1986 06 23 CSC Minutes
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M I NUT E S
LA QUINTA COMMUNITY SERVICES COMMISSION
A regular meeting of the Community Services
Commission held at City Hall, 78-105 Calle
Estado, La Quinta, California.
June 23, 1986
5:00 p.m.
1. CALL TO ORDER
Chairman Moran called the Community Services Commission to
order at 5:02 p.m., and asked Commissioner Pina to lead the
flag salute.
2. ROLL CALL
Present:
Commissioners Beck, Griffith, Pina, Jaffy and
CommissionerMoran.
Absent:
None.
Also Present: City Manager Usher.
The City Manager stated that Commissioner DeGasperin had
submitted his resignation, but that a quorum was present.
7. OLD BUSINESS
B. Commissioner Moran asked to defer Public Comment and Old
Business, to take Agenda Item 7.B., Report from the City
Manager regarding recommendations for funding Community
Service Grant applications for FY 1986-87, out of Agenda
order, to allow persons in attendance to address the
Commission. Discussion occurred between Chairman Moran
and Commissioner Beck regarding proper procedure for
hearing the applicants. Moved by Commissioner Pina,
seconded by Commissioner Griffith, to accept Chairman
Moran's proposal and hear all applicants consecutively,
with Commission discussion following. Unanimously adopted.
Chairman Moran stated the Commission would hear the
application of the Chamber of Commerce, and asked
Commissioner Pina to chair this portion of the meeting.
Chairman Moran excused himself from the podium and seated
himself in the audience to avoid a conflict of interest due
to his position on the Chamber Board.
Commissioner Pina introduced the application from the
Chamber of Commerce, a request for $35,000.00 for FY 1986-87,
and asked for general comments from the Applicant. Comments
were heard from:
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MINUTES - community4ltrvices Commission
June 23, 1986
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A. Earl Ellson, Chamber Treasurer, supporting their grant
application. Mr. Ellson called particular attention to the
Chamber's Marketing Plan and budget.
The City Manager explained that the Chamber was awarded
$34,400 FY 1985-86, and Staff had proposed $7,000 for FY
1986-87. Mr. Usher explained that the Staff recommendation
was due to inclusion of an Economic Development account in
the City's FY 86-87 budget.
Discussion ensued regarding the value of an in-house economic
development department opposed to Chamber efforts in that
regard, and increased costs of the Chamber in promotional
activities and on-going support as relates to economic
development and marketing strategies.
City Manager Usher indicated that he believed the City budget
could be adjusted to accomodate higher funding to the Chamber
if the Commission so recommended and Council approved said
funding.
B. Chairman Moran resumed his seat, and introduced an
application from the La Quinta Arts Foundation requesting
a grant award of $10,000.00.
Lois Agnew, Executive Director, explained the grant request
and outlined the programs which would be provided if the
grant was awarded. She stated that the programs would
reach out into two new areas: a Fall Arts & Crafts Faire,
open to La Quinta residents and other local artists; and
expand their classes by creating the La Quinta Junior Art
Guild. Ms. Agnew stated that the Foundation would not be
able to provide these programs without City funding as
requested.
C. Commissioner Moran introduced a grant request from the
La Quinta Sports & Youth Association, in the amount of
$45,000.00. Mr. John Bund addressed the Commission and
outlined their need for a permanent snack bar to be
installed at La Quinta Park. Mr. Bund reported that the
Sports & Youth Association had not received funding from
the Bob Hope Classic for 85-86, and consequently, finances
were scarce.
Discussion occurred regarding snack bar costs, size and
present facilities. The City Manager reported that the City
had not budgeted any funds for Sports & Youth, other than
$2,100 for costs of restroom facilities at the Avenue 52
ballfields. He stated that any funding award would result
in modification to the City budget. Further discussion
centered around control and responsibility of the snack
bar facility.
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MINUTES - Communit~rvices Commision
June 23, 1986
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D. Chairman Moran introduced a grant request from the La Quinta
Volunteer Fire Department, and short discussion ensued with
Commissioners expressing consensus agreement regarding this
grant application.
E. Chairman Moran introduced a grant request from the Housing
Authority of the County of Riverside, requesting $1927.21,
based on assessed valuation and population. The City Manager
reported that this program had been discussed by CVAG's
Executive Committee, at which time most Valley city managers
had not supported this program, and felt it was necessary
to draw the line at some point regarding cities' social
responsibilities. He further stated that to date, no other
Valley city had granted funding to this program.
Chairman Moran spoke in support of a program which would
provide immediate care for homeless persons, and agreement
was expressed by Commissioner Beck, Pina and Griffith.
Commissioner Jaffy joined the meeting at this point.
