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1986 12 15 CSC Minutes e e MIN. UTE S LA QUINTA COMMUNITY SERVICES COMMISSION A regular meeting of the Community Services Commission held at City Hall, 78-105 Calle Estado, La Quinta, California. December 15, 1986 7:00 p.m. 1. CALL TO ORDER Chairman Moran called the La Quinta Community Services meeting to order at 7:00 p.m. Chairman Moran led the Commission in the flag salute. 2. ROLL CALL Present: Commission Members Beck, Griffith, Rothschild, Barrows, Pina and Chairman Moran. Absent: Commissioner Jaffy. Also Present: Ron Kiedrowski, City Manager, Ann Jennings, Deputy City Manager and Michelle Gilstrap, Community Ser- vices Specialist. Motion made to excuse Commissioners: Jaffy. 3. WRITTEN COMMUNICATIONS There were no written communications. 4. PUBLIC COMMENT A. Report from Lois Agnew, executive director of La Quinta Arts Council. The Faire A La Quinta was a success due to grant from the City which was recommended by the Commission. The Faire was held on November 16, from 10 a.m. to dusk at the in the La Quinta Community Park. It was designed as a showcase for local artists and crafts people open to residents of the desert south to Idlywild and north to high desert cities of Yucca Valley. Participating artists were charged a space fee with no charge on sales. Entertainers appeared in the Park Gazebo during the day and featured clowns, a Mime, and musicians for the young and the people in attendence. The Faire was a non-juried show and attracted 85 artists. An estimated 2,000 to 3,000 people attended the Faire. 24% of the artists responded to a questionnaire sent out by the Foundation that they considered the Faire a success. All said they would like to participate again in the future. MINUTES - CO~ity December 15, 1986 Page Two Services Commission e 4. PUBLIC COMMENT (Continued) Local service organizations sold refreshments during the FAire. Those Comedy Kids sold hotdogs, chips and ice cream, the Sorop- timists International sold chili, hot apple cider, popcorn, coffee, the Senior Center sold soft drinks, the Properties Owners s0ld Quiche and ice tea. Art sales ranged in price from $40.00 to $4,000. Service organizations made profits. Soroptimists grossed $800.00, the Senior Center sold approximately 1,000 cold drinks, and the Comedy Kids netted about a $1,000 net profit. Reception from community was excellent. The Grant money was mainly used for a coordinator and advertising. Commissioner Beck pointed out his comment letter to the City Council explaining the Faire a La Quinta was an absolute incredible success in his opinion on many levels. Agnew pointed out that the Faire addressed the grassroots needs not currently being met by the March Arts Show. Commissioner Pina arrived at 7:09 p.m. B. Presentation from Steve Brummell, president of the Elvirita Lewis Foundation, concerning the La Quinta Intergenerational Child Care Program. The Foundation links with other organizations in partnership for their activities. These include non-profit, for profit, governmental and private non-profit entities to accomplish their programs. Newsletter distributed to professionals. The La Quinta program will serve many local needs, but will be lighting the light for intergenerational programs. "What can Seniors do for the Community?" The Foundation is a community foundation which will help Seniors give their time and experience to the community. "We run model programs to see how programs work and provide information to professionals around the world on the success and problems of a intergenerational project. Three programs of the Foundation are Foster Grandparents, Senior Companions and Intergenerational Child Care Program. Already have requests from a school in Indio and Palm Springs for the Foster Grandparents program. Following -the opening of the Child Care program, the Foundation will be opening their Senior Companion program. All programs feature training for the Senior person and a small salary for their time and expertise in the programs. Child Care Program will initially open and serve 15 children in the first few weeks and then to 25 and after 9 months will serve 60 children full time. Will employ 25 part-time Seniors o~ a regular basis with a pool of up to 100 on a MINUTES - CO~ity Services Commission e December IS, ~6 Page Three 4. PUBLIC COMMENT (Continued) B. Elvirita Lewis Foundation Presentation by Steve Brummell. temporary basis, or substitute basis. Good to have a large pool for Seniors which allows flexibility for the Seniors. Our employment schedule allows the Senior to take off and visit their family or take trips and come back and still have a job. Commissioner Pina asked about fees charged to the Child Care Program. Fees will be charged to parents