge -Artwork Construction 03/16/99 Civic Center Art Purchase 04/06/99 Construction of Base for New Art Piece -City Hall 05/18/99 City Entrance Monuments 07/01/99 Obelisks Pilot Program -City Street Markers -Peter Urbon 09/07/99 City Entrance Monument Right -of -Way (#655) 01/18/00 Civic Center Campus - Native American themes - P. Ladochy 01/18/00 Civic Center Campus - LQ Mountain range - B. Ware 01/18/00 Civic Center Campus - Sandy Swan - Bronze relief map 01/18/00 Civic Center Campus - Animal tracks - Sandy Swan 01/18/00 Civic Center Campus - Design 01/18/00 Civic Center Campus - CIP Admin 01/18/00 Civic Center Campus - Available 05/02/00 Construction of Base for New Art Piece -City Hall 02/06/01 Water feature/1-0 Court -Manuel Mendoza/Ray Lopez 02/01/01 Phase 1-Jefferson St Bridge Artwork -Design 07/03/01 Jefferson Bridge artwork -bridge railings -Construction 07/17/01 Place/repaint Darroll art piece (donated, accepted by CC 6/19/01 )-Fritz Bums Park 07/17/01 Base for Reiman art piece (Wilderness Totem) -City Hall 8/01 Point happy artwork project-Cahuilla Family -Felicity 11/01 Senior Center Art Mural 9/02 Residency Inn sculpture project -Bighorn Sheep -Bill Ware 01/07/03 Omri & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins 12/2/2003 Peace Officers Sculptre 12/2/2003 Washington St Bridge Railing Total Art Purchases Per General Ledger Variance Total Balance of Commitments Expended Commitments Number 846.00 $846.00 0.00 7.00 47,578.99 47,578.99 0.00 7.00 10,810.63 1,392.56 9,418.07 7.00 36,610.38 22,028.45 14,581.93 7.00 15,000.00 15,000.00 0.00 1.00 72,530.00 70,766.00 1,764.00 12.00 35,870.00 35,870.00 0.00 12.00 10,000.00 10,000.00 0.00 6.00 10,000.00 10,000.00 0.00 9.00 31,000.00 30,039.63 960.37 11.00 5,000.00 5,000.00 0.00 4.00 16,786.00 16,786.00 0.00 11.00 35,000.00 35,000.00 0.00 10.00 35,000.00 35,000.00 0.00 10.00 37,000.00 37,000.00 0.00 15.00 10,000.00 10,000.00 0.00 3.00 43,000.00 43,000.00 0.00 5.00 3,000.00 3,000.00 0.00 13.00 18,800.00 18,800.00 0.00 7.00 39,500.00 39,500.00 0.00 13.00 21,999.00 21,999.00 0.00 13.00 7,327.00 5,003.00 2,324.00 19.00 4,000.00 1,061.50 2,938.50 28.00 299,713.00 285,545.24 14,167.76 14.00 98,762.00 98,762.00 0.00 16.00 15,000.00 15,000.00 0.00 14.00 57,600.33 57,600.33 0.00 20.00 92,400.00 92,400.00 0.00 21.00 35,094.17 35,094.17 0.00 22.00 13,085.00 13,085.00 0.00 23.00 31,600.00 23,567.56 8,032.44 24.00 14,719.00 0.00 14.719.00 25.00 114,101.83 6,456.48 107,645.35 26.00 2,693.75 2,693.75 0.00 27.00 98,725.00 94,875.00 3,850.00 17.00 3,000.00 3,000.00 0.00 18.00 7,800.00 7,800.00 0.00 18.00 10,700.00 6,995.00 3,705.00 32.00 750.00 0.00 750.00 34.00 94,950.00 94,950.00 0.00 30.00 4,000.00 4,000.00 0.00 29.00 92,000.00 0.00 92,000.00 31.00 35,000.00 35,000.00 0.00 33.00 100,000.00 0.00 100,000.00 35.00 110,000.00 0.00 110,000.00 36.00 $1,878,352.08 $1,391,495.66 $486,856.42 $0.00 $1,391,495.66 $0.00 12/3/2003 File: APP.WK4 9 0 City of La Quinta Recap Arts in Public Places Interest Earned Annual Interest FY 1990/91 3,525.59 FY 1991 /92 11,646.54 FY 1992/93 12,156.96 FY 1993/94 7,137.38 FY 1994/95 11,444.17 FY 1995/96 14,109.65 FY 1996/97 16,170.79 FY 1997/98 14,845.19 FY 1998/99 28,328.00 FY 1999/00 32,168.62 FY 2000/01 36,787.35 FY 2001/02 22,954.95 FY 2002/03 13,373.90 Total Accumulated Interest FY 2003/04 Interest YTD Interest Through $224,649.09 2,469.15 11/30/03 227,118.24 Note: The City records interest earned on pooled cash quarterly. Rio 12/3/2003 File: APP.WK4 • • CONSENT CALENDAR C. La� , s lift. S Of TO: HONORABLE MAYOR AND MEMBERS OF THE CITY CO CIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECT DATE: NOVEMBER 18, 2003 