CAC 11 11 2004•
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CULTURAL ARTS COMMISSION AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
November 11, 2004
1 1:00 AM
I. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to three minutes or less.
A. Ruth Moir -Steinway Society of Riverside County
B. Bridget Meyers, Embassy Suites
III. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda.
iv. CONSENT CALENDAR
(Items are considered routine in nature and may be approved by one motion.)
A. Approval of Minutes of October 14, 2004
B. Department Report for September 2004
C. Financial Report for October 2004
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Future Events and Entertainment
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. Berliner Letter
VIII. COMMISSIONER ITEMS
A. Attendance at Community Functions
IX. ADJOURNMENT
Next Meeting
December 9, 2004 at 7:00 PM
La Quinta Civic Center Study Session Room
S:\Community Services\CAC\AGN '04\AGN 11104.doc
V �
ti5
OF Tom'
TO:
FROM:
DATE:
HONORABLE MAYOR AND MEMBERS OF THE CITY C CIL
DODIE HORVITZ, COMMUNITY SERVICES DIRECT
OCTOBER 19, 2004
SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR
THE MONTH OF SEPTEMBER 2004
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE
MONTH OF NOVEMBER 2004:
Nov 1 *Exercise Class
Nov 1 *Putting Contest
Nov 1 *IID Energy Assistance Program
Nov 1 Beginning Line Dance, Senior Center
Nov 1 Tap & Movement Dance, Senior Center.
Nov 1 Hip Hop Dance Teen, Senior Center
Nov 2 *Knitting Class
Nov 2 *Hand Crafts Class
Nov 2 *Tap Dance
Nov 2 La Quinta Middle School Volleyball Tailgate Bash, Sports Complex
Nov 2 Belly Dance Level 2, La Quinta High School
Nov 2 Italian for Travelers, Senior Center
Nov 3 *Beginning Conversational Spanish
Nov 3 *Sketch Drawing. 'Class
Nov 3 Basic Self Defense, Senior Center
Nov 3 Sharpen Your Self Defense Skills, Senior Center
Nov 3 Mat Pilates, Senior Center
Nov 4 *Watercolor Lessons
Nov 4 *Tai Chi Class
Nov 4 *Ballroom Dancing Class
Nov 4 A Life Worth Writing — Yours!, Senior Center
Nov 4 Beginning Belly Dance, La Quinta High School
Nov 5 *Woodcarving Class
Nov 5 La Quinta High School Tailgate Bash, La Quinta Park
Nov 7 Carlsbad Village Faire Excursion
Nov 8 Hip Hop Dance Pre -Teen, Senior Center
Nov 9 *Drama Class
-- 0.r'6
Nov 9 Beginning Watercolor, Senior Center
Nov 9 Adobe Photoshop Elements Advanced Course, Senior Center
Nov 10 How to Eat, Move, & Be Healthy, Senior Center
Nov 10 Beginning Drawing, Senior Center
Nov 10 Intermediate Computers, Senior Center
Nov 11 Veteran's Day Tribute & Acknowledgement Ceremony, Civic Center
Campus
Nov 12 *Pilates Class
Nov 12 *Evening Dance
Nov 12 *Free Legal Consultations
Nov 13 Adult Soccer Tournament, La Quinta Park
Nov 15 Ballet Barre Workout, La Quinta High School
Nov 16 *Arthritis Tai Chi
Nov 16 *Free Hearing Consultations
Nov 16 *Complementary Dog Training Class
Nov 18 *Thanksgiving Luncheon
Nov 18 *Free Medicare and Insurance Counseling
Nov 18 Dance, Play, & Pretend, La Quinta High School
Nov 18 Beginning Ballet, La Quinta High School
Nov 18 Adobe Photoshop Elements Introductory Course, Senior Center
Nov 19 *CPR/ First Aid Class
Nov 20 Algodones, Mexico Excursion
Nov 22 *Hatha Yoga Class
Nov 22 Learn to Master Skateboarding, Fritz Burns Skate Park
Nov 22 Mastering Microsoft Excel, Senior Center
Nov 23 Yoga Electica, Senior Center
Nov 24 Yoga Somatica, Senior Center
"Daytime Senior Center Gass or activity
0C,7
Monthly & Yearly Revenue for the Month of September 2004
