CAC 06 10 20040 0
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CULTURAL ARTS COMMISSION AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
June 10, 2004
7:00 PM
I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to three minutes or less.
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda.
IV. CONSENT CALENDAR
(Items are considered routine in nature and may be approved by one motion.)
A. Approval of Minutes of May 20, 2004
B. Department Report for April 2004
C. Financial Report for May 2004
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Old Town La Quinta Art Show
B. August Meeting Date
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. Point Happy Art Piece Update
B. Annual Work Plan
C. Commissioner Attendance Review
VIII. COMMISSIONER ITEMS
IX. ADJOURNMENT
Next Meeting
July 8, 2004 at 7:00 PM
La Quinta Civic Center Study Session Room
S:\Community Services\CAC\AGN 06.10.04.doc
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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY CIL
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FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECT '
DATE: May 18, 2004
SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT
REPORT FOR THE MONTH OF APRIL 2004.
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR
THE MONTH OF JUNE 2004:
June 2 *Internet Guided Tour Computer Class, "Business", Senior
Center
June 4 *Beginning Pilates Class, Senior Class
June 7 *Free Putting Contest, Senior Center
June 7 *Yoga Stress Reduction, Senior Center
June 8 *Tap Dance, Senior Center
June 8 *Watercolor Lessons, Senior Center
June 8 *Arthritis Tai Chi Class, Senior Center
June 8 *Adult CPR & First Aid Class, Senior Center
June 8 *Free HI -CAP Counseling, Senior Center
June 8 Hatha Yoga, Senior Center
June 9 *Sketching/ Drawing Class, Senior Center
June10 *Complimentary Ballroom Dance Lessons, Senior Center
June 9 Yoga Somatica, Senior Center
June 12 Golf Tour, Indian Springs Country Club
June 14 *Internet Guided Tour. Computer Class, "Online Gaming", Senior
Center
June 14 Summer Camp starts, Recreational Trailer (2 week sessions)
June 14 Hip Hop, Senior Center
June 14 Tap & Jazz Combo, Senior Center
June 14 Tap & Movement, La Quinta High School
June 14 Classical & Latin Ballroom Dance, La Quinta High School
June 14 Ballet Barre Workout, La Quinta High School
June 15 *Free Hearing Consultations, Senior Center
June 15 *AARP Driver Safety Program, Senior Center
June 15 Intermediate Belly Dance, La Quinta High School
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• 0
June 15
All Aspect (Interior Design), Senior Center
June 16
*Internet Guided Tour, "Genealogy", Senior Center
June 16
Gemology, Senior Center
June 17
*Salad Days Luncheon & Dessert Competition, Senior Center
June 17
In Sights- Creative Workshop, Senior Center
June 17
Cartoon for Kids, Senior Center
June 17
Beginning Ballet
June 17
Dance, Play & Pretend
June 17
Beginning Belly Dance
June 18
Tiny Tot Luau, Senior Center
June 19
Golf Tour, Trilogy Golf Course
June 26
Golf Tour, Cimarron Golf Course
* Daytime Senior Center class or activity
V
Mothly & Yearly Revenue for the Month of April 2004
2004 2003 Variance
Monthiv Revenue - Facility Rentals