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF OCTOBER .2003 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF DECEMBER 2003: Dec 1 *Monthly Putting Contest Dec 1 *Microsoft. Word Computer Class Dec 2 *AARP Driver Safety Program Dec 2 *Watercolor Lessons Dec 3 Holiday Ornaments and Pop Up Greeting Cards, Senior Center Dec 3 *Sketching/Drawing Class Dec 3 * Digital Photograph Computer Class Dec 4 *Ballroom Dance Class Dec.4 Pastels and Degas,. Senior Center Dec 5 Holiday Tree Lighting Ceremony, Civic Center Campus Dec 5 *HI -CAP Counseling Dec 8 *Photo Editing Computer; Class Dec 9 *Adult/Child CPR & First Aid Class Dec 9 *Congresswoman Mary Bono's Mobile.Office Dec 9 Children's Artsoup Holiday Ceramics, Recreation Trailer Dec 12 *Evening Ballroom Dance/ Social Dec 13 Breakfast with Santa, .Senior Center Dec 15 *Introduction to Printshop Graphics Computer Class Dec 16 *Free Hearing Consultations Dec 17 *Printshop Graphics Workshop Computer Class Dec 18 *Holiday Luncheon Dec 19 *Free Legal Counseling Dec 20 Newport Harbor Parade of Lights Excursion *Daytime Senior Center class or activity t11 Community Services Department Attendance Report for the Month of October'2003 Summary Sheet Program . 2003 2002 Variance Sessions Per Month 2003 2nn2 Leisure Classes 76 77 -1 32 33 Special Events 64 254 -190 2 3 Adult Sports 532 . 430 102 22 24 Senior Center 1376 1110 266 120 117 Total 2048 1871 177 176 177 Senior Services Senior Center 1326 1408 -82 17 18 Total 1326 1408 -82 17 1.8 Sports Complex Use AYSO 420 1650 -1230 14 15 Diamond Ringers 75 0 75 5 0 Jr. All American Football 125 0 125 12 0 Total 495 1650 •1155 19 15 LQ Community Park AYSO 980 0 980 27 0 Total 980 0 980 27 p Facility/Park Rentals (Churches) LQ Community Park: 550 0 550 8 0 (Private Party) Fritz Burns Park 125 0 125 5 0 (Private Party) 115 0 115 2 0 Total 790 0 790 15 0 Total Programs 5,639 4,929 710 2541 210 Volunteer Hours Senior Center 432 759 -327 Total Volunteer Hours 432 759 -327 Monthly Revenue Senior Center Community Services $ 15,266.00 $ 14,266.00 $ 15,338.00 $ 4,253.00 1 $ (72.00) $ 10,013.00 Total Revenue 1 $ 29,532.00 $ 19,591.00 $ 9,941.00 Revenue Year to Date Senior Center $ 33,504.25 $ 25,033.00 $ 8,471.25 Community Services $ 45,770.00 $ 25,490.00 $ 20,280.00 Total Revenue to Date $ . 79,274.26 $ 50,523.00 $ 28,751.25 12 2 Community Services Program Report for October 2003 2nMIA 9nn� manna nnne Participants Participants Variance Meetings Meetings Leisure Classes Adobe Photoshop 3 7 -4 3 3 Adobe Advanced 3 0 3 3 0 Microsoft Word 4 0 4 3 0 Bellydance 8 0 8 1 0 Bellydance Level 2 2 0 2 1 0 Hatha Yoga 25 20 5 4 4 Pilates 7 0 7 6 0. Sports Yoga 9 0 9 5 0 Tae Kwon Do 15 8 7 6 4 Children's Fairy School 8 0 8 5 0 Totals 76 35 41 32 11 gnn3 3nn- Special Events Participants Participants Variance Meetings Meetings Tiny Tot Halloween 42 54 -12 1 1 Dog-O-Ween 22 0 22 1 1 Totals 641 54 10 2 2 9nnn inn, AdultSports Participants ---- Participants Variance wv1� Meetings LVVL Meetings Open Gym Basketball Adult Soccer League 312 220 290 140 22 80 18 4 20 4 Totals 5321 430 102 221 24 Recreation Totals �. 67191 1531 561 37 Page '2 �13 3 Senior Center Attendance Particleation Participation Variance Meetings Meetings 0 Senior Activities ACBL Bride 164 182 -18 5 5 Bridge, Duplicate/Social 520 431 89 14 14 Monthly Birthday Party 34 40 -6 1 1 Monthly Luncheon 77 84 -7 1 1 Movie Time 73 51 22 7 . 8 Senior Activity Total 868 788 80 28 29 Senior Leisure Classes Arts and Crafts 40 32 8 4 5 Ballroom Dance 47 15 32 6 8 Ballroom Workshop 17 0 17 1 0 Pig Band Dance 28 0 28 1. 