Chairman Moran stated that the Commission would now review all
the grants, and recommend funding and funding amounts.
A. Moved by Commissioner Beck, seconded by Commissioner Pina,
to accept the Community Services Grant on behalf of the
La Quinta Volunteer Fire Department, in the amount of
$26,470.00. Unanimously adopted.
B. Moved by Commissioner Beck, seconded by Commissioner
Griffith, to accept the Community Services Grant on
behalf of the La Quinta Arts Foundation, in the amount
of $10,000.00. Roll Call Vote:
AYES: Commissioners Beck, Griffith, Pina & Chairman
Moran.
NOES: None.
ABSTAIN: Commissioner Jaffy.
C. Moved by Commissioner Pina, seconded by Commissioner
Beck, to accept the Community Services Grant on behalf
of the La Quinta Chamber of Commerce, in the amount of
$35,000.00. After discussion, Commissioner Beck withdrew
his second. Motion was then seconded by Commissioner Jaffy
for purpose of continued discussion. Roll Call Vote:
AYES:
NOES:
ABSTAIN:
Commissioners Beck, Griffith, Pina and Jaffy.
None.
Chairman Moran.
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MINUTES - commu~ Services Commission
June 23, 1986
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D. Commissioner Moran introduced discussion of a grant
request from the La Quinta Sports & Youth Association,
and stated that he felt the request to be outside the
purview of community service grants, and that he
believed it should not be accepted.
Mr. Moran further asked that the City and the Commission
recommend an agreement contingent upon several issues:
land acquisition and lease or letter of intent to enter
into a lease, along with a breakdown of construction
costs. Mr. Moran stated that if these items were
provided, the City could then entertain looking into
a loan to the Sports & Youth Association of $45,000
for construction of a snack bar.
Chairman Moran entertained a motion for denial, and
stated that he would like to see the Council work with
the Sports & Youth Association to work out an equitable
loan situation that would not have to be secured, and
could be paid over a long period of time.
Commissioner Jaffy went on record and stated that her
belief was that the Commission was charged with a
determination of "who gets what share of the pie", and
that the Commission was in favor of good things.
However, Ms. Jaffy stated that the Commission was
charged with considering the validity of the proposals,
the accounting procedures and percentage of grant to
each group.
Commissioner Pina discussed the possibility of having
the City construct the snack bar facility. The City
Manager reported that he was experienced with cities
which had done this, with said cities getting a
percentage of gross receipts from various sellers, and
the feasibility of this approach was discussed.
It was moved by Commissioner Jaffy to take no position
on this grant request pending further study.
Seconded by Commissioner Pina. After further discussion,
Commissioner Jaffy agreed to withdraw her motion and
restate it as follows: "To take no action at this time
at to recommend that the City Council return the
application to the Commission for further study during
the fiscal year." Commissioner Pina agreed to change
his second to reflect this change. Unanimously
adopted.
4. PUBLIC COMMENT
5. COMMITTEE REPORTS
Chairman Moran reported that there were no Committee reports
to review.
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June 23, 1986
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6. OLD BUSINESS
A. Chairman Moran reported that the Commission was
scheduled to hear from Commissioner Pina regarding La
Quinta Civic Awards, but questioned whether it was an
appropriate agenda item, given the time.
Commissioner Pina moved, seconded by Commissioner Jaffy,
to continue discussion of the La Quinta Civic Awards to
the next meeting. Unanimously adopted.
7. NEW BUSINESS
A. Proposed amendment to Commission By-Laws, requesting the
City Council reduce Commission membership from seven to
five members. Chairman Moran explained that Mayor Pen a
had asked, and he had agreed, to bring this matter
before the Commission for a recommendation to the
Council .
It was moved by Commissioner Pina, seconded by
Commissioner Beck, to direct Staff to advertise the
vacancies on the Commission, and maintain a full
seven member Commission. Chairman Moran spoke in favor
of a reduced Commission, with Commissioners Pina and
Beck expressing support for a seven-member Commission.
Chairman Moran called for the question.
ROLL CALL VOTE:
AYES: Commissioners Beck and Jaffy.
NOES: Commissioners Griffith, Pina and Chairman
Moran.
ABSTAIN: None.
Chairman Moran moved that the Commission recommend
to the Council that Ordinance No. 67 be amended to
reduce the members of the Commission from seven to
five, seconded by Commissioner Pina. Motion adopted,
3 - 2 vote.
8. ADJOURNMENT
Moved by Commissioner Pina, seconded by Commissioner Beck,
to adjourn.
The Community Services Commission was adjourned at 8:37
p.m., Monday, June 23, 1986, at City Hall.
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