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CAC 05 20 2004Titf 4 4 Q" CULTURAL ARTS COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 May 20, 2004 7:00 PM I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to three minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda. IV. CONSENT CALENDAR (Items are considered routine in nature and may be approved by one motion.) A. Approval of Minutes of April 8, 2004 B. Department Report for March 2004 C. Financial Report for April 2004 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Point Happy Art Piece Proposal B. Annual Work Plan 1�L I ll�Z�1I � �9 ; Z�I ► [ 7 � ► L�1 �_L 1 ���i�l;il �;i;i � ► ■ t�i I_Y;i � Ll�'? A. "The Letter" Art Piece Donation B. Possible Amphitheater Improvements VIII. COMMISSIONER ITEMS IX. ADJOURNMENT Next Meeting June 10, 2004 at 7:00 PM La Quinta Civic Center Study Session Room S:\Community Services\CAC\AGN 05.20.04.doc T-1 COMMAMA Conde�r of'Y coh!r fission Work Aiiijor -016PO Y,4ar:'2-' V- t -1 7777�71� As deemed LtSSAIL 7: F cao 11-MI",". "29. -11 co 4� ok c 17S. None. om-mutlity-ser'Vic WSW The C it 1 Plan for City. C om The, tusks AdootliWAW the,,. A u-ft W. .-t*-- om t C t provi d 601W '-,Okt I A 1 Woo, in �O-ows i 'n-= 'tOmo' f increase -thelf-'knom 000-' of. Alothi , Fg Task: C®rrrrur� lfnit t Co`mpletlon Cate: On joing Participants: ` Comm smone' _ S wges�tad Re�trna:� Commr�� Ft� ���`� -.: Steps To Convieti : . tihdu t C�rnt ri togattufIV I current '_ �a Wad t_ x '3 d y S'.TGFYh Y�ifar. 1'if g CA�irCf!n%e_S OOf01 4,:Verits wit - , t— Cut�arai Arts Cvh�tssi�r*, suchas theynrfu ,... Tree l.it�{�t�n�Gererrta. Staff Time:Wkso h trs ? e n Fiscal Cornmftment: 1,400 { Staff Role: Provide so rt a'd liar Ccrurxcil. Council Rim: NOW de Ci14416t►'rt!rrt , Reference: Cl+er 2.5�t 7); ntuei un standing er l ':a€ vn ; r ►i gal; i . religious, Cultural.Onitillt�j% 5 =al i µ rs� �4A' b4 Task:,Ad*r co , etio ►'t� ta• : On10rng. Pitrttctpants: C�rt��fliS� t' .Suggested esour �'©` � C�ete� Step' 'TO Comptet . �x F 7': x Y m J �{� ir1Yl tot", Staff Tim: R" Cooninttre ont: 146ne Staff Rote: p Ovid$':support �t� �+ �� ` � CouncilRote: pt+ lda` t, t how16. A t}otnEfe#9 1? 3 Reference: ve 7, Nk MARTMENT REPORT: _ c� °t �W Qr�ctw TO: HONORABLE MAYOR AND MEMBERS OF THE CITY C IL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECT DATE: APRIL 20, 2004 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF MARCH 2O04. UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF MAY 2004: May 1 Catalina Island Excursion, May 3 *Free Putting Contest, Senior Center May 3 *Imperial Irrigation District Energy Assistance Program, Senior Center May 4 *Arts & Crafts Class, Senior Center May 4 *Tap Dance Class, Senior Center May 4 *Congresswoman Mary Bono's Mobile Office, Senior Center May 5 *Internet Guided Tour - "Auctions", Senior Center May 5 * "Make Your Own Jewelry" Class, Senior Center May 7 *Beginning Pilates Class, Senior Center May 8 La Quinta Fire Department Dedication & Ceremony May 10 *Watercolor Lessons, Senior Center May 10 *Internet Guided.Tour Class -"Shopping", Senior Center May 12 *Sketching/Drawing Class, Senior Center May 12 *Internet Guided Tour Class - "Business" Senior Center May 13 *Hoe-down Luncheon & Dessert Competition, Senior Center May 17 *Internet Guided Tour Class. - "Gourmet", Senior Center May 18 *Free Hearing Consultations, Senior Center May 18 *AARP Driver Safety Program, Senior Center May 19 *Internet Guided Tour Class - "Freebies", Senior Center *Daytime Senior Center class or activity Program Community Services Department Attendance Report for the Month of March 2004 Summary Sheet 2004 2003 Variance Sessions Per Month 2004 2003 Leisure Classes 61 98 -37 48 34 Special Events 80 60 20 1 2 Adult Sports 656 415 241. 