0 Bridge Lessons 38 0 38 4 0 Ceramics 14 10 4 4 3 Computer 53 : 47 6 13 16 Computer Tutor 4 5 -1 1 5 Decorative and Faux Painting 10 0 10 4 0 Dog Training Class 9 12 -3 4 8 Exercise 48 52 -4 13 13 Golden Tones 25 17 8 4 5 Knitting 16 15 1 1 1 Quilting 27 15 12 4 4 Rug Hooking 1 2 -1 1 2 Sketching/Drawing 5 20 -15 3 5 Spanish 15 0 15 2 0 Stained Glass 9 0 9 1 0 Tai Chi 29 22 7 6 3 Tap Dance 14 16 -2 5 2 Watercolor 25 0 25 4 1 Woodcarving 24 8 16 4 2 Yoga 10 34 -24 2 5 Senior Leisure Classes Total 508 322 186 92 88 TOTAL SENIOR PROGRAMS 1376 1110 266 120 117 Senior Services AARP "55" Course 36 0 36 1 0 FIND Food Distribution 339 320 19 4 4 Flu $hots 550 674 -124 1 1 Health Fair 298 312 -14 1 1 I.I.D. Energy Assistance 36 22 14 7 8 I.I.D. Energy Assistance/No fee 2 4 -2 2 4 Legal Consultation 12 0 12 1 0 Volunteers 53 76. -23 n/a nla TOTAL SENIOR SERVICES 1326 1408 -821 17 18 SENIOR CENTER TOTAL 27021 2518 1841 1371 135 0" 14- 4 0 • CULTURAL ARTS COMMISSION MEETING DATE: ITEM TITLE: December 11, 2003 Embassy Suites Art Piece RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. FISCAL IMPLICATIONS: None for this action. WORK PLAN TASK ASSIGNMENT: Placement of Public Art BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: A Artist Bill Ware has submitted an art proposal for the Embassy Suites project located on Calle Tampico and Desert Club, as provided in Attachment A. The proposal is for two contemporary three dimensional horses constructed of aluminum at a cost of $67,169.06. The Embassy Suites project has paid $67,169.06 into the Art in Public Places fund for this project. Mr. Ware is also submitting a proposal for five lizards, a coyote and jackrabbit to be included in the porte cochere area of the Embassy Suites, in the amount of $27,000. Mr. Ware has two art pieces that have been funded by the City of La Quinta: The don at the corner of Washington Street and Avenue 48 with the cost of $70,000 and the \\CLQADMFS1\SHARED\Community Services\CAC\CACRPT.379.Embasssy Suites 12-11-03.doc • 0 acknowledgment areas on the Civic Center Campus that cost $92,400. A third piece of art by Mr. Ware which was approved the City Council but has yet been funded is to be located at the Residency Inn on Washington Street. Due to construction delays with the Residency Inn, an Art Purchase Agreement has not been signed by the City in which the Art in Public Places fund would pay $92,000 for the big horn sheep art work designed by Mr. Ware. The proposed contemporary three dimensional horses would be located in public view along Desert Club and Calle Tampico. The desert animals proposed for the porte cochere would have limited public exposure except to those that use the Embassy Suites. Mr. Ware will attend the December 11, 2003 Cultural Arts Commission meeting to answer questions the Commission may have regarding this proposal. Should the Commission recommend the art piece by funded by the Art in Public Places fund, the proposal will be forwarded to the City Council for consideration at the January 6, 2004 City Council meeting. Should the Commission recommend the art piece not be funded by the Art in Public Places fund, the Commission could make a recommendation to the City Council that a Request for Proposals be issued for an art piece in that location or that an art piece not be located at this site. FINDINGS AND ALTERNATIVES: The alternatives available to the Community Services Commission include: 1. Consider the proposal for the Embassy Suites projectl and make a recommendation for City Council consideration; or 2. Provide staff with direction. Respectfully submitted, ie Horvitz," Coiinmunity Services Director Attachment A: Proposal by Bill Ware 0 0 William Ware -Artist 73891 Masson Street Palm Desert, CA 92260 Phone & Fax: 