Senior Center
$
4,869.00
$ -
$
4,869.00
Parks
$
200.00
$ -
$
200.00
Monthly Facility Revenue
$
5,069.00
$ -
$
5,069.00
Year to Date Facility Revenue
$
68,262.00
$ -
$
68,262.00
Monthiv Revenue
Senior Center
$
7,702.00
$
5,673.00
$
2,029.00
Community Services
$
3,326.00
$
5,477.00
$
(2,151.00)
Total Revenue
$
11,028.00
$
11,150.00
$
(122.00)
Revenue Year to. Date
Senior Center
$
106,628.50
$
84,228.00
$
22,400.50
Community Services
$
130,161.00
$
66,875.00
$
58,217.00
Total Revenue to Date
$
236,789.50
$
151,103.00
$
80,617.50
r9
•
Program
Community Services Department
Attendance Report for the Month of April 2004
Summary Sheet
2004 2003 Variance Sessions Per Month
2004 2003
Leisure Classes
75
86
-11
40
47
Special Events
1653
2343
-690
9
9
Adult Sports
590
431
159
17
22
Senior Center
1487
1417
70
147
122
Total
3805
4277
-472
213
200
Senior Services
Senior Center
598
495
103
27
22
Total
598
495
103
27
22
Sports Complex Use
Desert Storm Baseball
28
0
28
14
0
La Quinta Sports & Youth
1,500
1600
-100
27
24
AYSO
320
1550
-1230
20
20
Total
1,848
3150
4302
61
44
LQ Community Park
Desert Storm Baseball
14
0
14
14
0
La Quinta Sports & Youth
400
0
400
23
0
AYSO
880
0
880
27
0
Total
1,294
0
1,294
64
0
Facility/Park Rentals
Senior Center
Private Pa
300
0
300
2
0
(Churches)
300
0
300
4
0
LQ Community Park
Private Pa
390
0
390
7
0
Fritz Bums Park
(Private Pa
80
0
80
2
0
Total
1070
0
1d693
15
0
Total Programs
8,615
7,922
380
266
Volunteer Hours
Senior Center
1261
497
-371
Total Volunteer Hours
126
497
-371
10
•
•
Community Services Program Report for April 2004
2004 2003 2004 2003
Participants ParticiDants Variance Meetings Meetings
Leisure Enrichment
Yoga Flex
6
0
6
2
0
Hatha Yoga
6
12
-6
1
8
Yoga Somatica
6
0
6
2
0
Yoga Package
4
0
4
3
0
Yoga 100 Bonus
2
0
2
7
0
Pilates
6
0
6
8
0
Mindfull Stress Yoga
4
0
4
2
0
Tae Kwon Do
7
11
-4
8
9
Ballroom Dance
6
0
6
1
0
Beginning Computers
7
4
3
2
4
Microsoft Wont
8
0
8
2
0
Italian for Travelers
13
0
13
2
0
Totals
751
27
481
40
21
2004 2003
2004 2003
Participants
Participants
I Variance
Meetings
Meetings
Special Events
Spring Break, Movie Day
35
34
1
1
1
Spring Break, Game Day
35
33
2
1
1
Spring Break, Park Party
35
34
1
1
1
Spring Break, Science Day
35
34
1
1
1
Spring Break, Water Park
35
321
3
1
1
Annual Egg Hunt
350
300
50
1
1
Community Picnic
800
1200
-400
1
1
Concert Under the Stars
300
650
-350
1
1
AI odones, Mebco Exucrsion
28
26
2
1
1
Totals
1,6531
2,343
-690
9
9
2004 2003
2004 2003
Participants
Participants
Variance
Meetings
Meetings
Adult Sports
Open Gym Basketball
420
271
149
16
18
Adult Soccer League
170
160
10
1
4
Totals
590
431
159
17
22
Recreation Totals 1 23181 2801 -4831 66 52
i1
Senior Center Attendance
Participation
Participation
VaTMnce
meetings
meetings
Senior Activities
ACBL Bride
202
247
-45
4
4
,Bridge, Duplicate/Social
544
472
72
18
16
Dog Training, Complimentary
5
4
1
1
1
Evening Dance
13
0
13
1
0
Monthly Birthday Party
30
33
-3
1
1
Monthly Luncheon
86
88
-2
1
1
Movie Time
59
46
13
5
6
Seminars
11
8
3
1
1
Senior Sports Day
39
66
-27
1
1
Senior Activity Total
950
898
52
32
30
Senior Leisure Classes
Arts and Crafts
18
58
-40
4
4
Ballroom Dance
32
58
-26
8
7
Ballroom Workshop
8
0
8
1
0
Bridge Lessons
42
37
5
6
7