Monthly Revenue - Facility Rentals 2004 2003 Variance
Senior Center
$
2,140.00
$
2,810.00
$
670.00
Parks
$
200.00
$
100.00
$
100.00
Monthly Facility Revenue
$
2,340.00
$
2,910.00
$
570.00
Year to Date Facility Revenue
$
8,738.00
$
4,635.00
$
4,103.00
Monthly Revenue
Senior Center
$
13,993.50
$
11,316.00
$
2,677.00
Community Services
$
11,790.00
$
14,211.00
$
2,421.00
Total Revenue
$
25,783.50
$
25,527.00
$
256.00
Revenue Year to Date
Senior Center
$
20,789.50
$
18,238.00
$
2,551.50
Community Services
$
32,915.00
$
29,825.00
$
3,090.00
Total Revenue to Date
$
53,704.50
$
48,063.00
$
5,641.50
9
0
Community Services Department
Attendance Report for the Month of September 2004
Summary Sheet
Program 2004 2003 Variance Sessions Per Month
2004 2003
Leisure Classes
142
661
76
63
20
Special Events
85
111
-26
4
4
Adult Sports
371
432
-61
19
20
Senior Center
879
968
-93
91
84
Total
1,477
1,577
404
177
128
Senior Services
Senior Center
398
562
-164
24
19
Total
398
562
4
24
19
Sports User Groups
La Quinta Park Use
AYSO
1100
980
120
4
14
Sports Complex
Diamond Ringers Softball Club
15
15
0
2
5
Desert Storm Baseball Club
14
01
14
9
0
La Quinta Heat
14
0
14
9
0
AYSO
400
420
-20
4
14
Facility/Park Rentals
Senior Center
Private Pa
300
0
300
2
0
Church
480
550
-701
8
8
Boys & Girls Club
Private Party
80
60
20
2
2
Park Rentals
La Quinta Park Rental
80
50
30
2
1
Fritz Burns Park Rental
40
50
-10
1
1
Total
2,523
2,126
398
43
45
Total Programs
4,398
4,264
110
2"
192
Volunteer Hours
Senior Center
1 2971
313
-16
Total Volunteer Hours
1 2971
313
-16
0��
Community Services Program Report for September 2004
2004 2003 2004 2003
Participants
Participants
Variance
Meetings
Meetin s
Leisure Classes
Intermediate Belly Dance
5
5
0
2
2
Beginning Belly Dance
14
5
9
2
3
Line Dance
6
14
-8
3
2
Classic/ Latin Ballroom Dance
6
6
0
3
3
Hip Hop Dance Teen
6
0
6
3
0
Hip Hop Dance Pre -Teen
9
0
9
3
0
Beginning Ballet
8
0
8
3
0
Dance, Play & Pretend
6
0
6
3
0
Tap & Jazz Combo
4
0
4
3
0
Hatha Yoga
18
22
4
9
5
Basic Self Defense
2
0
2
3
0
Skateboarding
9
0
9
6
0
Beginning Guitar
17
0
17
3
0
All Aspects of Interior Design
11
0
11
3
0
Italian for Travelers
5
0
5
3
0
Adobe Photoshop Intro
5
6
-1
3
2
Adobe Photoshop Advanced
'geginning
4
0
4
3
0
'BeginningComputers
3
8
-5
2
3
Micrdsoft Word
4
0
4
3
0
Totals
142
66
76
63
20
2004 2003 2004 2003
Participants
Participants
Variance
Meetings
Meetings
Special Events
Westin Mission Hills Golf Course
30
41
-11
1
1
Summer Golf Tour Banquet
30
50
-20
1
1
Soccer Managers Meeting
15
20
-5
1
1
LQ Skate Park Groundbreaking
10
01
101
1
1
Totals
85
111
-26
4
4
2004 2003 2004 2003
Participants
Participants
Variance
Meetings
Meetings
Adult Sports
Open Gym Basketball
151
212
-61
18
18
Adult Soccer League
220
220
0
1
2
Totals
3711
432
-61
19
20
Recreation Totals I 1 5981 609 411 86 44
010
m& Senior Center Attendance Ab
Partici ation
Participation
Va ce
Me etin s
Meetings
2004
2003
2004
2003
Senior Activities
ACBL Bride
168
110
58
5
3
Bridge, Duplicate/Social
286
425
-139
14
15
Computer Open House
14
17
-3
14
1
Monthly Birthday Party
27
28
-1
1
1
Monthly Luncheon
71
94
-23
1
1
Movie Time
67
76
-9
9
8
Senior Activity Total
633
750
-117
44
29
Senior Leisure Classes
0
Ballroom Dance
29
20
9
8
8
Ballroom Dance Workshop
13
0
13
1
0
Computer
34
-34
15
Exercise
49
40
9
12
12
Golden Tones
68
56
12
4
3
Pilates
9
0
9
2
0
Quilting
40
27
13
5
4
Sketching/DrawingSketching/Drawing
7
4
3
3
4
Tai Chi
16
24
-8
5
5
Watercolor
11
13
-2
3
4
Yoga
4
0
4
4
0
Senior Leisure Classes Total
