CAC 04 08 2004T
CAM OF f19
CULTURAL ARTS COMMISSION AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
April 8, 2004
7:00 PM
I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to three minutes or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda.
IV. CONSENT CALENDAR
(Items are considered routine in nature and may be approved by one motion.)
A. Approval of Minutes of March 4, 2004
B. Department Report for February 2004
C. Financial Report for February and March 2004
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Community Picnic
B. Concert Under the Stars Event
C. "The Letter" Art Piece Donation
D. Possible Amphitheater Improvements
E. Annual Work Plan
VII. CORRESPONDENCE AND WRITTEN MATERIALS
Coachella Valley Arts Alliance
The Figurative Contemporary Art Gallery
VIII. COMMISSIONER ITEMS
IX. ADJOURNMENT
Next Meeting
May 13, 2004 at 7:00 PM
La Quinta Civic Center Study Session Room
S:\Community Services\CAC\AGN 04.08.04.doc
V -
w�
OF f19
TO:
FROM:
DATE:
SUBJECT:
HONORABLE MAYOR AND MEMBERS OF THE CITY C NCIL
DODIE HORVITZ, COMMUNITY SERVICES DIRECT R
MARCH 16, 2004
TRANSMITTAL COMMUNITY SERVICES DEPARTMENT
REPORT FOR THE MONTH OF FEBRUARY 2004
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR
THE MONTH OF APRIL 2004:
April 2
*Beginning Pilates Class
April 5
Beginning Pilates Class, Senior Center
April 6
*AARP Tax Assistance
April 6
*Tap Dance Class
April 6
*Adult CPR & First Aid Class
April 6
*Dog Training Class
April 6
Tae Kwon Do, Senior Center
April 7
*Senior Sports Day
April 10
Annual Egg Hunt & Chalk Drawing Contest, La Quinta Park
April 12
*Stained Glass Class
April 12
*Introduction to the Internet Computer Class
April 12
Spring Break Camp, Recreation Trailer
April 13
*Watercolor Lessons
April 13
Spring Break Camp, Recreation Trailer
April 19
Beginning Computers, Senior Center
April 14
*Introduction to the Computer Class
April 14
*Digital Photography Computer Class
April 14
*Sketching/ Drawing Class
April 14
Beginning Belly Dance, La Quinta High School
April 14
Spring Break Camp, Recreation Trailer
April 15
*Senior Center Volunteer Banquet
April 15
Spring Break Camp, Recreation Trailer
April 16
*Evening Ballroom Dance/ Social
April 16
Spring Break Camp, Recreation Trailer
April 20
*AARP Driver Safety Program
April 20
Italian for Travelers, Senior Center
April 21
"Make Your Own Jewelry" Class
April 21
Mastering Microsoft Word, Senior Center
April 21
Couples Country Western Dance, La Quinta High School
April 22
*Ballroom Dance Workshop
April 24
Annual Community Picnic & Birthday Bash, Fritz Burns Park
April 26
*Hatha Yoga Class
April 26
Classic & Latin Ballroom Dance, La Quinta High School
April 26
Yoga Flexibility Flow, Senior Center
April 27
*Arthritis Tai Chi Class
April 27
Hatha Yoga, Senior Center
April 28
Yoga Somatica, Senior Center
*Daytime Senior Center class or activity
1
Community Servic(O 0
Department
Attendance Report for
the Month of February
2004
Summary Sheet
Program 2004 2003 Variance
Sessions
Per Month
2004 2003
Leisure Classes
76
152
-76
41
57
Special Events
120
94
26
2
2
Adult Sports
498
542
-44
18
18
Senior Center
1932
1794
138
148
124
Total
2626
2582
44
209
201
Senior Services
Senior Center
461
479
-18
24
24
Total
461
479
-18
24
24
Sports Complex Use
Desert Storm Baseball
28
0
28
6
0
La Quinta Sports & Youth
100
800
-700
5
14
Total
128
800
-672
11
14
LQ Community Park
Desert Storm Baseball
28
0
28
6
0
AYSO
880
0
880
24
0
LQHS Softball Boosters Club
25
0
25
1
0
Total
933
0
933
31
0
Facility/Park Rentals
Senior Center
(Private Party)
350
0
350
2
0
(Churches)
300
0
300
8
0
LQ Community Park
(Private Party)
200
0
200
5
0
Fritz Burns Park
(Private Party)
Total
850
0
850
15
0
Total Programs
4,9981
3,8611
18271
290
239
Volunteer Hours
Senior Center
4251
868
-443
Total Volunteer Hours
4251
868
-433
PIP
•
0
Monthly Revenue - Facility
Rentals
Senior Center
$15,056.00
$-
$15,056.00
Parks
$250.00
$-
$250.00
Monthly Facility Revenue
$15,306.00
$-
$15,306.00
Year to Date Facility
Revenue
$50,118.00
$-
$50,118.00
Mnnthly Revenue
Senior Center
$15,669.50
$11,043.00
$4,626.50
Community Services
$8,118.00
$10,136.00
$ 2,018.00
Total Revenue
$23,787.50
$21,179.001
$2,608.50
Revenue Year to Date
Senior Center
$87,035.25
$68,954.00
$18,081.25
Community Services
$101,508.00
$55,138.001
$46,370.00
Total Revenue to Date
$188,543.25
$124,092.001
$64,451.25
A
Community Services
Program Report for
February 2004
0
2003 2002 2003 2002
Participants
Participants
Variance
Meetings
Meetings
Special Events
Newport Harbor of Lights
20
0
20
1
0
Tree Lighting Ceremony
475
600
-125
1
1
Breakfast with Santa
225
200
25
1
1
Totals
720
800
-80
3
2
Hatha Yoga
14
20
-6
1
6
Pilates
9
0
9
4
0
Adobe Photoshop Advance
1
0
1
2
0
8
0
8
4
0
Totals
977
1020
-43
15
9
2004
2003
2004
2003
Participants
Participants
Varianc1-2
Meetings
Meetings
Leisure Enrichment
Beginning Computers
7
9
3
4
Masterin Microsoft Excel
7
0
2
0
Hatha Yoga
5
33
-28
4
2
Yoga Flexability Flow
4
0
4
2
0
Yoga Somatica
2
0
2
2
0
Yoga Package
6
0
6
4
0
Yoga 100 Bonus
4
0
4
8
0
Beginning Pilates
7
0
7
6
0
Tae Kwon Do
8
0
8
2
0
Adobe Photoshop Beginning
7
4
3
1
3
Adobe Photoshop Advance
5
0
5
1
0
Absolute Dog Obedience
4
0
4
3
0
Classic/ Latin Ballroom Dance
10
6
4
3
1
Totals
761
52
24
41
10
2004 2003 2004 2003
Participants
Participants
Variance
Meetings
Meetings
Special Events
Big Bear Skiing & Snowboarding
10
0
10
1
0
Neighborhood Pet Show
110
27
83
1
1
Totals
1201
271
93
2
1
2004 2003 2004 2003
Participants
Participants
Variance
Meetings
Meetings
Adult Sports
Open Gym Basketball
278
382
-104
15
16
Adult Soccer League
220
140
80
2
Totals
4981
522
-241
151
18
Recreation Totals 1 6941 6011 931 581 29
•
Monthly Revenue - Facility
Rentals
Senior Center
$15,056.00
$-
$15,056.00
Parks
$250.00
$-
$250.00
Monthly Facility Revenue
$15,306.00
$-
$15,306.00
Year to Date Facility Revenue
$50,118.00
$-
$50,118.00
Monthly Revenue
Senior Center
$15,669.501
$11,043.00
$4,626.50
Community Services
$8,118.001
$10,136.00
$ 2,018.00
Total Revenue
$23,787.501
$21,179.00
$2,608.50
Revenue Year to Date
Senior Center
$87,035.25
$68,954.00
$18,081.25
Community Services
$101,508.00
$55,138.00
$46,370.00
Total Revenue to Date
$188,543.25
$124,092.00
$64 4451.25
Participation
Participation
V ce
Meetings
Meetings
2004
2003
2004
2003
Senior Activities
ACBL Bride
288
355
-67
4
4
Bridge, Duplicate/Social
591
574
17
141
14
Dog Training, Complimentary
9
10
-1
1
1
Evening Dance
51
0
51
1
0
Monthly Birthday Party
40
41
-1
1
1
Monthly Luncheon
99
96
3
1
1
Movie Time
53
64
-11
4
4
Seminars
42
50
-8
3
2
Senior Activity Total
1173
1190
-17
29
27
Senior Leisure Classes
Arts and Crafts
44
33
11
4
4
Ballroom Dance
33
30
3
4
3
Bridge Lessons
84
84
0
8
14
Ceramics
10
11
-1
4
3
Computer
80
63
17
22
17
Dog Training Class
31
17
14
7
2
Exercise
56
55
1
11
11
Golden Tones
92
93
-1
4
4
Knitting
11
15
-4
1
1
Pilates
19
0
19
4
0
Quilting
37
28
9
4
3
Rug Hooking
11
15
-4
3
3
Sketching/Drawing
16
11
5
3
4
Spanish
31
33
-2
3
3
Stained Glass
7
10
-3
4
2
Tai Chi
45
16
29
4
3
Tai Chi for Arthritis
19
0
19
4
0
Tap Dance
43
32
11
8
8
Watercolor
39
16
23
7
4
Woodcarving
11
26
-15
2
2
Writing
5
0
5
3
0
Yoga
35
16
19
5
6
Senior Leisure Classes Total
759
604
155
119
97
TOTAL SENIOR PROGRAMS
1932
1794
138
148
124
Senior Services
AARP "55" Course
32
26
6
2
2
AARP Tax Aide
54
61
-7
4
4
FIND Food Distribution
292
263
29
4
4
I.I.D. Energy Assistance
19
26
-7
7
7
I.I.D. Energy Assistance/No fee
6
14
-8
4
4
Legal Consultation
5
12
-7
1
1
Medicare/Hi Cap Consultation
7
8
-1
2
2
Volunteers
46
69
-23
n/a
n/a
TOTAL SENIOR SERVICES
461
479
-18
24
24
SENIOR CENTER TOTAL
2393
2273
120
172
1as
10
City of La Quinta
FY 2004
Recap Arts in Public Places
Cumulative
Current
Available Funds 02/29/04
through
Year-To-
06/30/03
Date
Total
Deposits collected through development
$1,730,727.21
$198,610.83
$1,929,338.04
Interest earned
224,649.09
$6,591.79
231,240.88
City Contribution
50,000.00
0.00
50,000.00
Total Sources
2,005,376.30
205,202.62
2,210,578.92
Less expenditures:
Operating expenses
26,189.59
0.00
26,189.59
Maintenance expenses
3,030.00
0.00
3,030.00
Art purchased
1,368,114.18
44,331.48
1,412,445.66
Total Uses
1,397,333.77
44,331.48
1,441,665.25
Equity Available before encumbrances and committments:
Add back Accounts Payable
Reduction for Interest Receivable
Cash Available before encumbrances and committments:
Less Encumbrances -
Less Commitments:
608,042.53 160,871.14 768,913.67
1,200.00 (1,200.00) 0.00
0.00 0.00 0.00
609,242.53 159,671.14 768,913.67
0.00
Hwy 111 TDC - Credits
9,418.07
Hwy 111 TDC - Future
14,581.93
Louis De Martino -Movie Theater Art Work
1,764.00
K.Emerson & A.Dematteis-Spray tower -Fritz Burns Park
960.37
Civic Center Art Purchase
2,324.00
Construction of Base for New Art Piece -City Hall
2,938.50
City Entrance Monuments
14,167.76
Civic Center Campus - LQ Mountain range - B. Ware
0•00
Civic Center Campus - Design
8,032.44
Civic Center Campus - CIP Admin
14,719.00
Civic Center Campus - Available
107,645.35
Water feature/LQ Court -Manuel Mendoza/Ray Lopez
2,900.00
Place/repaint Darroll art piece (donated, accepted by CC 6/19/01 )-Fritz Burns Park
3,705.00
Base for Reiman art piece (Wilderness Totem) -City Hall
750.00
Residency Inn sculpture project -Bighorn Sheep -Bill Ware
92,000.00
Omri & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins
0.00
Peace Officers Sculptre
100,000.00
Washington St Bridge Railing
110,000.00
Embassy Suite Art Piece - Bill Ware
47,169.00
Total Commitments - Art Purchases
533,075.42
Total Commitments - Art Maintenance & Operations
5,300.00
Total available funds 02/29/04
$230,538.25
3/5/2004
File: APP.WK4
s
City of La Quints
Arts in Public Places
Recap Expenditures
Inception to
Operating Expenses:
Conference - Phoenix
07/24/92 Bank of America
07/31/92 Meg Robertson
10/15/92
A.E.S.