Ceramics
11
7
4
5
4
Computer
19
30
-11
4
14
CPR
9
0
9
1
0
Dog Trai ing Class
13
13
0
12
8
Exercise
46
55
-9
13
13
Golden Tones
92
115
-23
4
5
Knitting
8
15
-7
2
1
Pilates
10
0
10
4
0
Quilting
40
44
-4
5
4
Rug Hooking
8
6
2
4
4
Sketching/Drawing
5
10
-5
3
4
Spanish
31
10
21
2
1
Stained Glass
5
0
5
5
0
Tai Chi
50
8
42
8
3
Tap Dance
18
0
18
7
0
Watercolor
20
19
1
6
3
Woodcarving
31
26
5
5
4
Yoga
21
8
13
6
6
Senior Leisure Classes Total
637
519
18
115
92
TOTAL SENIOR PROGRAMS
1487
1417
70
147
122
Senior Services
AARP "55" Course
40
26
14
2
2
AARP Tax Aide
29
37
-8
2
3
FIND Food Distribution
424
349
75
5
4
Hearing Consultation
2
2
0
1
1
I.I.D. Energy Assistance
34
26
8
9
8
I.I.D. Energy Assistance/No fee
16
1
15
5
1
Legal Consultation
9
11
-2
1
1
Medicare/Hi Cap Consultation
13
3
10
2
2
Volunteers
31
40
-9
n/a
n/a
TOTAL SENIOR SERVICES
698
495
1031
27
22
SENIOR CENTER TOTAL
2085
1912
1-131
174
144
•
0
City of La Quinta
Recap Arts in Public Places
Available Funds 05/31/04
Deposits collected through development
Interest earned
City Contribution
Total Sources
Less expenditures:
Operating expenses
Maintenance expenses
Art purchased
Total Uses
Equity Available before encumbrances and committments:
Add back Accounts Payable
Reduction for Interest Receivable
FY 2004
Cumulative Current
through Year-To-
06/30/03 Date Total
$1,730,727.21
$272,587.46
$2,003,314.67
224,649.09
$8,499.85
233,148.94
50,000.00
0.00
50,000.00
2,005,376.30
281,087.31
2,286,463.61
26,189.59
0.00
26,189.59
3,030.00
0.00
3,030.00
1,368,114.18
100,288.51
1,468,402.69
1,397,333.77
100,288.51
1,497,622.28
608,042.53 180,798.80 788,841.33
1,200.00 (1,200.00) 0.00
0.00 0.00 0.00
Cash Available before encumbrances and committments: 609,242.53 179,598.80
788,841.33
Less Encumbrances -
0.00
Less Commitments:
Hwy 111 TDC - Credits
9,418.07
Hwy 111 TDC - Future
14,581.93
Louis De Martino -Movie Theater Art Work
1,764.00
K.Emerson & A.Dematteis-Spray tower -Fritz Burns Park
960.37
Civic Center Art Purchase
2,324.00
Construction of Base for New Art Piece -City Hall
2,938.50
City Entrance Monuments
14,167.76
Civic Center Campus - LQ Mountain range - B. Ware
0.00
Civic Center Campus - Design
10,432.44
Civic Center Campus - CIP Admin
14,719.00
Civic Center Campus - Available
105,011.32
Water feature/LQ Court -Manuel Mendoza/Ray Lopez
2,900.00
Place/repaint Darroll art piece (donated, accepted by CC 6/19/01)-Fritz Burns Park
3,705.00
Base for Reiman art piece (Wilderness Totem) -City Hall
750.00
Residency Inn sculpture project -Bighorn Sheep -Bill Ware
92,000.00
Omri & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins
0.00
Peace Officers Sculpture
75,000.00
Washington St Bridge Railing
110,000.00
Embassy Suite Art Piece
31,446.00
John Kennedy Sculpture
0.00
Total Commitments - Art Purchases
492,118.39
Total Commitments - Art Maintenance & Operations
5,300.00
Total available funds 05/31/04
$291,422.94
6/3/2004
'3
File: APP.WK4
City of La Quinta
Arts in Public Places
Recap Expenditures
Inception to 05/31/04 Page 1
Operating Expenses: Expended
Conference - Phoenix
07/24/92
Bank of America 821.66
07/31/92
Meg Robertson 244.08
$1,065.74
10/15/92
A.E.S.
23.70
01/12/93
Jerry Allan
2,275.00
03/10/93
Regents - University of Calif.