760-340-5024 Email: WilliamWare22awaol.com November 13, 2003 PROPOSAL FOR ARTWORK SANTA ROSA PLAZA 78-495 Calle Tampico, LaQuinta Submitting concept, design (sketches) and budget for your approval from ART IN PUBLIC PLACES for the Santa Rosa Plaza Project. Two contemporary, three-dimensional horses (large female and small foal) constructed of aluminum. See sketches for size and placement. The cost ($67,169.06) includes all artwork, design fees, fabrication, installation, taxes and required City permits. Thank you for your consideration. Regards, William Ware 17 • 0 bf • 0 i 0 —CAL —LE :FAWP—IC-0 Cn 4 [ r f,i 17 fi> ! r, I � � j J CA 03 �tu c'1 scc eLG* William Ware -Artist` 73-891 Masson Street Palm Desert, CA 92260 Phone & Fax: 760-340-5024 Email: WilliamWare22gaol.com November 13, 2003 SANTA ROSA PLAZA PROJECT Requesting funds ($27,000.) for artwork placed in the porte cochere area of the Santa Rosa Plaza Project. The proposed artwork consists of the following bronze sculptures: 1. Five lizards (indigenous to the area) 200%. 2. Coyote 3. Jackrabbit The cost would include the creating, production, installations and taxes for all sculptures.This would complete the project. Thank you for your consideration. Sincerely, 0441W A)aY William Ware • � � .. �.uu aou i P. S • ;•err � 4� v 4, 0 m 1� ,"K Or 6,OCK- WWMR�FALL rs • CULTURAL ARTS COMMISSION MEETING DATE: ITEM TITLE: December 11, 2003 Artist File Organization RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. FISCAL IMPLICATIONS: None for this action. WORK PLAN TASK ASSIGNMENT: Placement of Public Art BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: B CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Cultural Arts Commission began organizing the artist files during the summer months. However, due to busy schedules, the files have not been completed. Staff is seeking direction as to the completion of the files. The Commission could appoint members to complete the file organization or could recommend that staff complete the file organization. FINDINGS AND ALTERNATIVES: The alternatives available to the Community Services Commission include: 1. Appoint Commission members to complete the file organization; or \\CLQADMFS1\SHARED\Community Services\CAMCACRPT.380.File Organization 12-11-03.doc r, t.' t- 2. Recommend staff complete the file organization; or 3. Provide staff with direction. Respectfully submitted, Dodie Horvitz, Community Services Director C' 3 0 • VIISPRR. & WRITTEN MATERIAL A i I I CULTURAL ARTS COMMISSION MEETING DATE: ITEM TITLE: December 11, 2003 Update on Public Officers Sculpture BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Cultural Arts Commission forwarded a recommendation to the City Council regarding a proposal by Gary Alsum for a Public Safety Officer sculpture for the Civic Center Campus. The recommendation by the Commission was to reissue a Request for Proposals to gain additional submittals. The City Council considered this item at the December 2, 2003 City Council meeting. The City Council has directed the Cultural Arts Commission to reissue a RFP for the art piece in which a budget is set not to exceed $100,000 and that the sculpture should recognize both peace officers and firefighters in a lifelike sculpture. The artwork is not limited to sculptures of people, but may include representations of badges, equipment or other such features that the public would associate the sculpture with peace officers and firefighters. . A Request for Proposal will be sent out with the above mentioned information and will be forwarded to the Cultural Arts Commission once the information is released to the artists. Respectfully