The URL can be used to link to this page

CAC 10 14 2004T4ht 4 4Q" CULTURAL ARTS COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico - La Quinta, CA 92253 October 14, 2004 7:00 PM CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to three minutes or less. III. CONFIRMATION OF AGENDA Corrections, deletions or reorganization of the agenda. Iv. CONSENT CALENDAR (Items are considered routine in nature and may be approved by one motion.) A. Approval of Minutes of September 9, 2004 B. Department Report for July 2004 C. Financial Report for September 2004 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Artist Partnership Day B. Veteran's Day Event C. Future Events and Entertainment D. November Meeting Date VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Old Town La Quinta Mural Project Update Vill. COMMISSIONER ITEMS A. Attendance at Community Functions IX. ADJOURNMENT Next Meeting November_ 2004 at 7:00 PM La Quinta Civic Center Study Session Room S:\Community Services\CAC\AGN '04\AGN 101404.doc � T � f�u�GtJ V > w OF I TO: HONORABLE MAYOR AND MEMBERS OF THE CITY C NCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIREC R DATE: JULY 20, 2004 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF JUNE 2004. UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF AUGUST 2004: Aug 2 *Exercise Class, Senior Center. Aug 2 *IID Energy Assistance Program, Senior Center Aug 4 Intermediate Computers Class, Senior Center Aug 5 *Ceramics Class; Senior Center Aug 5 Cartooning for Kids Class, Senior Center Aug 7 Summer Golf Tour, Mountain Vista Sun City Aug 9 Mastering Microsoft Excel (Office 97), Senior Center Aug 9 Summer Day Camp Session IV, Recreation Trailer Aug 10 Adobe Photoshop Elements, Advanced Course, Senior Center Aug 12 Adobe Photoshop Elements, Introductory Course, Senior Center Aug 14 Anaheim Angels Baseball Game Excursion Aug 14 Summer Golf Tour, Desert Willow Aug 16 Hip Hop Dance Class, Senior Center Aug 16 Tap & Jazz Dance Class, Senior Center Aug 17 *Congresswoman Mary Bono's Mobile Office, Senior Center Aug 17 *Free Hearing Consultations, Senior Center Aug 17 Hatha Yoga Class, Senior Center Aug 18 Yoga Somatica Class, Senior Center Aug 19 *Free Legal Consultations, Senior Center Aug 19 *Free Medicare and Insurance Counseling, Senior, Center Aug 21 Summer Golf Tour, Marriott's Shadow Ridge Aug 26 *"Back To School" Program and Luncheon, Senior Center Aug 27 Sea World in San Diego Excursion Aug 28 Summer Golf Tour, Landmark Golf Club *Daytime Senior Center -class or activity 0 Community Services Department Attendance Report for the Month of June 2004 Summary Sheet Program 2004 2003 Variance Sessions Per Month 2004 2003 Leisure Classes 124 115 9 52 31 Special Events 286 384 -98 13 15 Adult Sports 347 423 -76 15 20 Senior Center 981 1010 -29 115 103 Total 1,7381 1,932 -194 195 169 Senior Services Senior Center 312 461 -149 19 18 Total 312 461 -149 19 18 Sports Complex Use La Quinta Sports & Youth 1,500 1600 -100 22 25 Total 1,500 1600 -100 22 25 LQ Community Park Desert Storm Baseball 14 0 14 14 0 Diamond Ringers Softball 14 0 14 6 0 Desert United Soccer 30 0 30 9 0 AYSO 880 0 880 27 0 Total 9381 0 938 56 0 Facility/Park Rentals Senior Center Private Pa 450 0 450 3 0 (Churches) 300 0 300 4 0 Total 750 01 750 7 0 Total Programs 5,238 3,9931 1,245 299 212 Volunteer Hours Senior Center I 101 1 346 -245 Total Volunteer Hours 1 1011 346 -245 Mothly & Yearly Revenue for the Month of June 2004 2004 2003 Variance Mnnthly Revenue - Facility Rentals Senior Center $ 4,786.00 $ - $ 4,786.00 Parks $ - $ - $ - Monthly Facility Revenue $ 4,786.00 $ - $ 4,786.00 Year to Date Facility Revenue $ 75,129.00 $ - $ 76,129.00 Monthiv Revenue Senior Center $ 7,232.50 $ 4,479.50 $ 2,753.00 Community Services $ 17,038.00 $ 16,755.00 $ 283.00 Total Revenue $ 24,270.60 1 $ 21,234.50 $ 3,036.00 Revenue Year to Date Senior Center $ 117,262.50 $ 93,637.50 $ . 