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CAC 07 08 2004• 0 J'C w5 OFT9 CULTURAL ARTS COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 July 8, 2004 7:00 PM I. CALL TO ORDER A. Pledge of Allegiance B. Oath of Office for New Commissioner C. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to three minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda. IV. CONSENT CALENDAR (Items are considered routine in nature and may be approved by one motion.) A. Approval of Minutes of June 10, 2004 B. Department Report for May 2004 C. Financial Report for June 2004 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Election of Chairperson B. Election of Vice Chairperson C. Old Town La Quinta Art Show D. Path of the Bighorn Sculptures E. Point Happy Art Piece F. Public Art Brochure VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Annual Work Plan VIII. COMMISSIONER ITEMS IX. ADJOURNMENT Next Meeting September 9, 2004 at 7:00 PM La Quinta Civic Center Study Session Room SACommunity Services\CAMAGN '04\AGN 07.8.04.doc • O� �p •4 XP � 5 C�hl OF 9 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY C UNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIREC DATE: JUNE 15, 2004 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF MAY 2004. UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JULY 2004: July 2 *IID Energy Assistance Program July 2 *Beginning Pilates Class July 3 Summer Golf Tour, Westin Mission Hills July 6 *Watercolor Lessons July 6 *Free HI -CAP Counseling July 7 Exploring the Internet Computer Class, Senior Center July 7 Mat Pilates Class, Senior Center July 7 *Sketching/ Drawing Class July 7 *Insights — Creative Visualization & Guided Imagery Class July 10 Summer Golf Tour, Marriott's Shadow Ridge July 12 * Hatha Yoga Class July 12 Summer Day Camp, Recreation Trailer July 12' Tap & Movement Dance Class, La Quinta High School July 13 *Arthritis Tai Chi Class July 13 Adobe Photoshop Elements Advanced Course, Senior Center July 13 Hatha Yoga Class, Senior Center July 14 Yoga Somatica Class, Senior Center July 15 *Patriot's Luncheon July 15 Adobe Photoshop Introductory Course, Senior Center July 17 Beach Train to San Clemente Excursion July 17 Summer Golf Tour, Desert Willow July 19 *IID Energy Assistance Seminar July 19 *Internet Guided Tour Computer Class July 19 Hip Hop Dance Class, Senior Center July 19 Tap & Jazz Combo Dance Class, Senior Center July 20 *Free Hearing Consultations 307 July 20 *AARP Driver Safety Program July 21 *Internet Guided Tour Computer Class July 22 *Introductory Ballroom Dance Workshop July 24 Summer Golf Tour, Trilogy Golf Course July 26 Summer Day Camp, Recreation Trailer July 27 Beginning Guitar Class, Senior Center July 27 All Aspects of Interior Design Class, Senior Center July 29 Light A Blazing Candle: Exploring Psychology of Creativity, Senior Center July 30 Pageant of the Masters Excursion July 31 Summer Golf Tour, Indian Wells Country Club *Daytime Senior Center class or activity 1}08, 0 Community Services Department Attendance Report for the Month of May 2004 Summary Sheet Program 2004 2003 Variance Sessions Per Month 2004 2003 Leisure Classes 57 18 39 31 16 Special Events 278 24 254 2 1 Adult Sports 405 436 -31 18 21 Senior Center 355 361 -6 64 72 Total 1095 839 256 115 110 Senior Services Senior Center 355 494 -139 18 19 Total 355 494 -139 18 19 Sports Complex Use Desert Storm Baseball 28 0 28 14 0 La Quinta Sports & Youth 1,500 1600 -100 25 AYSO 320 1550 -1230 20 20 Total 1,848 3150 -1302 34 45 LQ Community Park Desert Storm Baseball 14 0 14 14 0 La Quinta Sports & Youth 400 0 400 23 0 AYSO 880 0 880 27 0 Total 1,294 0 1,294 64 0 Facility/Park Rentals Senior Center . (Private Party) 775 0 775 5 0 (Churches) 300 0 300 4 0 LQ Community Park (Private Party) 160 0 160 4 0 Fritz Burns Park (Private Party) 40 0 40 1 0 Total 1275 0 1275 14 0 Total Programs 5,867 4,483 1,384 245 174 Volunteer Hours Senior Center 921 430 -338 Total Volunteer Hours 1 921. 430 -338 ,1Oq Mothly & Yearly Revenue for the Month of May 2004 2004 2003 Variance Monthly Revenue - Facility Rentals Senior Center $ 2,081.00 $ - $ 3,721.00 Parks $ 150.00 $ - $ 200.00 Monthly Facility Revenue $ 2,231.00 $ - $ 3,921.00 Year to Date Facility Revenue $ 70,493.00 $ - $ 72,183.00 Monthly Revenue Senior Center $ 3,401.50 $ 4,930.00 1 $ (1,528.50) Community Services $ 5,423.00 $ 2,041.00 1 $ 3,382.00 Total Revenue $ 8,824.50 $ 6,971.00 $ 1,853.50 Revenue Year to Date Senior Center $ 110,030.00 $ 89,158.00 $ 20,872.00 Community Services $ 133,543.00 .$ 68,916.00 $ 64,627.00 Total Revenue to Date $ 243,573.00 1 $ 158,074.00 $ 85,499.00 010 Community Services Program Report for May 2004 2004 2003 2004 2003 Participants Particiaants Variance Meetinas Meetinas Leisure Enrichment Hatha Yoga 6 0 6 2 0 Pilates 5 0 6 8 0 Mindful) Stress Yoga 4 0 4 2 0 Tae Kwon Do 7 11 -4 4 9 Ballroom Dancer 7 0 7 5 0 Beginning Computers . 7 4 3 4 4 Microsoft Word 8 0 8 2 0 Italian for Travelers 13 0 13 4 0 Totals 57 15 43 31 13 2004 2003 2nnd 9nn3 Participants Participants Variance Meetings Meetings Special Events Catalina Island Excursion 28 24 4 1 1 Fire Department Dedication 250. 