105.00
03/31/93
Martin & Chapman
242.05
03/31/94
City of La Quinta Admin Fee
6,000.00
05/10/95
Rositas Shamis - Reimburse for supplies
35.91
06/30/98
Chanie Chappie Travel
325.21
06/30/98
Elaine Reynolds Travel
360.61
06/30/98
Rosita Shamis Travel
2,141.01
06/30/98
Susan Benay Travel
1,125.32
06/30/98
Americans For The Arts Registration
150.00
09/30/98
Susan Benay Travel - Reverse
(1,125.32)
01/25/99
Art in La Quinta Inserts (Arrow Printing)
1,150.00
05/07/99
Recreation Brochures -Postage
473.50
05/29/99
Summer Brochures (Arrow Printing)
1,239.13
06/30/99
Patrick Welch - Anderson Travel
428.00
06/30/99
Welch/Reynolds - Atlanta Hilton
1,313.28
06/30/99
Susan Benay - Best Western
245.00
06/30/99
Ca Assembly of Local Arts -Membership
199.00
06/30/99
Welch/Reynolds - Americans for the Arts Reg.
600.00
06/30/99
Susan Benay - Travel
272.36
08/19/99
US Postmaster. 05/19/1999 Appropriation -Summer Brochure
160.00
08/29/99
Arrow Printing - brochures
1,481.60
11/29/99
CA Assembly of Local Arts -Membership
75.00
12/14/99
US Postmaster. Brochure
160.00
01/08/00
Arrow Printing - Brochures
1,636.75
02/11/00
Travel & Conference - Credit
(931.64)
03/06/00
Americans for the Arts
150.00
5/2100
U S Postmaster - postage
160.00
6/30/00
Russell Jacques - Art Base
693.75
7/31/00
Russell Jacques - Art Base
(693.75)
8/00
Maintenance -art piece -Hwy 111-DeMartino
500.00
8/00
Global Mural Conference 2000
100.00
8/00
U.S. Postmaster. Brochure
320.00
9/00
Reclassify maint. to separate account
(500.00)
2101
Art Wall Certificates
268.81
11/01
Bruce Kribbs supplies - reclassified from General Fund 5/02
1,203.00
3102
APP Supplies - reclassified from General Fund 5/02
55.50
10102
Best Signs - (2)Dedication Bronze Plaques -Civic Center Camp
1,206.07
4/03
Dennis Wish - Engineering services
1,500.00
Total Operating Expenses
$26,189.59
Art Maintenance Expenses authorized by Council:
Expended
6130/01 Total through 6/30/01 (carried to Fiscal 2002)
1,060.00
6/30/02 Total through 6/30/02
770.00
6/30/03 Total through 6/30/03
1,200.00
Total - prior years
3,030.00
Year to Date, Fiscal 2004
Total Art Maintenance Costs charged to APP
Actual Budget
0.00 5,300.00
$3,030.00
File: APP.WK4
6/3/2004
City of La Quinta
Arts in Public Places
Recap Expenditures
Inception to
05/31/04
Page 2
Total
Balance of
Art Purchases:
Commitments
Expended
Commitments
Number
06/09/92
Adams/Truman PTA
846.00
$846.00
0.00
7.00
07/31/92
Hwy 111 TDC - Paid
47,578.99
47,578.99
0.00
7.00
07/31/92
Hwy 111 TDC - Credits
10,810.63
1,392.56
9,418.07
7.00
07/31/92
Hwy 111 TDC - Future
36,610.38
22,028.45
14,581.93
7.00
12/15/1992
Ministrelli TT25429-Painted Cove -Air M
15,000.00
15,000.00
0.00
1.00
04/14/93
Louis De Martino -Movie Theater Art We
72,530.00
70,766.00
1,764.00
12.00
06/01/01
Louis De Martino -modifications -Hwy 11
35,870.00
35,870.00
0.00
12.00
06/29/94
K.Emerson & A.Dematteis-Gate-Fritz B
10,000.00
10,000.00
0.00
6.00
06/29/94
K.Emerson & A.Dematteis-Mosiac Tiles
10,000.00
10,000.00
0.00
9.00
06/29/94
K.Emerson & A.Dematteis-Spray tower.