20 19 Senior Center 701 607 94 149 120 Total 1498 1180 318 218 175 Senior Services Senior Center 493 508 -15 28 19 Total 493 508 •15 28 19 Sports Complex Use Desert Storm Baseball 28 0 28 14 0 La Quinta Sports & Youth 1;500 1600 -100 27 24 AYSO 320 1550 -1230 20 20 Total 1,848 3150 -1302 61 44 LQ Community Park Desert Storm Baseball 14 0 14 14 0 La Quinta Sports & Youth 400 0 400 23 0 AYSO 880 0 880 27 0 Total 1,294 0 1,204 64 0 Facility/Park Rentals Senior Center (Private Party) 775 0 776 5 0 (Churches)' 300 0 300 4 0 LQ Community Park (Private Party) 280 0 280 7 0 Fritz Burns Park (Private Party) 160 0 160 4 0 Total Isis 0 .1515 20 0 Total Programs 6,648 4,838 18101 3911 238 VnInntaar Hnurs Senior Center 1261 497 -371 Total Volunteer Hours 1261 497 -371 _'=A (' "7 2004 2003 Variance RA •...#hlv 0 Qanfnla Senior Center $ 11,976.00 $ - $ 11,975.00 Parks $ 1,100.00 $ - $ 1,100.00 Monthly Facility Revenue $ 13,075.00 $ - $ 132075.00 Year to Date Facility Revenue $ 63,193.00. $ - $ 63,193.00 11Annfhiv Qnvnnnn Senior Center $ 11,891.25 $ 9,601.00 $ 2,290.25 Community Services- $ 7,183.00 6,260.00 $ 923.00 Total Revenue $ 19,074.25 , ; 15;861.00 $ 3,213.25 Ravanna Yaar.tn Data Senior Center . $ 98,926.50 $ 78,555.00 $ 20,371.50 Community Services $ 121,768.00 1 $ 55,138.00 $ . 66,628.00 Total Revenue to Date $ 220,692.50.1 $ 133,693.00 $ 86,999.50 • !. Community Services Program Report for March 2004 2004 2003 2004 2003 Participants Participant Variance Meetings Meetines Leisure Enrichment Yoga Flex 6 0 6 2 0 Hatha Yoga 2 0 2 3 0 Yoga Somatica 6 0 6 2 0 Yoga Package 4 0 4 3 0 Yoga 100 Bonus 2 0 2 7 0 Pilates 12 0 12 8 0 Sell dance 5 8 -3 5 4 Tae Kwon Do 10 0 10 91 0 Ballroom Dance 10 9 1 4 4 Intermediate Com uters 4 0 4. 5 0 Totals 1 611 44 48 ti 21M 9ffnA �An� AMA Participants Partici nts Variance Meetln so Men s Special Events Tiny Tot Olympics 80 .40 40 1 1 Totals 80 40 40 1 1 2nnt 2W-11 9AA. hnAA Participants I ParBci nts Variance Meeting! Meetln s Adult Sports Open Gym Basketball 486 255 231 19 15 Adult Soccer League 170 160 10 1 4 Totals 6661 4151 241 20 19 Recreation Totals 7971 451 3261 691 28 gh Senior Center Attendance A& Participation a c a on VM&nco Meetings Meetlhgs Senior Activities ACBL Bride 267 306 -39 4 4 Ballroom Dancing, Complimentary 28 0 •28 1 .0 Bridge, Duplicate/Social 572 041 -69 16 16 Evening Dance 38 0 38 1 0 Monthly Birthday Party 33 32 1 1 1 Monthly Luncheon 86 93 .7. 1 1 Movie Time 80 55 25 5 4 Seminars 1 5 -4 1 0 Talent Show 140 146 -6 1 1 Senior Activity Total 1245 1278 -33 31 27 Senior Leisure Classes Arts and Crafts 26 33 -7 5 4 Ballroom Dance 26 18 8 6 4 Bride Lessons 71 96 -25 10 11 Ceramics 13 9 4 4 4 Com uter 70 65 5 17 29 Computer Tutor 3 2 1 3 2 CPR 9 0. 9 1 0 Dog Training Class 19 18 .1 12 8 Exercise 57 59 -2 14 13 Golden Tones 114 84 30 5 4 Knitting 14 23 -9 1 1 Pilates 13 0 13 4 0 Quilting 32 49 -17 4 4 Rug Hooking 9 19 -10 4 5 Sketching/Drawing 12 20 -8 4 4 Spanish .32 10 22 8 4 Stained Glass 9 4 5 5 3 Tal Chi 49 16 33 9 4 Tap Dance 32 18 14 8 3 Watercolor 37 10 27 8 3 Woodcarving 25 32 -7 4 3 Writing 4 0 4 5 0 Yoga 25 22 3 8 7 Senior Leisure Classes Total 701 607 94 149 120 TOTAL SENIOR PROGRAMS' 1946 less 61 .180 147 Senior Services AARP "55" Course 26 28 -2 2 2 AARP Tax Aide 106 61 45 5 4 FIND Food Distribution. 274 311 -37 .4 4 Hearing Consultation 2 0 2 1 0 I.I.D. Energy Assistance 27 36 -9 8 5 I.I.D. Energy Assistance/No fee 5 2 3 3 1 Legal Consultation 7 11 -4 1 1 Medicare/Hi Cap Consultation 9 3 6 4 2 Volunteers 37 56 -19 n/a n/a TOTAL SENIOR SERVICES 493 508 .15 28 19 SENIOR CENTER TOTAL 2439 23911 46 2081 168 City of La Quinta FY 2004 Recap Arts in Public Places Cumulative Current Available Funds 04/30/04 through Year-To- 06/30/03 Date Total Deposits collected through development $1,730,727.21 $224,981.29 $1,955,708.50 Interest earned 224,649.09 $8,499.85 233,148.94 City Contribution 50,000.00 0.00 50,000.00 Total Sources 2,005,376.30 233,481.14 2,238,857.44 Less expenditures: Operating expenses 26,189.59 0.00 26,189.59 Maintenance expenses 3,030.00 0.00 3,030.00 Art purchased 1,368,114.18 60,288.51 1,428,402.69 Total Uses 1,397,333.77 60,288.51 1,457,622.28 Equity Available before encumbrances and committments: 608,042.53 173,192.63 781,235.16 Add back Accounts Payable 1,200.00 (1,200.00) 0.00 Reduction for Interest