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1987 06 01 CSC Minutes .Ii/,.~ "yTE 4It M I NUT E S (~PPROVED LA QUINTA COMMUNITY SERVICE~j 88~~~lbJO c.."",. .......-.r AGENDA ITEM # ( ) DENtED An adjourned regular meeting of the La Quinta Community Services Commission, held at City Hall, 78-105 Calle Estado, La Quinta, California. June 1, 1987 6:00 p.m. 1. CALL TO ORDER Vice-Chairman Rothschild called the La Quinta Community Services Commission meeting to order at 6:20 p.m. Commissioner Jaffy led the salute to the flag. 2 . ROLL CALL Present: Commission Members Beck, Griffiths, Jaffy, Pina, Rothschild and Chairman Moran. Absent: Commission Member Barrows. Also Present:Administrative svcs. Director Jennings. Chairman Moran reported that the City had received the Commissioner Barrow's resignation today, citing increased job responsibilities. Ms. Jennings stated that the City Council would consider an appointment to fill his term, which expires June, 1989, at their June 16th meeting. 3. PUBLIC COMMENT 4. WRITTEN COMMUNICATIONS None. 5. COMMISSION/COMMITTEE REPORTS 6. OLD BUSINESS A. Moved by Commissioner Rothschild, seconded by Commissioner Jaffy, to approve Commission Minutes of 4/27/87 and 5/20/87 as submitted. Unanimously adopted. B. Continued review of Community Service Grant Award Program applications for 1987-88. Chairman Moran reviewed the May 20th Commission meeting at which time applicants made presentations to the Commission. Chairman Moran stated that he would like to ask the Commission to establish CSGAP criteria for 1988-89 prior to continuing discussion. e e MINUTES - Community Services Commission June 1, 1987 Page Two. Commissioners Jaffy, Rothschild and Chairman Moran presented suggestions for grant award criteria. After discussion of each proposal, it was moved by Commissioner Jaffy, seconded by Commissioner Pina, to adopt the following criteria for use in determining Community Service Grant Awards for FY 1988-89: 1) Is the organization a non-profit organization as demonstrated by their IRS letter or number or is the organization demonstrably non-profit? 2) Is the request for funds one-time only, or continued funding? 3) Is the organization serving primarily La Quinta citizens? 4) Does the organization have clear goals and objectives? 5) Does the organization have a timeline to complete tasks under their goals and objectives? 6) If the organization is receiving "continued funding", does the organization have a business or fund development plan? 7) Does the organization demonstrate in their management and service delivery plan, the ability to provide the service that the organization wishes to provide? 8) Will the organization provide an audit of how City funds were expended? 9) Is there a need for the organization's service? 10) Did the organization follow suggested format? 11) Does the organization demonstrate stability and reliability? Discussion centered around criteria #1, and was amended as stated above, to allow Commission/Council determination regarding an organizations' non-profit status. After agreement to the amendment by Commissioners Jaffy and Pina, motion to adopt the criteria was unanimously adopted. Chairman Moran opened discussion regarding grant awards for 1987-88. Each applicant came forward and answered individual Commissioner questions. 1) C.V. Recreation & Park District, represented by Scott Morgan. Mr. Morgan explained the District's e e MINUTES - Community Services Commission June 1, 1987 Page Three. difficulties in breaking down the District budget to accurately reflect costs associated with La Quinta Park. Commissioner Beck questioned Mr. Morgan extensively regarding the District's policy of not providing a key to the baseball field lights for use by La Quinta citizens on an "as needed" or emergency basis. After lengthy questioning by Commissioner Beck, David Skeffington, District Manager, explained that it was Board policy not to issue keys for public availability. 2) Lois Agnew, Executive Director of the La Quinta Arts Foundation, answered questions regarding both programs submitted, and stated that without CSGAP funds, Faire a la Quinta could not be held, however even with lesser funds the Junior Art Guild could be continued, if in diminished capacity. 3) Andy Vossler, President, La Quinta Chamber of Commerce, explained that cuts in the Chamber's $35,170 request would most likely affect the Marketing Committee budget directly. Mr. Vossler also presented the Commission with an addendum to their application, breaking down the Contractual Services portion of the Chamber budget. 4) Linda Lewis and John Bund, representing the La Quinta Sports and Youth Association, answered Commission questions and explained problems existing within the Association during the past year. Upon questioning by Commissioner Pina, they indicated that paYment of grant monies to the Association via a "voucher system" would be acceptable. Chairman Moran adjourned for a ten-minute break at 8:45 p.m. Chairman Moran reconvened the meeting at 9:00 p.m. Lengthy discussion was held regarding the requested grants and how best to apportion them within the $70,000 Community Services budget established by Council. Each Commissioner presented his recommendation for award of grant funding of each request. The individual applicant recommendations were then totalled, and average individual grant award recommendations established, as follows: * C.V. Rec. & Park District * L.Q. Arts Foundation * L.Q. Chamber of Commerce * L.Q. Historical Society * L.Q. PGA-West Vol. Fire Dept. * L.Q. Sports & Youth Association * Pride of the Desert Boosters * Riverside County Coalition for Alternatives to Domestic Violence $ 9,750 7,400* 31,028 3,991 3,316 5,575 2,342 4,714** e e MINUTES - Community Services Commission June 1, 1987 Page Four. * It was the consensus of the Commission that $5,950 of the Art Foundation grant be specifically spent on Faire a la Quinta, with the remainder applied towards the Junior Art Guild. Discussion of the averaging method was held. Commissioner Jaffy suggested full funding for the RCCADV request, and commended the program. It was moved by Commissioner Jaffy, seconded by Commissioner Rothschild, to increase the recommendation for funding award to RCCADV from $4,714 to **$4,835. Unanimously adopted. It was further moved by Commissioner Rothschild, seconded by Commissioner Pina, to recommend CSGAP funding award to the City Council as determined above, without further amendment. Unanimously adopted. 7. NEW BUSINESS 8. ADJOURNMENT Moved by Commissioner Rothschild, seconded by Commissioner Jaffy, to adjourn. The adjourned regular meeting of the La Quinta Community Services Commission was adjourned at 10:26 p.m., Monday, June 1, 1987, at City Hall, 78-105 Calle Estado, La Quinta, California.