31,000.00
30,039.63
960.37
11.00
06/06/1995
Bear Creek Path Art Work-LQAF-Bear, ,
5,000.00
5,000.00
0.00
4.00
01116/1996
Fritz Bums Park - Spray Tower installat
16,786.00
16,786.00
0.00
11.00
05/21/1996
Rancho La Quinta - Paid
35,000.00
35,000.00
0.00
10.00
05/21/1996
Rancho La Quinta - Credit
35,000.00
35,000.00
0.00
10.00
12/17/96
Fritz Bums Park -Art Femandez-Playgro
37,000.00
37,000.00
0.00
15.00
06/17/97
Marcia Gibbons-L.Q. Car Wash -Mural
10,000.00
10,000.00
0.00
3.00
06/17/97
Eagle Hardware -Credit -Eagles
43,000.00
43,000.00
0.00
5.00
05/05/98
Washington St Bridge-Navarrete/Holm
3,000.00
3,000.00
0.00
13.00
07/07/98
Landscaping for Artpiece-Hwy111/Wasl
18,800.00
18,800.00
0.00
7.00
09/15/98
Washington St. Bridge-Navarrete/Holm
39,500.00
39,500.00
0.00
13.00
10/20/98
Washington St. Bridge -Artwork Constru
21,999.00
21,999.00
0.00
13.00
03/16/99
Civic Center Art Purchase
7,327.00
5,003.00
2,324.00
19.00
04/06/99
Construction of Base for New Art Piece
4,000.00
1,061.50
2,938.50
28.00
05/18/99
City Entrance Monuments
299,713.00
285,545.24
14,167.76
14.00
07/01/99
Obelisks Pilot Program -City Street Mart
98,762.00
98,762.00
0.00
16.00
09/07/99
City Entrance Monument Right -of -Way
15,000.00
15,000.00
0.00
14.00
O1/18/00
Civic Center Campus - Native American
57,600.33
57,600.33
0.00
20.00
01/18/00
Civic Center Campus - LQ Mountain rai
92,400.00
92,400.00
0.00
21.00
01/18/00
Civic Center Campus - Sandy Swan - E
35,094.17
35,094.17
0.00
22.00
01/18/00
Civic Center Campus - Animal tracks - :
13,085.00
13,085.00
0.00
23.00
01/18/00
Civic Center Campus - Design
34,000.00
23,567.56
10,432.44
24.00
01/18/00
Civic Center Campus - CIP Admin
14,719.00
0.00
14,719.00
25.00
01/18/00
Civic Center Campus - Available
111,701.83
6,690.51
105,011.32
26.00
05/02/00
Construction of Base for New Art Piece
2,693.75
2,693.75
0.00
27.00
02/06/01
Water feature/LQ Court -Manuel Mendo
98,725.00
95,825.00
2,900.00
17.00
02/01/01
Phase 1-Jefferson St Bridge Artwork -Dr
3,000.00
3,000.00
0.00
18.00
07/03/01
Jefferson Bridge artwork -bridge railings
7,800.00
7,800.00
0.00
18.00
07/17/01
Placetrepaint Darroll art piece (donated
10,700.00
6,995.00
3,705.00
32.00
07/17/01
Base for Reiman art piece (Wilderness
750.00
0.00
750.00
34.00
8/01
Point happy artwork project-Cahuilla Fa
94,950.00
94,950.00
0.00
30.00
11/01
Senior Center Art Mural
4,000.00
4,000.00
0.00
29.00
9/02
Residency Inn sculpture project-Bighorr
92,000.00
0.00
92,000.00
31.00
01/07/03
Omri & Boni Restaurant Art Piece (Des,
35,000.00
35,000.00
0.00
33.00
12/212003
Peace Officers Sculpture
100,000.00
25,000.00
75,000.00
35.00
12/2/2003
Washington St Bridge Railing
110,000.00
0.00
110,000.00
36.00
1/6/2004
Embassy Suite Art Piece
67,169.00
35,723.00
31,446.00
37.00
4/20/2004
John Kennedy Sculpture
15,000.00
15,000.00
0.00
38.00
Total Art Purchases $1,960,521.08 $1,468,402.69 $492,118.39
$0.00
Per General Ledger $1,468,402.69
Variance $0.00
6/3/2004
'_ 5
File: APP.WK4
City of La Quinta
Recap Arts in Public Places Interest Earned
Annual
Interest
FY 1990/91
3,525.59
FY 1991 /92
11,646.54
FY 1992/93
12,156.96
FY 1993/94
7,137.38
FY 1994/95
11,444.17
FY 1995/96
14,109.65
FY 1996/97
16,170.79
FY 1997/98
14,845.19
FY 1998/99
28,328.00
FY 1999/00
32,168.62
FY 2000/01
36,787.35
FY 2001/02
22,954.95
FY 2002/03
13,373.90
Total Accumulated Interest
FY 2003/04 Interest YTD
Interest Through
$224,649.09
8,499.85
05/31 /04 233,148.94
Note: The City records interest earned on pooled cash quarterly.
