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1992 09 28 CSC Minutes /oC- e Reports & Infor~tional Item: b COMMUNITY SERVICES COMMISSION, MEETING MINUTES MONDAY, SEPTEMBER 28, 1992 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:10 p.m., at La Quinta Middle School Multi-Purpose Room. Chairwoman Kennedy presiding, followed by the Pledge of Allegiance. PRESENT: Commissioner Lawrence Best Commissioner Aldine Dickens (arrived at 7:50 p.m.) Commissioner Susan Francis Commissioner Sharon Kennedy Commissioner Nancy Nard Commissioner B.J. Seaton Commissioner Jill Thompson I / \ Y STAFF PRESENT: Clint Bohlen, Park, and Recreation Manager Cynthia Hernandez, Department Secretary 1. PRESENTATION OF NEW LEAF AWARDS Chairwoman Kennedy introduced City Councilman Stan Sniff who would be presenting the awards. City Councilman Stan Sniff welcomed the parents and students to the meeting and thanked the City Council, the City of La Quinta, the residents and the proud parents of the students for tonights presentation. Councilman Sniff explained that these New Leaf Awards are presented to those students for significant academic achievements. In the spirit of cooperation between the City of La Quinta and Desert Sands Unified School District, the teachers and staff and administrators, the New Leaf Academic incentive program was established for their strong support to show their full commitment to these strong and wonderful young students. This program was created to encourage, recognize and reward the La Quinta students who make a significant show in status, from quarter to quarter. These awards presented tonight are from the 4th quarter of the 1991/92 school year and have every reason to be proud and we salute you all. "Congratulations. " Councilman Sniff then introduced Mayor John Pena. Mayor Pena welcomed all of the students and parents to the meeting. He thanked all of the volunteers who have made an effort to improve in their schooling and participation. He also thanked the principal of La Quinta Middle School, Maureen Mendoza", and all the fine teachers who work extremely well with the students. e e Community Services Commission September 28, 1992 Meeting Minutes Page 2 At this time, Councilman Sniff and Mayor pena presented each of the students with an award. A list of the students included: Adams Truman School: Grade 1: Tamara Avila, Colin Barrows, Claudia Dominguez, Damian Mejia, Justin Paiyarat, Brooke Perez Grade 2: Amber Gilbert, Jessica Murphy Grade 4: Lorraine Delara, Amanda Hippen Grade 5: Alicia Gilbert, Sara Haas, Sara Whiteside, Andrew Kearney La Quinta Middle School: Grade 6: Neil Anderson, Linda Bate, Heath Brewer, Donald Cassman, Dawayne Cox, Dinah Estrada, Juan Gutierrez, Yessema Hernandez, James Lewis, Pedra Lopez, Juan Lozano, Wanda Martindale, Sara Martinez, Victor Martinez, Lilianna Matuz, Christopher McMullin, Christina Medrana, Myra Meza, Jennifer Moreno, Rita Serode, Nicole Sullivan, Javier Valenzuela Grade 7: David Carrasco, Alfredo Corral, Ricky Coulstron, Shylo Drury, Kristi Durham, Samuel Escobar, Bradley Gardner, Shunta Gipson, Gloria Gonzalez, Domingo Guajardo Andrea Halsey, Dabian Harris, Heather Howell, Karl Johnson, Renee Johnson, Melanie Jones, Erica Martinez, Nathan McKeever, Mindy Pastion, Hane Sheiha, Sheri Stephenson, Michael Talley, Stephanie Webster, Kelli White. Grade 8: Estevan Bautista, Shane Bonner, Melvin Brinkmann, Timothy Cardell, Avidio Chapa, Robert Cheley, Erick Chestnut, Brandon Gonzalez, Joel Gutierrez, Arianne Harmon, Michelle Hattinger, Marcelius Jordon, Casey McLaren, Dortha McDanel, Juan Reyes. Two students received a plaque for Highest Achiever, they were Alicia Gilbert, Grade 5 at Adams Truman School and Marcelino Lopez Grade 8 at La Quinta Middle School. In closing, Councilman Sniff thanked all of the parents, students and the Community Services Commission for being at the presentation tonight. Chairwoman Kennedy reconvened the Commission meeting at 7:40 p.m. 2. ADDITIONAL AGENDA ITEM It was moved by Commissioner Best/Nard to AUTHORIZE adding an agenda item, under Section VIB General, to approve a committee assignment for Aldine Dickens. Motion carried. e e Community Services Commission September 28, 1992 Meeting Minutes - Page 3 3. APPROVAL OF MINUTES - SEPTEMBER 14, 1992 It was moved by Commissioner Seaton/Francis to APPROVE the minutes of September 14, 1992 as submitted. Motion carried. 