246
218
24
47
55
TOTAL SENIOR PROGRAMS
879
968
-93
91
84
Senior Services
AARP "55" Course
36
30
6
2
2
FIND Food Distribution
206
405
-199
41
4
Hearing Consultation
1
1
0
1
1
I.I.D. Energy Assistance
89
63
26
9
8
I.I.D. Energy Assistance/No fee
11
2
9
5
1
Legal Consultation
5
5
0
1
1
Medicare/Hi Cap Consultation
3
5
-2
2
2
Volunteers
47
51
-4
n/a
n/a
TOTAL SENIOR SERVICES
398
562
-164
24
19
SENIOR CENTER TOTAL
1277
1530
-2571
115
103
-v 1
City of La Quinta
Recap Arts in Public Places
Available Funds 10/31/04
Deposits collected through development
Interest earned
City Contribution
Total Sources
Less expenditures:
Operating expenses
Maintenance expenses
Art purchased
Total Uses
Equity Available before encumbrances and committments
Add back Accounts Payable
Less Interest receivable
Cash Available before encumbrances and committments:
Less Encumbrances -
FY 2005
Cumulative Current
through Year-To-
06/30/04 Date Total
$2,017,781.79 $75,425.49 $2,093,207.28
238,226.77 $0.00 238,226.77
50,000.00 0.00 50,000.00
2,306,008.56 75,425.49 2,381,434.05
26,189.59
0.00
26,189.59
3,030.00
0.00
3,030.00
1,512,100.85
20,453.50
1,532,554.35
1,541,320.44
20,453.50
1,561,773.94
764,688.12 54,971.99 819,660.11
0.00 0.00 0.00
2,963.16 (2,963.16) 0.00
761,724.96 57,935.15 819,660.11
0.00
Less Commitments:
Hwy 111 TDC - Credits
9,418.07
Hwy 111 TDC - Future
14,581.93
Louis De Martino -Movie Theater Art Work
0.00
K.Emerson & A.Dematteis-Spray tower -Fritz Burns Park
0.00
Civic Center Art Purchase
2,324.00
Construction of Base for New Art Piece -City Hall
0.00
City Entrance Monuments
0.00
Civic Center Campus - LQ Mountain range - B. Ware
0.00
Civic Center Campus - Design
0.00
Civic Center Campus - CIP Admin
14,719.00
Civic Center Campus - Bronze Plates
10,000.00
Civic Center Campus - CIP Admin
3,000.00
Civic Center Campus - Available
92,011.32
Water feature/LQ Court -Manuel Mendoza/Ray Lopez
(75.16)
Place/repaint Darroll art piece (donated, accepted by CC 6/19/01)-Fritz Burns Park
3,705.00
Base for Reiman art piece (Wilderness Totem) -City Hall
0.00
Residency Inn sculpture project -Bighorn Sheep -Bill Ware
92,000.00
Omri & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins
0.00
Peace Officers Sculpture
50,000.00
Washington St Bridge Railing
110,000.00
Embassy Suite Art Piece
0.00
John Kennedy Sculpture
0.00
Hwy 111 Landscape modification
135,900.00
Old Town Mural Project
4,730.50
Total Commitments - Art Purchases 542,314.66
Total Commitments - Art Maintenance & Operations 5,300.00
U i—
Total available funds 10/31/04 $272,045.45
11/4/2004 File: APP.WK4
U
City of La Quinta
Arts in Public Places
Recap Expenditures
Inception to
Operating Expenses:
Conference - Phoenix
07/24/92 Bank of America
07/31/92 Meg Robertson
10/15/92
A.E.S.
01/12/93
Jerry Allan
03/10/93
Regents - University of Calif.
03/31/93
Martin & Chapman
03/31/94
City of La Quinta Admin Fee
05/10/95
Rositas Shamis - Reimburse for supplies
06/30/98
Charrie Chappie Travel
06/30/98
Elaine Reynolds Travel
06/30/98
Rosita Shamis Travel
06/30/98
Susan Benay Travel
06/30/98
Americans For The Arts Registration
09/30/98
Susan Benay Travel - Reverse
01/25/99
Art in La Quinta Inserts (Arrow Printing)
05/07/99
Recreation Brochures -Postage
05/29/99
Summer Brochures (Arrow Printing)
06/30/99
Patrick Welch - Anderson Travel
06/30/99
Welch/Reynolds - Atlanta Hilton
06/30/99
Susan Benay - Best Western
06/30/99
Ca Assembly of Local Arts -Membership
06/30/99
Welch/Reynolds - Americans for the Arts Reg.