0 250 1 . 1 Totals 2781 241 2541 21 2 2nnd 2nn3 onnd 2nm Participants Participants Variance Meetings Meetings Adult Sports Open Gym Basketball 235 278 -41 17 17 Adult Soccer League 170 160 10 1 4 Totals 405 436 .31 18 21 Recreation Totals 7401 475 328 511 36 Senlor.Center Attendance Partication Participation a ance Meetings Meetings Senior Activities ACBL Bride 132 218 -86 4 5 Bridge, Duplicate/Social 366 336 30 16 14 Monthly Birthday Party 26 28 -2 1 1 Monthly Luncheon 74 62 12 1 1 Movie Time 55 80 -25 4 10 Senior Activity Total 653 724 -71 26 31 Senior Leisure Classes Arts and Crafts 26 29 -3 4 4 Ballroom Dance 9 32 -23 4 8 Bride Lessons 12 0 12 1 0 Ceramics 10 11 -1 4 5 Computer 6 14 -8 2 4 Dog Training Class 8 8 0 1 4 Exercise 36 47 -11 4 12 Golden Tones 83 72 11 4 4 Knitting 10 14 -4 1 1 Pilates 22 0 22 3 0 Quilting 30 48 -18 4 5 Rug Hooking 4 3 .1 2 3 Sketching/DravAng 12 13 -1 4 4 Tai Chi 18 16 2 7 4 Tap Dance 9 15 -6 4 4 Watercolor 22 14 8 5 4 Woodcarving. 31 23 8 4 5 Yoga ' 7 2 5 6 1 Senior -Leisure Classes Total 355 361 -6 .64 72 TOTAL SENIOR PROGRAMS loos 1085 -77 90 103 Senior Services AARP'55" Course 34 48 -14 2 2 FIND Food Distribution 224 341 -117 4 4 I.I.D. Energy Assistance 43 50 -7 6 8 I.I.D. Energy Assistance/No fee 3 4 -1 2 2 Legal Consultation 13 .6 7 2 1 Medicare/Hi Cap Consultation 5 2 3 2 2 Volunteers 33 43 -10 n/a n/a TOTAL SENIOR SERVICES 355 494 -139 18 19. SENIOR CENTER TOTAL 1363 1579 -2161 1081 122 012 CULTURAL ARTS COMMISSION MEETING DATE: July 8, 2004 ITEM TITLE: Financial Report For June r AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Art in Public Places Financial Report will be distributed at the July 8, 2004 Cultural Arts Commission meeting. 0 1 S:\Community Services\CAC\CAC Report'04\CACRPT.404.Bighom Institute Art Piece 7-8-04..doc 0 City of La Quinta Arts in Public Places Recap Expenditures Inception to 06/30/04 Page 1 Operating Expenses: Expended Conference - Phoenix 07/24/92 Bank of America 821.66 07/31/92 Meg Robertson 244.08 $1,065.74 10/15/92 A.E.S. 23.70 01/12/93 Jerry Allan 2,275.00 03/10/93 Regents - University of Calif. 105.00 03/31/93 Martin & Chapman 242.05 03/31/94 City of La Quinta Admin Fee 6,000.00 05/10/95 Rositas Shamis - Reimburse for supplies 35.91 06/30/98 Charrie Chappie Travel 325.21 06/30/98 Elaine Reynolds Travel 360.61 06/30/98 Rosita Shamis Travel 2,141.01 06/30/98 Susan Benay Travel 1,125.32 06/30/98 Americans For The Arts Registration 150.00 09/30/98 Susan Benay Travel - Reverse (1,125.32) 01/25/99 Art in La Quinta Inserts (Arrow Printing) 1,150.00 05/07/99 Recreation Brochures -Postage 473.50 05/29/99 Summer Brochures (Arrow Printing) 1,239.13 06/30/99 Patrick Welch - Anderson Travel 428.00 06/30/99 Welch/Reynolds - Atlanta Hilton 1,313.28 06/30/99 Susan Benay - Best Western 245.00 06/30/99 Ca Assembly of Local Arts -Membership 199.00 06/30/99 Welch/Reynolds - Americans for the Arts Reg. 600.00 06/30/99 Susan Benay - Travel 272.36 08/19/99 US Postmaster: 05/19/1999 Appropriation -Summer Brochure 160.00 08/29/99 Arrow Printing - brochures 1,481.60 11/29/99 CA Assembly of Local Arts -Membership 75.00 12/14/99 US Postmaster: Brochure 160.00 01/08/00 Arrow Printing - Brochures 1,636.75 02/11/00 Travel & Conference - Credit (931.64) 03/06/00 Americans for the Arts 150.00 5/2/00 U S Postmaster - postage 160.00 6/30/00 Russell Jacques - Art Base 693.75 7/31/00 Russell Jacques - Art Base (693.75) 8/00 Maintenance -art piece -Hwy 111-DeMartino 500.00 8/00 Global Mural Conference 2000 100.00 8/00 U.S. Postmaster: Brochure 320.00 9/00 Reclassify maint. to separate account (500.00) 2/01 Art Wall Certificates 268.81 11/01 Bruce Kribbs supplies - reclassified from General Fund 5/02 1,203.00 3/02 APP Supplies - reclassified from General Fund 5/02 55.50 10/02 Best Signs - (2)Dedication Bronze Plaques -Civic Center Camp 1,206.07 4/03 Dennis Wish - Engineering services 1,500.00 Total Operating Expenses $26,189.59 Art Maintenance Expenses authorized by Council: Expended 6/30/01 Total through 6/30/01 (carried to Fiscal 2002) 1,060.00 6/30/02 Total through 6/30/02 770.00 6/30/03 Total through 6/30/03 1,200.00 Total - prior years 3,030.00 Year to Date, Fiscal 2004 Total Art Maintenance Costs charged to APP Actual Budget 0.00 5,300.00 $3,030.00 7/1/2004 File: APP.WK4 f� City of La Quinta Arts in Public Places Recap Expenditures Inception to Art Purchases: 06/09/92 07/31/92 07/31/92 07/31/92 12/15/1992 04/14/93 06/01/01 06/29/94 06/29/94 06/29/94 06/06/1995 01/16/1996 05/21/1996 05/21/1996 12/17/96 06/17/97 06/17/97 05/05/98 07/07/98 09/15/98 10/20/98 03/16/99 04/06/99 05/18/99 07/01/99 09/07/99 01/18/00 01/18/00 01/18/00 01/18/00 01/18/00 01/18/00 01/18/00 05/02/00 02/06/01 02/01/01 07/03/01 07/17/01 07/17/01 8/01 11/01 9/02 01 /07/03 12/2/2003 12/2/2D03 1/6/2004 4/20/2004 06/30/04 Page 2 Total Balance of Commitments Expended Commitments Number 846.00 $846.00 0.00 7.00 47,578.99 47,578.99 0.00 7.00 10,810.63 