Receivable 0.00 0.00 0.00 Cash Available before encumbrances and committments: 609,242.53 171,992.63 781,235.16 Less Encumbrances - 0.00 Less Commitments: Hwy 111 TDC - Credits 9,418.07 Hwy 111 TDC - Future 14,581.93 Louis De Martino -Movie Theater Art Work 1,764.00 K.Emerson & A.Dematteis-Spray tower -Fritz Burns Park 960.37 Civic Center Art Purchase 2,324.00 Construction of Base for New Art Piece -City Hall 2,938.50 City Entrance Monuments 14,167.76 Civic Center Campus - LQ Mountain range - B. Ware 0.00 Civic Center Campus - Design 10,432.44 Civic Center Campus - CIP Admin 14,719.00 Civic Center Campus - Available 105,011.32 Water feature/LQ Court -Manuel Mendoza/Ray Lopez 2,900.00 Place/repaint Darroll art piece (donated, accepted by CC 6/19/01)-Fritz Burns Park 3,705.00 Base for Reiman art piece (Wilderness Totem) -City Hall 750.00 Residency Inn sculpture project -Bighorn Sheep -Bill Ware 92,000.00 Omri & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins 0.00 Peace Officers Sculptre 100,000.00 Washington St Bridge Railing 110,000.00 Embassy Suite Art Piece 31,446.00 John Kennedy Sculpture 15,000.00 Total Commitments - Art Purchases 532,118.39 Total Commitments - Art Maintenance & Operations 5,300.00 Total available funds 04/30/04 $243,816.77 5/3/2004 File: APP.WK4 11 • City of La Quinta Arts in Public Places Recap Expenditures Inception to 04/30/04 Page 1 Operating Expenses: Expended Conference - Phoenix 07/24/92 Bank of America 821.66 07/31/92 Meg Robertson 244.08 $1,065.74 10/15/92 A.E.S. 23.70 01/12/93 Jerry Allan 2,275.00 03/10/93 Regents - University of Calif. 105.00 03/31/93 Martin & Chapman 242.05 03/31/94 City of La Quinta Admin Fee 6,000.00 05/10/95 Rositas Shamis - Reimburse for supplies 35.91 06/30/98 Charrie Chappie Travel 325.21 06/30/98 Elaine Reynolds Travel 360.61 06/30/98 Rosita Shamis Travel 2,141.01 06/30/98 Susan Benay Travel 1,125.32 06/30/98 Americans For The Arts Registration 150.00 09/30/98 Susan Benay Travel - Reverse (1,125.32) 01/25/99 Art in La Quinta Inserts (Arrow Printing) 1,150.00 05/07/99 Recreation Brochures -Postage 473.50 05/29/99 Summer Brochures (Arrow Printing) 1,239.13 06/30/99 Patrick Welch - Anderson Travel 428.00 06/30/99 Welch/Reynolds - Atlanta Hilton 1,313.28 06/30/99 Susan Benay - Best Western 245.00 06/30/99 Ca Assembly of Local Arts -Membership 199.00 06/30/99 Welch/Reynolds - Americans for the Arts Reg. 600.00 06/30/99 Susan Benay - Travel 272.36 08/19/99 US Postmaster. 05/19/1999 Appropriation -Summer Brochure 160.00 08/29/99 Arrow Printing - brochures 1,481.60 11/29/99 CA Assembly of Local Arts -Membership 75.00 12/14/99 US Postmaster: Brochure 160.00 01/08/00 Arrow Printing - Brochures 1,636.75 02/11/00 Travel & Conference - Credit (931.64) 03/06/00 Americans for the Arts 150.00 5/2/00 U S Postmaster - postage 160.00 6/30/00 Russell Jacques - Art Base 693.75 7/31/00 Russell Jacques - Art Base (693.75) 8/00 Maintenance -art piece -Hwy 111-DeMartino 500.00 8/00 Global Mural Conference 2000 100.00 8/00 U.S. Postmaster: Brochure 320.00 9/00 Reclassify maint. to separate account (500.00) 2/01 Art Wall Certificates 268.81 11/01 Bruce Kribbs supplies - reclassified from General Fund 5/02 1,203.00 3/02 APP Supplies - reclassified from General Fund 5/02 55.50 10/02 Best Signs - (2)Dedication Bronze Plaques -Civic Center Camp 1,206.07 4/03 Dennis Wish - Engineering services 1,500.00 Total Operating Expenses $26,189.59 Art Maintenance Expenses authorized by Council: Expended 6/30/01 Total through 6/30/01 (carried to Fiscal 2002) 1,060.00 6/30/02 Total through 6/30/02 770.00 6/30/03 Total through 6/30/03 1,200.00 Total - prior years 3,030.00 Actual Budget Year to Date, Fiscal 2004 0.00 5,300.00 Total Art Maintenance Costs charged to APP $3,030.00 �2 File: APP.WK4 5/3/2004 City of La Quinta Arts in Public Places Recap Expenditures Inception to 04/30/04 Page 2 Total Balance of Art Purchases: Commitments Expended Commitments Number 06/09/92 Adams/Truman PTA 846.00 $846.00 0.00 7.00 07/31/92 Hwy 111 TDC - Paid 47,578.99 47,578.99 0.00 7.00 07/31/92 Hwy 111 TDC - Credits 10,810.63 1,392.56 9,418.07 7.00 07/31/92 Hwy 111 TDC - Future 36,610.38 22,028.45 14,581.93 7.00 12/15/1992 Ministrelli TT25429-Painted Cove -Air M 15,000.00 15,000.00 0.00 1.00 04/14/93 Louis De Martino -Movie Theater Art Wr 72,530.00 70,766.00 1,764.00 12.00 06/01/01 Louis De Martino -modifications -Hwy 11 35,870.00 35,870.00 0.00 12.00 06/29/94 K.Emerson & A.Dematteis-Gate-Fritz B 10,000.00 10,000.00 0.00 6.00 06/29/94 K.Emerson & A.Dematteis-Mosiac Tiles 10,000.00 10,000.00 0.00 9.00 06/29/94 K.Emerson & A.Dematteis-Spray tower. 