23,624.50 Community Services $ 155,367.00 $ 85,671.00 $ 69,696.00 Total Revenue to Date $ 272,629.50 $ 179,308.60 $ 93,320.50 Community Services Program Report for June 2004 2004 2003 2004 2003 Participants Participants Variance Meetinas Meetinas Leisure Enrichment Hatha Yoga 9 11 -2 7 4 Yoga Somatica 9 0 9 4 0 Yoga Package 3 0 3 11 0 Pilates 8 0 8 6 0 Beginning Ballett 15 0 15 2 0 Beginning Bell dance 11 17 -6 2 0 Intermediate Bell dance 7 0 7 1 0 Ballroom Dance 11 11 0 3 3 Beginning Guitar 15 0 15 3 0 Interior Design 9 0 9 5 0 Cartooning for Kids 14 0 14 2 0 Beginning Computers 9 0 9 3 0 Microsoft Word 4 6 -21 31 2 Totals 124 45 79 52 9 2004 2003 2nM4 9nns Participants Participants Variance Meetings Meetings Special Events Tiny Tot Luau 30 45 -15 1 1 Summer Day Camp 210 153 57 11 11 Indian Springs Country Club 46 0 46 1 0 TrilogyGolf Course 48 66 18 1 1 Cimarron Golf Course 52 0 52 1 0 Totals 286 198 88 13 12 2004 2003 2nnd 9nns Participants Participants Variance Meetings Meetings Adult Sports Open Gym Basketball 177 263 -86 14 17 Adult Soccer League 170 160 10 4 4 Totals 347i 423 -761 181 21 Recreation Totals 7571 6661 911 831 42 �' J 9 Senior Center Attendance Participation Particlation Variance Meetings Meetings Senior Activities ACBL Bride 119 146 -27 4 4 Bridge, Duplicate/Social 277 397 -120 15 18 Monthly Birthday Party 26 32 -6 1 1 Monthly Luncheon 75 74 1 1 1 Movie Time 66 51 15 7 8 Senior Activity Total 563 700 -137 28 32 Senior Leisure Classes Arts and Crafts 22 26 -4 5 4 Ballroom Dance 31 10 21 6 4 Ceramics 8 14 -6 4 4 Computer 59 60 -1 19 17 Computer Tutor 2 0 2 2 0 Dog Training Class 8 6 2 3 4 Exercise 33 47 -14 11 13 Golden Tones 109 66 43 5 4 Pilates 9 0 9 3 0 Quilting 19 32 -13 4 4 Rug Hooking 5 1 4 3 1 Sketching/Drawing 11 7 4 3 4 Tai Chi 37 11 26 10 4 Watercolor 38 11 27 5 4 Woodcarving 27 19 8 4 4 Senior Leisure Classes Total 418 310 108 87 71 TOTAL SENIOR PROGRAMS 981 1010 -29 115 103 Senior Services AARP "55" Course 38 34 4 2 2 FIND Food Distribution 186 295 -109 4 4 I.I.D. Energy Assistance 58 88 -30 6 8 I.I.D. Energy Assistance/No fee 9 8 1 4 2 Legal Consultation 6 5 1 1 1 Medicare/Hi Cap Consultation 4 3 1 2 1 Volunteers 11 28 -17 n/a n/a TOTAL SENIOR SERVICES 312 461 -149 19 18 SENIOR CENTER TOTAL 1293 1471 -178 1341 121 10 0 • City of La Quinta Recap Arts in Public Places Available Funds Deposits collected through development Interest earned City Contribution Total Sources Less expenditures: Operating expenses Maintenance expenses Art purchased Total Uses FY 2005 Cumulative Current 09/30/04 through Year-To- 06/30/04 Date Total Equity Available before encumbrances and committments: Add back Accounts Payable Less Interest receivable Cash Available before encumbrances and committments: Less Encumbrances - Less Commitments: $2,017,781.79 $65,087.32 $2,082,869.11 238,226.77 $0.00 238,226.77 50,000.00 0.00 50,000.00 2,306,008.56 65,087.32 2,371,095.88 26,189.59 0.00 26,189.59 3,030.00 0.00 3,030.00 1,512,100.85 15,723.00 1,527,823.85 1,541,320.44 15,723.00 1,557,043.44 764,688.12 49,364.32 814,052.44 0.00 0.00 0.00 2,963.16 (2,963.16) 0.00 761,724.96 52,327.48 814,052.44 0.00 Hwy 111 TDC - Credits 9,418.07 Hwy 111 TDC - Future 14,581.93 