submitted, e Horvitz, Community Services Director S:\Community,,,5ervice$\CAC\Written Correspondence Public Safety Officer 12-11-03.doc C3 r� VII. (1013. & WRITTEN MATERIAL B CULTURAL ARTS COMMISSION MEETING DATE: December 11, 2003 ITr11 A TITI r_ Update on Clock Tower Project BACKGROUND AND OVERVIEW: Pr ff-#4=' AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Cultural Arts Commission forwarded a recommendation to the City Council regarding placement of a clock tower on the Civic Center Campus. The City Council considered this item at the December 2, 2003 City Council meeting. The City Council recognized that the Commission spent much time researching and considering this project and thanked the Commission for this effort. However, at this time, the City Council has tabled this project until the library is complete and the Civic Center Campus "matures". Re ptfully sumitted, UAyVJ/J--'\ Dodie Horvitz, Com unity Services Director S:\Community Services\CAC\Written Correspondence Clock Tower 12-11-03,doc 1- 3 2 • VII. IVR. & WRITTEN MATERIAL C CULTURAL ARTS COMMISSION ipr#W-#4=' I AGENDA CATEGORY: BUSINESS SESSION: MEETING DATE: December 11, 2003 CONSENT CALENDAR: STUDY SESSION: ITCAA TITI C. PUBLIC HEARING: Update on Bridge Railings BACKGROUND AND OVERVIEW: The Cultural Arts Commission forwarded a recommendation to the City Council regarding decorative bridge railings for the Washington Street and Jefferson Street Bridge railings north of Hwy. 1 1 1 and Eisenhower Bridge north of Calle Tampico. The City Council considered this item at the December 2, 2003 City Council meeting. The City Council directed staff to begin the process of replicating the bridge railings found on the Washington Street bridge south of Hwy. 1 1 1 for the Washington Street bridge north of Hwy. 1 1 1. Staff is to bring the decorative bridge railing concepts back for City Council consideration at a future meeting. Res ectfIyu bmitted, �� Dodie Horvitz, CONImunity Services Director S:\Community Services\CAC\Written Correspondence Bridge Railings 12-11-03.doc CITY OF LA QUINTA REQUEST FOR PROPOSALS FOR THE DESIGN AND CONSTRUCTION OF A SCULPTURE HONORING THOSE THAT SERVE OUR COMMUNITY AS PEACE OFFICERS AND FIREFIGHTERS The City of La Quinta is requesting proposals from qualified individuals to provide an originally designed sculpture honoring those that serve our community as peace officers and firefighters. This sculpture will be located at the Civic Center Campus in La Quinta. It is the direction of the City Council that this sculpture represents an image of a lifelike symbol. Abstract proposals will not be considered. Images are not limited to sculptures of people, but may include images of equipment or uniform components. The budget for this proposal will include the design, construction, construction management, materials and appurtenances. The amount of the proposal is not to exceed $100,000. The request to receive proposals will close at 5:00 p.m. on Friday, January 16, 2004. The proposal packages are to be delivered to: City of La Quinta Community Services Department P.O. Box 1504 78-495 Calle Tampico La Quinta, California 92253 Proposals will be addressed to the attention of Ms. Dodie Horvitz, Community Services Director. Please call (760) 777-7090 for more information. PRnPn.gALL Applicants are encouraged to keep their proposals brief and relevant to the specific services required. The City has not established a budget for this project, and is soliciting proposals for the project, "turn key," including, but not limited to: Design, plans, estimate, professional services, permits, approvals, any and all meetings, and full construction