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1987 06 29 CSC Minutes e e M I NUT E S LA QUINTA COMMUNITY SERVICES COMMISSION A regular meeting of the La Quinta Community Services Commission, held at City Hall, 78-105 Calle Estado, La Quinta, California. June 29, 1987 7:00 p.m. 1. CALL TO ORDER Chairman Moran called the La Quinta Community Services Commission meeting to order at 7:15 p.m. Commissioner Beck led the salute to the flag. 2. ROLL CALL Present: Commission Members Beck, Griffith, Rothschild and Chairman Moran. Absent: Commission Members Jaffy and Pina. Also present:Administrative svcs. Director Jennings. Moved by Commissioner Beck, seconded by Commissioner Griffith, to excuse Commissioners Jaffy and Pina. Unanimously adopted. 3. PUBLIC COMMENT 4. WRITTEN COMMUNICATIONS None. 5. COMMISSION/COMMITTEE REPORTS A. Chairman Moran presented a final report to the Commission regarding the Community Services Grant Award Program. He explained that the City Council had accepted, after lengthy deliberation, Commission recommendations for CSGAP funding awards for 1987-88. Chairman Moran expressed his pleasure at their acceptance of the Commission's recommendation. Ms. Jennings also reported that the Council decided to further discuss grant award funding in September, with the intent of possibly placing both the Chamber and Arts Foundation on a contract for professional services, and thereby remove these organizations from the competitive grant award process. e e MINUTES - Community Services Commission June 29, 1987 Page Two. B. Chairman Moran presented a report regarding final adoption of Ordinance No. 109, which established a community Services Commission. Mr. Moran called the Commission's attention to Section 2.18.040, Selection of Officers. The Chairman volunteered to step down as Chairman, but it was the consensus of the Commission that Chairman Moran continue to serve as Chairman until reorganization in September, 1987. Commissioner Beck called attention to the fact that nowhere in the Ordinance was "to enhance the quality of life" mentioned. He emphasized the importance of this aspect and expressed his belief that this should be a main function of the Commission. Agreement was expressed by Commissioner Griffith and Chairman Moran, with Mr. Moran suggesting the Council adopt a resolution stating that it is the primary purpose of the Commission to "enhance the overall quality of life for all its citizens", in addition to all the duties stressed by Ordinance No. 109, and that this would be a policy statement by the Council. It was the Consensus of the Commission to direct Ms. Jennings to draft a proposed Resolution for Commission discussion at their September 28th meeting. Commissioner Beck questioned why there was no provision in Ordinance No. 109 allocating a paid Community Services Specialist as staff to the Commission. Ms. Jennings explained that Commission support would be provided by the City Manager, upon his determination of staff needs. 6. OLD BUSINESS A. Moved by Commissioner Rothschild, seconded by Commissioner Griffith, to approve the Commission Minutes of June 1, 1987. Unanimously adopted. B. Discussion Regarding Time Capsule. Chairman Moran discussed plans for the time capsule, and asked for ideas regarding contents for the time capsule. Ideas such as an aerial map postcard, copies of press articles regarding City incorporation, visual history of the Cove, etc., were discussed. It was decided to write an article in an upcoming City newsletter, asking La Quinta citizens what they would like to see in the time capsule. It was also suggested that a Time Capsule Subcommittee be formed, and names suggested for the Committee were Fred Rice, Kiki Haynes, Frances Hack and Ronald J. Baker, Local History Librarian with the Riverside City and County Public Library. e e MINUTES - Community Services Commission June 29, 1987 Page Three. It was agreed that each Commissioner would begin making a list of items for placement in the time capsule. Chairman Moran also suggested that the Commission host an upcoming Chamber "Mixer" at City Hall, with a "Time Capsule" theme, with people bringing appropriate historical items for placement in the time capsule. 7. NEW BUSINESS A. Crisis Counseling in La Quinta/Suicide Hotline. It was the consensus of the Commission to table this time until the September 28th meeting, to allow adequate discussion time. B. Affirmative Action within the City. It was the consensus of the Commission to table this item to the September 28th meeting. The Commission further requested that the City Manager provide the Commission with a report on Affirmative Action within the City, including a report regarding the hiring of City management personnel, i.e., jOb search methods, minority searching, if any, etc. C. The Commission asked that staff invite a member of Sunrise Company to the September 28th meeting to report on the proposed "Sunterra Project". D. Chairman Moran stated that he would like to have Commissioner Pina present a report on affordable housing at the September 28th meeting. 8. ADJOURNMENT Moved by Commissioner Rothschild, seconded by Commissioner Beck, to adjourn. Unanimously adopted. The regular meeting of the La Quinta community Services Commission held Monday, June 29, 1987, was adjourned at 8:37 p.m., at City Hall, 78-105 Calle Estado, La Quinta, California.