Louis De Martino -Movie Theater Art Work 0.00 K.Emerson & A.Dematteis-Spray tower -Fritz Bums Park 0.00 Civic Center Art Purchase 2,324.00 Construction of Base for New Art Piece -City Hall 0.00 City Entrance Monuments 0.00 Civic Center Campus - LQ Mountain range - B. Ware 0•00 Civic Center Campus - Design 0.00 Civic Center Campus - CIP Admin 14,719.00 Civic Center Campus - Bronze Plates 10,000.00 Civic Center Campus - CIP Admin 3,000.00 Civic Center Campus - Available 92,011.32 Water feature/LQ Court -Manuel Mendoza/Ray Lopez (75.16) Place/repaint Darroll art piece (donated, accepted by CC 6/19/01 }Fritz Bums Park 3,705.00 Base for Reiman art piece (Wilderness Totem}City Hall 0.00 Residency Inn sculpture project-Bighom Sheep -Bill Ware 92,000.00 Omri & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins 0.00 Peace Officers Sculpture 50,000.00 Washington St Bridge Railing 110,000.00 Embassy Suite Art Piece 0.00 John Kennedy Sculpture 0.00 Hwy 111 Landscape modification 135,900.00 Total Commitments - Art Purchases 537,584.16 Total Commitments - Art Maintenance & Operations 5,300.00 Total available funds 09/30/04 $271,168.28 10/6/2004 File: APP.WI�4 L City of La Quinta Arts in Public Places Recap Expenditures Inception to Operating Expenses: Conference - Phoenix 07/24/92 Bank of America 07/31/92 Meg Robertson 10/15/92 A.E.S. 01/12/93 Jerry Allan 03/10/93 Regents - University of Calif. 03/31/93 Martin & Chapman 03/31/94 City of La Quinta Admin Fee 05/10/95 Rositas Shamis - Reimburse for supplies 06/30/98 Chanie Chappie Travel 06/30/98 Elaine Reynolds Travel O6130/98 Rosita Shamis Travel O6/30/98 Susan Benay Travel 06/30/98 Americans For The Arts Registration 09/30/98 Susan Benay Travel - Reverse 01/25/99 Art in La Quinta Inserts (Arrow Printing) 05/07/99 Recreation Brochures -Postage 05/29/99 Summer Brochures (Arrow Printing) O6/30/99 Patrick Welch - Anderson Travel O6130/99 Welch/Reynoids- Atlanta Hilton 06/30/99 Susan Benay - Best Western 06/30/99 Ca Assembly of Local Arts -Membership 06/30/99 Welch/Reynolds - Americans for the Arts Reg. 06/30/99 Susan Benay - Travel 08/19/99 US Postmaster. 05/19/1999 Appropriation -Summer Brochure 08/29/99 Arrow Printing - brochures 11/29/99 CA Assembly of Local Arts -Membership 12/14/99 US Postmaster. Brochure 01/08/00 Arrow Printing - Brochures 02/11/00 Travel & Conference - Credit 03/06/00 Americans for the Arts 5/2/00 U S Postmaster - postage 6130/00 Russell Jacques - Art Base 7/31/00 Russell Jacques -Art Base 8100 Maintenance -art piece -Hwy 111-DeMartino 8/00 Global Mural Conference 2000 8/00 U.S. Postmaster. Brochure 9/00 Reclassify maint. to separate account 2101 Art Wall Certificates 11/01 Bruce Kribbs supplies - reclassified from General Fund 5102 3/02 APP Supplies - reclassified from General Fund 5/02 10/02 Best Signs - (2)Dedicabon Bronze Plaques -Civic Center Campus 4/03 Dennis Wish - Engineering services Total Operating Expenses Art Maintenance Expenses authorized by Council: 6/30/01 Total through 6/30/01 (carried to Fiscal 2002) 6/30/02 Total through 6130/02 6130/03 Total through 6/30/03 Total - prior years Year to Date, Fiscal 2005 Total Art Maintenance Costs charged to APP 10/6/2004 0 09/30/04 Page 1 821.66 244.08 Expended $1,065.74 23.70 2,275.00 105.00 242.05 6,000.00 35.91 325.21 360.61 2,141.01 1,125.32 150.00 (1,125.32) 1,150.00 473.50 1,239.13 428.00 1,313.28 245.00 199.00 600.00 272.36 160.00 1,481.60 75.00 160.00 1,636.75 (931.64) 150.00 160.00 693.75 (693.75) 500.00 100.00 320.00 (500.00) 268.81 1,203.00 55.50 1,206.07 1,500.00 $26,189.59 Expended 