of an originally designed sculpture to honor those serving as peace officers and firefighters. v34 • 0 For this proposal, the originally designed sculpture to honor those serving as peace officers and firefighters is defined as follows: "Originally designed" means an art piece that has been designed by an individual that is recognized as an artist, in which a sculpture is fabricated from a material that is structurally sound and will withstand the outdoor elements with little maintenance and is in scale with surrounding environment. The sculpture art piece includes but is not limited to: design and construction of original artwork appropriate for a community park, all landscaping and lighting needed to enhance the art feature. (Abstract art will not be considered.) Seven copies of the proposals shall be submitted and should include the project approach, project schedule, construction team (including all professional and construction companies involved), and a listing of similar projects with references that are relevant to this type of work. In a separate sealed envelope, applicants must submit a cost breakdown for each item and phase of the proposed work. Each representative of the construction team must be listed along with each firm name. SELECTION PROCESS: The Cultural Arts Commission will review proposals. The Commission will rank each proposal based upon the artist's experience, approach to the project, project schedule, qualifications, written proposal, and verbal presentation to the Cultural Arts Commission. It is anticipated that interviews will be conducted on February 12, 2004 at 7:00 p.m. Artists will be encouraged to bring a Marquette of the proposed artwork. Upon Cultural Arts Commission review, a recommendation will be forwarded for City Council consideration at the March 2, 2004 City Council meeting. The successful artist will be expected to enter into an Art Purchase Agreement.* ANTICIPATED PROJECT TIMELINE 2004: Request for Proposals Due January 16 Cultural Arts Commission Review of Proposals February 12 City Council Consideration of Proposals March 2 Approval of Art Purchase Agreement March 16 Completion of Art Feature August 2004 SITE VISITITATION The Civic Center Campus is located on Calle Tampico, between Washington Street and Desert Club in La Quinta. The actual site for the art piece is in the southwest corner of the Campus, near the Senior Center. *All costs associated with the completion and submission of a proposal are the sole responsibility of the person submitting the proposal. The City reserves the right to reject any or all proposals or to cancel the RFP at any time during the process. r. r • CITY OF LA QUINTA REQUEST FOR PROPOSALS FOR THE DESIGN AND CONSTRUCTION OF A GAMBEL'S QUAIL AND PALM TREES FOR CITY LOGO SCULPTURE The City of La Quinta is requesting proposals from qualified individuals to provide an originally designed Gambel's Quail and possibly two palm trees to match the City's logo to be placed at the arched sculpture located at Fritz Burns Park on Avenue 52 east of Avenida Bermudas in La Quinta, CA. This proposal will include the design, construction, construction management, materials and appurtenances. The request to receive proposals will close at 5:00 p.m. on Friday, January 16, 2004. The proposal packages are to be delivered to: City of La Quinta Community Services Department P.O. Box 1504 78-495 Caile Tampico La Quinta, California 92253 Proposals will be addressed to the attention of Ms. Dodie Horvitz, Community Services Director. Please call (760) 777-7090 for more information. Ppnpn.qni Applicants are encouraged to keep their proposals brief and relevant