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CULTURAL ARTS COMMISSION AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
March 4, 2004
7:00 PM
I. CALL TO ORDER
A. Oath of Office for New Commissioner
B. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to three minutes or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda.
IV. CONSENT CALENDAR
(Items are considered routine in nature and may be approved by one motion.)
A. Approval of Minutes of February 12, 2004
B. Department Report for January 2004
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Concert Under the Stars Event
B. Kennedy Art Piece Proposal
VII. CORRESPONDENCE AND WRITTEN MATERIALS
VIII. COMMISSIONER ITEMS
IX. ADJOURNMENT
Next Meeting
April 8, 2004 at 7:00 PM
La Quinta Civic Center Study Session Room
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CULTURAL ARTS COMMISSION
MEETING DATE:
ITEM TITLE:
March 4, 2004
Concert Under the Stars Event
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission.
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION: B
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
The City Council approved the Commission's request to host a Concert Under the
Stars event on April 24, 2004 at the Civic Center Campus amphitheater with a
budget up to $9,275.
WORK PLAN TASK ASSIGNMENT:
Coachella Valley Cultural Conferences, Workshops and Events.
BACKGROUND AND OVERVIEW:
At the February 3, 2004 City Council meeting, the City Council considered the Cultural
Arts Commission request to host a "Concert Under the Stars" event on Saturday, April
24, 2004 at the Civic Center Campus. Also approved was a budget not to exceed
$9,275 for the event.
The City Council also suggested that the performance be geared towards families with
children.
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Per direction from the Commission at the February 12, 2004 meeting, staff contacted
Nels and the Peanut Butter Cookies Band as to availability and cost of a performance
at the "Concert Under the Stars' event. The band is available at the all inclusive cost
of $3,500. They will bring their own sound system however, stage lights will need to
be rented, in addition to chairs for the audience.
Staff also contacted David J., the magician and balloon maker. He will charge $250
for the event.
The La Quinta High School Jazz band is scheduled to play and a $500 donation can be
made to the organization for this event.
Attachment A provides a budget for the event as proposed. It is not anticipated the
event will exceed the established budget.
A postcard advertising this event in conjunction with the Community Picnic and other
City functions will be sent to all residents. In addition, individual flyers will be
produced for the "Concert Under the Stars" as well as posters.
The preliminary event schedule is as follows:
5:45-8:00 David J. (Magician walking around campus)
6:00-6:30 La Quinta High School Jazz Band
6:45-7:55 Nels and the Peanut Butter Cookies Band
The Commission had requested the La Quinta High School Dancers be included in the
event, however, with the pre-set up of the sound system and the chairs for the band
as well as the audience, there is not a suitable location for the dancers. The dancers
may be included at the Community Picnic.
Staff is seeking the Commission's recommendations regarding the entertainment,
budget and schedule for this event. If acceptable to the Commission, staff will finalize
the details and implement the planning.
The Commissioners will be needed to act as hosts for the event for the entertainers
and to serve refreshments.
FINDINGS AND ALTERNATIVES:
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1. Provide staff with direction to finalize plans with the performers and begin
planning the event; or
2. Do not provide staff with direction; or
3. Provide staff with alternative direction.
Respectfully submitted,
Do a Horvit Community Services Director
Attachment A: "Concert Under the Stars" Proposed Budget
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ATTACHMENT A
Concert Under the Stars
Saturday, April 24, 2004
Activity Budget Confirmation Contact
David J.
$ 250.00
David J.
Nels & Band
$3,500.00
Veronica
LQ High Jazz Band
$ 500.00
Mr. Bluto
Lighting
$ 600.00
Classic Party Rentals
Chairs
$1,000.00
Classic Party Rentals
Refreshments
$ 500.00
Advertisement
$1,500.00
Postcards, flyers, posters
Staff Time
$1,000.00
$8,850
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CULTURAL ARTS COMMISSION
MEETING DATE:
ITEM TITLE:
March 4, 2004
Kennedy Art Piece Proposal
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission.
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION: B
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Commissioner Reynolds will provide additional information at the meeting regarding
the fiscal implications.
WORK PLAN TASK ASSIGNMENT:
Placement of Public Art.
BACKGROUND AND OVERVIEW:
At the March 14, 2002 Cultural Arts Commission meeting, the Commission discussed
the proposal by artist John Kennedy to display an art piece at the La Quinta Senior
Center.
The piece entitled "Solitude" has been on display at the Senior Center since October
2002. Mr. Kennedy has now asked if the City would be interested in purchasing the
piece as a permanent art piece.
Commissioner Reynolds will provide an update on this request at the meeting.
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FINDINGS AND ALTERNATIVES:
The alternatives available to the Cultural Arts Commission include:
1. Provide staff with direction.
Respectfully submitted,
Director
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