31,000.00 30,039.63 960.37 11.00 06/06/1995 Bear Creek Path Art Work-LQAF-Bear - 5,000.00 5,000.00 0.00 4.00 01/16/1996 Fritz Burns Park - Spray Tower installat 16,786.00 16,786.00 0.00 11.00 05/21/1996 Rancho La Quinta - Paid 35,000.00 35,000.00 0.00 10.00 05/21/1996 Rancho La Quinta - Credit 35,000.00 35,000.00 0.00 10.00 12/17/96 Fritz Burns Park -Art Femandez-Playgro 37,000.00 37,000.00 0.00 15.00 06/17/97 Marcia Gibbons-L.Q. Car Wash -Mural 10,000.00 10,000.00 0.00 3.00 06/17/97 Eagle Hardware -Credit -Eagles 43,000.00 43,000.00 0.00 5.00 05/05/98 Washington St. Bridge-Navarrete/Holm 3,000.00 3,000.00 0.00 13.00 07/07/98 Landscaping for Artpiece-Hwy111/Wasl 18,800.00 18,800.00 0.00 7.00 09/15/98 Washington St. Bridge-Navarrete/Holm 39,500.00 39,500.00 0.00 13.00 10/20/98 Washington St. Bridge -Artwork Constru 21,999.00 21,999.00 0.00 13.00 03/16/99 Civic Center Art Purchase 7,327.00 5,003.00 2,324.00 19.00 04/06/99 Construction of Base for New Art Piece 4,000.00 1,061.50 2,938.50 28.00 05/18/99 City Entrance Monuments 299,713.00 285,545.24 14,167.76 14.00 07/01/99 Obelisks Pilot Program -City Street Marl 98,762.00 98,762.00 0.00 16.00 09/07/99 City Entrance Monument Right -of -Way 15,000.00 15,000.00 0.00 14.00 01/18/00 Civic Center Campus - Native Americar 57,600.33 57,600.33 0.00 20.00 01/18/00 Civic Center Campus - LQ Mountain rai 92,400.00 92,400.00 0.00 21.00 01/18/00 Civic Center Campus - Sandy Swan - E 35,094.17 35,094.17 0.00 22.00 01/18/00 Civic Center Campus - Animal tracks - 13,085.00 13,085.00 0.00 23.00 01/18/00 Civic Center Campus - Design 34,000.00 23,567.56 10,432.44 24.00 01/18/00 Civic Center Campus - CIP Admin 14,719.00 0.00 14,719.00 25.00 01/18/00 Civic Center Campus - Available 111,701.83 6,690.51 105,011.32 26.00 05/02/00 Construction of Base for New Art Piece 2,693.75 2,693.75 0.00 27.00 02/06/01 Water feature/LQ Court -Manuel Mendo 98,725.00 95,825.00 2,900.00 17.00 02/01/01 Phase 1-Jefferson St Bridge Artwork -Dr 3,000.00 3,000.00 0.00 18.00 07/03/01 Jefferson Bridge artwork -bridge railings 7,800.00 7,800.00 0.00 18.00 07/17/01 Place/repaint Darroll art piece (donated 10,700.00 6,995.00 3,705.00 32.00 07/17/01 Base for Reiman art piece (Wilderness 750.00 0.00 750.00 34.00 8/01 Point happy artwork project-Cahuilla Fa 94,950.00 94,950.00 0.00 30.00 11/01 Senior Center Art Mural 4,000.00 4,000.00 0.00 29.00 9/02 Residency Inn sculpture project-Bighorr 92,000.00 0.00 92,000.00 31.00 01/07/03 Omri & Boni Restaurant Art Piece (Des, 35,000.00 35,000.00 0.00 33.00 12/2/2003 Peace Officers Sculptre 100,000.00 0.00 100,000.00 35.00 12/212003 Washington St Bridge Railing 110'000.00 0.00 110,000.00 36.00 1/6/2004 Embassy Suite Art Piece 67,169.00 35,723.00 31,446.00 37.00 4/20/2004 John Kennedy Sculpture 15,000.00 0.00 15,000.00 38.00 Total Art Purchases $1,960,521.08 $1,428,402.69 $532,118.39 $0.00 Per General Ledger $1,428,402.69 Variance $0.00 5/3/2004 File: APP.WK4 J • • City of La Quinta Recap Arts in Public Places Interest Earned Annual Interest FY 1990/91 3,525.59 FY 1991 /92 11,646.54 FY 1992/93 12,156.96 FY 1993/94 7,137.38 FY 1994/95 11,444.17 FY 1995/96 14,109.65 FY 1996/97 16,170.79 FY 1997/98 14,845.19 FY 1998/99 28,328.00 FY 1999/00 32,168.62 FY 2000/01 36,787.35 FY 2001/02 22,954.95 FY 2002/03 13,373.90 Total Accumulated Interest $224,649.09 FY 2003/04 Interest YTD 8,499.85 Interest Through 04/30/04 233,148.94 Note: The City records interest earned on pooled cash quarterly. 