1,392.56 9,418.07 7.00 36,610.38 22,028.45 14,581.93 7.00 15,000.00 15,000.00 0.00 1.00 72,530.00 70,766.00 1,764.00 12.00 35,870.00 35,870.00 0.00 12.00 10,000.00 10,000.00 0.00 6.00 10,000.00 10,000.00 0.00 9.00 31,000.00 30,039.63 960.37 11.00 Adams/Truman PTA Hwy 111 TDC - Paid Hwy 111 TDC - Credits Hwy 111 TDC - Future Ministrelli TT25429-Painted Cove -Air M Louis De Martino -Movie Theater Art Wr Louis De Martino-modirications-Hwy 11 K.Emerson & A.Dematteis-Gate-Fritz B K.Emerson & A.Dematteis-Mosiac Tiles K.Emerson & A.Dematteis-Spray tower. Bear Creek Path Art Work-LQAF-Bear Fritz Bums Park - Spray Tower installat Rancho La Quinta - Paid Rancho La Quinta - Credit Fritz Bums Park -Art Fernandez-Playgro Marcia Gibbons-L.Q. Car Wash -Mural Eagle Hardware -Credit -Eagles Washington St. Bridge-Navarrete/Holm Landscaping for Artpiece-Hwy111/Wasl Washington St. Bridge-Navarrete/Holm Washington St. Bridge -Artwork Constru Civic Center Art Purchase Construction of Base for New Art Piece City Entrance Monuments Obelisks Pilot Program -City Street Mari City Entrance Monument Right -of -Way Civic Center Campus - Native Americar Civic Center Campus - LQ Mountain rai Civic Center Campus - Sandy Swan - f Civic Center Campus - Animal tracks - Civic Center Campus - Design Civic Center Campus - CIP Admin Civic Center Campus - Available Construction of Base for New Art Piece Water feature/LQ Court -Manuel Mendo Phase 1-Jefferson St Bridge Artwork -Di Jefferson Bridge artwork -bridge railings Place/repaint Darroll art piece (donated Base for Reiman art piece (Wilderness Point happy artwork project-Cahuilla Fa Senior Center Art Mural Residency Inn sculpture project-Bighorr Omd & Boni Restaurant Art Piece (Des Peace Officers Sculpture Washington St Bridge Railing Embassy Suite Art Piece John Kennedy Sculpture 5,000.00 5,000.00 0.00 4.00 16,786.00 16,786.00 0.00 11.00 35,000.00 35,000.00 0.00 10.00 35,000.00 35,000.00 0.00 10.00 37,000.00 37,000.00 0.00 15.00 10,000.00 10,000.00 0.00 3.00 43,000.00 43,000.00 0.00 5.00 3,000.00 3,000.00 0.00 13.00 18,800.00 18,800.00 0.00 7.00 39,500.00 39,500.00 0.00 13.00 21,999.00 21,999.00 0.00 13.00 7,327.00 5,003.00 2,324.00 19.00 4,000.00 1,061.50 2,938.50 28.00 299,713.00 285,545.24 14,167.76 14.00 98,762.00 98,762.00 0.00 16.00 15,000.00 15,000.00 0.00 14.00 57,600.33 57,600.33 0.00 20.00 92,400.00 92,400.00 0.00 21.00 35,094.17 35,094.17 0.00 22.00 13,085.00 13,085.00 0.00 23.00 34,000.00 23,567.56 10,432.44 24.00 14,719.00 0.00 14,719.00 25.00 111,701.83 6,690.51 105,011.32 26.00 2,693.75 2,693.75 0.00 27.00 98,725.00 95,825.00 2,900.00 17.00 3,000.00 3,000.00 0.00 18.00 7.800.00 7,800.00 0.00 18.00 10,700.00 6,995.00 3,705.00 32.00 750.00 0.00 750.00 34.00 94,950.00 94,950.00 0.00 30.00 4,000.00 4,000.00 0.00 29.00 92,000.00 0.00 92,000.00 31.00 35,000.00 35,000.00 0.00 33.00 100,000.00 50,000.00 50,000.00 35.00 110,000.00 0.00 110,000.00 36.00 67,169.00 51,446.00 15,723.00 37.00 15,000.00 15,000.00 0.00 38.00 Total Art Purchases $1,960,521.08 $1,509,125.69 $451,395.39 $0.00 Per General Ledger $1,509,125.69 Variance $0.00 7/1/2004 File: APP.WK4 CITY OF LA QUINTA GENERAL LEDGER HISTORY 0 ARTS IN PUBLIC PLACES 06/30/04 99/00 06/30/01 06/30/02 06/30/03 06/30/04 Increase Assets cash $670,158.97 $713,357.91 $681,086.65 . $609,242.53 $761,889.17 $152,646.64 accrued revenue 0.00 Total Assets $670,158.97 $713,357.91 $681,086.65 $609,242.53 $761,889.17 $152,646.64 Liabilities app deposits ($1,239,426.34) ($1,399,581.10) $0.00 $0.00 $0.00 art purchases 749,264.05 909,758.41 0.00 0.00 0.00 operating exp 22,229.96 22,225.02 0.00 0.00 0.00 art maintenance exp 0.00 0.00 0.00 0.00 a/p (693.75) (8,500.00) 0.00 (1,200.00) 0.00 1,200.00 transfer out 0.00 Total Liabilities (468,626.08) (476,097.67) 0.00 (1,200.00) 0.00 1,200.00 Fund Balance beginning balance (169,364.27) (200,472.89) (681,086.65) (681,086.65) (608,042.53) 73,044.12 interest (32,168.62) (36,787.35) 0.00 0.00 0.00 auditor py adj Total Fund Balance (201,532.89) (237,260.24) (681,086.65) (681,086.65) (608,042.53) 73,044.12 Total Liabilities & Fund Balance ($670,158.97) ($713,357.91) ($681 086.65) ($682,286.65) ($608,042.53) $74,244.12 Assets Minus Liab/Fund Bal 0.00 0.00 (73,044.12) 153,846.64 226,890.76 Revenues APP Developer fee Rev. Interest Income Total Revenue Expenses maintenance expenses Operating expenses Art purchases Transfers out Total expenses Net Income Variance ($103,102.13) ($228,043.98) ($286,358.30) ($58,314.32) (22 954.95) (13 373.90) (8,499.85) 4,874.05 (126,057.08) (241,417.88) (294,858.15) (53,440.27) 1,830.00 1,200.00 (1,200.00) 198.50 2,706.07 (2,706.07) 147,799.84 110,448.00 124,821.00 14,373.00 0.00 200107.93 16,190.51 (183,917.42) 149,828.34 314,462.00 141,011.51 (173,450.49) $23 771.26 $73 044.12 ($153,846.64) ($226,890.76) 23,771.26 0.00 0.00 0.00 Closed to Fund Balance 124,821.00 7/1/2004 File: APP.WK4 • City of La Quinta Recap Arts in Public Places Interest Earned Annual Interest FY 1990/91 3,525.59 FY 1991 /92 11,646.54 FY 1992/93 12,156.96 FY 1993/94 7,137.38 FY 1994/95 11,444.17 FY 1995/96 14,109.65 FY 1996/97 16,170.79 FY 1997/98 14,845.19 FY 1998/99 28,328.00 FY 1999/00 32,168.62 FY 2000/01 36,787.35 FY 2001 /02 22,954.95 FY 2002/03 13,373.90 Total Accumulated Interest FY 2003/04 Interest YTD Interest Through $224,649.09 8,499.85 06/30/04 233,148.94 Note: The City records interest earned on pooled cash quarterly. 