6/3/2004 File: APP.WK4
CITY OF LA QUINTA
GENERAL LEDGER HISTORY -40000
ARTS IN PUBLIC PLACES
05/31 /04
99/00 06/30/01 06/30/02 06/30/03 06/30/04 Increase
Assets
cash 670158.97 713357.91 681086.65 609242.53 788841.33 179698.8
accrued revenue 0
Total Assets 670158.97 713357.91 681086.65 609242.53 788841.33 179598.8
Liabilities
app deposits
-1239426.34
-1399581.1
0
0
0
art purchases
749264.05
909758.41
0
0
0
operating exp
22229.96
22225.02
0
0
0
art maintenance exp
0
0
0
0
a/p
-693.75
-8500
0
-1200
0
1200
transfer out
0
Total Liabilities
-468626.08
-476097.67
0
-1200
0
1200
Fund Balance
beginning balance
-169364.27
-200472.89
-681086.65
-681086.65
-608042.53
73044.12
interest
-32168.62
-36787.35
0
0
0
auditor py adj
Total Fund Balance
-201532.89
-237260.24
-681086.65
-681086.65
-608042.53
73044.12
Total Liabilities & Fund Balance
-670158.97
-713357.91
-681086.65
-682286.65
-608042.53
74244.12
Assets Minus Liab/Fund Bal
0
0
-73044.12
180798.8
253842.92
Revenues
APP Developer fee Rev.
-103102.13
-228043.98
-272587.46
-44543.48
Interest Income
-22954.95
-13373.9
-8499.85
4874.05
Total Revenue
-126057.08
-241417.88
-281087.31
-39669.43
Expenses
maintenance expenses
1830
1200
-1200
Operating expenses
198.5
2706.07
-2706.07
Art purchases
147799.84
110448
84098.00
-26350
Transfers out
0
200107.93
16190.51
-183917.42
Total expenses
149828.34
314462
100288.51
-214173.49
Net Income
23771.26
73044.12
-180798.8
-253842.92
Variance
23771.26
0
0
0
Closed to
Fund Balance
84098
6/3/2004
47
File: APP.WK4
CULTURAL ARTS COMMISSION
MEETING DATE: June 10, 2004
ITFM TITLE:
Old Town La Quinta Art Show
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission.
FISCAL IMPLICATIONS:
A budget request has not been received for this project.
WORK PLAN TASK ASSIGNMENT:
AGENDA CATEGORY:
BUSINESS SESSION: _
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Coachella Valley Cultural Conferences, Workshops and Events
BACKGROUND AND OVERVIEW:
At the May 20, 2004 Cultural Arts Commission meeting, Mr. Tom McGraw asked the
Cultural Arts Commission to support the art show at Old Town La Quinta, as provided
in Attachment A.
According to Mr. McGraw, he is requesting the Commission be involved with this
project by attending the events and supporting the artists. Mr. McGraw stated that
the owner of Old Town La Quinta is funding these events.
Chapter 2.75.040 (6) states that the Cultural Arts Commission is to work
cooperatively with City boards, commissions and committees and other public and
S:\Community Services\CAC\CACRPT..398.01d Town La Quinta Art Show 6-10-04.doc
0 •
private organizations in promoting art and cultural activities with the City. This event
would fall under that section.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Cultural Arts Commission include:
1. Provide staff with alternative direction.
Respec fully suomitted,
4 IL
i
Dodie Horvitz, Conjmunity Services Director
Attachment A: Information provided by Mr. Tom McGraw
ATTACHMENT A
5/20/04
LA QUINTA CULTURAL ARTS COMMISSION y
PROPOSAL FOR ART SHOW IN THE VILLAGE OF LA QUINTA
THE ART COMMISSION WOULD PROVIDE A LIST OF ARTISTS
THE CITY OF LA QUINTA WOULD PUBLISH AN ARTICLE IN THE
GEM OF THE DESERT
TILE MAYOR, COUNCIL MEMBERS, AND CULTURAL ARTS COMMISSION
WOULD. ATTEND, IF POSSIBLE, WELCOMING THE ARTISTS TO THE
CITY OF LA QUINTA.