1,060.00 770.00 1,200.00 3,030.00 Actual Budget 0.00 5,300.00 $3,030.00 File: APP.WK4 12 City of La Quinta Arts in Public Places Recap Expenditures Inception to 09/30/04 Page 2 Total Balance of Art Purchases: Commitments Expended Commitments Number 06/09/92 Adams/Truman PTA 846.00 $846.00 0.00 7.00 07/31/92 Hwy 111 TDC - Paid 47,578.99 47,578.99 0.00 7.00 07/31/92 Hwy 111 TDC - Credits 10,810.63 1,392.56 9,418.07 7.00 07/31/92 Hwy 111 TDC - Future 36,610.38 22,028.45 14,581.93 7.00 12/1511992 Ministrelli TT25429-Painted Cove -Air Motion -Brice Thomas 15,000.00 15,000.00 0.00 1.00 04/14/93 Louis De Martino -Movie Theater Art Work 70,766.00 70,766.00 0.00 12.00 06/01/01 Louis De Martino -modifications -Hwy 111 Gem of the Desert 35,870.00 35,870.00 0.00 12.00 06/29/94 K.Emerson & A.Dematteis-Gate-Fritz Bums Park 10,000.00 10,000.00 0.00 6.00 06/29/94 K.Emerson & A.Dematteis-Mosiac Tiles -Fritz Bums Park 10,000.00 10,000.00 0.00 9.00 06/29/94 K.Emerson & A.DematteisSpray tower -Fritz Bums Park 30,039.63 30,039.63 0.00 11.00 06/06/1995 Bear Creek Path Art Work-LQAF-Bear & Tile 5,000.00 5,000.00 0.00 4.00 01/16/1996 Fritz Bums Park - Spray Tower installation 16,786.00 16,786.00 0.00 11.00 05/21/1996 Rancho La Quinta - Paid 35,000.00 35,000.00 0.00 10.00 05/21/1996 Rancho La Quinta - Credit 35,000.00 35,000.00 0.00 10.00 12/17/96 Fritz Bums Park -Art Femandez-Playground Equip(Bus Shelter Panels) 37,000.00 37,000.00 0.00 15.00 O6/17/97 Marcia Gibbons-L.Q. Car Wash -Mural 10,000.00 10,000.00 0.00 3.00 06/17/97 Eagle Hardware -Credit -Eagles 43,000.00 43,000.00 0.00 5.00 05/05/98 1 Washington St. Bridge-Navarrete/Holmes & Narver-Design 3,000.00 3,000.00 0.00 13.00 07/07/98 Landscaping for Artpiece-Hwyl11/Wash. St-DeMartino Art Pieces 18,800.00 18,800.00 0.00 7.00 09/15/98 Washington St. Bridge-Navarrete/Holmes & Narver-Construction 39,500.00 39,500.00 0.00 13.00 10/20/98 Washington St. Bridge -Artwork Constriction 21,999.00 21,999.00 0.00 13.00 03/16/99 Civic Center Art Purchase 7,327.00 5,003.00 2,324.00 19.00 04/06/99 Constriction of Base for New Art Piece -City Hall 1,061.50 1,061.50 0.00 28.00 05/18/99 City Entrance Monuments 285,545.24 285,545.24 0.00 14.00 07/01/99 Obelisks Pilot Program -City Street Markers -Peter Urbon 98,762.00 98,762.00 0.00 16.00 09/07/99 City Entrance Monument Right -of -Way (#655) 15,000.00 15,000.00 0.00 14.00 01/18/00 Civic Center Campus - Native American themes - P. Ladochy 57,600.33 57,600.33 0.00 20.00 01/18/00 Civic Center Campus - LQ Mountain range - B. Ware 92,400.00 92,400.00 0.00 21.00 01/18/00 Civic Center Campus - Sandy Swan - Bronze relief map 35,094.17 35,094.17 0.00 22.00 01/18/00 Civic Center Campus - Animal tracks - Sandy Swan 13,085.00 13,085.00 0.00 23.00 01/18/00 Civic Center Campus - Design 23,567.56 23,567.56 0.00 24.00 01/18/00 Civic Center Campus - CIP Admin 14,719.00 0.00 14,719.00 25.00 8/3/2004 Civic Center Campus - Bronze Plates 10,000.00 0.00 10,000.00 26.00 8/17/2004 Civic Center Campus - Pillars of Community Tiles 3,000.00 0.00 3,000.00 26.00 01/18/00 Civic Center Campus - Available 98,701.83 6,690.51 92,011.32 26.00 05/02/00 Constriction of Base for New Art Piece -City Hall 2,693.75 2,693.75 0.00 27.00 02/06/01 Water feature/LQ Court -Manuel Mendoza/Ray Lopez 98,725.00 98,800.16 (75.16) 17.00 02/01/01 Phase 1-Jefferson St Bridge Artwork -Design 3,000.00 3,000.00 0.00 18.00 07/03/01 Jefferson Bridge artwork -bridge railings -Constriction 7,800.00 7,800.00 0.00 18.00 07/17/01 Place/repaint Darroll art piece (donated, accepted by CC 6/19/01)-Fritz Bums