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1992 10 12 CSC Minutes e Joe Reports & ~ormational Item: b COMMUNITY SERVICES COMMISSION MEETINGS MINUTES OCTOBER 12, 1992 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:03 p.m. in the City Council Chambers. Chairwoman Kennedy presiding, followed by the Pledge of Allegiance. Present: Commissioner Lawrence Best (Vice Chairman) Commissioner Aldine Dickens Commissioner Susan Francis Commissioner Sharon Kennedy (Chairwoman) Commissioner Nancy Nard Commissioner B.J. Seaton Staff Present: Clint Bohlen, Park and Recreation Manager Cynthia Hernandez, Department Secretary 1. APPROVAL OF MINUTES - SEPTEMBER 28, 1992 It was moved by Commissioner Francis/Seaton to APPROVE the minutes as submitted. Motion carried. 2. PUBLIC COMMENT Chairwoman Kennedy opened the floor for public comment with no responses. 3. CORRESPONDENCE AND WRITTEN MATERIALS There was no additional correspondence. 4. SPORTS COMPLEX DESIGN SERVICES Staff Liaison Clint Bohlen reported that during the public input phase of the Parks and Recreation Master Plan, it was found that the Sports Complex lacked a variety of facilities beyond the ballfields and open space. Several individuals indicated that they would like to see picnic areas, shade structures, more trees, and amenities that would permit more and diverse activities. Staff is asking the Commission to provide suggestions as to what they believe are appropriate amenities for the Sports Complex. The Commission I s suggestions will be included in the Request for Proposal for Design Services for the Sports Complex. Chairwoman Kennedy asked if there were drinking fountains available. Staff Liaison Bohlen indicated there are two drinking fountains. Chairwoman Kennedy requested drinking fountains be installed and preferably with refrigerated water. e e Community Services Commission Meeting - October 12, 1992 Minutes Page 2 Chairwoman Kennedy asked about the bathroom facilities. Staff Liaison Bohlen replied that within the snackbar area there is one men's bathroom and one women's bathroom. Staff Liaison Bohlen commented there are two large fields used along Avenue 50 and there are no drinking fountains. There are water lines there and it may be possible to tap into those lines to accommodate water fountain installations. Commissioner Nard asked if there was going to be a small section where small children can play? Staff Liaison Bohlen replied this could be added as one of the suggestions by the Commission. Chairwoman Kennedy requested to know the time frame on this proposal. Staff Liaison Bohlen replied this would probably be put together in the next two weeks. Chairwoman Kennedy commented that if the Commissioners have any other ideas to add they should contact Clint. After discussion, it was suggested by the Commission that some of the additional amenities include a drinking fountain, preferably wi th refrigerated water, an additional bathroom facility, and perhaps a small tot section. Staff Liaison Bohlen requested the Commission's input on their feelings regarding the distribution for bid documents relating to local firms versus out-of-town firms. Vice Chairman Best commented that we want to get the best work for the best price wherever that comes from whether local or out-of- town. Commissioner Francis suggested sending the bid documents to some local firms and to some out-of-town firms as well. After discussion, it was the consensus of the Commission to send bid documents for the design of the Sports Complex to local design firms as well as entertaining bids from out-of-town companies. 5. REPORT ON YMCA CHILDCARE IN LA QUINTA/GRANT Staff Liaison Bohlen commented that at the September Commission meeting it was discussed that the grant award recipients for Fiscal Year 1992-93 be asked to attend a Community Service Commission meeting to update the Commission on the respective awardee 's progress in implementing the stated goals and objectives listed in their grant proposal. Chairwoman Kennedy introduced Jerry Hundt, of the YMCA, to report on their grant. e e Community Services Commission Meeting - October 12, 1992 Minutes Page 3 Jerry Hundt thanked the Commission for their grant monies awarded to them on behalf of the City. He indicated that it is much appreciated. He commented that other contributions are pretty much staying about the same level as last year and that any amount of money is very helpful. He indicated that the funds received by the City are utilized to fund the child care daily program. He indicated that he asked some of the parents to be here tonight to comment on the school. Russ Wade, who resides at 52-830 Avenida Herrera, La Quinta, commented that his family benefits tremendously from the YMCA. He has three children; one in second grade, a four year old and one that is nineteen months. One of these children attend the YMCA day care center full time. The YMCA has helped his family and has enabled them to overcome some obstacles that have been put their way. Mr. Wade thanked the Commission for its contributions to the YMCA and indicated his family is very appreciative of their help. Susan Isaacs, who resides at 353 North Hermosa Drive, Palm Springs, indicated she is one of the beneficiaries of the funds donated to the YMCA. She indicated she has relocated here