to the specific services required. The City has not established a budget for this project, and is soliciting proposals for the project, "turn key," including, but not limited to: Design, plans, estimate, professional services, permits, approvals, any and all meetings, and full construction of an originally designed Gambel's Quail and possibly two palm trees to match the City's logo For this proposal, the originally designed Gambel's Quail and possibly two palm trees to match the City's logo is defined as follows: "Originally designed" means an art piece that has been designed by an individual that is recognized as an' artist, in which a Gambel's Quail is fabricated from a err 0 r material that is structurally sound and will withstand the outdoor elements with little maintenance and is in scale with the arch sculpture. The proposal is also soliciting concepts for two palm trees to reflect the City's logo and must be structurally sound in order to withstand the environmental elements, and is in scale with the arch sculpture The Gambel's Quail and palm trees includes but is not limited to: design and construction of original artwork appropriate for a community park, all landscaping and lighting needed to enhance and art feature. Seven copies of the proposals shall be submitted and should include the project approach, project- schedule, construction team (including all professional and construction companies involved), and a listing of similar projects with references that are relevant to this type of work. In a separate sealed envelope, applicants must submit a cost breakdown for each item and phase of the proposed work. Each representative of the construction team must be listed along with each firm name. SELECTION PROCESS: The Cultural Arts Commission will review proposals. The Commission will rank each proposal based upon the artist's experience, approach to the project, project schedule, qualifications, written proposal, and verbal presentation to the Cultural. Arts Commission. It is anticipated that interviews will be conducted on February 12, 2004 at 7:00 p.m. Artists will be encouraged to bring a Marquette of the proposed artwork. Upon Cultural Arts Commission review, a recommendation will be forwarded for City Council consideration at the March 2, 2004 City Council meeting. The successful artist will be expected to enter into an Art Purchase Agreement. ANTICIPATED PROJECT TIMELINE 2004: Request for Proposals January 16 Cultural Arts Commission Review of Proposals February 12. City Council Consideration of Proposals March 2 Approval of Art Purchase Agreement March 16 Completion of Art Feature August 2004 SITE VISITITATION The site for the originally designed Gambel's Quail and palm trees is at Fritz Burns Park on Avenue 52, east of Avenida -Bermudas, to be incorporated into the arch sculpture. *All costs associated with the completion and submission of a proposal are the sole responsibility of the person submitting the proposal. The City reserves the right to reject any or all proposals or to cancel the RFP at any time during the process. r 37 � t. f 1 Marks Center for the Arts NON-PROFff ORG at COD Foundation Office U.S. POSTAGE 43-500 Monterey Avenue PAID Palm Desert, CA 92260 PALM DESERT, PERMIT No. 4 4 colter Walter N. Mar6 ISea Center for the Arta ng� l0 20 ]` _o Monterey Ave Q N P d Nor 4 O axCO N .N U 3 .a , td v °cd 2 'd u V G C uC, 1N o .cz 5 a a G cd w O .t as co a cal u y O' a to b �. e a 4 o T� o xLa i U T LN O ro N '> •° O C a .n' C a °D n b ~ N a N a se N ro ro U N °U of o� 'o p> M oG�u Ica om C s m U a M co u G �cd G •q� �W. �v a� _n a� ��w+ bD wo v C ro >�U 4r O: N W O W O Ir O O C: C ro W O N t7 W N O V �•'' d r .