5/3/2004 File: APP.WK4 * 4 0 0 CITY OF LA QUINTA GENERAL LEDGER HISTORY ARTS IN PUBLIC PLACES 04/30/04 0 99/00 06/30/01 06/30/02 06/30/03 06/30/04 Increase Assets cash 670158.97 713357.91 681086.65 609242.53 781235.16 171992.63 accrued revenue 0 Total Assets 670158.97 713357.91 681086.65 609242.53 781235.16 171992.63 Liabilities app deposits -1239426.34 -1399581.1 0 0 0 art purchases 749264.05 909758.41 0 0 0 operating exp 22229.96 22225.02 0 0 0 art maintenance exp 0 0 0 0 a/p -693.75 -8500 0 -1200 0 1200 transfer out 0 Total Liabilities -468626.08 -476097.67 0 -1200 0 1200 Fund Balance beginning balance -169364.27 -200472.89 -681086.65 -681086.65 -608042.53 73044.12 interest -32168.62 -36787.35 0 0 0 auditor py adj Total Fund Balance -201532.89 -237260.24 -681086.65 -681086.65 -608042.53 73044.12 Total Liabilities & Fund Balance -670158.97-713357.91-681086.65 -682286.65 -608042.53 74244.12 Assets Minus Liab/Fund Bal 0 0 -73044.12 173192.63 246236.75 Revenues APP Developer fee Rev. -103102.13 -228043.98 -224981.29 3062.69 Interest Income -22954.95 -13373.9 -8499.85 4874.05 Total Revenue -126057.08 -241417.88 -233481.14 7936.74 Expenses maintenance expenses 1830 1200 -1200 Operating expenses 198.5 2706.07 -2706.07 Art purchases 147799.84 110448 44098 -66350 Transfers out 0 200107.93 16190.51 -183917.42 Total expenses 149828.34 314462 60288.51 -254173.49 Net Income 23771.26 73044.12 -173192.63 -246236.75 Variance 23771.26 0 0 0 Closed to Fund Balance 44098 5/3/2004 File: APP.WK4 - , 5 CULTURAL ARTS COMMISSION MEETING DATE: ITEM TITLE: May 20, 2004 Point Happy Art Piece Proposal RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: A CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Dependent upon the Cultural Arts Commission's direction, a recommendation to fund this art piece an amount up to $63,000 from the Art in Public Places Account could be forwarded for City Council consideration. WORK PLAN TASK ASSIGNMENT: Placement of Public Art BACKGROUND AND OVERVIEW: The developer of Point Happy (Madison Development) has submitted a proposed art piece to be included as part of the new retail/office/restaurant area of Point Happy (northwest corner of Washington Street and Hwy. 1 1 1). The new development will include two buildings along the northern border of the Point Happy Development, between Del Taco and the mountain to the west, as provided in Attachment A. S:\Community Services\CAC\CACRPT..396.Point Happy ARt Proposal 5-20-04.doc 14-6 Madison Development is requesting an art piece be placed between the two buildings, in the plaza area. This area is displayed on Attachment A. The public art piece "Cahuilla Family" by Felicia was installed at Point Happy in 2001 in the amount of $94,950. The location of this art piece is also provided in Attachment A. Madison Development is proposing a bronze sculpture titled "Bella" which will follow the neo-classical style of the new buildings. Attachment B provides a photograph of the Marquette and a color rendering of the piece. It was pointed out by the developer that the rendering depicts the art piece set in an alcove, however, it is envisioned the art piece will be set out in the open. Attachment C provided the proposed budget for the art piece. Madison Development has also entertained a possibility of having an art piece produced by James LaCasse as provided in Attachment D. It is estimated that the new development at Point Happy will pay approximately $20,000 in Art in Public Places fees. These fees are in addition to the $10,000 Art in Public Places fees previously paid for the Point Happy development. FINDINGS AND ALTERNATIVES: The alternatives available to the Cultural Arts Commission include: 1. Recommend the art piece "Bella" be considered by the City Council for the Point Happy development; or 2. Recommend an art piece by James LaCasse be considered by the City Council for the Point Happy development; or 3. Do not recommend an art piece for the Point Happy development; or 4. Appoint one Commissioner to work with Madsion Development to select an art piece or artist for Cultural Arts Commission consideration at the next meeting; or 5. Provide staff with alternative direction. Respectfully submitted, e Hory Attachments: , Qommunity Services Director A. Site Plan for Point Happy B. Proposal By Felicia C. Budget for "Bella" D. Information Regarding James LaCasse F-1 L_j * ATTACHMENT C FELICIA AGREEMENT 1 Bronze sculpture titled " BELLA" approximately eight feet high and three feet in diameter with two bronze vessels. 