F 10,700.00 6,995.00 3,705.00 32.00 07/17/01 Base for Reiman art piece (Wilderness Totem) -City Hall 0.00 0.00 0.00 34.00 8/01 Point happy artwork project-Cahuilla Family -Felicity 94,950.00 94,950.00 0.00 30.00 11/01 Senior Center Art Mural 4,000.00 4,000.00 0.00 29.00 9/02 Residency Inn sculpture project -Bighorn Sheep -Bill Ware 92,000.00 0.00 92,000.00 31.00 01/07/03 Omri & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins 35,000.00 35,000.00 0.00 33.00 12/212003 Peace Officers Sculpture 100,000.00 50,000.00 50,000.00 35.00 12/2/2003 Washington St Bridge Railing 110,000.00 0.00 110,000.00 36.00 1/6/2004 Embassy Suite Art Piece 67,169.00 67,169.00 0.00 37.00 4/20/2004 John Kennedy Sculpture 15,000.00 15,000.00 0.00 38.00 6/15/2004 Hwy 111 Landscape modification 135,900.00 0.00 135,900.00 39.00 Total Art Purchases Per General Ledger Variance $2,065,408.01 $1,527,823.85 $537,584.16 $1,527,823.85 $0.00 10/6/2004 File: APP.WK4 71 3 City of La Quinta Recap Arts in Public Places Interest Earned Annual Interest FY 1990/91 3,525.59 FY 1991 /92 11, 646.54 FY 1992/93 12,156.96 FY 1993/94 7,137.38 FY 1994/95 11,444.17 FY 1995/96 14,109.65 FY 1996/97 16,170.79 FY 1997/98 14,845.19 FY 1998/99 28,328.00 FY 1999/00 32,168.62 FY 2000/01 36,787.35 FY 2001/02 22,954.95 FY 2002/03 13,373.90 FY 2003/04 13,577.68 FY 2004/05 0.00 Total Accumulated Interest $238,226.77 FY 2004/05 Interest YTD 0.00 Interest Through 09/30/04 238,226.77 Note: The City records interest earned on pooled cash quarterly. 10/6/2004 File: APP.WK4 0 CULTURAL ARTS COMMISSION MEETING DATE: October 14, 2004 ITEM TITLE: Artist Partnership Day RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission WORK PLAN TASK ASSIGNMENT: N AGENDA CATEGORY: BUSINESS SESSION: A CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Coachella Valley Cultural Conferences, Workshops and Events. FISCAL IMPLICATIONS: Historically the Cultural Arts Commission has taken the artists that participate in the program to lunch as a means of thanking them for participating in the event. With the development of the Village in La Quinta, staff would recommend the lunches be held at a restaurant in the Village. The estimated cost of lunch each day is $350. This will be funded from the Community Special Events account which has an uncommitted balance of $15,000 as of this report. BACKGROUND AND OVERVIEW: Staff has confirmed with La Quinta High School and La Quinta Middle School their participation in Artist Partnership Day this year. The dates are Wednesday, October 27 and Thursday, October 28. S:\Community Services\CAC\CAC Report '04\CACRPT.411.Atist Partnership Day 10-14-04.doc �. 5 Several artists have been contacted regarding their participation and finalization of the schedule is taking place. Staff will provide a detailed schedule and confirmation of artists at the October 14, 2004 Cultural Arts Commission. The Cultural Arts Commission has historically hosted the event by meeting the artists at the site and assisting them with their equipment then hosting lunch. FINDINGS AND ALTERNATIVES: The alternatives available to the Cultural Arts Commission include: 1. Authorize one or more Cultural Arts Commissioners to attend the Artist Partnership Day events and then host the artist lunch; or 2. Do not authorize one or more Cultural Arts Commissioners to attend the Artist Partnership Day events and do not host the artist lunch; or 3. Provide staff with alternate direction. Resplpctfully submitted, odie Horvitz, Community Services Director n �. i 0 CULTURAL ARTS COMMISSION MEETING