06/30/99
Susan Benay - Travel
08/19/99
US Postmaster: 05/19/1999 Appropriation -Summer Brochure
08/29/99
Arrow Printing - brochures
11/29/99
CA Assembly of Local Arts -Membership
12/14/99
US Postmaster: Brochure
01/08/00
Arrow Printing - Brochures
02/11/00
Travel & Conference - Credit
03/06/00
Americans for the Arts
5/2/00
U S Postmaster - postage
6/30/00
Russell Jacques - Art Base
7/31/00
Russell Jacques - Art Base
8/00
Maintenance -art piece -Hwy 111-DeMartino
8100
Global Mural Conference 2000
8/00
U.S. Postmaster: Brochure
9/00
Reclassify maint. to separate account
2/01
Art Wall Certificates
11/01
Bruce Kribbs supplies - reclassified from General Fund 5102
3/02
APP Supplies - reclassified from General Fund 5/02
10/02
Best Signs - (2)Dedication Bronze Plaques -Civic Center Campus
4/03
Dennis Wish - Engineering services
Total Operating Expenses
Art Maintenance Expenses authorized by Council:
6/30101 Total through 6/30/01 (carried to Fiscal 2002)
6/30/02 Total through 6/30/02
6/30/03 Total through 6/30/03
Total - prior years
Year to Date, Fiscal 2005
Total Art Maintenance Costs charged to APP
11 /4/2004
10/31/04 Page 1
821.66
244.08
Expended
$1,065.74
23.70
2,275.00
105.00
242.05
6,000.00
35.91
325.21
360.61
2,141.01
1,125.32
150.00
(1,125.32)
1,150.00
473.50
1,239.13
428.00
1,313.28
245.00
199.00
600.00
272.36
160.00
1,481.60
75.00
160.00
1,636.75
(931.64)
150.00
160.00
693.75
(693.75)
500.00
100.00
320.00
(500.00)
268.81
1,203.00
55.50
1,206.07
1,500.00
$26,189.59
Expended
1,060.00
770.00
1,200.00
3,030.00
Actual Budget
0.00 5,300.00
$3,030.00
013
File: APP.WK4
10 0
City of La Quinta
Arts in Public Places
Recap Expenditures
Inception to 10/31/04 Page 2
Total
Balance of
An Purchases:
Commitments
Expended
Commitments
Number
06/09/92
Adams/Truman PTA
846.00
$846.00
0.00
7.00
07/31/92
Hwy 111 TDC - Paid
47,578.99
47,578.99
0.00
7.00
07/31/92
Hwy 111 TDC - Credits
10,810.63
1,392.56
9,418.07
7.00
07/31/92
Hwy 111 TDC - Future
36,610.38
22,028.45
14,581.93
7.00
12/15/1992
Ministrelli TT25429-Painted Cove -Air Motion -Bruce Thomas
15,000.00
15,000.00
0.00
1.00
04/14/93
Louis De Martino -Movie Theater Art Work
70,766.00
70,766.00
0.00
12.00
06/01/01
Louis De Martino -modifications -Hwy 111 Gem of the Desert
35,870.00
35,870.00
0.00
12.00
06/29/94
K.Emerson & A.Dematteis-Gate-Fritz Burns Park
10,000.00
10,000.00
0.00
6.00
06/29/94
K.Emerson & A.Dematteis-Mosiac Tiles -Fritz Burns Park
10,000.00
10,000.00
0.00
9.00
06/29/94
K.Emerson & A.Dematteis-Spray tower -Fritz Burns Park
30,039,63
30,039.63
0.00
11.00
06/06/1995
Bear Creek Path Art Work-LQAF-Bear & Tile
5,000.00
5,000.00
0.00
4.00
01/16/1996
Fritz Burns Park - Spray Tower installation
16.786.00
16,786.00
0.00
11.00
05/21/1996
Rancho La Quinta - Paid
35,000.00
35,000.00
0.00
10.00
05/21/1996
Rancho La Quinta - Credit
35,000.00
35,000.00
0.00
10.00
12/17/96
Fritz Burns Park -Art Fernandez -Playground Equip(Bus Shelter Panels)
37,000.00
37,000.00
0.00
15.00
06/17/97
Marcia Gibbons-L.Q. Car Wash -Mural
10,000.00
10,000.00
0.00
3.00
06/17/97
Eagle Hardware -Credit -Eagles
43,000.00
43,000.00
0.00
5.00
05/05/98
Washington St. Bridge-Navarrete/Holmes & Narver-Design
3,000.00
3,000.00
0.00
13.00
07/07/98
Landscaping for Artpiece-Hwy111/Wash. St-DeMartino Art Pieces
18,800.00
18,800.00
0.00
7.00
09/15/98
