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CACMIN 11 11 2004 - e ~of"'~ CULTURAL ARTS COMMISSION MINUTES November 11, 2004 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 11 :03 a.m. in the Study Session Room of the La Quinta Civic Center. Vice Chairperson Brodsky presided over the meeting until the arrival of Chairperson Loudon at 11 :05 a.m. Commissioner Lane led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Else Loudon Commissioner Sheldon Brodsky Commissioner Andrea Gassman Commissioner Elaine Reynolds Commissioner Charlene Lane STAFF PRESENT: Dodie Horvitz, Community Services Director II. PUBLIC COMMENT- None III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of October 14, 2004 B. Department Report for September 2004 C. Financial Report for October 2004 It was moved by Commissioners Reynolds/Lane to approve the Consent Calendar. 4-0-1, with Commissioner Lane abstaining as she was not present at the October meeting. Commissioner Gassman stated that the minutes from the September 27, 2004 Joint Meeting with the City Council did not reflect what she said and she did not appreciate being misquoted. Staff stated that the minutes from September 27 were generated by the City Clerk's office and that Commissioner Gassman's comment would be forwarded to the City Clerk's office. Commissioner Loudon asked that all Cultural Arts Commissioners be acknowledged at the Veteran's Day event. Cultural Arts Commission Meetin. Minutes e Page 2. Commissioner Brodsky stated that the Berliner's name is misspelled in the minutes of October 14. Staff stated that the name will be corrected in the minutes prior to submittal to the City Council for approval. V. PUBLIC HEARING - None VI. BUSINESS ITEMS A. Future Events and Entertainment: Commissioner Loudon asked for a vote as to whether the Commissioners would like to host the "Concert Under the Stars" (Concert) without chairs, pursuant to the City Council's direction of September 27. The Commission agreed that chairs were not necessary. The Commission discussed the letter from the Berliners regarding their inability to perform on April 17, 2005 at the Concert. Commissioner Reynolds stated that they should be invited to play at the 2006 concert, as this would give them enough time to thoroughly prepare. Commissioner Brodsky stated that Mrs. Berliner represented they would be available on April 17, and the Commission granted everything the Berliners needed such as the performance amount, and extra funds for the technician and sound system. Commissioner Brodsky stated that Mrs. Berliner took the Commission's time and represented they were interested and then sent a letter stating they could not accommodate the Commission's request. Commissioner Brodsky recommended the Commission not use the Berliner's for future events. Commissioner Reynolds disagreed with Commissioner Brodsky, stating that she appreciated the Berliner's honesty and wanting to present a performance that they were comfortable with and needing more time to practice. Commissioner Gassman agreed with Commissioner Brodsky. She stated that Mrs. Berliner set the time, date, cost and then backed out. She felt that this was unprofessional. Commissioner Brodsky stated that he will not be available to attend the January 16 concert and asked if the Las Adelitas Mariachi could perform at the Concert in April. He suggested that the concert may be a "Cinco de Mayo" theme. Commissioner Reynolds stated the La Quinta Hotel offers a very successful Cinco de Mayo program and that we should not compete. Commissioner Brodsky stated that he did not feel that we'd be attracting the same audience. Cultural Arts Commission Meetin. Minutes e Page 3. Commissioner Lane asked how the concert series would be advertised. Staff reported that because of the pre-planning taking place now, the events could be advertised in the Community Services Department brochure that will be delivered to each residence in January for the months of January through May. Staff also stated that in the past, the City has mailed postcards to all residents reminding them of the events in addition to press releases. Staff mentioned that Mr. Marty Lipson had provided a proposal for the concert in April. The e-mail received from Mr. Lipson was provided for the Commission's review. Commissioner Loudon asked if staff had heard Mr. Lipson play, in which staff responded that Mr. Lipson is unknown to the City. Commissioner Loudon stated that staff should find out where Mr. Lipson is performing and listen to him. Commissioner Lane stated that she would like to host a theme concert and that we should provide chairs for the