2 Patinas to be used as indicated on rendering. 3 Completion time will be seven months from time of deposit 4 A delivery of the bronze sculpture to the site when com- pleted. 5 Total cost will be $63,000 terms will be discussed. 6 Maintenance and insurance will be provided by the purchaser. Felicia / sculptor Madison Development www.feliciasculpture.com 300 West 1 lth Ave. #c (303 570 5534) Denver, Colorado 80204 ATTACHMENT D Sculptor e � y 1442 Hudson Street Denver, Colorado 80220 303-329-8608 Fax 303-329-0229 Website: www.lacassestudios.com April 8, 2004 Richard, I am just following upon things. I have not heard back from you so I am assuming that you plan on going another direction with the Italian themed shopping area. If for whatever reasons you have been too busy feel free to contact me any time. Thank you for the opportunity and keep me in mind for any future projects. Much success in your ventures and have a great summer. Best Regards, lam'""' �F'•-- James LaCasse CULTURAL ARTS COMMISSION MEETING DATE: Annual Work Plan May 20, 2004 RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. FISCAL IMPLICATIONS: None for this action. WORK PLAN TASK ASSIGNMENT: Advisory Body to the City Council. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: B CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Each year, the Commission is required to submit an annual work plan for City Council approval. This work plan outlines the tasks that the Commission would like to complete in the coming year. The Commission has expressed a desire to provide a comprehensive work plan with specific tasks. The City Council reviewed the Community Services Commission's work plan at the May 4, 2004 meeting and asked that the Commission list specific tasks to accomplish and to not "take too big of a bite" at one time. The City Council would like to see a limited number of tasks with specific duties in which the tasks can be accomplished. This information is provided to the Cultural Arts Commission to consider when determining specific tasks to include in the annual work plan. S:\Community Services\CAC\CACRPT..397.Annual Work Plan 5-20-04.doc C4 Attachment A is the 2003-04 Annual Work Plan for review. FINDINGS AND ALTERNATIVES: The alternatives available to the Cultural Arts Commission include: 1. Provide staff with alternative direction. Respectfully submitted, Dodie Horvitz, Cpmmunity Services Director Attachment A: 2003-04 Annual Work Plan �J 0 ATTACHMENT A CITY OF LA QUINTA ,I' R 11 Pj kL 11 k, 1 114, 1 FY*I, I 'k 41 COMMISSION 2003mO4 Approved by City Council May 20, 2003 0 • Cultural Arts Commission Work Plan July 2003 Task: Annual Work Plan Completion Date: May 2004 Participants: Commissioners Suggested Resources: Commissioners, Staff Commissioner Steps to Completion: • Review existing assignments, and Commission Time: Staff Time: Fiscal Commitment: Staff Role: programs being offered by other Cities and organizations that offer cultural events • Suggest programs to fill any voids 1-2 hours per plan 3-4 hours per plan None Provide support and act as liaison to City Council Council Role: Review and approve Work Plan Goal: Chapter 2.75.040 (4) of Ordinance 317: "Make recommendations to the City Council concerning the resources and needs on the subject of the arts..." 2 n 0 • Cultural Arts Commission Work Plan July 2003 Task: Placement of Public Art Completion Date: On -going Participants: Commissioners, Staff Suggested Resources: Commissioners, City Council, Residents Commission Steps To Completion: • Inventory current artwork and sites • Schedule artist for