7/1/2004 File: APP.WK4 ! 0 CULTURAL ARTS COMMISSION Oil - 01123 AGENDA CATEGORY: BUSINESS SESSION: A CONSENT CALENDAR: MEETING DATE: July 8, 2004 STUDY SESSION: ITEM TITLE - Election of Chairperson RECOMMENDATION: PUBLIC HEARING: Elect one member to serve as Chairperson of the Cultural Arts Commission. FISCAL IMPLICATIONS: None for this action. WORK PLAN TASK ASSIGNMENT: Advisory Body to the City Council. BACKGROUND AND OVERVIEW: The Chairperson will preside over the meeting. An open vote will be taken at the Commission meeting to select a Chairperson. The person being nominated should be present to accept the nomination or have contacted staff to direct staff to accept their nomination in their absence. Voting Procedures: All actions must be taken on a majority vote or by a majority of the quorum present. On the passage of every motion, the vote shall be taken by voice or roll call as appropriate. Staff will open and close nominations to the Commission for Chairperson. The vote will be taken and the Chairperson will be elected. S:\Community Services\CAC\CAC Report'04\CACRPT.399 Election of Chair 7-8-04.doc Tie Votes: In the case of a tie vote, an additional motion is made which obtains a majority vote to break the tie. If a tie vote results at a time when less than all members are present, the matter shall automatically be continued to the Agenda of the next regular meeting, unless otherwise ordered by the body. FINDINGS AND ALTERNATIVES: The alternatives available to the Cultural Arts Commission include: 1. Elect one member to serve as Chairperson for the Cultural Arts Commission; or 2. Provide staff with alternate direction. Resp*ctfully Pubmitted, ie Horvitz, community Services Director CULTURAL ARTS COMMISSION MEETING DATE: July 8, 2004 ITEM TITLE: Election of Vice Chairperson RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: B CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Elect one member to serve as Vice Chairperson of the Cultural Arts Commission. FISCAL IMPLICATIONS: None for this action. WORK PLAN TASK ASSIGNMENT: Advisory Body to the City Council. BACKGROUND AND OVERVIEW: The Vice Chairperson will preside over the meeting when the Chairperson is unavailable. An open vote will be taken at the Commission meeting to select a Vice Chairperson. The person being nominated should be present to accept the nomination or have contacted staff to direct staff to accept their nomination in their absence. Voting Procedures: All actions must be taken on a majority vote or by a majority of the quorum present. On the passage of every motion, the vote shall be taken by voice or roll call as appropriate. The Chairperson will open and close nominations to the Commission for Vice Chairperson. The vote will be taken and the Vice Chairperson will be elected. S:\Community Services\CAC\CAC Report'04\CACRPT.400 Election of Vice Chair 7-8-04.doc 0 Tie Votes: In the case of a tie vote, an additional motion is made which obtains a majority vote to break the tie. If a tie vote results at a time when less than all members are present, the matter shall automatically be continued to the Agenda of the next regular meeting, unless otherwise ordered by the body. FINDINGS AND ALTERNATIVES: The alternatives available to the Cultural Arts Commission include: 1. Elect one member to serve as Vice Chairperson for the Cultural Arts Commission; or 2. Provide staff with alternate direction. Respectyully submitted, Dod r? tz, Community Services Director 01? CULTURAL ARTS COMMISSION MEETING DATE: July 8, 2004 ITEM TITLE: Old Town La Quinta Art Show RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. FISCAL IMPLICATIONS: None identified at this time. WORK PLAN TASK ASSIGNMENT: N AGENDA CATEGORY: BUSINESS SESSION: C CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Coachella Valley Cultural Conferences, Workshops and Events BACKGROUND AND OVERVIEW: At the May 20, 2004 Cultural Arts Commission meeting, Mr. Tom McGraw asked the Cultural Arts Commission to support the art show at Old Town La Quinta. According to Mr. McGraw, he is requesting the Commission be involved with this project by attending the events and supporting the artists. Mr. McGraw stated that the owner of Old Town La Quinta is funding these events. Chapter 2.75.040 (6) states that the Cultural Arts Commission is to work cooperatively with City boards, commissions and committees and other public and private organizations in promoting art and cultural activities with the City. This event would fall under that section. S:\Community Services\CAC\CAC Report'04\CACRPT.401 Old Town La Quinta Art Show 7-8-04.doc C18 0 0 The Commission discussed this item at the June 10, 2004 Cultural Arts