Washington St. Bridge-Navarrete/Holmes & Narver-Construction
39,500.00
39,500.00
0.00
13.00
10/20/98
Washington St. Bridge -Artwork Construction
21,999.00
21,999.00
0.00
13.00
03/16/99
Civic Center Art Purchase
7,327.00
5,003.00
2,324.00
19.00
04/06/99
Construction of Base for New Art Piece -City Hall
1,061.50
1,061.50
0.00
28.00
05/18/99
City Entrance Monuments
285,545.24
285,545.24
0.00
14.00
07/01/99
Obelisks Pilot Program -City Street Markers -Peter Urbon
98,762.00
98,762.00
0.00
16.00
09/07/99
City Entrance Monument Right -of -Way (#655)
15,000.00
15,000.00
0.00
14.00
01/18/00
Civic Center Campus - Native American themes - P. Ladochy
57,600.33
57,600.33
0.00
20.00
01/18/00
Civic Center Campus - LQ Mountain range - B. Ware
92,400.00
92,400.00
0.00
21.00
01/18/00
Civic Center Campus - Sandy Swan - Bronze relief map
35,094.17
35,094.17
0.00
22.00
01/18/00
Civic Center Campus - Animal tracks - Sandy Swan
13,085.00
13,085.00
0.00
23.00
01/18/00
Civic Center Campus - Design
23,567.56
23,567.56
0.00
24.00
01/18/00
Civic Center Campus - CIP Admin
14,719.00
0.00
14,719.00
25.00
8/3/2004
Civic Center Campus - Bronze Plates
10.000.00
0.00
10,000.00
26.00
8/17/2004
Civic Center Campus - Pillars of Community Tiles
3,000.00
0.00
3,000.00
26.00
01/18/00
Civic Center Campus - Available
98,701.83
6,690.51
92,011.32
26.00
05/02/00
Construction of Base for New Art Piece -City Hall
2,693.75
2,693.75
0.00
27.00
02/06/01
Water feature/LQ Court -Manuel Mendoza/Ray Lopez
98,725.00
98,800.16
(75.16)
17.00
02/01/01
Phase 1-Jefferson St Bridge Artwork -Design
3,000.00
3,000.00
0.00
18.00
07/03/01
Jefferson Bridge artwork -bridge railings -Construction
7,800.00
7,800.00
0.00
18.00
07/17/01
Place/repaint Darroll art piece (donated, accepted by CC 6/19/01)-Fritz Burns F
10,700.00
6,995.00
3,705.00
32.00
07/17/01
Base for Reiman art piece (Wilderness Totem) -City Hall
0.00
0.00
0.00
34.00
8/01
Point happy artwork project-Cahuilla Family -Felicity
94,950.00
94,950.00
0.00
30.00
11/01
Senior Center Art Mural
4,000.00
4,000.00
0.00
29.00
9/02
Residency Inn sculpture project -Bighorn Sheep -Bill Ware
92,000.00
0.00
92,000.00
31.00
01/07/03
Omri & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins
35.000.00
35,000.00
0.00
33.00
12/2/2003
Peace Officers Sculpture
100.000.00
50,000.00
50,000.00
35.00
12/2/2003
Washington St Bridge Railing
110.000.00
0.00
110,000.00
36.00
1/6/2004
Embassy Suite Art Piece
67,169.00
67,169.00
0.00
37.00
4/20/2004
John Kennedy Sculpture
15,000.00
15,000,00
0.00
38.00
6/15/2004
Hwy 111 Landscape modification
135,900.00
0.00
135,900.00
39.00
10/05/2004
Old Town Mural Project
9,461.00
4,730.50
4,730.50
40.00
Total Art Purchases
$2,074,869.01
$1,532,554.35
$542,314.66
Per General Ledger
$1,532,554.35
Variance
$0.00
01i
11/4/2004 File: APP.WK4
0 0
City of La Quinta
Recap Arts in Public Places Interest Earned
Annual
Interest
FY 1990/91
3,525.59
FY 1991/92
11,646.54
FY 1992/93
12,156.96
FY 1993/94
7,137.38
FY 1994/95
11,444.17
FY 1995/96
14,109.65
FY 1996/97
16,170.79
FY 1997/98
14,845.19
FY 1998/99
28,328.00
FY 1999/00
32,168.62
FY 2000/01
36,787.35
FY 2001 /02
22,954.95
FY 2002/03
13,373.90
FY 2003/04
13,577.68
FY 2004/05
0.00
Total Accumulated Interest
$238,226.77
FY 2004/05 Interest YTD
0.00
Interest Through
10/31/04 238,226.77
Note: The City records interest earned on pooled cash quarterly.