OLD TOWN LA QUINTA WOULD PROVIDE THE FOLLOWING:
PASTEL UMBRELLAS AND TABLES
MUSIC A SMALL BAND PLUS GUEST MUSICIANS
FOOD VENDORS
FLOWER VENDOR
BALLOON VENDOR
POSTED ADVERTISING OF THE EVENT
NO CHARGE TO LOCAL ARTISTS
r
I WOULD. LIKE VERY MUCH TO MAKE THE CITY OF LA QUINTA AND THE
ART COMMISSION A PART OF THIS WN TURE
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CULTURAL ARTS COMMISSION
MEETING DATE:
ITEM TITLE:
August Meeting Date
June 10, 2003
As deemed appropriate by the Cultural Arts Commission.
None.
None.
AGENDA CATEGORY:
BUSINESS SESSION: B
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Historically, the Cultural Arts Commission has gone dark for the August meeting.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Cultural Arts Commission include:
1. Go dark for the August meeting date; or
2. Hold the regularly scheduled meeting in August; or
3. Provide staff with alternative direction.
Respe/tfully swbmitted,
Dodie Horvitz,
S:\Community Servic
munity Services Director
CACRPT.399.August Meeting Date 6-10-04.doc
a,
aim
,cc.y wOwS`v
OFT
CULTURAL ARTS COMMISSION
MEETING DATE:
ITEM TITLE:
Point Happy Art Piece Update
WORK PLAN TASK ASSIGNMENT:
June 10, 2003
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Placement of Public Art.
BACKGROUND AND OVERVIEW:
According to Rick Wilkerson, Felicia is redesigning the art piece for the Point Happy
project. A new proposal is not available for Commission review at this time.
Respectfully sumitted,
-lorvitz, Co munity Services Director
S:\Community Services\CAC\WRITTEN CORRSP. 6-10-04.doc
.> s
OF Tttti
CULTURAL ARTS COMMISSION
MEETING DATE:
ITEM TITLE:
Annual Work Plan
.■IA 11�/ ME AWN TAAV A!+[%1,F%R1R/IF'IUT-
Advisory body to the City Council
BACKGROUND AND OVERVIEW:
June 10, 2003
AGENDA CATEGORY:
BUSINESS SESSION: _
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
At the June 1, 2004 City Council meeting, the City Council approved the
Commission's annual work plan, which is provided as Attachment 1.
Respegjfully suomitted,
rw
ie Horvitz,`Con�munity Services Director
Attachment 1: 2004-05 Annual Work Plan
n�
0 i ATTACH
MENT q
CITY OF LA QAUINTA
1"2
OF
r " h k 111 1 � I P V*A
1
COMMISSION
IRIATI-1 k] ti u
2004-05
Approved by City Council June 1, 2004
0
Cultural Arts Commission Work Plan July 2004
Task:
Annual Work Plan
Completion Date: May 2005
Participants: Commissioners
Suggested Resources: Commissioners, Staff
Commissioner Steps to Completion: • Review existing assignments, and
programs being offered by other Cities
and organizations that offer cultural
events
• Suggest programs to fill any voids
Commission Time: 1-2 hours per plan
Staff Time: 3-4 hours per plan
Fiscal Commitment: None
Staff Role: Provide support and act as liaison to City
Council
Council Role: Review and approve Work Plan
Goal: Chapter 2.75.040 (4) of Ordinance 317:
"Make recommendations to the City Council
concerning the resources and needs on the
subject of the arts..."
N
0
0
Cultural Arts Commission Work Plan July 2004
Task:
Completion Date:
Participants:
Suggested Resources:
Commission Steps To Completion:
Commission Time:
Staff Time:
Fiscal Commitment:
Staff Role:
Council Role:
Placement of Public Art
On -going
Commissioners, Staff
Commissioners, City Council, Residents
• Review the proposed artwork in
relationship to the site and
appropriateness of scale and proposed
budget
• Make a recommendation to the City
Council regarding the artwork and
recommend the appropriation of a
specific amount to be committed to
the site
• Develop an art maintenance program
based upon the needs of each art
piece
5 hours per project
10-12 hours per project
Funds appropriated from the Art in Public
Places Account
Consider site, art piece and appropriation of
funds
Art placement subject to final City Council
approval.