Commission meeting and asked that this be placed on the July 8, 2004 Cultural Arts Agenda. FINDINGS AND ALTERNATIVES: The alternatives available to the Cultural Arts Commission include: 1. Approve Commissioners attending the art shows at Old Town La Quinta to support the event and the artists; or 2. Do not approve Commissioners attending the art shows at Old Town La Quinta; or 3. Provide staff with alternate direction. Respectfully Submitted, Dodie Horvitz, Community Services Director t19 0 0 CULTURAL ARTS COMMISSION MEETING DATE: July 8, 2004 ITEM TITLE: Path of the Bighorn Sculptures RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: D CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: As deemed appropriate by the Cultural Arts Commission. FISCAL IMPLICATIONS: None for this action. WORK PLAN TASK ASSIGNMENT: Placement of Public Art. BACKGROUND AND OVERVIEW: The Bighorn Institute ("Institute") formed a committee that initiated "Path of the Bighorn" to raise awareness and celebrate the animal's beauty through public art. It commissioned sculptor Joe Wertheimer to create a life-size model of a male bighorn ram that stands 71 inches. Artists have been painting replicas since the project's February 2003 launch, according to information provided by the Institute. At the January 20, 2004 City Council meeting, the City Council directed that two bighorn sheep sculptures be displayed in the City, and asked for placement recommendations from the Cultural Arts Commission. Attachment B provides photographs of the two sheep that were proposed by the Institute for the City of La Quinta At the February 12, 2004 Cultural Arts Commission meeting, the Commission considered locations for displaying two bighorn sculpture in the City. The Commission recommended "Aries" be placed at the Senior Center, in a landscaped area and "Bright Future" be placed at the La Quinta Park. 12 (� SACommunity Services\CAC\CAC Report'04\CACRPT.404.Bighorn Institute Art Piece 7-8-04..doc 0 0 At the March 2, 2004 City Council meeting, the City Council approved the Commission's recommendation. Staff met with the coordinator of the Path of the Bighorn organization. Upon visiting the sites, Ms. Kremer is recommending two new locations, as provided in Attachment A. Should the Commission agree with the recommendations, this change to the locations can be forwarded for City Council consideration at the July 20, 2004 City Council meeting. There will be no cost to the City for installation or removal of the sculpture. The alternatives available to the Commission are: 1. Recommend the revised locations for placement of the bighorn sheep sculptures; or 2. Do not recommend the revised locations for placement of the bighorn sheep sculptures; or 3. A Provide staff with alternate direction. orvitz, C�mmunity Services Director Attachment A. Correspondence from the Path of the Bighorn Institute 0Z ) SACommunity Services\CAC\CAC Report'04\CACRPT.404.Bighom Institute Art Piece 7-8-04..doc Jun 30 04 10:35a 0ATTACHMENT A Patk 1 & HOM Ms. Dodie Horvitz Community Services Director City of La Quinta P.O. Box 1504 La Quinta 92253- Dear Dodie: June 20 2004 Thank you very much for taking Gary Zomes and me on a tour of the recommended sites for the two Path of the BighorrM sculptures. To follow-up on our discussion about the two sites, our committee is concerned about the lack of security at the two outdoor locations that have been recommended. As we mentioned during our meeting, since the theft of one of our sculptures from an outdoor location we are understandably more guarded about our choice of sites. We prefer to place them in lighted and secure locations that will diminish the chances of further losses. During our site visit we identified two other alternate locations we would -like to recommend for your consideration. One was the beautiful City Hall interior courtyard. We were struck by the appropriateness and high visibility of that site. Because of the windows that frame the courtyard we feel this site would allow both indoor and outdoor views of the sculptures. We think the size of the courtyard could certainly accommodate both sculptures. However, if the City Council's preference would be to place only one there, we also think the interior of the Senior Citizen Center might be another possibility if there is enough space. Please let us know your thoughts and those of the City Council. We look forward to placing your sculptures at the City of La Quinta when you have had an opportunity to discuss it. Thanks once again for your support and participation in Path of the Bighorna. Warm regards,. V U Ly ' Kremer Project -Media Coordinator CULTURAL ARTS COMMISSION MEETING DATE: July 8, 2004 ITFM TITI F- Point Happy Art Piece RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: E CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Dependent upon the Cultural Arts Commission's direction, a recommendation to fund this art piece an amount up to $63,000 from the Art in Public Places Account could be forwarded for City Council