01/12/93
Jerry Allan
03/10/93
Regents - University of Calif.
03/31/93
Martin & Chapman
03/31/94
City of La Quinta Admin Fee
05/10/95
Rositas Shamis - Reimburse for supplies
06/30/98
Charrie Chappie Travel
O6/30/98
Elaine Reynolds Travel
06/30/98
Rosita Shamis Travel
O6/30/98
Susan Benay Travel
O6/30/98
Americans For The Arts Registration
09/30/98
Susan Benay Travel - Reverse
01/25/99
Art in La Quinta Inserts (Arrow Printing)
05/07/99
Recreation Brochures -Postage
05/29/99
Summer Brochures (Arrow Printing)
06/30/99
Patrick Welch - Anderson Travel
06/30/99
Welch/Reynolds - Atlanta Hilton
06/30/99
Susan Benay - Best Western
06/30/99
Ca Assembly of Local Arts -Membership
06/30/99
Welch/Reynolds - Americans for the Arts Reg.
O6/30/99
Susan Benay - Travel
08/19/99
US Postmaster. 05/19/1999 Appropriation -Summer Brochure
08/29/99
Arrow Printing - brochures
11/29/99
CA Assembly of Local Arts -Membership
12/14/99
US Postmaster. Brochure
01/08/00
Arrow Printing - Brochures
02/11/00
Travel & Conference - Credit
03/06100
Americans for the Arts
5/2/00
U S Postmaster ;postage
6130/00
Russel Jacques - Art Base
7/31/00
Russel Jacques - Art Base
8/00
Maintenance -art piece -Hwy 111-DeMartino
8/00
Global Mural Conference 2000
8/00
U.S. Postmaster. Brochure
9/00
Reclassify maint. to separate account
2/01
Art Wall Certificates
11/01
Bruce Kribbs supplies - reclassified from General Fund 5/02
3/02
APP Supplies - reclassified from General Fund 5/02
10/02
Best Signs - (2)Dedicabon Bronze Plaques -Civic Center Campus
4/03
Dennis Wish - Engineering services
Total Operating Expenses
Art Maintenance Expenses authorized by Council:
6/30/01 Total through 6/30/01 (carried to Fiscal 2002)
6/30/02 Total through 6/30/02
6130/03 Total through 6/30/03
Total - prior years
Year to Date, Fiscal 2004
Total Art Maintenance Costs charged to APP
3/5/2004
02/29/04 Page 1
821.66
244.08
Expended
$1,066.74
23.70
2,275.00
105.00
242.05
6,000.00
35.91
325.21
360.61
2,141.01
1,125.32
150.00
(1,125.32)
1,150.00
473.50
1,239.13
428.00
1,313.28
245.00
199.00
600.00
272.36
160.00
1,481.60
75.00
160.00
1,636.75
(931.64)
150.00
160.00
693.75
(693.75)
500.00
100.00
320.00
(500.00)
268.81
1,203.00
55.50
1,206.07
1,500.00
$26,188.59
Expended
1,060.00
770.00
1,200.00
3,030.00
Actual Budget
0.00 5,300.00
$3,030.00
File: APP.WK4
W
City of La Quinta
Arts in Public Places
Recap Expenditures
Inception to
02/29/04
Page 2
Total
Balance of
Art Purchases:
Commitments
Expended
Commitments
Number
06/09/92
Adams/Truman PTA
846.00
$846.00
0.00
7.00
07/31/92
Hwy 111 TDC - Paid
47,578.99
47,578.99
0.00
7.00
07/31/92
Hwy 111 TDC - Credits
10,810.63
1,392.56
9,418.07
7.00
07/31/92
Hwy 111 TDC - Future
36,610.38
22,028.45
14,581.93
7.00
12/15/1992
Ministrell TT25429-Painted Cove -Air Motion -Bruce Thomas
15,000.00
15,000.00
0.00
1.00
04/14/93
Louis De Martlno-Movie Theater AR Work
72,530.00
70,766.00
1,764.00
12.00
06/01/01
Louis De Martino -modifications -Hwy 111 Gem of the Desert
35,870.00
35,870.00
0.00
12.00
06/29/94
K.Emerson & A.Dematteis-Gate-Fritz Bums Park
10,000.00
10,000.00
0.00
6.00
W29/94
K.Emerson & A.Dematteis-Mosiac Tiles -Fritz Bums Park
10,000.00
10,000.00
0.00
9.00
06/29/94
K.Emerson & A.Dematteis-Spray tower -Fritz Bums Park
31,000.00
30,039.63
960.37
11.00
06/06/1996
Bear Creek Path AR Work -LOAF -Bear & Tile
5,000.00
5,000.00
0.00
4.00
01/16/1996
Fritz Bums Park - Spray Tower installation
16,786.00
16,786.00
0.00
11.00
05/21/1996
Rancho La Quints - Paid
35,000.00
35,000.00
0.00
10.00
05/21/1996
Rancho La Quinta - Credit
35000.00
35,000.00
0.00
10.00
12/17/96
Fritz Bums Park -Art Fernandez -Playground Equip(Bus Shelter Panels)
37,000.00
37,000.00
0.00
15.00
06/17/97
Marcia Gibbons-L.Q. Car Wash -Mural
10,000.00
10,000.00
0.00
3.00
06/17/97
Eagle Hardware -Credit -Eagles
43,000.00
43,000.00
0.00
5.00
05/05/98
Washington St. Bridge-Navarrete/Holmes & Narver-Design
3,000.00
3,000.00
0.00
13.00
07/07/98
Landscaping for Artpiece-Hwyl11/Wash. St-DeMartino Art Pieces
18,800.00
18,800.00
0.00
7.00
09/15/98
Washington St Bridge-Navarrete/Holmes & Narver-Construction
39,500.00
39,500.00
0.00
13.00
10/20/98
Washington St Bridge -Artwork Constriction
21,999.00
21,999.00
0.00
13.00
03/16/99
Civic Center Art Purchase
7,327.00
5,003.00
2,324.00
19.00
04/06/99
Constriction of Base for New Art Piece -City Hal
4,000.00
1,061.50
2,938.50
28.00
05/18/99
City Entrance Monuments
299,713.00
285,545.24
14,167.76
14.00
07/01/99
Obelisks Pilot Program -City Street Markers -Peter Urbon
98,762.00
98,762.00
0.00
16.00
09/07/99
City Entrance Monument Right -of -Way (ff655)
15,000.00
15,000.00
0.00
14.00
01/18/00
Civic Center Campus - Native American themes - P. Ladochy
57,600.33
57,600.33
0.00
20.00
01/18/00
Civic Center Campus - LQ Mountain range - B. Ware
92,400.00
92,400.00
0.00
21.00
01/18/00
Civic Center Campus - Sandy Swan - Bronze relief map
35,094.17
35,094.17
0.00
22.00
01/18/00
Civic Center Campus - Animal tracks - Sandy Swan
13,085.00
13,085.00
0.00
23.00
01/18/00
Civic Center Campus - Design
31,600.00
23,567.56
8,032.44
24.00
01/18/00
Civic Center Campus - CIP Admin
14,719.00
0.00
14,719.00
25.00
01/18/00
Civic Center Campus - Available
114,101.83
6,456.48
107,645.35
26.00
05/02/00
Construction of Base for New Art Piece -City Hal
2,693.75
2,693.75
0.00
27.00
02/06/01
Water feature/LQ Court -Manuel Mendoza/Ray Lopez
98,725.00
96,825.00
2,900.00
17.00
02/01/01
Phase 1-Jefferson St Bridge Artwork -Design
3,000.00
3,000.00
0.00
18.00
07/03/01
Jefferson Bridge artwork -bridge railings -Constriction
7,800.00
7,800.00
0.00
18.00
07/17/01
Place/repaint Darrol art piece (donated, accepted by CC 6/19/01)-Fritz Bum:
10,700.00
6,995.00
3,705.00
32.00
07/17/01
Base for Reiman art piece (Wilderness Totem) -City Hal
750.00
0.00
750.00
34.00
8/01
Point happy artwork project-Cahuilla Family -Felicity
94,950.00
94,950.00
0.00
30.00
11/01
Senior Center Art Mural
4,000.00
4,000.00
0.00
29.00
9/02
Residency Inn sculpture project -Bighorn Sheep -Bill Ware
92,000.00
0.00
92,000.00
31.00
01/07/03
Omri & Boni Restaurant Art Piece (Desert Dolman) Artist -Roger Hopkins
35,000.00
35,000.00
0.00
33.00
12/2/2003
Peace Officers Sculptre
100,000.00
0.00
100,000.00
35.00
12/2/2003
Washington St Bridge Railing
110,000.00
0.00
110,000.00
36.00
1/6/2004
Embassy Suite Art Piece
67,169.00
20,000.00
47,169.00
37.00
Total AR Purchases
Per General Ledger
Variance
$1,945,521.08 $1,412,445.66 $533,075.42
$0.00
$1,412,445.66
$0.00
3/5/2004 File: APP.WK4
t
0
City of La Quinta
Recap Arts in Public Places Interest Earned
Annual
Interest
FY 1990/91
3,525.59
FY 1991 /92
11, 646.54
FY 1992/93
12,156.96
FY 1993/94
7,137.38
FY 1994/95
11,444.17
FY 1995/96
14,109.65
FY 1996/97
16,170.79
FY 1997/98
14,845.19
FY 1998/99
28,328.00
FY 1999/00
32,168.62
FY 2000/01
36,787.35
FY 2001/02
22,954.95
FY 2002/03
13,373.90
Total Accumulated Interest
FY 2003/04 Interest YTD
Interest Through
$224,649.09
6,591.79
02/29/04 231,240.88
Note: The City records interest earned on pooled cash quarterly.