01 J
11/4/2004 File: APP.WK4
CULTURAL ARTS COMMISSION
MEETING DATE: November 11, 2004
ITEM TITLE: Future Events and Entertainment
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission
WORK PLAN TASK ASSIGNMENT:
AGENDA CATEGORY:
BUSINESS SESSION: A
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Coachella Valley Cultural Conferences, Workshops and Events.
FISCAL IMPLICATIONS:
Dependent upon the Commission's recommendations, the costs associated with future
events and entertainment can be funded from the Community Services Departments
budget, under Community Special Events, which has an uncommitted balance of
$14,300 as of this report.
BACKGROUND AND OVERVIEW:
At the September 8, 2004 Cultural Arts Commission meeting, the Commission
discussed the possibility of future cultural events and possible entertainment for these
events. The Commission had discussed the possibility of offering concerts on a
regular schedule each month for the remainder of Fiscal Year 2004-05.
At the joint meeting with the City Council, the Commission addressed this issue with
the City Council. It was the City Council's direction that the Commission should focus
on a few well organized events on a regular schedule before expanding events to
SXommunity Services\CAC\CAC Report'04\CACRPT.415.Future Events 11-11-04.doc
016
numerous ones. The Commission suggested contacting local talent that would
perform at no charge.
At the September 8 meeting, the Commission asked staff to contact Mr. and Mrs.
Berliner regarding their availability and charge for a concert. Staff contacted Mrs.
Berliner and suggested that she visit the Civic Center Campus amphitheater prior to the
Cultural Arts Commission meeting to evaluate the appropriateness of the venue for a
concert by her and her husband. Mrs. Berliner was invited to attend the October 14,
2004 Cultural Arts Commission meeting to answer any questions the Commission may
have.
The Community Services Department has planned several events in which musical
events will be held and the Cultural Arts Commission to participate in:
November 11, 2004 Veteran's Day Event Youth Orchestra
December 3, 2004 Holiday Tree Lighting Youth Choirs/Dancers
January 2005 Courtyard Concert Visiting Musician
April 2005 Concert Under the Stars to Be Determined
As with the past two years, the City will honor the veterans that reside in the City.
As part of the event, a youth orchestra will be invited to perform. The City will make
a contribution to the organization for their performance. The Cultural Arts Commission
has, in the past, acted as hosts for the musical performers.
A major component of the Holiday Tree Lighting ceremony has always been
performances by youth choirs and dancers from the local elementary schools. The
Cultural Arts Commission acts as hosts for the performers and for the refreshments.
During the Community Services Grant application process in August, the City Council
considered a request from the Virginia Waring International Piano Competition. The
City funded the organization and the organization offered to provide one concert in the
courtyard during the months of January or February. This performance will be
provided by musicians that are competing in the competition. The actual date has not
been determined at this time. The date will be determined by the availability of the
performers. The Cultural Arts Commission is being asked act as hosts for the event.
The Cultural Arts Commission has hosted the "Concert under the Stars" in April for the
past two years. The first year the Sidestreet Strutters were the headliner performers
while last year, Nels and the Peanut Butter Cookies Band was highlighted. The
Commission has expressed a desire to host another "Concert under the Stars" in the
spring of 2005.
0 1.'7
At the joint City Council/Cultural Arts Commission, the City Council suggested the
Commission focus on a concert for the adult population.
At the October 14, 2004 Cultural Arts Commission meeting, the Commission
discussed offering four events through May 2004. The proposed schedule as outlined
by the Commission was:
January 16 Las Adelitas Mariachi
February 20 Virginia Waring Piano Competition
Performer
March 20 La Quinta Arts Festival
April 16 Berliner Quartet
May 15 Things on Strings Puppet Show
Staff was directed to contact each group for availability and cost of performance.
