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1992 11 09 CSC Minutes \ /U~ . Reports & InfoAnal Item: b COIOIUNITY SERVICES COMMISSION MEETING MINUTES NOVEMBER 9, 1992 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the City Council Chambe~s. Chairwoman Kennedy presiding, followed by the Pledge of Alleg~ance. Present: Commissioner Lawrence Best (Vice Chairman) Commissioner Aldine Dickens Commissioner Sharon Kennedy (Chairwoman) Commissioner Nancy Nard Commissioner B.J. Seaton Absent: Commissioner Susan Francis Staff Present: Clint Bohlen, Park and Recreation Manager Cynthia Hernandez, Department Secretary It was moved by Commissioner Nard/Seaton to EXCUSE Susan Francis from the meeting as she had called before the meeting and conveyed she was not feeling well. Motion carried. 1. APPROVAL OF MINUTES - OCTOBER 26, 1992 It was moved by Commissioner Seaton/Dickens to APPROVE the minutes of October 26, 1992 as submitted. Motion carried. 2. AGENDA CONFIRMATION Chairwoman Kennedy entertained a motion to approve the agenda as submitted. Staff Liaison Bohlen requested an amendment to the agenda adding to Section D. Human Services, the reallocation of funds to Boy Scout Troop #150. After discussion, it was moved by Commissioner Dickens/Best to AMEND the agenda adding to Section D. Human Services, the reallocation of funds to Boy Scout Troop #150. 3. CORRESPONDENCE AND WRITTEN MATERIALS 1. RECEIVE/DISTRIBUTE Reading Packet 4. REPORT ON ART IN PUBLIC P~~CES CO~~I7-~E~ BY COMMISSIONER NARD Commissioner Nard reported th~ Art in Public Places Committee met on November 2nd, 1992. They had a representative from Ministrelli Construction Company, who is the developer of the Painted Cove development in La Quinta. They had their artist present to discuss art in public places. They are proposing a concept known . . Community Services Commission Meeting - November 9, 1992 Minutes - Page 2 REPORT ON ART IN PUBLIC PLACES continued as an air motion sculpture that floats in the air. However, this prop~sal wou~d ?e located behind the gates and not exposed to the publ~c for v~ew~ng. The Committee feels it does not fall under the category of public art. For this reason this concept is being referred onto the City Council for their feelings. Commissioner Dickens stated she feels the art should be set in a p~ace wher7 th7 public can view it. Commissioner Nard stated the C~ty Counc~l w~ll consider this item at their January meeting and the Commission's feelings about the art being set in a public place for public viewing can be expressed at that time. Another presentation was made by Louis De Martino, an artist who is proposing a sculpture for the new civic center site. This artist is proposing community involvement in this project. He will get the children from the local schools to participate with small squares of sculpting and will then mold it into bronze. This piece of work is something that will stay forever. This will be the first project whereby total involvement on behalf of the community will take place. Commissioner Nard distributed an itinerary for Mr. Jerry Allen, on December 3rd and 4th at which time he will visit with the different committees and organizations in the city. Mr. Allen is an art consultant who travels the United States lecturing on art in public places. Commissioner Nard encouraged the Commissioners to attend the Mayor's Breakfast on December 4th to have the opportunity to meet and hear the presentation by Mr. Allen. 5. PACIFIC RISK MANAGEMENT SCHOOL staff Liaison Bohlen reported on the National Recreation and Park Association Pacific Risk Management School in Oakland, scheduled for January 27-30, 1993 as alternative to attending the Calif?rnia Parks and Recreation Society Conference in March, 1993. Th~s school could be of interest to Commissioners not only because of the park development currently taking place in La Quinta, but also for the special programs and tasks various Commissioners are associated with through their employment. This correspondence is for information purposes only. However, when th~ COuuulssioners decide upon which conference they would like to attend Staff will handle the necessary preparations for the school or conference. . . Community Services Commission Meeting - November 9, 1992 Minutes - Page 3 6. REPORT ON CHAMBER OF COMMERCE EDUCATION COMMITTEE (KENNEDY) Chairwoman Kennedy indicated she received a letter from the Chamber of Commerce Education Committee. The first meeting they held was for brainstorming ideas as to how businesses and schools can work together to allocate funds to budget cost of personnel. It is felt that perhaps someone from this Commission can represent the City on the Education Committee. Chairwoman Kennedy commented that perhaps when the vacancy is filled on the Community Services Commission reappointments can be made and someone can be appointed to this Committee as well. 7. REALLOCATION OF THE BOY SCOUT TROOP 150 FUNDS Staff Liaison Bohlen called the Commission's