Cultural Arts Commission meeting • Review the proposed artwork • Make a recommendation to the City Council regarding the artwork and recommend the appropriation of a specific amount to be committed to the site Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: 5 hours per project 10-12 hours per project Funds appropriated from the Art in Public Places Account Consider site, art piece and appropriation of funds Art placement subject to final City Council approval. Goal: Chapter 2.75.040 (12) The Commission will submit to the City Council a recommendation for ratification of public art to be financed by the Art in Public Places program. (15) The Commission will make recommendations to the City Council for the commissioning of artworks, the purchase or lease of art sites, agreements for the purchase and display of artwork, or the repair, maintenance or servicing of artwork. 3 r� Cultural Arts Commission Work Plan July 2003 Task: Completion Date: Participants: Suggested Resources: Commission Steps To Completion: Commission Time: Staff Time: Fiscal Commitment: Staff Role: Temporary Art Placement Program On -going Commissioners Commissioners, local artists and art galleries • Notify artists that the program exists Once requests have been received, work with developers/land owners and artists to select a site specific art piece for a location for City Council consideration Obtain Council approval 10 hours per project 4-6 hours None at this time Provide support and act as a liaison to City Council Council Role: Review and approve site and artwork. Goal: Chapter 2.75.040 (4) Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City sponsored activities, and ways to encourage community involvement. 4 ^g • 0 Cultural Arts Commission Work Plan July 2003 Task: Completion Date: Participants: Suggested Resources: Commission Steps To Completion: Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: Develop Public Art Program Information On -going Commissioners, Staff Staff, Commissioners, printed materials, activity calendars, lists of organizations • Work with City Council to determine the best method to inform the public about the locations of Public Art • Commissioners to design and draft contents of the information for Commission review and recommendation to the City Council for their approval • Publish information in current City brochures, on the City's Website and Chamber of Commerce map 15-20 hours per month 6-8 hours per publication Costs would need to be determined for the printing Provide support and liaison with City Council Consideration of content and funding Goal: Chapter 2.75.040 (4) Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City sponsored activities and way to encourage community involvement. 11 5 Jo 0 0 Cultural Arts Commission Work Plan July 2003 Task: Coachella Valley Cultural Conferences, Workshops, & Events Completion Date: On -going Participants: Commissioners, City Council Suggested Resources: Community members, City Council, Coachella Valley Cities, private cultural arts interests, State and Federal sources, and other appropriate organizations Commission Steps to Completion: • Recommend for City Council consideration one proposed educational conference, workshops & possibly three events such as concerts, dances, puppet shows, chorale and mimes. • Participate in the annual Holiday Tree Lighting Ceremony and Artist Partnership Day • Work with Coachella Valley Cities to determine proposed speakers and budget for consideration by Council s Solicit contributions to off -set the cost of the program as approved by the City Council Conduct the conferences, workshops & events Commission Time: Up to 100 hours per event Staff Time: Up to 60 hours per event Fiscal Commitment: Up to $10,000 per event and up to a maximum of $40,000 per year for four events. Staff Role: Provide support and act as a liaison to City Council Council Role: Review purpose of conferences, workshops & events and consider participation and budgets for events 6 �I 0 Cultural Arts Commission Work Plan July 