DATE: October 14, 2004 ITEM TITLE: Veteran's Day Event RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission WORK PLAN TASK ASSIGNMENT: AGENDA CATEGORY: BUSINESS SESSION: B CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Coachella Valley Cultural Conferences, Workshops and Events. FISCAL IMPLICATIONS: None for this action. BACKGROUND AND OVERVIEW: The City of La Quinta will host the Veteran's Day event on Thursday, November 11, 2004 from 1:00-3:00 p.m. at the Civic Center Campus. The Cultural Arts Commission has hosted the performers for this event in the past. Finalization of performers has not occurred as of this report, however, staff is requesting the Cultural Arts Commission host the performers again this year. Should the Commission agree to host the performers, the Commissioners assigned to this task will be giving the information when it is confirmed. It is anticipated the Commission would be needed from 12:30-2:00 p.m. on November 11. S:\Community Services\CAC\CAC Report'04\CACRPT.412.Veteran's Day 10-14-04.doc 1 FINDINGS AND ALTERNATIVES: The alternatives available to the Cultural Arts Commission include: 1. Authorize one or more Cultural Arts Commissioners to host the Veteran's Day event performers; or 2. Do not authorize one or more Cultural Arts Commissioners to host the Veteran's Day event performers; or 3. Provide staff with alternate direction. Respectf Ily submit d, Dodie Horvi z, Commune y Services Director CULTURAL ARTS COMMISSION MEETING DATE: October 14, 2004 ITEM TITLE: Future Events and Entertainment RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission WORK PLAN TASK ASSIGNMENT: #Z2 AGENDA CATEGORY: BUSINESS SESSION: C CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Coachella Valley Cultural Conferences, Workshops and Events. FISCAL IMPLICATIONS: Dependent upon the Commission's recommendations, the costs associated with future events and entertainment can be funded from the Community Services Departments budget, under Community Special Events, which has an uncommitted balance of $15,000 as of this report. BACKGROUND AND OVERVIEW: At the September 8, 2004 Cultural Arts Commission meeting, the Commission discussed the possibility of future cultural events and possible entertainment for these events. The Commission had discussed the possibility of offering concerts on a regular schedule each month for the remainder of Fiscal Year 2004-05. At the joint meeting with the City Council, the Commission addressed this issue with the City Council. It was the City Council's direction that the Commission should focus on a few well organized events on a regular schedule before expanding events to S:\Community Services\CAC\CAC Report '04\CACRPT.410.Future Events 10-14-04.doc 1. 3 numerous ones. The Commission suggested contacting local talent that would perform at no charge. At the September 8 meeting, the Commission asked staff to contact Mr. and Mrs. Berlinger regarding their availability and charge for a concert. Staff contacted Mrs. Berlinger and suggested that she visit the Civic Center Campus amphitheater prior to the Cultural Arts Commission meeting to evaluate the appropriateness of the venue for a concert by she and her husband. Mrs. Berlinger was invited to attend the October 14, 2004 Cultural Arts Commission meeting to answer any questions the Commission may have. The Community Services Department has planned several events in which musical events will be held and the Cultural Arts Commission to participate in: November 11, 2004 Veteran's Day Event Youth