recently and was not able to obtain employment in her field of work which has forced her to seek a second career and attending college at the same time. The financial aid that the YMCA has offered to her and her family has made her life bearable. She wants the Commission to know that somebody really appreciates what it has done for her. Mr. Hundt distributed a financial report for the Commission's review. He indicated that the report includes strictly the revenue recei ved from any fees collected. He commented that they have applied for a third party grant through the County Block Grant Program. He added that Kathy Knudsen has been on staff since last year and indicated she is to be commended for the care she is providing to the children at the center. Chairwoman Kennedy commented that based on the original application it was indicated at that time that you would be able to allow parents to remain productive citizens and enable them to work or attend school. In addition, "you have provided a safe and well headed program for the children and we thank you." Chairwoman Kennedy thanked Jerry Hundt for his presentation and added that perhaps for next years grant request we will have a fully detailed report on the program. e e Community Services Commission Meeting - October 12, 1992 Minutes Page 4 6. LIGHT REPAIR NEEDS AT FRITZ BURNS AND SPORTS COMPLEX Staff Liaison Bohlen reported that recently we have received comments from tennis professionals that the lights at Fritz Burns were very needed as the level of user traffic which they have witnessed after 5:00 p.m. at all courts while conducting their lessons has been very great indeed. This has been verified by staff on the several occasions when staff has visited the courts during the day and in the early evenings. Mr. Bohlen indicated that an individual from La Salle Electric, Inc. came up with some recommendations. These recommendations were acquired to get an idea of what repairs of the light systems would cost. Chairwoman Kennedy indicated that there are tennis professionals who are at the park everyday and were invited to this meeting to comment on what they have witnessed. Pam Maloof, who resides at 43-376 Cook Street, Palm Desert, commented she has a business "Tennis on Wheels" that she started a~out nine months ago. She indicated that next month when the time changes she will lose four(4)classes due to the unavailability of courts during the evening hours. She indicated that the growth is there whereby she has been adding families with children to her program and feels there is a definite need for the lights. Chairwoman Kennedy asked Ms. Maloof if there is accessability to any other courts? Ms. Maloof replied her option is to investigate the Laguna De La Paz facilities here in La Quinta. She indicated it is not a public facility, however, they do not have a professional on site. Bob Mitchell, who resides at 77-672 Avenida Madrugada, La Quinta, suggested to the Commission that if they can afford the money, lights should definitely be installed at the courts. Mr. Mitchell is the Director of Tennis for the Coachella Valley Park and Recreation District. He stated he feels the City should make a commitment to at least be reasonable and prudent in upgrading their facilities. He stated there is no reason not to have nets up, drinking fountains installed and lighted courts. Chairwoman Kennedy asked Mr. Mitchell what condition he finds the tennis courts in at this times, aside from the lights. Mr. Mitchell replied the courts should be washed more frequently to include at least once a week and also be inspected more frequently for maintenance. He added that Court No.7 needs maintenance after the last windstorm we had in the valley blew sand allover it. It also blew parts of the fence over which have never been repaired. e e Community Services Commission Meeting - October 12, 1992 Minutes Page 5 Chairwoman Kennedy inquired as to the availability of drinking fountains. Mr. Mitchell replied there are no drinking fountains available on the courts. The children that use the courts are asked to bring their own water. Mr. Mitchell added that a roving security once a night or once every other night would be greatly appreciated. Staff Liaison Bohlen commented that because the facility is under design and there will be changes there Staff is proposing the Commission review this proposal at this time. In the future, we will lose courts 5 and 6 but will eventually gain two other new courts behind court number 7 and 8. He indicated that court numbers 1 through 4 could have lights installed at this time as these courts will not be moving. Chairwoman Kennedy requested to know the costs involved for lighting one court? Staff Liaison Bohlen replied that the cost for one court is between $3,000 to $4,000; however, there are four courts and the Commission could probably do them for less than $10,000 at this time. Staff Liaison Bohlen commented there are some less expensive lamps that could be installed that bring down the lighting costs. Commissioner Nard indicated that if these lamps are to stay in place once Phase I and II of Fritz Burns Park are developed, then we should put in the better lighting now. Commissioner Seaton requested to know the hours of operation the lights would be permitted to operate? Staff Liaison