� dad dsa8 _ d� d�3 �r v� (D p QO �? O O O 0; l 61 wLn O in o � a o ti czEl El 2 ^o � p o uy. 'b IIJJ O G1 0 o ti lz r. ® . 0 aw a+ v 7 W 0 70( [x' Go O id O y cz E O u O 7 u v N wb d oU aTid L ro- U a l M o� C' 03 w a❑ y _ ro. C-W O C O v O O U y °' c° O -.0 °� o twoGa d � C, o C w v ai C . Q U CS® U o U ' oo :2 o ❑❑ o ro U o¢ w a z vg U 4) O U U > 71 0 El El G a WE U ° cz a ro o n 2 a. 00 C aCi p u U O z - 3 y o cz ro G y �. cu O. ro :.: vU.: .0 •,y? c0 u .0 T Cro � o cz y �i as o ro a n o o 0 nip. -U cq U +� b ro C .3 tM u > H ct cz czro 0 d _� "O ..d C \ C L7 c~a o o C Q > aCi i+ J Q Q d a o a s ro � N to V ^b C, °% a co ro u G Q' x O .iy u ro C v ro U tb u cl to �"•, C� '�••' ' U u?? y U w, cCa 3 is a ^c7 w � • cq cu 14- O ro G � U B C v u e to O ❑ u o C a v°' v U y Ucts ^4 ct '� u 4) ro w ova O g k w - ro U i L G ro T � 7 C � U ro u c , cu O C u 7 � T% •> y o r %i cu v C 2 co C, O U o �. ro >, U .� U U v y ro y C a 11 o' o .S'.. ti 3 104 a •� 0 eoO aftlu i api u 0 r 4 4v INTENT TO SPEAK FORM I WOULD LIKE TO SPEAK ON THE FOLLOWING AGENDA ITEM: _ PUBLIC COMMENT: RE: AGENDA ITEM NO.: RE: PUBLIC HEARING NO.: RE: I AM IN SUPPORT OF THIS ITEM I AM IN OPPOSITION TO THIS ITEM WRITTEN COMMENTS: (Optional) PLEASE LIMIT YOUR COMMENTS TO THREE (3) MINUTES WHEN SPEAKING!! DATE: 1 �4 ^11 - &--3 it • DD-LA �i . ► RETURN THIS FORM TO THE RECORDING SECRETARY -.BEFORE THE MEETING BEGINS. THE CHAIRMAN WILL CALL YOUR NAME AT THE APPROPRIATE TIME. THANK YOU! FORM.018 • aJ y I — WO I — WO William Ware -Artist 73891 Masson Street Palm Desert, CA 92260 Phone & Fax: 760-340-5024 December 11, 2003 Email: WilliamWare22@,aol.com PROPOSAL FOR ARTWORK SANTA ROSA PLAZA 78-495 Calle Tampico, LaQuinta Submitting concept, design (sketches) and budget for your approval from ART IN PUBLIC PLACES for the Santa Rosa Plaza Project. Two contemporary, three-dimensional horses (large female and small foal) constructed of aluminum. See sketches for size and placement. The cost includes all artwork, design fees, fabrication, installation, taxes and all required City permits. The total amount paid into the APP for the Embassy Suites Hotel is $67,169. and $2,148. for the eight Casitas Las Rosas. This brings the combined total to $69,317.00. Thank you for your consideration. Regards, William Ware 0 William Ware -Artist 73-891 Masson Street Palm Desert, CA 92260 Phone & Fax: 760-340-5024 Email: WilliamWare22kaol.com December 11, 2003 SANTA ROSA PLAZA PROJECT Requesting funds ($24,000.) for artwork placed in the porte cochere area of the Embassy Suites Hotel. The proposed artwork consists of the following bronze sculptures: 1. Five lizards (indigenous to the area) 200%. 2. Coyote 3. Jackrabbit The cost would include the creating, production, installations and taxes for all sculptures. Quite frankly, there is not much profit at this price, but I love the idea. From the beginning, these developers have been interested in doing projects that will benefit the community and the children. For instance, they are constructing a wall on Desert Club Drive using ceramic tiles made by the nearby school children. I will be assisting in this project with the owners at no charge to the City. We would like to do a second set of the proposed lizards (at artist expense) to incorporate into the design and make it fun for the kids. I feel this is one of the best ways to bring art and appreciation for art to our youth. Thank you for your consideration. Sincerely, William Ware -03 ry o V\G-WIN r Ye-, 6,sca(VDA ms ',TON � ��= �� 20if3 pEC - 2 PM l2: 4 4 -1-Y C- L�--Vj\-- Cl CLERK S CITY OF L A QUIPT rMf C t -�-y Q 1 I? c- cu", 4 tSSk W� LS � �vi,viA