bringing their children which will help pay the salaries of the staff. The program will have volunteers as well. Salary starts at minimum wage and goes up to approximately $6.50 an hour. Final home for the Center will be Spanish style, however; during the intermediate building, a portable building will be moved onto the site next to the La Quinta Elementary school. Chairman Moran pointed out why the Commission was not advised of the La Quinta Child Care Program prior to this time. The Elvirita Lewis Foundation made their first presentation to the City Council. The site will be leased from the Groves until the City owns the land for the new park next to the school off from Avenue 50. Invitations were passed out for the Groundbreaking of the Child Care Program, 1 p.m. Wednesday, December 17. Chairman Moran encouraged members of the Commission to attend. The Child Care Program is part of 9 intergenerational projects funded by the National Office on Aging in Washington, D.C. Elvirita Lewis Foundation currently operates a Child Care program in Santa Cruz, CA. Commissioner Beck asked about the age limits for the Child Care program. Brummell explained the age for children is 2~ to 5~ for the day long program, the after school kindergarten program is 5~ to 6~ years old. Invited by school district to negotiate after school programs but not to inter fer with the Latch Key program. The programs will depend on the experience of the retired people in the community. Their resources will be the programs offered. Fees are charged on a sliding scale based on state guidelines for childcare tuition. Therefore very low income parents, would be able to afford care at the Child Care Program. This is not a headstart program according to Chairman Moran. The Child Care program will be licensed under Community Care through Riverside County. The portable building should be ready in April. 5. COMMITTEE REPORTS No Committee Reports for this meeting. MINUTES - co~ity Services Commission e December 15, 1986 Page Four 5. CityCounci1 Minutes were reviewed from the City Council meeting of November l8, 1986 6. OLD BUSINESS A. Approval of Commission Minutes of November 24, 1986 Commissioner pina asked that Item 6. B be corrected to state that he had not met with the Chamber of Commerce regarding the La Quinta Awards Program. He also asked that the last sentence be removed regarding discussion with the Chamber and a dinner/dance since he had not met with the Chamber. Chairman Moran commended Ann Jennings for her minutes format for the Commission Meetings. Item 6 A. Commissioner Barrows did arrive at the meeting. B. Minutes of l2-24-86 were approved after corrected. C. Sub-committee designation regarding Community Services Grant for La Quinta Sports & Youth Association. Chairman Moran asked that Commission members meet with John Bund concerning his proposal for the LQS&YA. Ann Jennings said that Community Service Grants will be open for application in January or February. Commissioner Beck mentioned that the LQS&YA was excessive in their request of $47,000 as opposed to years past. He stated that there were questions regarding the grant for a snack bar. He suggested that Bund might want to appear in front of the Commission with his request which might be a more realistic request. Chairman Moran pointed out that the :;inackbar site was not on land owned by the City of La Quinta, but by Coachella Valley Parks & Recreation. Asked that Commissioner Roths- child and Pina meet with John Bund in regards to his request. Ann Jennings pointed out that any meeting with Bund would need to look at the budget year of 1987-88. Discussion insued regarding whether the application was appropriate to have funds to make funds with a snack bar. Ann Jennings did point out that there was a Community Services Budget that did not just apply to the Commission but included other items. Chairman Moran stated that criteria needed to be written regarding the Community Service Grants, so that organizations would know how to apply for the grants. Commissioner Rothschild pointed out that if money was not in the budget, then discussion was inappropriate. . . MINUTES - comm~ty Services Commission December 15, 1986 Page Five e 6. C. Sub-Committee/ Community Service Grants Ann Jennings pointed out that guidelines for the Grants would be helpful for organizations to understand what the criteria would be for grants. The exact dollar amount available for the Grants will not be available until Spring according to Ann Jennings. Commissioner Rothschild asked if the Sports Association could approach their request with -a payback idea for the money awarded from the Commission since their need was to build a snack bar which would raise funds for their organi- zation. Chairman Moran stated that this was indeed a good idea but that the Sports Association needed to explore alternatives for money not just look to the City of La Quinta for funding. Commissioner Pina asked about guidelines for meeting with the Sports Association. Chairman Moran cautioned Commissioner Pinaand Rothschild on what could be addressed in the meeting with the Sports Association. He asked that they report back to the Commi- ssionat the next meeting. 