3/5/2004 File: APP.WK4
i
0
City of La Quinta
Recap Arts in Public Places
Available Funds 03/31/04
Deposits collected through development
Interest earned
City Contribution
Total Sources
Less expenditures:
Operating expenses
Maintenance expenses
Art purchased
Total Uses
Equity Available before encumbrances and committments:
Add back Accounts Payable
Reduction for Interest Receivable
FY 2004
Cumulative Current
through Year-To-
06/30/03 Date Total
$1,730,727.21 $215,216.21 $1,945,943.42
224,649.09 $6,591.79 231,240.88
50,000.00 0.00 50,000.00
2,005,376.30 221,808.00 2,227,184.30
26,189.59
0.00
26,189.59
3,030.00
0.00
3,030.00
1,368,114.18
60,054.48
1,428,168.66
1,397,333.77
60,054.48
1,457,388.25
608,042.53 161,753.52 769,796.05
1,200.00 (1,200.00) 0.00
0.00 0.00 0.00
Cash Available before encumbrances and committments: 609,242.53 160,553.52
769,796.05
Less Encumbrances -
0.00
Less Commitments:
Hwy 111 TDC - Credits
9,418.07
Hwy 111 TDC - Future
14,581.93
Louis De Martino -Movie Theater Art Work
1,764.00
K.Emerson & A.Dematteis-Spray tower -Fritz Burns Park
960.37
Civic Center Art Purchase
2,324.00
Construction of Base for New Art Piece -City Hall
2,938.50
City Entrance Monuments
14,167.76
Civic Center Campus - LQ Mountain range - B. Ware
0.00
Civic Center Campus - Design
8,032.44
Civic Center Campus - CIP Admin
14,719.00
Civic Center Campus - Available
107,645.35
Water feature/LQ Court -Manuel Mendoza/Ray Lopez
2,900.00
Placetrepaint Darroll art piece (donated, accepted by CC 6/19/01)-Fritz Burns Park
3,705.00
Base for Reiman art piece (Wilderness Totem) -City Hall
750.00
Residency Inn sculpture project -Bighorn Sheep -Bill Ware
92,000.00
Omri & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins
0.00
Peace Officers Sculptre
100,000.00
Washington St Bridge Railing
110,000.00
Embassy Suite Art Piece - Bill Ware
31,446.00
Total Commitments - Art Purchases
517,352.42
Total Commitments - Art Maintenance & Operations
5,300.00
Total available funds 03/31/04
$247,143.63
4/2/2004 File: APP.WK4 r�
� t- .i
• •
City of La Quinta
Arts in Public Places
Recap Expenditures
Inception to
03/31/04 Page 1
Operating Expenses: Expended
Conference - Phoenix
07/24/92
Bank of America
821.66
07/31/92
Meg Robertson
244.08
$1,065.74
10/15/92
A.E.S.
23.70
01/12/93
Jerry Allan
2,275.00
03/10/93
Regents - University of Calif.
105.00
03/31/93
Martin & Chapman
242.05
03/31/94
City of La Quinta Admin Fee
6,000.00
05/10/95
Rositas Shamis - Reimburse for supplies
35.91
06/30/98
Charrie Chappie Travel
325.21
06/30/98
Elaine Reynolds Travel
360.61
06/30/98
Rosita Shamis Travel
2,141.01
06/30/98
Susan Benay Travel
1,125.32
06/30/98
Americans For The Arts Registration
150.00
09/30/98
SusanBenayTravel- Reverse
(1,125.32)
01/25/99
Art in La Quinta Inserts (Arrow Printing)
1,150.00
05/07/99
Recreation Brochures -Postage
473.50
05/29/99
Summer Brochures (Arrow Printing)
1,239.13
06/30/99
Patrick Welch - Anderson Travel
428.00
06/30/99
Welch/Reynokts- Atlanta Hilton
1,313.28
06/30/99
Susan Benay - Best Western
245.00
O6/30/99
Ca Assembly of Local Arts -Membership
199.00
O6/30/99
Welch/Reynolds - Americans for the Arts Reg.
600.00
O6/30/99
Susan Benay - Travel
272.36
08/19/99
US Postmaster. 05/19/1999 Appropriation -Summer Brochure
160.00
08/29/99
Arrow Printing - brochures
1,481.60
11/29/99
CA Assembly of Local Arts -Membership
75.00
12/14/99
US Postmaster. Brochure
160.00
01/08/00
Arrow Printing - Brochures
1,636.75
02/11/00
Travel & Conference - Credit
(931.64)
03/06/00
Americans for the Arts
150.00
512/00
U S Postmaster - postage
160.00
6/30/00
Russell Jacques - Art Base
693.75
7/31/00
Russell Jacques - Art Base
(693.75)
8/00
Maintenance -art piece -Hwy 111-DeMartino
500.00
8/00
Global Mural Conference 2000
100.00
8/00
U.S. Postmaster. Brochure
320.00
9/00
Reclassify maint. to separate account
(500.00)
2/01
Art Wall Certificates
268.81
11/01
Bruce Kribbs supplies - reclassified from General Fund 5/02
1,203.00
3102
APP Supplies - reclassified from General Fund 5102
55.50
10/02
Best Signs - (2)Dedication Bronze Plaques -Civic Center Campus
1,206.07
4/03
Dennis Wish - Engineering services
1,500.00
Total Operating Expenses
$26,189.59
Art Maintenance EXoenses authorized by Council: Expended
6/30/01 Total through 6/30/01 (carried to Fiscal 2002) 1,060.00
6/30/02 Total through 6/30/02 770.00
6/30/03 Total through 6/30/03 1,200.00
Total - prior years 3,030.00
Year to Date, Fiscal 2004
Total Art Maintenance Costs charged to APP
Actual Budget
0.00 5,300.00
$3,030.00
4/2/2004 File: APP.WK4
City of La Quinta
Arts in Public Places
Recap Expenditures
Inception to
Art Purchases:
06/09/92
07/31/92
07/31/92
07/31/92
12115/1992
04/14/93
06/01101
O6/29/94
O6/29/94
06/29/94
06/06/1995
01/16/1996
05/21/1996
05/21/1996
12/17/96
O6/17/97
06/17/97
05/05/98
07/07/98
09/15/98
10/20/98
03/16/99
04/06/99
05/18/99
07/01 /99
09/07/99
O1/18/00
01/18/00
01/18/00
01/18/00
01/18/00
01/18/00
01/18/00
05/02/00
02/06/01
02/01/01
07/03/01
07/17/01
07/17/01
8/01
11/01
9/02
01/07/03
12/2/2003
12/2/2003
1/6/2004
•
03/31/04
Adams/Truman PTA
Hwy 111 TDC - Paid
Hwy 111 TDC - Credits
Hwy 111 TDC - Future
Ministrelli TT25429-Painted Cove -Air Motion -Bruce Thomas
Louis De Martino -Movie Theater Art Work
Louis De Martino -modifications -Hwy 111 Gem of the Desert
K.Emerson & A.Dematteis-Gate-Fritz Bums Park
K.Emerson & A.Dematteis-Mosiac Tiles -Fritz Bums Park
K.Emerson & A.Dematteis-Spray tower -Fritz Bums Park
Bear Creek Path Art Work-LQAF-Bear & Tile
Fritz Bums Park - Spray Tower installation
Rancho La Quinta - Paid
Rancho La Quinta - Credit
Fritz Bums Park -Art Fernandez -Playground Equip(Bus Shelter Panels)
Marcia Gibbons-L.Q. Car Wash -Mural
Eagle Hardware -Credit -Eagles
Washington St. Bridge-Navarrete/Holmes & Narver-Design
Landscaping for Artpiece-Hwy111/Wash. St-DeMartino Art Pieces
Washington St Bridge-Navarrete/Holmes & Narver-Constriction
Washington St. Bridge -Artwork Construction
Civic Center Art Purchase
Construction of Base for New Art Piece -City Hall
City Entrance Monuments
Obelisks Pilot Program -City Street Markers -Peter Urbon
City Entrance Monument Right -of -Way (#655)
Civic Center Campus - Native American themes - P. Ladochy
Civic Center Campus - LQ Mountain range - B. Ware
Civic Center Campus - Sandy Swan - Bronze relief map
Civic Center Campus - Animal tracks - Sandy Swan
Civic Center Campus - Design
Civic Center Campus - CIP Admin
Civic Center Campus - Available
Construction of Base for New Art Piece -City Hall
Water feature/LQ Court -Manuel Mendoza/Ray Lopez
Phase 1-Jefferson St Bridge Artwork -Design
Jefferson Bridge artwork -bridge railings -Constriction
Place/repaint Darroll art piece (donated, accepted by CC 6/19/01 )-Fritz Bum:
Base for Reiman art piece (Wilderness Totem) -City Hall
Point happy artwork project-Cahuilla Family -Felicity
Senior Center Art Mural
Residency Inn sculpture project-Bighom Sheep -Bill Ware
Omd & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins
Peace Officers Sculptre
Washington St Bridge Railing
Embassy Suite Art Piece
Total Art Purchases
Per General Ledger
Variance
0
Page 2
Total
Balance of
Commitments
Expended
Commitments
Number
846.00
$846.00
0.00
7.00
47,578.99
47,578.99
0.00
7.00
10,810.63
1,392.56
9,418.07
7.00
36,610.38
22,028.45
14,581.93
7.00
15,000.00
15,000.00
0.00
1.00
72,530.00
70,766.00
1,764.00
12.00
35,870.00
35,870.00
0.00
12.00
10,000.00
10,000.00
0.00
6.00
10,000.00