attention to a memorandum in the agenda packet addressed to the City Council relative to recommendation by this Commission to reallocate 1992-93 Grant Award from Boy Scout Troop 150. Staff has tried through the phone and with correspondence to gain compliance or even minimal cooperation in filing a Reconciliation Form for 91-92 grant funds as called for in both the 1991-92 and 1992-93 Community Services Grant Applications, and which applications were approved by both the Commission and the City Council. Staff believes that ample time has elapsed for both the local Troop 150 Administration and the BSA office in Redlands to submit some or any documentation accounting for the 91-92 funds. It is staff's opinion that the Council should consider reallocation of the funds. Commissioner Nard commented that if in the future, this organization came to us for a grant, the Commission could still consider them as a recipient. Vice Chairman Best stated it might be felt the La Quinta organization is taking the fall for Redlands. However, the Redlands office should do whatever it takes to be able to get this money. Mr. Best stated that perhaps they do not need the money, or they don't care about the money or this group does not have their act together. Chairwoman Kennedy stated she had talked to Steve Schofield personally and indicated they were in the process of reorganizing. After discussion, it was moved by Commissioner Best/Nard to RECOMMEND to the City Council they reallocate the funds they have tentatively allocated to Boy Scout Troop 150. Motion carried. . . Community Services Commission Meeting - November 9, 1992 Minutes - Page 4 REALLOCATION OF BOY SCOUT TROOP 150 FUNDS continued After further discussion, it was moved by Commissioner Seaton/Nard to RECOMMEND to the City Council they go with the next organization on the list that was developed at the Commission hearings as a result of the scoring of the grant applicants. Staff Liaison Bohlen presented some statistical data on the results of the Commission's hearings for grant recipients. It was explained that each organization that requested a grant did receive one. After discussion, Commissioner Seaton withdrew her motion and the Commission discussed the different organizations that could benefit from a grant. It was felt the YMCA Child Care center has been doing alot for the community. Also, the Historical Society is a worthy organization that receives most of its money through memberships alone. After discussion, it was moved by Commissioner Best/Nard to RECOMMEND to the City Council that the monies that were reallocated be split evenly to the Family YMCA and the La Quinta Historical Society, in the amount of $775.00 each. 8. QUIMBY FEE ORIGIN REPORT (BOHLEN) Staff Liaison Bohlen reported the Quimby fee is a tax which developers pay for the purpose of design and construction of park facilities. These facilities are to be located in the general area of the developers residential development or subdivision for the benefit of the future residents of that development. In the case of the City of La Quinta, the source of Quimby fees have come primarily from developments in Park Planning Areas "A" and "B". These funds may be used in accord with the general guidelines outlined in the first paragraph above, although a city may use some latitude depending on the size and service area of the project involved (refer to Parks and Recreation Master Plan Standards section). \ . . Community Services Commission Meeting - November 9, 1992 Minutes - Page 5 9. COMMITTEE MEETINGS ON ALTERNATIVE COMMISSION MEETINGS AND HUMAN SERVICES COMMITTEE TOPICS AND MEMBERSHIP Staff Liaison Bohlen stated staff is suggesting that the Commission consider conducting Committee meetings on the fourth Monday of the month as a matter of Commission business. This would involve the Commission splitting into their three committees. During this period of time the various committees would conduct their study sessions. Staff would be available for assistance. The advantage of conducting committee business in this manner is that each committee has the opportunity to meet and work on the same night as a regularly scheduled Commission meeting rather than having to schedule a third meeting each month. Chairwoman Kennedy stated she personally feels this method would be much more productive. However, once the vacancy is filled we would have a full amount of commissioners for each committee. At that time there may be a reassignment of duties. Chairwoman Kennedy commented the Commission will endorse Staff's recommendation. Beginning in January 1993, the first meeting of each month will be dedicated to Committee meetings and special speakers and the second meeting at each month will be reserved for Commission business and staff reports. . 10. ADJOURNMENT There being no further business to discuss, it was moved by Commissioner Nard/Best to ADJOURN. Motion carried. Meeting adjourned at 8:25 p.m. CJ PARKS OHLEN & RECREATION MANAGER ,