Orchestra December 3, 2004 Holiday Tree Lighting Youth Choirs/Dancers January 2005 Courtyard Concert Visiting Musician April 2005 Concert Under the Stars To Be Determined As with the past two years, the City will honor the veterans that reside in the City. As part of the event, a youth orchestra will be invited to perform. The City will make a contribution to the organization for their performance. The Cultural Arts Commission has, in the past, acted as hosts for the musical performers. A major component of the Holiday Tree Lighting ceremony has always been performances by youth choirs and dancers from the local elementary schools. The Cultural Arts Commission acts as hosts for the performers and for the refreshments. During the Community Services Grant application process in August, the City Council considered a request from the Virginia Waring International Piano Competition. The City funded the organization and the organization offered to provide one concert in the courtyard during the months of January or February. This performance will be provided by musicians that are competing in the competition. The actual date has not been determined at this time. The date will be determined by the availability of the performers. The Cultural Arts Commission is being asked act as hosts for the event. The Cultural Arts Commission has hosted the "Concert Under the Stars" in April for the past two years. The first year the Sidestreet Strutters were the headliner performers while last year, Nels and the Peanut Butter Cookies Band was highlighted. The Commission has expressed a desire to host another "Concert Under the Stars" in the spring of 2005. The Community Services Department brochure will be delivered to each residence in January listing events from January through May. If the "Concert Under the Stars" is to be offered, the Commission may wish to determine and finalize the performers so that they may be listed in the brochure. The brochure information is required by December. At the joint City Council/Cultural Arts Commission, the City Council suggested the Commission focus on a concert for the adult population. The Commission may wish to consider the Council's recommendation for a "Concert Under the Stars" performance. There are two issues the Cultural Arts Commission may wish to consider when directing staff to provide concerts for the community. The two issues are the funding of performers and the availability of staff. The City has funded many organizations over the years through various grant programs, and although the organizations may perform for non-profit organizations without charge, a donation is requested from the City for their participation in City sponsored events. Therefore, the Commission should budget a substantial donation to local performers for events. The Cultural Arts Commission should also consider the level of staffing needed to conduct numerous events throughout the year. The Community Services Department is limited to three full time staff that could organize and implement concerts. Currently, the Community Services Department offers events and excursions throughout the year, most of them on the weekends. Therefore, if the Commission would like to host events beyond the events listed above, there would be staff costs associated with the events, both from the Community Services and the Public Works Departments, as this would involve overtime for both departments. The currently planned events have been built into the department budgets, therefore additional staff costs do not apply. The