10,000.00
0.00
9.00
31,000.00
30,039.63
960.37
11.00
5,000.00
5,000.00
0.00
4.00
16,786.00
16,786.00
0.00
11.00
35,000.00
35,000,00
0.00
10.00
35,000.00
35,000.00
0.00
10.00
37,000.00
37,000.00
0.00
15.00
10,000.00
10,000.00
0.00
3.00
43,000.00
43,000.00
0.00
5.00
3,000.00
3,000.00
0.00
13.00
18,800.00
18,800.00
0.00
7.00
39,500.00
39,500.00
0.00
13.00
21,999.00
21,999.00
0.00
13.00
7,327.00
5,003.00
2,324.00
19.00
4,000.00
1,061.50
2,938.50
28.00
299,713.00
285,545.24
14,167.76
14.00
98,762.00
98,762.00
0.00
16.00
15,000.00
15,000.00
0.00
14.00
57,600.33
57,600.33
0.00
20.00
92,400.00
92,400.00
0.00
21.00
35,094.17
35,094.17
0.00
22.00
13,085.00
13,085.00
0.00
23.00
31,600.00
23,567.56
8,032.44
24.00
14,719.00
0.00
14,719.00
25.00
114,101.83
6,456.48
107,645.35
26.00
2,693.75
2,693.75
0.00
27.00
98,725.00
95,825.00
2,900.00
17.00
3,000.00
3,000.00
0.00
18.00
7,800.00
7,800.00
0.00
18.00
10,700.00
6,995.00
3,705.00
32.00
750.00
0.00
750.00
34.00
94,950.00
94,950.00
0.00
30.00
4,000.00
4,000.00
0.00
29.00
92,000.00
0.00
92,000.00
31.00
35,000.00
35,000.00
0.00
33.00
100,000.00
0.00
100,000.00
35.00
110,000.00
0.00
110,000.00
36.00
67,169.00
35,723.00
31,446.00
37.00
$1,945,521.08 $1,428,168.66 $517,352.42
$0.00
$1,428,168.66
$0.00
4/2/2004
File: APP.WK4
19
City of La Quinta
Arts in Public Places
Recap Expenditures
Inception to
Number
Artwork
Expended
Commitments
1
Air Motion -Bruce Thomas
$15,000.00
0.00
2
Civic Art Purchase -General Fund
$0.00
3
Desert Mural -Marcia Gibbons
$10,000.00
0.00
4
Bear Creek Bike Path Art-LQAF
$5,000.00
0.00
5
Eagles -Jeffrey Fowler
$43,000.00
0.00
6
Gates at the Pool - Gateway to the Desert-DeMatteis
$10,000.00
0.00
7
Gem of the Desert -De Martino
$90,646.00
24,000.00
8
Kennedy Art Piece - Rotary Donation
$0.00
9
Sidewalk Mosiac Squares - Dances with the Landscape-DeMatt.
$10,000.00
0.00
10
Rancho La Quinta Don -Bill Ware
$70,000.00
0.00
11
Spray Structure -In between Earth & Sky wtr life to all creatures -I
$46,825.63
960.37
12
Sun & Moon Beam-DeMartino
$106,636.00
1,764.00
13
Washington St Bridge Railing-Navarrette
$64,499.00
0.00
14
City Entrance Monuments -Ray Lopez
$300,545.24
14,167.76
15
Bus Stop Metal Work -Art Fernandez
$37,000.00
0.00
16
Obelisks -Peter Urbon
$98,762.00
0.00
17
LQ Court Water Feature -Manuel Mendoza
$95,825.00
2,900.00
18
Jefferson St Bridge Railing-Navarrette
$10,800.00
0.00
19
Lizards - Civic Center Campus South Entrance -Steve Rieman
$5,003.00
2,324.00
20
Civic Center Campus - Native American themes - P. Ladochy
$57,600.33
0.00
21
Civic Center Campus - LQ Mountain range - B. Ware
$92,400.00
0.00
22
Civic Center Campus - Tree of Life - Sandy Swan - Bronze reliel
$35,094.17
0.00
23
Civic Center Campus - Animal tracks - Sandy Swan
$13,085.00
0.00
24
Civic Center Campus - TDK Design
$23,567.56
8,032.44
25
Civic Center Campus - CIP Admin
$0.00
14,719.00
26
Civic Center Campus - Available
$6,456.48
107,645.35
27
Art Base forR. Jacques Artwork
$2,693.75
0.00
28
Art Base for Lizards Artwork
$1,061.50
2,938.50
29
Senior Center Art Mural-LQAF
$4,000.00
0.00
30
Point Happy Artwork Project -Felicity
$94,950.00
0.00
31
Residency Inn Sculpture Project -Bill Ware
$0.00
92,000.00
32
Place/paint Darroll art piece (donated, CC accepted 6/19/01)-F f
$6,995.00
3,705.00
33
Residency Inn sculpture project -Bighorn Sheep -Bill Ware
$35,000.00
0.00
34
Base for Reiman art piece (Wilderness Totem) -City Hall
$0.00
750.00
35
Peace Officers Sculpture
$0.00
100,000.00
36
Washington St Bridge Railing
$0.00
110,000.00
37
Embassy Art Piece - Bill Ware
$35,723.00
31,446.00
Total Art Purchases to date
1,428,168.66
517,352.42
0.00
0.00
Page 3
4/2/2004 File: APP.WK4
0-� 0
s 0
City of La Quinta
Recap Arts in Public Places Interest Earned
Annual
Interest
FY 1990/91
3,525.59
FY 1991 /92
11, 646.54
FY 1992/93
12,156.96
FY 1993/94
7,137.38
FY 1994/95
11,444.17
FY 1995/96
14,109.65
FY 1996/97
16,170.79
FY 1997/98
14,845.19
FY 1998/99
28,328.00
FY 1999/00
32,168.62
FY 2000/01
36,787.35
FY 2001/02
22,954.95
FY 2002/03
13,373.90
Total Accumulated Interest
FY 2003/04 Interest YTD
Interest Through
$224,649.09
6,591.79
03/31 /04 231,240.88
Note: The City records interest earned on pooled cash quarterly.
4/2/2004 File: APP.WK4 91
WAA 0 1 #4 M "I
CULTURAL ARTS COMMISSION MEETING
DATE: April 8, 2004
ITEM TITLE: Community Picnic Booth
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: A
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Assign Commissioners to shifts at the Community Picnic on April 24, 2004.
FISCAL IMPLICATIONS:
The Community Services Department will provide the necessary supplies once an
activity has been determined by the Cultural Arts Commission. It is anticipated
supplies will not exceed $100 for this event.
WORK PLAN TASK ASSIGNMENT:
Coachella Valley Cultural Conferences, Workshops and Events.
BACKGROUND AND OVERVIEW:
The Community Services Commission will be hosting its annual Community Picnic and
Birthday Bash on Saturday, April 24, 2004 from 10:00 a.m. to 1:00 p.m. The Cultural
Arts Commission has had an interactive booth at the picnic for the past four years.
At the March 4, 2004 Cultural Arts Commission meeting, the Commission approved
hosting an interactive booth. Staff will provide a table, chairs and shade structure
along with a butcher paper "birthday cake", crayons and candy for the Commissioners
to hand out. Flyers for the Concert Under the Stars event will also be available.
Shifts run from 9:30 to 12:00 and 1 1:00 to 1:30. The majority of the participation at
the booth will be from 9:30-12:00, therefore three Commissioners are needed for that
shift with the remaining two Commissioners for the 1 1:00-1 :30 shift.
The shift arriving at 9:30 will set up the booth and the shift ending at 1:30 will clean
up the booth.
S:\Community Services\CAC\CACRPT.393. Community Picni Booth 04-08-04..doc
Attachment A provides a sign up sheet for the shifts.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Assign Commissioners to shifts at the Community Picnic on April 24,
2004; or
2. Do not assign Commissioners to shifts at the Community Picnic on April
24, 2004; or
3. // Provide staff with alternate direction.
e Ro'fvitz, Cofnm�nity Services Director
Attachment A: Community Picnic Shift Sign Up Sheet
S:\Community Services\CAC\CACRPT.393. Community Picni Booth 04-08-04..doc
• 1 ATTACHMENT A
Community Picnic
Interactive Booth Sign Up Sheet
April 24, 2004
Shift Commissioner
9:30-12:00
9:30-12:00
9:30-12:00
1 1:00-1 :30
1 1:00-1:30
CULTURAL ARTS COMMISSION
AGENDA CATEGORY:
BUSINESS SESSION: B
CONSENT CALENDAR:
MEETING DATE: April 8, 2004 STUDY SESSION:
ITEM TITLE:
Concert Under the Stars Event
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission.
FISCAL IMPLICATIONS:
PUBLIC HEARING:
The City Council approved the Commission's request to host a Concert Under the
Stars event on April 24, 2004 at the Civic Center Campus amphitheater with a
budget up to $9,275.
WORK PLAN TASK ASSIGNMENT:
Coachella Valley Cultural Conferences, Workshops and Events.
BACKGROUND AND OVERVIEW:
At the February 3, 2004 City Council meeting, the City Council considered the Cultural
Arts Commission request to host a "Concert Under the Stars" event on Saturday, April
24, 2004 at the Civic Center Campus. Also approved was a budget not to exceed
$9,275 for the event.
The City Council also suggested that the performance be geared towards families with
children.