consideration. WORK PLAN TASK ASSIGNMENT: Placement of Public Art BACKGROUND AND OVERVIEW: The developer of Point Happy (Madison Development) has submitted a proposed art piece to be included as part of the new retail/office/restaurant area of Point Happy (northwest corner of Washington Street and Hwy. 1 1 1). The new development will include two buildings along the northern border of the Point Happy Development, between Del Taco and the mountain to the west. Madison Development is requesting an art piece be placed between the two buildings, in the plaza area. S:\Community Services\CAC\CAC Report'04\CACRPT.402 Point Happy Art Piece 7-8-04.doc 023 0 • The public art piece "Cahuilla Family" by Felicia was installed at Point Happy in 2001 in the amount of $94,950. Madison Development had proposed a bronze sculpture titled "Bella" which would have followed the neo-classical style of the new buildings. It is estimated that the new development at Point Happy will pay approximately $20,000 in Art in Public Places fees. These fees are in addition to the $10,000 Art in Public Places fees previously paid for the Point Happy development. At the May 20, 2004 Cultural Arts Commission meeting, the Commission stated that they felt the art piece did not fit well with the architecture or the area, and asked that Madison Development provide another concept for consideration. The Commission also discussed this item at the June 10, 2004 Cultural Arts Commission meeting and stated that they felt that the developer should pay for the art piece over the amount already paid into the Art in Public Places account for the new buildings. The Commission asked that this item be placed on the July 8, 2004 agenda for consideration. Staff has contacted Madison Development and according to Mrs. Karen Wilkerson, she has not received a revised concept from Felicia as of this date. Once staff has received the information from Madison Development, this will be placed on the Cultural Arts Commission's agenda for consideration. The Commission may wish to make a recommendation to the City Council that if Point Happy wishes to place other piece of art work on that site, that they may use the funds paid into the Art in Public Places account up to the amount paid by the new building permits and the developer will pay the remainder of the balance. As is with all funds spent from the Art in Public Places account, the art piece becomes the property of the City once it is complete, regardless of the percentage paid by the Art in Public Places fund or developers. FINDINGS AND ALTERNATIVES: The alternatives available to the Cultural Arts Commission include: 1. Recommend Madison Development be limited to funds paid into the Art in Public Places fund for an additional art piece at Point Happy; or 024 2. Do not recommend Madison Development be limited to funds paid into the Art in Public Places fund for an additional art piece at Point Happy; or 3. Provide staff with alternative direction. ully submitted, ie Horvitz; Community Services Director CULTURAL ARTS COMMISSION MEETING DATE: July 8, 2004 ITGKA TITI 1=- Public Art Brochure -Addendum RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: F CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Funds for this project have not been identified in the Community Services Department budget. WORK PLAN TASK ASSIGNMENT: Develop Public Art Program Information. BACKGROUND AND OVERVIEW: The Cultural Arts Commission has identified the task "Development of Public Art Program Information" in the 2004-05 Work Plan. At the June 10, 2004 Cultural Arts Commission meeting, the Commission discussed producing a public art brochure and asked that this be placed on the July 8, 2004 Cultural Arts Commission Agenda for further discussion. The City of La Quinta is producing its second annual calendar (for 2005) in which the theme will be community art, with a particular focus on public art. This S:\Community Services\CAC\CAC Report'04\CACRPT.403 Public Art Brochure 7-8-04 Addendum.doc calendar will be mailed to all La Quinta residents as well as distributed throughout the Coachella Valley and other areas. Staff has been working with the City's marketing firm to produce photographs that identify community art activities and public art pieces the public may not realize are works of art. City staff is in the process of better defining the art activities/pieces that will be represented in the calendar. As of this report, a list of photographs for the calendar had not been finalized, therefore, that list is unable to be included in this report. However, staff will present a working copy of the art to be featured in the calendar at the July 8, 2004 Cultural Arts Commission meeting. It is anticipated that the Cultural Arts Commission may be involved with this project by providing historical information on the public art pieces ultimately. selected. Staff will provide an update on this calendar project at the July 8, 2004 meeting. Addendum: Staff met with the photographer that will be producing the material for