Cultural Arts Commission should begin planning for a performer for the "Concert Under the Stars" by first determining what type of performers should be considered, and then collecting information from various performers and be prepared to bring the information to the November meeting. At the November meeting, the Commission can select performers and prioritize the list. Staff will then contact the performers as to availability and get demonstration material for the Commission to consider at the December meeting. The Commission will be able to select a performer for the event and staff can then finalize the contract with the performer. With this time line, staff will be able to advertise the "Concert Under the Stars" event in the spring 2005 Community Services Department brochure. FINDINGS AND ALTERNATIVES: The alternatives available to the Cultural Arts Commission include: 1. Authorize the Cultural Arts Commission to collect information from performers that fit the theme of the concert selected by the Commission and be prepared to present that information at the November meeting; or 2. Do not authorize the Cultural Arts Commission to collect information from performers that fit the theme of the concert selected by the Commission and be prepared to present that information at the November meeting; or 3. Provide staff with alternate direction. Respectfully subrrotted, ie Ftorvitz, Community Services Director CULTURAL ARTS COMMISSION MEETING DATE: October 14, 2004 ITEM TITLE: November Meeting Date RECOMMENDATION: As deemed appropriate by the Cultural Arts Commission WORK PLAN TASK ASSIGNMENT: Advisory Body to the City Council. FISCAL IMPLICATIONS: None for this action. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: D CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The regularly scheduled date for the November Cultural Arts Commission is Thursday, November 11, 2004. The City of La Quinta celebrates Veteran's Day and City Hall is closed on that date. However, the Community Services Department will be offering the Veteran's Day event from 1:00-3:00 p.m. at the Civic Center Campus, therefore, staff will be working on the Veteran's Day holiday. The Commission may wish to consider holding the November Cultural Arts Commission meeting on Thursday, November 11 at 1 1:00 a.m. at City Hall, prior to the Veteran's Day event or the Commission may select another date in which to hold the November meeting. SACommunity Services\CAC\CAC Report'04\CACRPT.413.November Meeting Date 10-14-04.doc " jr-, FINDINGS AND ALTERNATIVES: The alternatives available to the Cultural Arts Commission include: 1. Approve holding the Cultural Arts Commission meeting on Thursday, November 11 at 1 1:00 a.m. at City Hall; or 2. Approve. holding the Cultural Arts Commission meeting on a different date in November; or 3. Provide staff with alternate direction. Respelptfully subAnitted, Dodie Horvitz, Coinounity Services Director 2 • 0 CULTURAL ARTS COMMISSION MEETING DATE: October 14, 2004 ITEM TITLE: Old Town La Quinta Mural Project Update BACKGROUND AND OVERVIEW: N AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: At the October 5, 2004 City Council meeting, the City Council approved the Old Town Mural Project as recommended by the Cultural Arts Commission. Artist Tom McGraw anticipates this project being complete in six months, as the tiles must be fabricated then installed. RespectAully submWted, rvitz, Community Services Director S:\Community Services\CAC\CAC Report'04\CACRPT.414.O1d Town La Quinta Mural Update 10-14-04.doc n25