S:\Community Services\CAC\CACRPT..392.Concert Under the Stars Event. 4-8-04.doc
0 0
Per direction from the Commission at the February 12, 2004 meeting, staff contacted
Nels and the Peanut Butter Cookies Band as to availability and cost of a performance
at the "Concert Under the Stars' event. The band is available at the all inclusive cost
of $3,500. They will bring their own sound system however, stage lights will need to
be rented, in addition to 300 chairs for the audience. The contract with Nels and the
Peanut Butter Cookies Band has been executed.
Staff also contacted David J., the magician and balloon maker. He will charge $250
for the event. Staff is waiting for the contract from David J. to finalize the
arrangements.
The La Quinta High School Jazz band had been tentatively scheduled to play with a
$500 donation being made to the organization for this event. However, at the March
4, 2004 Cultural Arts Commission, the Commission asked that the Desert Sands Steel
Drum Band be invited to play at the event. Staff contacted the director of the band,
and the group requested an hour of playing time. The Steel Drum Band will play from
5:45 to 6:45, with a fifteen minute intermission to tear down and have the Peanut
Butter Cookies Band set up to play at 7:00 p.m. In addition, the Electics Choir will
perform. A $500 donation will be made to the Steel Drum Band and Electics Choir.
Due to the time request from the Steel Drum Band, staff contacted the Jazz Band and
cancelled their performance, as the time frame would not allow both the Jazz Band
and Steel Drum Band to perform.
A postcard advertising this event in conjunction with the Community Picnic and other
City functions has been sent to all residents. In addition, individual flyers will be
produced for the "Concert Under the Stars" which can be handed out by the Cultural
Arts Commissioners at the Community Picnic.
The preliminary event schedule is as follows:
5:45-8:00 David J. (Magician walking around campus)
5:45-6:45 Desert Sands Steel Drum Band and the Electics Choir
7:00-8:00 Nels and the Peanut Butter Cookies Band
The Commissioners will be needed to act as hosts for the event for the entertainers
and to serve refreshments. The following tasks may be considered by the
Commissioners:
Host for David J. and Nels and the Peanut Butter Cookies Band
Host for Desert Sands Steel Drum Band and Electics Choir
Program Distribution and Greeter
Two hosts for the Refreshment Table
Attachment A provides a sign up sheet for assignments.
Staff will coordinate the use of the facility and gather all the supplies and equipment
needed for this event. The Commissioners will be asked to arrive at the Senior Center
for the Concert Under the Stars event by 5:00 p.m. to assist with the set up for the
event. The Commissioner assigned to assist Nels and the Peanut Butte Cookies Band
will need to arrive at the Senior Center by 3:30 to greet the band, as that is the time
they will arrive to begin setting up.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Cultural Arts Commission include:
1. Assign tasks to Commissioners for the Concert Under the Stars event; or
2. Do not assign tasks to Commissioners for the Concert Under the Stars event;
or
3. Provide staff with alternative direction.
Respecgfolly subnjitted,
Doc' I'ie Horvitz, Comm nity Services Director
Attachment A: Assignment Sign Up Sheet
0
• ATTACHMENT A
Concert Under the Stars
April 24, 2004
Time Host Assignment
3:30-8:00
Nels and the Peanut Butter Cookies Band
David J.
5:00-8:30
Desert Sands Steel Drum Band
Electics Choir
5:00-8:30
Programs and Greeter
5:00-8:30
lRefreshments
5:00-8:30
lRefreshments
4o
• 0
WA
N
CULTURAL ARTS COMMISSION
MEETING DATE: April 8, 2004
"The Letter" Art Piece Donation
11l-r%r%R R A rw I r% A'rlr%R I.
As deemed appropriate by the Cultural Arts Commission.
FISCAL IMPLICATIONS:
None for this action.
WORK PLAN TASK ASSIGNMENT:
Placement of Public Art
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION: C
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Commissioner Gassman has been contacted by an individual that has suggested the
possibility of donating an original Norman Rockwell painting "The Letter" to the City.
Commissioner Gassman will provide additional information at the Cultural Arts
Commission meeting.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Cultural Arts Commission include:
1. Provide staff with alternative direction.
S:\Community Services\CAC\CACRPT..394.The Letter Art PIece Donation 4-8-04.doc
Respe f #fully su*mitted,
Dodivitz, IComrjnunity Services Director
30
CULTURAL ARTS COMMISSION
MEETING DATE:
ITFM TITLF-
April 8, 2004
Possible Amphitheater Improvements
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission.
FISCAL IMPLICATIONS:
N
AGENDA CATEGORY:
BUSINESS SESSION: D
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
This is a project the Cultural Arts Commission is researching. A funding source for
amphitheater improvements has not been identified.
WORK PLAN TASK ASSIGNMENT:
Coachella Valley Cultural Conferences, Workshops and Events.
BACKGROUND AND OVERVIEW:
The Cultural Arts Commission has discussed the possibility of improvements to the
amphitheater on the Civic Center Campus to better accommodate performances. The
Commission has not received direction from the City Council for possible
improvements to the amphitheater and a funding source for possible improvements has
not been identified.
Attachment A provides information submitted by Commissioner Gassman for portable
staging, lighting and sound.
SXommunity Services\CAC\CACRPT..395.Amphitheater Improvements 4-8-04.doc
Attachment B provides information regarding a portable stage that is equipped with
lights.
Attachment C contains information regarding a portable bandshell that improves the
acoustics of the performance.
Attachment D is information regarding a mobile stage.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Cultural Arts Commission include:
1. Provide staff with alternative direction.
Re4peftfully sufimitted,
DoWe fidrvitz,'Comrbunity Services Director
Attachments: A. Sound Connection Information
B. Stageline Information
C. Wenger Information (Bandshell)
D. Wenger Information (Portable Stage)
1 {.
0 ATTACHMEN
T A
PROFESSIONAL
SOUND, LIGHTING; AND STAGES
�J
Let Sound Connection provide the finest quality sound, stage lighting, and staging for
your next event. Serving the southwest U.S. since 1993, we have built a solid reputation
for quality service and customer satisfaction. Whether your event is for an audience of
10 or 10,000 we are ready to help insure its success.
Lighting
We provide everything from rock concert lighting to
theatrical lighting to dance lighting. With par cans,
ellipsoidals, fresnels, moving intelligent fixtures,
audience blinders, dance / disco lights, follow spots,
foggers, and haze machines, you can count on
Sound Connection to light up your event and make
it look great.
Sound
We provide superior quality concert sound systems,
with name brand gear such as Allen & Heath, EV,
JBL, Midas, Yamaha, and QSC. We can also provide
musical "backline" equipment, such as guitar amps,
drums, keyboards, etc. Count on Sound Connection
to make your concert, theater, speaking engagement,
award show,. convention, sporting event, party, or
reception sound great.
Stages
We provide the Bil-Jax staging system, which is
extremely sturdy and conforming to a variety of
situations and locations. In addition to staging, Sound
Connection can provide you with full truss roof
structures, production risers, follow spot platforms,
camera towers, and fashion show runways for your
event. With Sound Connection, you can count on
your audience having the best view possible.
QUALITY.
Our equipment is state of the art and continually maintained in top working condition. You can be assured of
a trouble free performance. Our people continue to improve the quality of our overall service to our
customers.
EXPERIENCE.
Since 1993 we have worked with many of today's superstars, Grammy winners, and Billboard chart toppers.
Our experience and professionalism are the reasons many artists and venues request Sound Connection time
after time. We can handle events of almost any size, from a large single -system event such as Arrow 93.1's
Arrowfest, to an event which requires numerous sound systems, such as the annual Long Beach Marathon.
SERVICE.
Let Sound Connection help with your event from planning to execution. Our staff is knowledgeable and
eager to help with your arrangements. Let our experts handle your sound, lighting, and stage requirements.
PROFESSIONALISM.
Our crews are friendly, punctual and highly professional. We make a point of doing everything we can to
satisfy our customer. We consistently develop friendly relationships and repeat business with our clientele
Client Comments
"Thanks for making First Night in Fullerton a huge success! As always, you did a great job!"
City of Fullerton Special Events Coordinator - Danielle Mauk
"Excellent job and quality. We will never go with anyone else!"
Long Beach Marathon President — Blair Cohn
"Your hard work and diligence is the sole reason that we had one of the smoothest running concerts that I
have ever been involved in."
University of Redlands Director Of Events — Jeremy Frye
"Thanks for making the event a HUGE success! Best SOMA New Years in seven years."
SOMA Production Manager - Jerry Brooks
�J
A few artists Sound Connection has worked with:
Alien Ant Farm
Face to Face
Rebecca St. James
The Animals
Fenix TX
Reel Big Fish
The Aquabats
Finch
Rufio
The Ataris
Foghat
Rx Bandits
Beenie Man
General Public (Engish Beat)
Save Ferris
Big Tent Revival
George Thorogood & The Destroyers
Sean Paul
Bill Elliot Swing Orchestra
Home Grown
Slick Shoes
Blue Oyster Cult
Hoobastank
Small Town Poets
Bryan Duncan
Ignite
Stavesacre
Buck-O-Nine
Inner Circle
Steven Curtis Chapman
Buju Banton
Jefferson Starship
Strung Out
Burlap to Cashmere
Jimmy Eat World
The Supertones
Bushman
The Kry
Switchfoot
Crystal Lewis
Linkin Park
Taking Back Sunday
Dance Hall Crashers
Me First and the Gimme Gimmes
Talib Kweli
Dave Mason
Michael Feinstein
Thrice
Death By Stereo
Mos Def
Tsunami Bomb
Def Comedy Jam
MXPX
Unwritten Law
Dennis Quaid and The Sharks
Nerf Herder
The Vandals
Dick Dale
The Newsboys
Voodoo Glow Skulls
Dwight Yoakam
No Motiv
Walter Trout
Eddie Reed Big Band
Orel Hershiser
Wild Child
Eek-A-Mouse
Paul Rodriguez
Yellowcard
Electric Light Orchestra (ELO)
P.O.D.