the City's 2005 calendar on Friday, July 2, 2004. The following art pieces and projects are being considered for the calendar: Spray towers and Pool Gates at Fritz Burns Park Students from Summer Day Camp producing art work for the Student Art Wall "Stone to Stone" at the La Quinta Park Students with Kathy Dunham producing art work at the Cove Oasis Trailhead Student art panels at the La. Quinta Park with the student artists on the playground equipment Arch sculpture at Fritz Burns Park Eagles at Lowe's Hardware Veteran's Memorial at the Civic Center Campus Sun and Moon Beam on the Civic Center Campus Desert Mural at the La Quinta Car Wash "Majestic Flight" in City Hall Weaving picture in City Hall "Lizards" at City Hall Bus shelter art pieces Washington Street Bridge railings 0 • The Cultural Arts Commission has the opportunity to provide background information on the public art pieces. Files for each art piece will be created for possible use as content on corresponding calendar pages. In addition, Chapter 2.75 of the La Quinta Municipal Code will be featured which outlines the purpose of the Cultural Arts Commission. Although the Commission is being asked to assist with this project, it is the product of the Economic Development Department and part of the City's Marketing Plan for FY 2004-05. Therefore, that department is ultimately responsible for the calendar. The Cultural Arts Commission is being asked to consider with the compilation of needed information, which is a function of the Commission under section 2.75.020 W: "To advise the city, council on maters affecting the cultural art of the city and to advise and assist with other city boards, committees, and commissions in the field of arts and to cooperate and work with cultural art organizations". Should the Commission wish to participate in this project, the Commission may select up to two Commissioners to provide the necessary information for this project. It is anticipated this project could require two hours of time to complete. Staff would need completed background forms by Friday, August 6, 2004. FINDINGS AND ALTERNATIVES: The alternatives available to the Cultural Arts Commission include: 1. Approve providing information to the City's marketing firm regarding selected art pieces; or 2. Provide staff with alternate direction. Respectfully submitted, e Horvitz, Community Services Director r' S:\Community Serviees\CAC\CAC Report '04\CACRPT.403 Public Art Brochure 7-8-04.doc 0 CULTURAL ARTS COMMISSION MEETING DATE: July 8, 2004 ITCrUl TITI C. Public Art Brochure RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: F CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Funds for this project have not been identified in the Community Services Department budget. WORK PLAN TASK ASSIGNMENT: Develop Public Art Program Information. BACKGROUND AND OVERVIEW: The Cultural Arts Commission has identified the task "Development of Public Art Program Information" in the 2004-05 Work Plan. At the June 10, 2004 Cultural Arts Commission meeting, the Commission discussed producing a public art brochure and asked that this be placed on the July 8, 2004 Cultural Arts Commission Agenda for further discussion. The City of La Quinta is producing its second annual calendar (for 2005) in which the theme will be community art, with a particular focus on public art. This S:\Community Services\CAC\CAC Report'04\CACRPT.403 Public Art Brochure 7-8-04.doc -26 Staff has been working with the City's marketing firm to produce photographs that identify public art pieces the public may not realize are works of art. City staff is in the process of better defining the art pieces and programs that will be represented in the calendar. As of this report, a list of the public art pieces has not been finalized, therefore, that list is unable to be included in this report. However, staff will present a working copy of the art pieces to be used in the calendar at the July 8, 2004 Cultural Arts Commission meeting. It is anticipated that the Cultural Arts Commission will be involved with this project by providing historical information on each of the art pieces ultimately selected. Staff will provide an update on the Commission's role at the July 8, 2004 meeting. FINDINGS AND ALTERNATIVES: The alternatives available to the Cultural Arts Commission include: 1. Approve providing information to the City's marketing firm regarding selected art pices; or 2. Provide staff with alternate direction. Respectfully, submitted, ie Horvitz, mmunity Services Director S:\Community Services\CAC\CAC Report '04\CACRPT.403 Public Art Brochure 7-8-04.doc \ '� 2 `eitlal 4 4VQuMrw CULTURAL ARTS COMMISSION MEETING DATE: ITEM TITLE: Annual Work Plan WORK PLAN TASK ASSIGNMENT: Advisory body to the City Council BACKGROUND AND OVERVIEW: July 8, 2004 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: At the June 10, 2004 Cultural Arts Commission meeting, the Commissioners discussed the omission of a community concert from the annual work plan. The Commission wishes to provide a community concert during fiscal year 2004-05. Staff submitted a revised work plan task for City Council consideration at the July 6, 2004 City Council meeting. Attachment A provides a staff report that was submitted for City Council consideration. Staff will provide a verbal update on City Council action at the July 8, 2004 Cultural Arts Commission meeting. ully sulftnitted, NkVA1 Dodie Horvitz, C m nity Services Director Attachment A: Approval of a Modified Cultural Arts Commission Work Plan for Fiscal Year 2004-05 SACommunity Services\CAC\Written Corrsp '04\WRITTEN CORRSP. 