2003 Goal: Chapter 2.75.040 (6) Work cooperatively with City boards, commissions and committees, and other public and private organization in promoting art and cultural activities within the City. 7 22 Cultural Arts Commission Work Plan July 2003 Task: Completion Date: Participants: Suggested Resources: Commission Steps To Completion: Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: Goal: "Meet the La Quinta Artists" Annually Commissioners Commissioners, Staff, Residents, Media sources • Host an annual event in which La Quinta artists are invited to display their work, including artists of all medium, to be included with a cultural performance or workshop. 5 hours per event lj 5 hours per event ►nT' Provide support and act as liaison to City Council Provide direction, review and consider the program Chapter 2.75.040 (10) Develop public art awareness through the presentations of speakers, forums, mixers and special events. CULTURAL ARTS COMMISSION MEETING DATE: ITEM TITLE: May 20, 2004 "The Letter" Art Piece Donation BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The City Council considered the Commission's recommendation to accept the donation of "The Letter" as presented by Mary Moline. After the Commission considered the donation from Ms. Moline regarding "The Letter" in which the City would become the owner of the art piece, Commissioner Gassman reported that Ms. Moline had changed the offer and offered the painting as a loan to the City for one year. After some discussion, the City Council directed staff to contact Ms. Moline and provide her a Temporary Art Loan Agreement. Staff is in the process of completing this task. Should Ms. Moline agree to the terms of the Agreement, staff will provide the Commission information regarding the possible locations for the art piece. Respectfully submitted, Dodie Horvitz, Comnjunity Services Director S:\Community Services\CAC\WRITTEN CORRESPONDENCE 5-20-04.doc n,d WA 0 1 #4 1VW1WQ 4 UP, CULTURAL ARTS COMMISSION MEETING DATE: May 20, 2004 Possible Amphitheater Improvements Ift w 0%v0%r%P%111LIM w ue% wrn�im�wi_ AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The City Council considered the Commission's recommendation to purchase an inflatable band shell for the Civic Center Campus at the May 4, 2004 City Council meeting. The City Council asked that the Commission be patient with improvements to the Civic Center Campus as there are several projects in need for the community. The City Council will direct the Commission to begin working on possible improvements to the Civic Center Campus as funds become available. Respectfully submitted, Horvitz,'Corjmunity Services Director S:\Community Services\CAC\WRITTEN CORRESPONDENCEII 5-20-04.doc "5 i 6 FM nF INO \ INTENT TO SPEAK FORM I WOULD LIKE TO SPEAK ON THE FOLLOWING AGENDA ITEM: PUBLIC COMMENT: RE: AGENDA ITEM NO.: RE: PUBLIC HEARING NO.: RE: I AM IN SUPPORT OF THIS ITEM I AM IN OPPOSITION TO THIS ITEM WRITTEN COMMENTS: (Optional) PLEASE LIMIT YOUR COMMENTS TO THREE (3) MINUTES WHEN SPEAKINGH DATE: ,5-2.0--6 (Please Pdnt) ADDRESS: RETURN THIS FORM TO THE RECORDING SECRETARY -BEFORE THE MEETING BEGINS. THE CHAIRMAN WILL CALL YOUR NAME AT THE APPROPRIATE TIME. THANK YOU! FORM.018 5/20/04 • LA QUINTA CULTURAL ARTS COMMISSION y PROPOSAL FOR ART SHOW IN THE VILLAGE OF LA QUINTA THE ART COMMISSION WOULD PROVIDE A LIST OF ARTISTS THE CITY OF LA QUINTA WOULD PUBLISH AN ARTICLE IN THE GEM OF THE DESERT THE MAYOR, COUNCIL MEMBERS, AND CULTURAL ARTS COMMISSION WOULD ATTEND, IF POSSIBLE, WELCOMING THE ARTISTS TO THE CITY OF LA QUINTA. OLD TOWN LA QUINTA WOULD PROVIDE THE FOLLOWING: PASTEL UMBRELLAS AND TABLES MUSIC A SMALL BAND PLUS GUEST MUSICIANS FOOD VENDORS FLOWER VENDOR BALLOON VENDOR POSTED ADVERTISING OF THE EVENT NO CHARGE TO LOCAL ARTISTS I WOULD LIKE VERY MUCH TO MAKE THE CITY OF LA QUINTA AND THE ART COMMISSION A PART OF THIS VENTURE I it y �i Y t ti MIA. J7 +r t &114 �0, , f::: I Felicia WO �G�eary iih Ave. #C 21 LAI AVI� wa I II- NOW >1 N2 --AwF job 6SOM riiAjjJjg LIVE SAM h I ap 4p bo de