X-ecutioners
Eve 6
Poncho Sanchez
Zebrahead
The Fabulous Thunderbirds
Project 86
Sound Connection events and venues:
Arrow 93 FM Arrowfest
Grand Olympic Auditorium, Los Angeles
Orpheum Theater, Los Angeles
Anaheim Convention Center
The Green, Signal Hill
Pasadena Convention Center
The Backalley, Fullerton
Hollywood Palladium
Redondo Lobster Festival
Bill Graham Auditorium, San Francisco
Hollywood Park
San Diego Civic Auditorium
Bren Events Center, UC Irvine
Huntington Beach Marathon
San Diego Concourse
Cal Poly Pomona
KLSX Beach Jam
San Diego Sports Arena
City of Bellflower, CA
Long Beach Grand Prix
Scottish Rite Auditorium, Oakland
City of Fullerton, CA
Long Beach Marathon
Shrine Auditorium
City of Long Beach, CA
LA Convention Center
Six Flags Magic Mountain
City of Redondo Beach, CA
Long Beach Convention Center
Spreckels Theater, San Diego
City of San Gabriel, CA
Long Beach Performing Arts Center
Universal Amphitheater
The Cow Palace, San Francisco
Long Beach Terrace Theater
University of Redlands
Cox Arena, San Diego
Nob Hill Masonic Center, San Francisco
Veterans Stadium, Long Beach
lh(["
uN_
September 22, 2003
Director of Parks & Recreation
Ref: Request for Bidding List Inclusion
Dear Sir / Madam:
ATTACHMENT B
Stageline Mobile Stage Inc. is a company specialized in the design and manufacturing of hydraulic
mobile stages.
We would appreciate it if you would ensure that we are contacted if and when your organization decides
to issue a bid request for the purchase of a mobile stage.
Our most recent model is the lightweight aluminum SL100 Mobile Stage designed specifically for the
evolving needs of the municipality and parks market.
It is the SL100's versatility that makes it a community's best choice in a mobile stage. Its fully hydraulic
set-up operation of stage, sound and lighting makes it extremely efficient for a quick mayoral speech in
front of City Hall or a puppet show in the park. And its full sound and lighting rigging capabilities opens up
many new possibilities for a community to produce larger scale Music Festivals or a visually stunning
Shakespeare In The Park.
Please find our SL100 price list and documentation enclosed, and please do not hesitate to contact us
for any further information.
Take note that Stageline will be exhibiting at the NRPA conference in St. Louis from Oct. 21 — 25, 2003
where we will be showcasing our SL100 stage on display at our booth. Please contact us to set up a
meeting where we may give you a demonstration of the SL100's many unique features, and discuss your
specific staging needs.
Stageline is also frequently presenting personal demonstrations of our stage for individual municipalities.
Please contact us to find out when we will be doing a demo in your area.
Sincer y
Rick Dexter
Sales Representative — Municipal Markets
Stageline Mobile Stage Inc.
Email: rick.dexter@stageline.com
"Our SL100 is awesome! We know we made the right choice in Stageline.
- Terrie Cardoza — Operations Supervisor, City of North Las Vegas
700 Marsolais, L'Assomption, Quebec, Canada J5W 2G9, Tel: (450) 589-1063,1-800-26-stage (can & us), fax: (450) 589-1711
Web: http://www.stageline.com — e-mail: info@stageline.com
Base Package
($ US)* $75,750
Item
10034
10036
10032
1D060
10027
100245
100248
100159
100123
100132
100544
100342
100152
100186
100153
100155
100157
100158
10030
100470
100471
100472
1 D0473
100474
100290
100291
100292
100528
1o042
10045
10046
10095
10096
•• • - •
Upstage fire -retardant gray windwall (Keder aluminum track system for easy
installation)
Fire -retardant vinyl skirting front and side of stage (Keder aluminum track system)
U-shape aluminum guardrails / upstage
Gooseneck for 5th wheel hookup (in lieu of pintle hook)
4' x 8' Extension platforms / alu. legs & accessories included
Banner support hardware for roof (horizontal)
Banner support hardware for sound wings (vertical)
Banner extension to cover sound wings
Two sound wing platforms / alu. legs & accessories incl.
with 8 guardrails 8' x 8' (2.4 x 2.4 m)
10' x 10' (3 x 3 m)
Standard aluminum guardrail for 4' x 8' platforms
Electric motor for dual power
Stage reversibility
Upstage fire -retardant windwall scrim
Pintle hook coupler with draw bar (in addition to gooseneck)
Downstage fire -retardant windwall
Downstage fire -retardant windwall scrim
Full curtain division on T1 rear including track and fringe (no middle opening)
Windwall extension to cover upstage area with additional 4' platforms
3' wide self -leveling aluminum stairway with handrails -adjustable from 3'6" to 6'
Crash barricades - 4' standard
with door
48e
Dolly
kit 6 standard barricades with dolly
Quick shelter, vinyl roof and walls - 8' x 8' (2.4 x 2.4 m)
10' x 10' (3 x 3 m)
10' x 20' ( 3m x 6 m)
12' Loading ramp / aluminum - T wide (0.9 x 3.7 m)
Monitor mix platform / alu. legs & accessories incl. 8' x 8' (2.4 x 2.4 m)
Projection screen support
Electrical Disability Lift - 56" x 34" - 500 Ibs capacity
Exterior Flood light (battery operated)
Interior Compartment light (battery operated)
$3,250
'
$0
$1,100
$0
$200
1
$0
$1,600
$0
$800
$0
$650
$0
$1.350
$0
_
$4,520
$0
$5,400
$0
$165
$0
$1,900
$0
$1,375
$0
$3,500
$0
$1,900
$0
$1,800
$0
$1,800
$0
$2,250
$0
$2,500
$0
$560
$0
$650
$0
$625
$0
$600
$0
$3,960
$0
$1,100
$0
$1,250
$0
$1,700
_$0
$1,200
I $0
$1,600
$0
$2,250
__
$0
$7,100
_
$0
$150
$0
$150
$0
10070
10701
10702
10710
100596
100595
Other available options (prices to be confirmed):
Basic Lighting Package - includes 6 par 64 can lights with 500 watt bulbs
all clamps, lamp enclosures, plugs and cables
Electrical package for Basic Sound and Lighting packages. 40 amps distribution -
includes ten on/off switches & roaddases
Basic Sound System Package - includes: Six channel mixer, 9 band graphic equalizer,
two 240 watt 2-way speakers with stands and cables, two unidirectional microphones
with stands & cables
Portable generator 10 kw, 16 HP - to power Basic Sound and Lighting packages.^
Includes wheel kit.
Customized Trailer paint and lettering package (24' 7" wide x 77' height panels):
Basic graphics package (2 colors and text only)
Recommended graphics package (4 solid colors, text and logo)
Superior graphics package (4 color process, text, logo and photos)
$0
$0
_ $0
$0
I $0
$0
_
$0
Total ($ US) options 1$0
Total Price ($ US)* $75,750
Iff'Transportation costs and training expenses related to travel, accommodation and per diem are not included. Revision: X2
Delivery: 6 -10 weeks unless in stock. Terms: 50% deposit with purchase order - 50% before delivery. Revised on: 2003-09-17
Stageline Mobile Stage Inc.
700 Marsolais, L'Assomption, Quebec, Canada ]SW 2G9, tel; (450) 584-1063, tax: (450) 589-1714 Web: www.stageline.com
3
ine SL 100
List 2003 - United States
Roof Structure
4 Built-in trusses / aluminum, 2" diameter tube trussing
Compatible with all industry clamps
4 Built-in Rigging Points
350 Ibs /load capacity*
2 Aluminum Side Overhang Rigging Beam (3' Extension Beam)
500 Ibs / load capacity*
4 Aluminum Corner Posts
Assures stability and safety of the roof
1 Fiberglass Roof Molded and Bonded to aluminum Structure
24' 11" x 23' x 7"
Total Roof Load Bearing Capacity
3 800 Ibs
* (Total roof load capacity after installing corner posts)
4 800 Ibs*
Hydraulics
1 Double Mast Lifting Mechanism
One galvanized steel mast, per side
Lifting Capability
3 800 Ibs - balanced or unbalanced load
1 High Power Integrated Hydraulic System (for a fully hydraulic set
Equipped with Safety Valves on all cylinders
up of the stage, roof, sound, lighting and other equipment).
4 Hydraulic stabilizers for stage leveling
From 3' 6" to 42". No tools required
Capacity: 24 000 Ibs (10 886 kg) each vertical support /
2 000 Ibs ( 907 kg) lateral support
1 Honda 5.5 hp gas engine
No other power source required
1 Hydraulic safety panic switch
Motor and hydraulic pump cut off switch
Stage
1 Stage deck: Gray non-skid epoxy compound / Quick leveling legs
24' x 20'
Reinforced deck edges
Protects plywood from chipping
Support brackets included for 4 x 8 platforms
_
r 3` wide self-ieveling aluminum-stsiiwaywith_ haltdrails-- ___..__ �_
-Adjustable height from 3 6"t"'--
1 500-watt quartz work light
1 Access door for easy access to stage in closed position
Width 2' x Height 3' 10"
Trailer
1 Pintle hook coupler with draw bar
2 Leaf Spring axles (Smooth ride, efficient, good safety factor)
14 000 Ibs capacity
4 Tires
16"
Electric brakes on all wheels
1 Emergency Breakaway System
DOT Requirement
1 Storage compartment
17" x 17" x 36"
1 Spare wheel / Integrated storage
8 Cargo tie -downs
Cargo capacity
3 000 Ibs
Cargo space
23' 10" x 5' 6" x 5' 6" - 720 cu ft
Standards
Applicable regulations
UBC, SAE, DOT, NFPA, BOCA, CBC & CWB
Vertical load
Floor: 100 psf / Roof: 20 psf
Wind load
50 mph, gust 70 mph with wind wall
Training
Comprehensive Certified Training - Stageline's facility
2 days
Documentation
Operator's Manuals
Minimum of (2) two
Design brief or certificate stamped by professional engineer
BASE PACKAGE
Price (USD)**l
$76,7570
RecommendedItem Package - Description
Price (L-D)
qty
10034
Upstage fire -retardant gray windwall (Keder aluminum track
$3,250
1
$3,250
-__-systerrv;er
easy +nstallatien)-_ -- _ _ __.,_ ___ ___ --
- ----
--
-- --
10036
Skirting front and side of stage (Keder aluminum track system)
$1,100
1
$1,100
10032
U-shape aluminum guardrails / upstage
$1,200
1
$1,200
10042
Gooseneck for 5th Wheel hookup (in lieu of Pintle Hook)
$1,600
1
$1,600
RECOMMENDED PACKAGE
Total (USD) options 1 $7,1
Price (USD)**1 $82 900
10027
100132
100528
100245
100248
4' x 8' Extension platforms / alu. legs & accessories included _
Aluminum guardrails for platforms
Loading ramp / aluminum __$1,200
Banner support hardware for roof (one horizontal bracket set)
Banner support hardware for sound wings (two vertical bracket sets)
$800
$200
$650
$1,350
4
$3
8
$1
1
$1
1
1
$1
SUPERIOR PACKAGE
Total (USD) options $8,000
Price (USD)** 1 $90. 000
-Prices subject to change vAhout notIce
Transportation costs and training expenses related to travel accommodation and per diem are not included. Revision: #2
Delivery: 6 - 10 weeks unless in stock. Terms: 50% deposit with purchase order - 50% before delivery. September 16th, 2003
Stagellne Mobile Stage Inc.Iff n
700 Marsolais, L'Assomption, Quebec, Canada 35W 2G9, tel: (450) 589-1063, fax: (450) 589-1711 Web: www.stagellne.cod
._......The on
'SL 100
->-----9-----, ----------- - , a
mobile unit that meets any and
every staging need
h
.40
Three easy steps and the stage is ready
for your event. The Stageline SL 100 is the fastest
and most user-friendly lightweight. mobile staging
equipment available anywhere.