7. A. New BUSINESS Discussion regarding Commission office Facilities at the La Quinta Community Services Office. Ann Jennings clarified that this item was put on the Agenda per Commissioner Beck's request that he have office facilities in the Community Service Office in the Plaza La Quinta Shopping Center. Ann Jennings pointed out that the CSO is operating as a Senior Center and all activities are being conducted out of that office including Food Storage, Blood Pressure Checks, Crafts, and recreation activities. Staff recommends against an individual commission office per se. The Planning Commission has been in operation for 4~ years and does not have any separate office facilities. They are considerably more active than the Community Services Commission. The Senior Center is growing rapidly and there is no room for additional desks. The City has obtained new triple wide trailers across the parking lot from current City offices and a conference room will -be available to schedule any meetings that the Commission members might need. Commissioner Beck discussed his reasons for the desk, chairs and partition. The facility he had in mind was not office space, but a desk and two chairs, so someone could meet with someone and have a phone. . . MINUTES - Co~ity Services Commission e December 15, 1986 Page Six 7.A New Business ( Continued) Commissioner Rothschild pointed out that the need appears to be solved with the new trailers that Ann Jennings discussed. Chairman Moran said that he had researched the subject and that the City of Santa Ana does not provide any offices for their commission nor does the City of Palm Springs. Facilities are made available upon request of Commissioners. Ron Kiedrowski, City Manager, pointed out that the Senior Center was receiving a pool table and that space was going to be at a premium. No motion for adoption was made. 7. B. The Ralph M. Brown Act. Ron Kiedrowski explained the the ramifications of the new California law as it pertains to all City Councils and Commissions appointed by the Council. Chairman Moran pointed out that the Brown Act was included in the Commission member's packet. Ron Kiedrowski explained that items must appear on the Agenda before they can be discussed at any meeting. All Agenda's must be posted so the public can see what will be discussed. No votes can be taken on an item not listed on the Agenda unless it is an emergency and then must be followed closely with the ACT. The public deserves a right to know what the Commission will discuss. All Commissioners must let the staff members know what they would like to have placed on the Agenda~ 7. C. Commission Structure and Priorities for 1987. Chairman Moran pointed out that this item be moved to the January and placed on the Agenda. He asked each Commissioner to write five ideas for goals and objectives of the Commission. 7. D. Commission Reorganization. Chairman Moran asked each Commissioner to refer to their packet for Ann Jennings' memo regarding the Commission reorganization. Commissioner Beck moved to accept the procedure for organization of the Commission. Commissioner Griffith seconded. There was discussion of electing a new chairman. Commissioner Pina moved and Commissioner Rothschild seconded that Chairman Moran remain Chairman until July l. There was discussion concerning the Vice Chairman position, which involved nominations for the position of Paul Rothschild and Sybil Jaffy. However Commissioner Rothschild withdrew his nomination and then it was decided to withdraw the motion for the position and move it until Jan. . . MINUTES - CO~ity Services Commission e December 15, 1986 Page Seven 7 E. Concepts Regarding establishment of a mini park. Commissioner Beck passed out a Talk Sheet prepared by John Walling regarding a sketch of a mini-park. Commissioner Pinamoved the topic be moved to the January meeting agenda under Commission structure for 1987. No one had any problem with moving this item to January. 7 F. Review of prior City and Census Surveys. Commissioners discussed the need for information from prior surveys. Chairman Moran pointed out that information was included in their packets. 8. ADJOURNMENT Chairman Moran adjourned the regular Coro~unity Services Commission meeting at 9:17 p.m., Monday, December 15, 1986, at City Hall, 78-105 Calle Estado, La Quinta, California.