Bohlen replied the lights could only be turned on after 5:00 p.m. and could not be operated beyond 10:00 p.m. Staff Liaison Bohlen commented that the repair of the fence is estimated between $1,200 to $1,500; the drinking fountains can be purchased for $350 - $500 durable park quality drinking fountains might run between $800 to $1,000. After discussion, it was moved by Commissioner Dickens/Seaton to RECOMMEND to the City Council that the tennis courts at Fritz Burns Park be swept and cleaned once a week, and after a windstorm if necessary, and monies be allocated for the repair of the fence on Court No.7 and to install two drinking fountains, by the following vote: AYES: Dickens, Francis, Kennedy, Nard, Seaton NOES: Best e e Community Services Commission Meeting - October 12, 1992 Minutes Page 6 After further discussion, it was moved by Commissioner Seaton/Nard to RECOMMEND to the City Council to allocate approximately $10,000 for the purposes of the repair of the Fritz Burns Park tennis court lighting system on courts 1 through 4 only, by the following roll call vote: AYES: NOES: Kennedy, Nard, Seaton Best, Dickens, Francis After further discussion, it was moved by Commissioner Kennedy/Nard that Staff prepare bid documents for the purposes of' performing tennis court lighting repairs at the Fritz Burns Park on Courts No. 1-4 only, by the following roll call vote: AYES: Dickens, Francis, Kennedy, Nard, Seaton NOES: Best After further discussion, it was moved by Commissioner Seaton/ Dickens to postpone the light repair needs at the Sports Complex to the next meeting to allow Staff to provide more input on the Musco product. 7. PALM ROYALE PARK DESIGN Chairwoman Kennedy stated this item was put on the agenda at Vice Chairman Best's request and called upon him at this time to report on Palm Royale Park. Vice Chairman Best commented that the Commission drove by this area on its tour. He indicated this is a small parcel that the developers have negotiated with the City. The developer has graded the property and installed the irrigation. It is felt that the design and development can be accomplished inexpensively and rather quickly; therefore it is recommended the Commission make recommendations to the City Council as well. After discussion, it was moved by Commissioner Best/Seaton to RECOMMEND to the City Council to allocate Quimby Funds in Planning Area "A" of the City for design and development for what is currently known as Palm Royale Park. 8. AYSO OF LA QUINTA PROGRAM INTRODUCTION Chairwoman Kennedy indicated this matter would be continued to the next Commission meeting. e e Community Services Commission Meeting - October 26, 1992 Minutes - Page 7 9. CULTURE AND FINE ARTS Commissioner Nard reported on the meeting of the Culture and Fine Arts Committee of October 5. She stated the Committee discussed Jerry Allen's visit to the City is scheduled for December 3 at which time he will attend the Mayor's Breakfast and make a presentation. He will also meet with the Arts in Public Places Committee, the La Quinta Arts Foundation and a joint meeting with the Planning Commission, Community Services Commission and the Design Review Board. The Committee also discussed the C1V1C center site wherein they will propose a mural be put on the water well site. The Committee is going to send out proposals to see what is appropriate for the area. In addition, the Committee will be exploring other areas for art locations and their priorities. Commissioner Nard stated she spoke with Elaine Reynolds who explained an arts and crafts show for the disabled who participate as well as senior citizens. Also, it is felt that if the La Quinta Arts Foundation could not take on the responsibilities because of their schedules, perhaps this could become a community project. Commissioner Nard concluded her report and indicated she would keep the Commission updated on their progress. 10. REPORT ON COMMUNITY ACTION TEAM Staff Liaison Bohlen reported the Community Action Team is a grassroots anti-gang commitee, and met for the fifth time on October 5 at the YMCA/City Day Care and Community Center. The meeting focused on the various efforts and activities of the C.A.T. and also on the need for a coordinated community watch program. The C.A.T. feels that they may have reached the end of their mission, and the chair person is considering putting together a report to be distributed to public agencies. The report would summarize the activities of the committee and include recommendations for continued and further actions. 11. LANDSCAPE FOR ECOLOGY AWARDS The winner of the Landscape for Ecology award for this month is: 51-300 Avenida Diaz. 12. RED RIBBON WEEK Chairwoman Kennedy announced that "Red Ribbon" week is scheduled for October 26, 1992. e e Community Services Commission Meeting - October 12, 1992 Minutes - Page 8 13. NEXT MEETING DATE, TIME AND TOPICS The next meeting is scheduled for Monday, October 26, 1992 at 7:00 p.m. at city hall, to include the following topics: . La Quinta Historical Society . Reallocation of Boy Scout Funds . Report on Low Moderate Housing . Report on Chamber of Commerce Education Committee . Christmas Awards 14. ADJOURNMENT business to discuss, it was moved by d to ADJOURN. Meeting adjourned at 9:10 Recreation Manager " ~/2 HIA HERNANDEZ partment Secretary