Staff was able to contact each organization and the following is the responses which
were received:
Las Adelitas Mariachi: The group is available on January 16, 2005 at the
cost of $2,400 for the performance
Virginia Waring Piano A performer is not available on February 20,
Competition Performer: however, a performer could be available on February
12. The performer would require a grand piano and
would not be able to play at the Civic Center
Campus. In talking with the coordinator of the
program, it was determined that the Senior Center
could be used on Saturday, February 12. The Senior
Center is used each Sunday, all day long by church
groups. The cost to have a grand piano delivered
and set up at the Senior Center for the event would
cost a minimum of $1,200.
Berliner Quartet: As provided under Correspondence and Written
Material in the November 11, 2004 Cultural Arts
Commission packets, the Berliners are unable to
perform. However, an alternative group was
suggested by the Berliners. Staff has been in contact
with the group but as of this report, a final cost has
not been determined. Staff will provide an update at
the November 11, 2004 meeting.
Things on Strings: Staff contacted Mr. Michael Reher of Things on
Strings and requested a proposal from him regarding
a puppet show. This correspondence is provided as
Attachment A. As of this report, staff has not
received a quote from Mr. Reher. Staff will provide
an update at the November 11, 2004 meeting.
At the October 11, 2004 Cultural Arts Commission meeting, the Commission
recommended the proposed events be held on the same Sunday of each month to
develop a consistent pattern of performances. Due to the availability of the performers
and/or facilities, scheduling the performers for the third Sunday of each month does
not appear to be possible.
As presented to the Commission in the past, in addition to the cost of the performers,
there is additional cost incurred by the City in offering performances. Due to the
limited staff, overtime will be due to all hourly employees that work these events. This
would include Community Service and Public Works Department employees. The cost
of refreshments and supplies would also be required to be paid from the Community
Events budget.
Due to the inability to host a piano performance at the Civic Center Campus and the
lack of response from Things on Strings, staff would recommend the Commission
consider hosting Las Adelitas Mariachi and alternative group suggested by the Berliners
at the Concert Under the Stars event and making this recommendation for City Council
consideration at the December 7, 2004 City Council meeting.
With this time line, staff will be able to advertise the "Concert under the Stars" event
in the spring 2005 Community Services Department brochure.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Cultural Arts Commission include:
1. Authorize staff to contact Las Adelitas Mariachi and the Berliner recommended
group regarding Concert Under the Stars and forward recommendation for City
Council consideration; or
0
2. Do not authorize staff to contact Las Adelitas Mariachi and/or the Berliner
recommended group regarding Concert under the Stars and forward
recommendation for City Council consideration; or
3. Provide staff with alternate direction.
Respectfully submitted,
Dodie Hor i z, Commqhity Services Director
Attachment A: Correspondence from Michael Reher
✓Iessage Page 1 of
0
Dodie Horvitz ATTACHMENT A
From: Dodie Horvitz
Sent: Wednesday, October 27, 2004 8:14 AM
To: 'mehntor@thingsonstrings.com'
Subject: RE: Puppet Show Information
ti Michael:
am preparing a report for the Cultural Arts Commission and would like to know how much you would charge to do a puppet show
it the Civic Center Campus. I realize that you must take into account your business operations so please include that in your quote
d like to receive this information by October 29 so that I may include it in my Cultural Arts Commission report.
'hank you,
)odie Horvitz
;ommunity Services Director
-----Original Message -----
From: mehntor [mailto:mehntor@verizon.net]
Sent: Monday, October 18, 2004 10:05 AM
To: Dodie Horvitz
Subject: RE: Puppet Show Information
Dodie,
Thanks for writing me.
I appreciate the interest of the Commission. Things On Strings is established in Old Town La Quinta for individuals and
families to bring private parties and/for occasional general public to enjoy live puppet shows, make puppets as well as retail
sales. Although, having traveled to various venues for the past 35 years all puppet shows are delivered here now, with the
rare occasion of large performances at other venues usually out of the area.
The maximum length of my shows is 45 minutes. There are only a few national troupes that present major length production:
lasting 60-90 minutes or more and they are usually restricted to large venues of at least the McCallum size.
I might be able to do two 30-45 minute programs with at least 60 minutes between performances. Because operations at
Things On strings must be curtailed during any absence we can begin negotiations if you are still interested.
I would invite the Commission to visit Things On Strings in charming Old Town La Quinta and consider the sponsor ship of
smaller programs at this venue. We can comfortably seat 35 children and 15 adults. Our programs start at 35 minutes in
length and $300.00 for 30 individuals.
