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1988 01 25 CSC Minutes t:'" -=... . e COMMUNITY SERVICES COMMISSION MINUTES JANUARY 25, 1988 Regular meeting of the Community Services Commission was called to order at the hour of 7:10 P.M. by Chairman Rothschild, followed by the Pledge of Allegiance. PRESENT: Commissioners Beck, Mendoza, Moran, Chairman Rothschild ABSENT: Commissioners Griffith, Jaffy, Pina Chairman Rothschild advised that Commissioner Pina has been excused. WRITTEN COMMUNICATIONS a. Letter from Coache11a Valley Recreation and Park District advising of use of Community Service Grant Awards Funds. Noted and filed. PUBLIC COMMENT - None OLD BUSINESS - None COMMITTEE REPORTS 1. HUMAN SERVICES COMMITTEE Mr. Beck advised that the local DMV office which services all of the lower valley is having a problem with space. A lot of people from La Quinta have complained about long lines, etc.. The Manager advised him that he will be making a presentation to the State for a much larger facility and will be working all the cities in this regard. Mr. Beck referred to "Californian's for Drug-Free Youth" an organization on drug and alcohol abuse and felt that the City should have an index of all social service programs like this to make available to the public and to let the public know about the Community Service Commission in La Quinta. Commission concurred that Mr. Beck and Mr. Moran would meet and prepare a letter to send out to all social services to advise them of the Commission and its' function. ~COMMUNITY SERVICES e COMMISSION MINUTES Page 2 4Itnuary 25, 1988 2. PARKS AND RECREATION COMMITTEE Mr. Moran suggested that the Commission invite Mr. Jacques Abels to attend the next meeting to discuss the plans of the Recreation District for the park being planned in the area of the new schools. Mr. Beck asked for a status report on the Jazz Festival and Mr. Moran proceeded to review the progress to date. 3. CULTURE & FINE ARTS COMMITTEE Mrs. Mendoza noted that a report has been made on the Jazz Festival, and the Arts Festival is in its final planning stages. 4. COMMUNITY SERVICES GRANT PROCEDURE SUBCOMMITTEE Mr. Moran presented a report suggesting that the paper work be simplified; that only La Quinta Projects be funded; that the City lower the dollar amount to $25,000 and place a 25% of budget amount limit on each award; remove the Chamber of Commerce and La Quinta Arts Foundation from the process and place them under contract; and encourage new and innovative Community Service projects for La Quinta via a Community Service Commission, Service Prioritizing Process. It was noted that a report from the Council's sub-committee has been received suggesting that certain organizations be placed on contract basis and that the applicant be required to show a demonstrable effect of the award be to the benefit of the City of La Quinta and benefit the community as a whole. Discussion ensued centering around the fact that many organizations that serve La Quinta residents are located outside the City. Therefore, some Commissioners disagreed that funds should be allocated only to La Quinta organizations. MOTION - It was moved by Mr. Beck, seconded by Mrs. Mendoza that the Commission recommend that only projects with demonstrable impact on La Quinta be funded. Motion carried unanimously. Discussion ensued regarding the need to lower the amount of monies appropriated to this program if certain organizations are removed from it and placed on a contract basis. Also, in order to encourage organizations to seek other funding alternatives, the following motion was made: MOTION It was moved by Commissioner Moran, seconded by Commissioner Mendoza that the Council lower the dollar amount of of the total appropriation to approximately $25,000 and -"'COMMUNITY SERVICES e COMMISSION MINUTES Page 3 4Itnuary 25, 1988 encourage organizations to limit their grant request to 25% of their budget. Motion carried unanimously. Regarding the contracts, the Commissioners believed that the Chamber of Commerce and La Quinta Arts Foundation should be removed from the Grant Program and placed on a "Contract-for-Service" basis. Further, the Commission wished to recommend to the City Council that they be given an opportunity to help negotiate the contracts and establish guidelines for same MOTION It was moved by Commissioner Mendoza, seconded by Commissioner Moran that the La Quinta Chamber of Commerce and La Quinta Arts Foundation be removed from the process and provide a "Contract-for-Service" to those or similar organizations that provide a service product to the City on a continuing basis. Motion carried unanimously. MOTION - It was moved by Commissioner Moran and seconded by Commissioner Mendoza that the Chairman and Administrative Services Director modify the instruction sheet to the Grant Proposal Application to be consistent with the actions taken here this evening. Motion carried unanimously. 5. TIME CAPSULE UPDATE Mr. Moran advised that because of the consistency of the paper that was going to used to go into this capsule, the plans had to be changed to store this capsule above ground rather than under-ground. He plans to work with the Library and the Historical Society in planning this program. APPROVAL OF MINUTES OF NOVEMBER 30, 1988. MOTION - It was moved by Commissioner Mendoza, Commissioner Beck that the minutes of November approved as submitted. Motion carried unanimously. seconded by 30, 1988 be NEW BUSINESS Commissioner Mendoza reported on the County Free Library Advisory Committee as the City's representative. A Librarian has been hired on a part-time basis. The library will start out being open 20 hours per week. There is a need to form a "Friends of the Library". A "Friends" group is very valuable in assisting a library. She referred to many items that have been donated during the past year. She encouraged everyone to attend the organizational meeting and to purchase a membership. She then asked the Commission to write a letter to AssemblYman Bradley and the Governor urging support of SB 181 (Keene) which relates to Library Construction Bonds. She advised that she ~COMMUNITY SERVICES~ COMMISSION MINUTES Page 4 .January 25, 1988 will be presented a report to the City Council at their next meeting. There being no further business, the meeting was adjourned at 9:00 P.M. upon motion by Commissioner Moran, seconded by Commissioner Mendoza and carried unanimously. SAUNDRA L. City of La submitted, J~~tive Quinta, California Services Director