Step 1
Level the trailer and
lower the floor panels.
Easy, all hydraulic operations.
Step 2
Install your sound and lighting
equipment at ground level. Attach
up to 3,800 Ibs to standard 2"
tube trussing in roof. (1 725 kg to
50 mm tubing)
Step 3
Raise the roof using the hydraulic
double mast lifting mechanism.
"When you're doing shows in a different city each day, or
sometimes even two cities in a day, you don't have time for
slow set-ups or mechanical difficulties. Our Stageline unit was
perfect for the Olympic Torch Relay - absolutely reliable, even
under the most demanding circumstances."
Harold Richter, President
Richter Scale Productions/Olympic Torch Relay, Denver, CO
Al
fiP6fIINE S�
"Our SL 100 is awesome!
we made the right choice in Stageline. "
Terrie Cardoza, Operations Supervisor
City of North Las Vegas
EXCLUSIVE FEATURES OF THE STAGELINE SL 100
•- Compact and lightweight - Unit weighs less than
10,000 Ibs (4 540 kg)
• 3,000 Ibs of cargo capacity (1 360 kg)
• Roof covers entire deck area
• Deck height can be hydraulically set from 3'6" to 4'2" (1,1
to 1,27 m)
• Easy to install windwall for a fully rainproof stage
• Wind resistance: 50 mph (80 km/h) with gusts up to
70 moh (110 km/h)
• Double mast lifting mechanism engineered to lift
heavy loads that have been installed at stage height courtesy of Kleege Industries
DESIGNER AND MANUFACTURER
OF THE WORLDS MOST ADVANCED MOBILE STAGES
With thousands of successful events in more than 20 countries each year, Stageline mobile stages are recognized as the most
reliable and durable equipment on the market.
Staoine equipment are the result of the integration of five technologies: transportation, hydraulics, structural and mechanical
engineering and scenic technology. This innovative product is now used as a refierence In the industry.
Besides scenic applications, Stageline equipment can also become podiums, exhibit rooms, VIP suites, screen supports, etc.
Your imagination sets the limits. �!
Width 7'10" 2.43 m
Cargo Space 23'10" x 5'6" x 5'6" 7.3 x 1.7 x 1.7 m
Vehicle Weight 10,000 Ibs 4 540 kg
These specifications can be modified to meet highway regulations of most countries.
Maximum Dimension with Extensions 40' x 28' (1 120 sq ft ) 12 x 7.3 m (87.6 MI)
100 Ibstsq ft 500
Leveling System Hydraulic stabilizers
Type of Surface
Fiberglass bonded on aluminum
Load Bearing Capacity
3,800 Ibs
1 725 kg
(Raising capacity)
(balanced or unbalanced. Refer to rigging plan)
4,800 Ibs
2 175 kg
(With corner posts)
2 Trusses
700 Ibs
320 kg
2 Side Overhang Rigging Beams
425 Ibs at Teach
190 kg at 0.9 m each
(Raising capacity)
(sound wings)
500 Ibs at 3' each
227 kg at 0.9 m each
(With corner posts)
Personnel Recommended 1 stagehand
Haavv Mgrrhinary RRrtiflrArt None
N Due to STAGEUNE'S product improvement policy, technical specifications may change without notice.
® STAGELINE MOBILE STAGE INC.
700 Marsolais Street
VAssomption, Quebec, Canada J5W 2G9
Tel.: (450) 589-1063
Fax: (450) 589-1711
North America : 1-800-267-8243
www.stageline.com
info@stageIine.com
• ATTACHMENTS
March 17, 2004
Ms. Dodie Horvitz
City Of Laquinta
Po Box 1504
La Quinta, CA 922531504
Dear Dodie,
wamex
WENGER CORPORATION
555 PARK DRIVE
P.O. BOX 448
OWATONNA, MN
55060-0448
TEL 507-455-4100
FAX 507-455-4258
Thank you for requesting information on our exciting, new Wenger Outdoor Inflatable Shell.
As you had requested, I have enclosed information for your review.
The Wenger Inflatable Shell is an impressive and festive centerpiece for any event! It is
functional, fun and easy to set up in just minutes. It transports easily and comes in several
sizes. The shell has been acoustically tested and proven to project more high frequency sound
to an audience, providing a 1 to 4-db increase in reflected sound energy. For a music
performance, that is comparable to doubling the size of the musical group! The 43' wide shell
is priced under $10,000.
If you have any questions on the Inflatable Shell, the Stagemobile or any of our Wenger
products, please feel free to contact me at any time using the below information. I look
forward to speaking with you soon!
Sincerely,
--�_
1
Dale Anhorn
Project Sales Representative
800-326-8373 ext. 176
dale.Anhorn@wengercorp.com
Customer Quotation • •
Prepared for: Ms. Dodie Horvitz wam ex
City of LaQuinta
PO Box 1504 555 Park Drive
La Quinta, CA 92253-1504 P.O. Box 448
Owatonna, Mn. 55060-0448
Date: 3/17/2004 Page 1
Regarding: Wenger Inflatable Shell
Item Description Qty Unit Price Price
091A105 SHELL SET,LG INFLATABLE,BL/WH 1 11,672.50 11,672.50
-------------
Total Product Charge 11,672.50
Tax Charge 927.24
Freight/Handling Charge 471.00
Total Charge 13,070.74
091A155 SHELL SET,MED INFLATABLE,BL/WH
1 9,642.50 9,642.50
Total Product Charge
-------------
9,642.50
Tax Charge
766.04
Freight/Handling Charge
421.00
Total Charge
10,829.54
091A225 SHELL SET,SM INFLATABLE,CN/WH
1 6,090.00 6,090.00
Total Product Charge
-------------
6,090.00
Tax Charge
483.82
Freight/Handling Charge
282.00
Total Charge
6,855.82
Inflatable available in 17 exterior colors &
three internal colors. Part numbers may
change depending on the colors ordered.
Dodie,
Thanks again for your call. Please let me
know how else that I can be of assistance!
Sincerely,
Dale Anhorn
Quotation effective for 30 days only.
Submitted by:
Delivery within:
Tax: Dale Anhorn
Terms: NET 30 Sales Representative
F.O.B. Point:
Phone: 800-326-8373 Ext: 176
Fax: 507-446-0349 �-
Q 411346 C00450190 Email: dale.anhorn@wengercorp.com "'
Enhance any event in an instant.
The Inflatable Shell from Wenger is an impressive and festive centerpiece for any event. But the
Inflatable Shell is as functional as it is fun because it's amazingly easy to transport and it sets -up in just
minutes by as few as two people.
The Inflatable Shell comes complete with everything you need to help make set-up fast, easy and
secure. A quiet 3-speed air blower does it all in less than ten minutes. The fully inflated shell that is
shown above measures over 43' (13m) wide and 21' (6m) in height. Deflated, it fits compactly into
a convenient carrying bag that's less than 5' in diameter? A larger model, measuring over 52' (16m)
wide and 23' (7m) in height and a smaller model measuring 26' (8m) wide and 13' (4m) in height,
is also available.
Tie down ropes, guide ropes and ground anchors are included and provide exceptional stability
withstanding winds up to 30 mph. The shell itself is composed of 100% Nylon with a polyurethane
coated backing that's extremely durable and weather resistant. Built-in straps on the interior of the
Inflatable Shell can be used to fasten banners, logos or anything else you can imagine.
And, the Inflatable Shell has been acoustically tested and proven to project more high frequency
sound to an audience, providing a 1 to 4 dB increase in reflected sound energy. For a music
performance, that's comparable to doubling the size of the musical group!
The Inflatable Shell from Wenger - as much fun as it is functional.
C/ v A J
C` ��
The entire shell and tie down A 3-speed 110 volt air blower Ropes and ground anchors hold Air release pockets unzip to
apparatus is included in a single motor operates quietly and the shell firmly in place and can speed, deflation.
carrying bag that's less than 5' inflates the shell in less than ten withstand winds up to 30 mph.
(153cm) in diameter. minutes.
INFLATABLE SHELL SPECIFICATIONS:
• Available in three sizes:
52' (16m) W x 23' (7m) D x 23' (7m) H, 210 lb. (951(g)
43.3' (13.2m) W x 21.6' (6m) D x 21.6' (6m) H,187 Ib. (851(g)
26' (8m) W x 13' (4m) D x 13' (4m) in height, 77 lb. (351(g)
• All models include a 3-Speed Air Blower.
52-feet wide: I Horsepower,110VAC, MHz, 8.5 ampere, 800 watt 1625rpm motor 37 lb (16.81(g).
43.3-feet wide: 3/4 Horsepower,110VAC, 60Hz,10.3 ampere, 960 watt 1075rpm motor 36 lb (16.31(g►.
26-feet wide:1/1 Horsepower,110VAC, 6OHz, 5 ampere, 490 watt 1015rpm motor 35 lb (15.91(g).
• All air blower components comply with UL and CSA standards.
• Meets or exceeds all International ISO Standards.
Convenient carrying bag that's less that 5' (153cm) in diameter holds all tie -down apparatus.
• Two people can deploy and anchor in less than 30 minutes.
• Four main guide ropes and multiple tie -down ropes around the perimeter of the shell
provide exceptional stability and safety.
• Includes enclosure straps throughout shell interior for hanging banners, logos and other items.
• Shell is composed of 100% Nylon with polyurethane coating on the outside surface.
o Shell fabric is weather resistant and water proof.
• Extra long ground anchors secure shell and withstand winds up to 30 mph (48km/hr) when anchored
in accordance with the owners manual.