Thank you,
Michael Reher
Master Puppeteer — Proprietor
Things On Strings
78065 Main Street, 103
La Quinta, CA
760-777-9454
PS: Dodie, You know me from the management of the Old Town La Quinta street affaires as well, Mike.
-. ---Original Message -----
From: Dodie Horvitz [mailto:dhorvitz@la-quinta.org]
Sent: Friday, October 15, 2004 8:55 AM
(121
t 1/8/2004
✓Iessage Page 2 of
0
To: mehntor@thingsonstrings.com
Subject: Puppet Show Information
Hi Michael:
Elaine Reynolds presented information at the Cultural Arts Commission meeting last night regarding having you
perform a puppet show for the City.
The Commission thought at that a Sunday afternoon in May would be appropriate. We'd like an hour to an hour and
half show at the amphitheater on the Civic Center Campus.
Could you please provide a quotation for this performance by November 1.
THanks,
Dodie Horvitz
Community Services Director
i 1 /8/2004
L]
0
Ellie & Steve Berliner
Orchestras, Piano & Entertainment
48115 Via Hermosa . La Quinta, CA 92253
PH: 760-564-2362 FAX: 760-564-9800
Email: Shontooz(&msn.com
Office # : 342-5277
Office Fax: 342-5288
October 20, 2004
Ms. Dodie Horvitz,
Community Services Director
CITY OF LA QUINTA
P.O. Box 1504
78-495 Calle Tampico
La Quinta, CA 92253
Dear Dodie:
Thank you for the opportunity to meet with you last week, and for the
opportunity to make an oral proposal for an event tentatively scheduled
for April 17th, at the amphitheater on the Civic Center' Campus.
In discussing this with my husband, Steve, he does not think we would
have enough time to rehearse the show I mentioned with all the work
we already have coming up for 2004-05. So, regrettably, we have to
withdraw our proposal for an expanded '"Aged to Perfection Singers
Tribute to Broadway" at this time. In the near future, however, if an
opportunity to perform for the city or for the senior center, for one of
the dates/events you mentioned, with just Steve, Mel & myself, that
would be something we would be happy to handle.
But for Steve to get involved in hiring extra musicians, and technical
support, on top of what we have going for us now, it would not be
possible for us to spend the time necessary to do.
We have been performing with The Debonaires 15 pc band at Joslyn
Cove Senior Center going on 4 years; we will be performing for the U.S.
Marine Corp at Sun City the evening of November loth with The Debs;
the next 3 weekends have us performing in Palm Springs at the Hyatt
Hotel fora wedding on the 24th; for a private party at the Elks Club in
Cathedral City on November 6th; and for the opening party of The
Bermuda Dunes Country Club on the 13tn
02
I shall not be available the last week of February or the first week of
March as I have once again been invited to participate in the exciting
Ms. Senior America Pageant, March 6th at Sun City; we are performing
again (loth year) for The Lincoln Club at the Lodge that evening.
Hope you will consider us for a more private engagement and give my
husband, Steve, a call for vital information. He will be able to quote
price to you and our availability. Steve also has played for La Quinta
Chamber of Commerce's Installation Dinner Party in May 2004 and we
performed for the Indio Chamber's Installation Dinner Party a few
weeks later.
Enjoyed -meeti-ng_t-he corn mtsslorr-and you -very-much.__
Musically,
Ellie Berliner
Aged to Perfection Singers
Meeting in Review
Cultural Arts Commission
November 111 2004
Commissioners Present: Sheldon Brodsky (Vice Chair)
Andrea Gassman
Else Loudon (Chairperson)
Elaine Reynolds
Charlene Lane
Business Items:
The following schedule is being proposed for City Council consideration at
the December 7, 2004 City Council meeting:
January 15 Jazz bands from LQHS, College of the
Desert and/or 29Palms Base
February 19 Piano concert
March No concert due to the Arts Festival
April 16 Mr. Lipson and Las Adelitas Mariachi
May 21 Things on Strings
It was determined by the Commission that the concerts should be held on
Saturday nights, from 6:30-8:00 on the Civic Center Campus. Due to
weather and the need for equipment, the City Hall Courtyard and Senior
Center will be used in addition to the amphitheater.
It was moved by Commissioners Gassman/Brodsky to direct staff to prepare
a program for City Council consideration at the December 7 meeting.
Correspondence and Written Materials:
Berliner Letter: The Commission discussed not using the Berliners in the
future due to their unprofessionalism in committing to a concert then backing
out.
Next Meeting: Thursday, December 9, 2004 7:00 p.m.