audience. Commissioner Gassman reminded Commissioner Lane that the City Council had requested no chairs be provided at the concert. The Commission discussed the concert for January in which the Jazz Band from Twentynine Palms Marine Base be invited along with the La Quinta High School Jazz Band. It was determined by the Commission that the concerts should be held on Saturday nights, from 6:30-8:00 on the Civic Center Campus. Due to weather and the need for equipment, the City Hall Courtyard and Senior Center will be used in addition to the amphitheater. Commissioner Loudon stated that she may be able to have a piano delivered and set up at the Senior Center for less than $1,200 which was quoted by Kathryn Hull. For the February concert, the Commission discussed who would perform and for how long. Commissioner Loudon discussed having a talented student from La Quinta High School perform instead of the young man that is sponsored by the Coachella Valley Arts Alliance. Commissioner Reynolds stated that the goal of the concert is to expose the community to music and we should offer the best. The Commission asked staff to work with Kathryn Hull to arrange for top quality performers for the February concert. The Commission asked for a comprehensive budget for the concert series. Staff stated that due to the limited time frame, the Commission's recommendation will need to be considered by the City Council at the December 7 meeting and the Commission does not meet again until Cultural Arts Commission Meetin. Minutes e Page 4. December 9. The Commission directed staff to put together the program for City Council consideration at the December 7 meeting. The following schedule is being proposed for City Council consideration: January 1 5 Jazz bands from LQHS, College of the Desert and/or 29Palms Base Piano concert No concert due to the Arts Festival Mr. Lipson and Las Adelitas Mariachi Things on Strings February 1 9 March April 1 6 May 21 Commissioner Loudon asked if more than cookies and punch could be served at the concerts, she would like to see appetizers offered along with coffee and tea. Commissioner Lane asked if a wine bar could be set up for the events. Commissioner Lane stated that she had met with Kathryn Huff of the Palm Springs Museum and the Museum would be willing to host a private tour of the museum, however, she'stated that this would require transportation to the museum for residents. The event would consist of one hour of museum time and one hour of time in the education room in which participants could express themselves. Commissioner Lane stated that other communities host such events. Commissioner Loudon stated that the Steinway Society has been established in the Coachella Valley. It was moved by Commissioners Gassman/Brodsky to direct staff to prepare a program for City Council consideration at the December 7 meeting. Unanimous. VI. CORRESPONDENCE AND WRITTEN MATERIALS A. Berliner Letter VII. COMMISSIONER ITEMS A Attendance at Community Functions - Commissioner Gassman attended the La Quinta High School Homecoming football game, Embassy Suites art piece unveiling, Bighorn Sheep unveiling and two Umbrella Shows. Commissioner Reynolds stated that she attended all of the above excluding the football game. Cultural Arts Commission Meetitt Minutes e Page 5. XI. ADJOURNMENT It was moved by Commissioners Reynolds/Brodsky to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 12:35 PM. unity Services Director r--. ". e . Meeting in Review Cultural Arts Commission November 11, 2004 Commissioners Present: Sheldon Brodsky (Vice Chair) Andrea Gassman Else Loudon (Chairperson) Elaine Reynolds Charlene Lane Business Items: The following schedule is being proposed for City Council consideration at the December 7, 2004 City Council meeting: January 1 5 Jazz bands from LQHS, College of the Desert and/or 29Palms Base Piano concert No concert due to the Arts Festival Mr. Lipson and Las Adelitas Mariachi Things on Strings February 1 9 March April 1 6 May 21 It was determined by the Commission that the concerts should be held on Saturday nights, from 6:30-8:00 on the. Civic Center Campus. Due to weather and the need for equipment, the City Hall Courtyard and Senior Center will be used in addition to the amphitheater. It was moved by Commissioners Gassman/Brodsky to direct staff to prepare a program for City Council consideration at the December 7 meeting. Correspondence and Written Materials: Berliner Letter: The Commission discussed not using the Berliners in the future due to their unprofessionalism in committing to a concert then backing out. Next Meeting: Thursday, December 9, 2004 7:00 p.m.