7-8-04.doc 1z8 • � ATTACHMENT A 4 COUNCIL/RDA MEETING DATE: July 6, 2004 ITEM TITLE: Approval of a Modified Cultural Arts Commission Work Plan for Fiscal Year 2004-05 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the modified Cultural Arts Commission's annual work plan for Fiscal Year 2004-05 to include a concert as part of the task "Coachella Valley Cultural Conferences, Workshops and Events." FISCAL IMPLICATIONS: The 2004-2005 Fiscal Year Preliminary Budget includes $15,000 in the Community Services Department Contract Services Budget Account #101-3001-451-33-62 for community special events. This account has been used in the past to fund community concerts. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the May 20, 2004 Cultural Arts Commission (Commission) meeting, the Commission discussed and ultimately voted on the tasks they would like to complete as part of their 2004-05 annual work plan. This plan was forwarded for City Council consideration at the June 1, 2004 City Council meeting, but did not include hosting of a concert in the work plan. During the discussion of the Commission, they discussed hosting a concert during Fiscal Year 2004-05, but discussed this event not being held on the same day as the Community Picnic. During the discussion, it was unclear to staff as to the final determination of the Commission. �23 At the June 8, 2004 Oural Arts Commission meeting,*e Commission stated that it was, indeed, their intent to host a concert, however, not on the same day as the Community Picnic. Staff verified that the original motion made by the Commission did include hosting a concert as a task in the 2004-05 annual work plan. The Commission is asking for City Council consideration to add hosting a concert to the 2004-05 annual work plan that was approved by the City Council on June 1, 2004. Attachment 1 provides a redline version of the task "Coachella--'1-1`- Conferences, Workshops and Events" with "host a community concert" inse► During the June 18, 2004 City Council meeting, in which the 2004-05 budgt discussed, the City Council reduced the "Community Special Events" line iterr $40,000 to $15,000. The specified funding of $15,000 that remains in thi item could be utilized by the Commission to fund community concerts. As has historically been done, when the Commission determines a date, time theme for the concert, this information will be brought forward for City Cou consideration and approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the modified Cultural Arts Commission's annual work plan for Fiscal Year 2004-05 to include a concert as part of the task "Coachella Valley Cultural Conferences, Workshops and Events;" or 2. Do not approve the modified Cultural Arts Commission's annual work plan for Fiscal Year 2004-05 to include a concert as part of the task "Coachella Valley Cultural Conferences, Workshops and Events;" or 3. Provide staff with alternative direction. Respectfully submitted, Dodie Horvitz, Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Modified "Coachella Valley Cultural Conferences, Workshops and Events" Task 0 0 :7 0 Cultural Arts Commission Work Plan July 2004 Task: Coachella Valley Cultural Conferences, Workshops, & Events Completion Date: On -going Participants: Commissioners, City Council Suggested Resources: Community members, City Council, Coachella Valley Cities, private cultural arts interests, State and Federal sources, and other appropriate organizations Commission Steps to Completion: • In conjunction with the Community Services Commission, participate in the annual Tree Lighting Ceremony, Community Picnic and Birthday Celebration, host a COMMUnity concert and other special events deemed appropriate by the City Council. • Participate in the annual Artist Partnership Day A Work with the Coachella Valley Arts Alliance to host symposia and other cultural events as deemed appropriate by the City Council Commission Time: Up to 100 hours per event Staff Time: Up to 60 hours per event Fiscal Commitment: Up to $10,000 per event and up to a maximum of $40,000 per year for four events. Staff Role: Provide support and act as a liaison to City Council Council Role: Review purpose of conferences, workshops & events and consider participation and budgets for events Goal: Chapter 2.75.040 (6) Work cooperatively with City boards, commissions and committees, and other public and private organization in promoting art and cultural activities within the City. 6 r)31