Goal: Chapter 2.75.040 (12) The Commission will
submit to the City Council a recommendation
for ratification of public art to be financed by
the Art in Public Places program. (15) The
Commission will make recommendations to
the City Council for the commissioning of
artworks, the purchase or lease of art sites,
3 ��
0
0
Cultural Arts Commission Work Plan
July 2004
agreements for the purchase and display of
artwork, or the repair, maintenance or
servicing of artwork.
2
Task:
Completion Date:
Participants:
Suggested Resources:
Commission Steps To Completion:
Commission Time:
Staff Time:
Fiscal Commitment:
Staff Role:
Council Role:
Develop Public Art Program Information
On -going
Commissioners, Staff
Staff, Commissioners, printed materials,
activity calendars, lists of organizations
• Commissioners to design and draft
contents of the information for
Commission's review and approval
and City Council consideration
• Information to be published in the
GEM, the Community Services
Department seasonal brochure and
other appropriate City publications
15-20 hours per month
6-8 hours per publication
Costs would need to be determined for the
printing
Provide support and liaison with City Council
Consideration of content and funding
Goal: Chapter 2.75.040 (4) Make
recommendations to the City Council
concerning the resources and needs of the
community on the subject of the arts,
opportunities for participation of artists and
performers in City sponsored activities and
way to encourage community involvement.
5
�0
r:
Cultural Arts Commission Work Plan July 2004
Task:
Completion Date:
Participants:
Suggested Resources:
Coachella Valley Cultural Conferences,
Workshops, & Events
On -going
Commissioners, City Council
Community members, City Council,
Coachella Valley Cities, private cultural arts
interests, State and Federal sources, and
other appropriate organizations
Commission Steps to Completion: • In conjunction with the Community
Services Commission, participate in
the annual Tree Lighting Ceremony,
Community Picnic and Birthday
Celebration and other special events
deemed appropriate by the City
Council.
• Participate in the annual Artist
Partnership Day
Work with the Coachella Valley Arts
Alliance to host symposia and other
cultural events as deemed appropriate
by the City Council
Commission Time:
Up to 100 hours per event
Staff Time:
Up to 60 hours per event
Fiscal Commitment:
Up to $10,000 per event and up to a maximum of
$40,000 per year for four events.
Staff Role:
Provide support and act as a liaison to City Council
Council Role:
Review purpose of conferences, workshops & events and
consider participation and budgets for events
Goal: Chapter 2.75.040 (6) Work cooperatively with City
boards, commissions and committees, and other public
and private organization in promoting art and cultural
activities within the City.
on
Cultural Arts Commission Work Plan July 2004
Task:
Completion Date:
Participants:
Suggested Resources:
Commission Steps To Completion:
Commission Time:
Staff Time:
Fiscal Commitment:
Staff Role:
Council Role:
Goal:
"Meet the La Quinta Artists"
Annually
Commissioners
Commissioners, Staff, Residents, Media
sources
• Host an annual event in which La
Quinta artists are invited to display
their work, including artists of all
medium, to be included with a cultural
performance or workshop.
5 hours per event
iA
5 hours per event
None
Provide support and act as liaison to
City Council
Provide direction, review and consider
the program
Chapter 2.75.040 (10) Develop public
art awareness through the
presentations of speakers, forums,
mixers and special events.
02
fV,
OFTt��
CULTURAL ARTS COMMISSION
MEETING DATE:
ITEM TITLE:
Commissioner Attendance Review
WORK PLAN TASK ASSIGNMENT:
Advisory body to the City Council
BACKGROUND AND OVERVIEW:
June 10, 2003
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
At the May 20, 2004 Cultural Arts Commission meeting, the Commissioners
discussed the Commissioners attendance at meetings and events. Attachment 1
provides an attendance review of Cultural Arts Commission meetings and those in
attendance.
sae.lictfully 46bmitted,
Horvifz, Community Services Director
Attachment 1: 2003-04 Cultural Arts Commissioner Attendance Review
^)
ATTACHMENT A
9