• Acoustically tested to improve sound projection -1 to 4 dB increase'in the reflected sound energy from tk Hz to 20k Hz.
Air release pockets unzip to speed deflation.
• Standard colors are carnival exterior with white interior or solid blue exterior with silver interior.
Optional colors and color combinations are also available.
b Mr,
Atq V�/ %.,
WENOER CDMVMMN
555 Park Drive, P.O. Box 448
Owatonna, MN 55060.0448
UNITED STMES
Phone:1-800-733-0393
Fax:1-507-455-4256
Customer Service:1-800-887-7145
COMA CANADA
Phone: 1-800-268-0148
Fax:1-416-754-3996
WESTEPA CANADA
Phone:1-877-990-4040
Fax:1-416-754-3996
QUFBEC AND EAsrEAN CANADA
Phone:1-800-411-5600
Fax:1-416-754-3996
WORlD1MDE
Phone:1-507-455-4100
Fax: 1-507-444-0685
WE9 SrrE
www.wengercorp.com
02003 Wenger corporation
STAGEMOBILE'"
THE MOBILE SOLUTION THAT'S FAST AND AFFORDABLE.
Now any standard pickup can take your stage anywhere you
need it. New Stagemobile tows easily and sets up fast and in
only a matter of minutes. Dances, concerts, festivals, ceremonies,
rallies. With Stagemobile, you can stage them all - all by yourself.
USAGE
• A fully contained staging system that lets you stage events
with ease anywhere on the road.
SETUP
• Folding design sets up in minutes.
• Gas -assist springs for smooth, safe operation.
• Built-in levelling jacks for fast levelling on any surface.
• Adjustable legs provide solid deck support.
CONSTRUCTION
• Heavy-duty Wenger construction.
• All -aluminum frame resists elements and is designed for
long-term outside storage.
• Under -stage storage hauls equipment and gear and is
available with optional closure panels for security.
• Skid -resistant and UV -resistant deck surface.
• Integral tiedown tracks anchor accessories during transit,
snap -in covers conceal tracks during performances.
• Optional canopy provides an attractive shelter and backdrop.
• Optional skirting, guardrails, and stairways also available.
• Custom fabric colors and graphics available for a unique look.
Available sizes:
16' x 16' (4.9 m x 4.9 m) — requires single axle
16' x 29 (4.9 m x 6.1 m) — requires tandem axle
16' x 24' (4.9 m x 7.3 m) — requires tandem axle
ATTACHMENT D
CULTURAL ARTS COMMISSION
MEETING DATE: April 8, 2004
ITI-• • TITI f-_
Annual Work Plan
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission.
FISCAL IMPLICATIONS:
None for this action.
WORK PLAN TASK ASSIGNMENT:
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION: E
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Each year, the Commission is required to submit an annual work plan for City Council
approval. This work plan outlines the tasks that the Commission would like to
complete in the coming year. The Commission has expressed a desire to provide a
comprehensive work plan with specific tasks.
Attachment A is the 2003-04 Annual Work Plan for review.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Cultural Arts Commission include:
1. Provide staff with alternative direction.
S:\Community Services\CAC\CACRPT..395.Annual Work Plan 4-8-04.doc
•
Resftctfully $ubmitted,
,'Cohnmunity Services Director
Attachment A: 2003-04 Annual Work Plan
00
0
0 ATTACHMENT A
CITY
0-FLN QuIal4alk
AgTS
cululul
cOJ%m-tss,toN
wolAIL-PLAN
2003.04
�, 20, �003
i c"'ell1%t y
�vedby C ty
App
0
•
Cultural Arts Commission Work Plan July 2003
Task:
Annual Work Plan
Completion Date: May 2004
Participants: Commissioners
Suggested Resources: Commissioners, Staff
Commissioner Steps to Completion: • Review existing assignments, and
Commission Time:
Staff Time:
Fiscal Commitment:
Staff Role:
Council Role:
Goal:
programs being offered by other Cities
and organizations that offer cultural
events
• Suggest programs to fill any voids
1-2 hours per plan
3-4 hours per plan
►C•Tit'.
Provide support and act as liaison to City
Council
Review and approve Work Plan
Chapter 2.75.040 (4) of Ordinance 317:
"Make recommendations to the City Council
concerning the resources and needs on the
subject of the arts..."
2
Cultural Arts Commission Work Plan July 2003
Task:
Completion Date:
Participants:
Suggested Resources:
Commission Steps To Completion:
Commission Time:
Staff Time:
Fiscal Commitment:
Staff Role:
Council Role:
Placement of Public Art
On -going
Commissioners, Staff
Commissioners, City Council, Residents
• Inventory current artwork and sites
• Schedule artist for Cultural Arts
Commission meeting
• Review the proposed artwork
• Make a recommendation to the City
Council regarding the artwork and
recommend the appropriation of a
specific amount to be committed to
the site
5 hours per project
10-12 hours per project
Funds appropriated from the Art in Public
Places Account
Consider site, art piece and appropriation of
funds
Art placement subject to final City Council
approval.
Goal: Chapter 2.75.040 (12) The Commission will
submit to the City Council a recommendation
for ratification of public art to be financed by
the Art in Public Places program. (15) The
Commission will make recommendations to
the City Council for the commissioning of
artworks, the purchase or lease of art sites,
agreements for the purchase and display of
artwork, or the repair, maintenance or
servicing of artwork.
3
• 0
Cultural Arts Commission Work Plan July 2003
Task:
Completion Date:
Participants:
Suggested Resources:
Commission Steps To Completion:
Commission Time:
Staff Time:
Fiscal Commitment:
Staff Role:
Council Role:
Goal:
Temporary Art Placement Program
On -going
Commissioners
Commissioners, local artists and art galleries
• Notify artists that the program exists
Once requests have been received,
work with developers/land owners and
artists to select a site specific art
piece for a location for City Council
consideration Obtain Council approval
10 hours per project
4-6 hours
None at this time
Provide support and act as a liaison to City
Council
Review and approve site and artwork.
Chapter 2.75.040 (4) Make
recommendations to the City Council
concerning the resources and needs of the
community on the subject of the arts,
opportunities for participation of artists and
performers in City sponsored activities, and
ways to encourage community involvement.
0
Cultural Arts Commission Work Plan July 2003
Task:
Completion Date:
Participants:
Suggested Resources:
Commission Steps To Completion:
Commission Time:
Staff Time:
Fiscal Commitment:
Staff Role:
Council Role:
Develop Public Art Program Information
On -going
Commissioners, Staff
Staff, Commissioners, printed materials,
activity calendars, lists of organizations
• Work with City Council to determine
the best method to inform the public
about the locations of Public Art
• Commissioners to design and draft
contents of the information for
Commission review and
recommendation to the City Council
for their approval
• Publish information in current City
brochures, on the City's Website and
Chamber of Commerce map
15-20 hours per month
6-8 hours per publication
Costs would need to be determined for the
printing
Provide support and liaison with City Council
Consideration of content and funding
Goal: Chapter 2.75.040 (4) Make
recommendations to the City Council
concerning the resources and needs of the
community on the subject of the arts,
opportunities for participation of artists and
performers in City sponsored activities and
way to encourage community involvement.
• 0
Cultural Arts Commission Work Plan July 2003
Task: Coachella Valley Cultural Conferences,
Workshops, & Events
Completion Date: On -going
Participants: Commissioners, City Council
Suggested Resources: Community members, City Council,
Coachella Valley Cities, private cultural arts
interests, State and Federal sources, and
other appropriate organizations
Commission Steps to Completion: • Recommend for City Council
consideration one proposed
educational conference, workshops &
possibly three events such as
concerts, dances, puppet shows,
chorale and mimes.
• Participate in the annual Holiday Tree
Lighting Ceremony and Artist
Partnership Day
• Work with Coachella Valley Cities to
determine proposed speakers and
budget for consideration by Council
s Solicit contributions to off -set the cost
of the program as approved by the
City Council
Conduct the conferences, workshops
& events
Commission Time:
Up to 100 hours per event
Staff Time:
Up to 60 hours per event
Fiscal Commitment:
Up to $10,000 per event and up to a maximum of
$40,000 per year for four events.
Staff Role:
Provide support and act as a liaison to City Council
Council Role:
Review purpose of conferences, workshops & events and
consider participation and budgets for events
on
Ron
Cultural Arts Commission Work Plan
Goal:
July 2003
Chapter 2.75.040 (6) Work cooperatively with City
boards, commissions and
and private organization i
activities within the City.
n
committees, and other public
promoting art and cultural
9
0
Cultural Arts Commission Work Plan July 2003
Task:
Completion Date:
Participants:
Suggested Resources:
Commission Steps To Completion:
Commission Time:
Staff Time:
Fiscal Commitment:
Staff Role:
Council Role:
Goal:
"Meet the La Quinta Artists"
Annually
Commissioners
Commissioners, Staff, Residents, Media
sources
• Host an annual event in which La
Quinta artists are invited to display
their work, including artists of all
medium, to be included with a cultural
performance or workshop.
5 hours per event
r-I
5 hours per event
None
Provide support and act as liaison to
City Council
Provide direction, review and consider
the program
Chapter 2.75.040 (10) Develop public
art awareness through the
presentations of speakers, forums,
mixers and special events.
r-
COACHELLA VALLEY ARTS ALLIANCE
Post Oft Box 4752 • Palm Desert, Calffomia 92nl-4752
March 3, 2004
Ms. Dotie Horvitz, Community
Services Director
The City of LaQuinta
78495 Calle Tanpico
LaQuinta, CA 92253
Dear Ms. Horvitz:
The COACHELLA VALLEY ARTS ALLIANCE genuinely thanks you for your
participation in Kleidoscope 2004 at the River on February 21.
The Scratch Band not only performed well but, provided their sound
system and acted as announcer.
We appreciated them and we appreciate your support. Because of you,
the event was a Magnificent success.
Sincerely,
Darlene Dolan, President
COACHELLA VALLEY ARTS ALLIANCE
CC: The Cultural Arts Commission
The Scratch Band
r_�
m
--*;im * wh.,
r
-AAA .
THE
FIGURATIVE
78-065 main street,
suite
102
760.564.6060 phone
www.thefigurative—of,
MASAKO KUROSAWA
x�
a
THE
FIGURATIVE
78-065 main
street,
suite 102
760.564.6060
phone
www.thefigurative.com