4. PUBLIC COMMENT Chairwoman Kennedy opened the floor for public comment with no responses. 5. CORRESPONDENCE AND WRITTEN MATERIALS There was no additional correspondence. 6. COMMUNITY PARK - NORTH DRAFT DESIGN DEVELOPMENT PLAN DEVELOPMENT PHASES AND COSTS Chairmwoman Kennedy introduced Steven Lang, from Purkiss-Rose/RSI, the consultant who has been working on the Design Development Report and development phasing costs. Staff Liaison Clint Bohlen called the Commission's attention to the preliminary report included in the packet. He indicated that this represents over six months work including land surveying, public hearings, Commission review and staff management efforts related to the project named Community Park North (Westward Ho Community Park in the General Plan and Parks and Recreation Master Plan). Mr. Lang reported that he put together the Design Development Report which included a narrative explaining the intent of this design. He took the comments from the commission as well as from the public meetings and came up with a plan that meets the requirements of the City as well as some of the concerns brought up regarding the adjacently located school. He added that he did a take-off of all the improvements so that we could establish what the ultimate cost would be. He met with staff and they looked at what would be a legitimate first phase. The eventual suggestion for the improvements and construction took into account the concern that we would be putting in things and not have to take out things later on. Mr. Lang reported that the plan has not changed that much from the last presentation. Graphically, we now show a little more accurately the different plant samples. It is his intent to "beef up" the shade areas. There will be a higher ground coverage that will add more definition to the amphitheatre area. There will be a small parking area on the south east corner of the design and we will develop a play area and green space to take care of the initial needs and places where the kids can play. There will be a buffer along the edges. We will add a buffer to the areas e e community Services Commission September 28, 1992 Meeting Minutes - Page 4 where residential developments abutt the park. The estimated grand total is $4.1 million which includes overhead, profit, and contingency as there may be things that come up that may have been overlooked. Mr. Lang commented that Phase I includes the Group picnic Shelter. It would exclude the water feature and the amphitheatre at this time. Wildflowers would be placed in these locations temporarily. The reason the rocks were included in the park is due to the timing of the streets as part of Phase I. That would make it so that people could enjoy the topography and would always have a natural feel to it. He broke up some of the electrical that would be needed for the play area and some in the picnic area as part of Phase I as well. Phase II includes the ball park, turf area, major parking areas, restroom/concession, lighted basketball court and some more electrical that would serve as a backup lighting in the area of the basketball court. At the end of Phase II we would have ball fields complete, the parking area and the basketball courts. Phase III includes the lighted tennis courts as well as the stream and lighted amphitheatre and more landscape improvements. This phase also includes the water play feature that was associated with the toddler area. Also in this phase we would add more picnic areas and benches. The final Phase IV, would the Community Center and would be a major phase in itself. As the Commission starts to review the reports and phasing suggestions, there will be things that you may find; items for which there will be a greater need. We will only be able to do one phase at a time. They are all options that you can implement, however. Commissioner Seaton asked about the proposed high school across the street and its ball fields in relation to this facility. Mr. Lang replied that the difference in the softball field is it does not have a green turfed infield. That is the only thing that makes them different than a high school regulation field. The baseball fields are not used for softball. They are for regulation play. Staff Liaison Clint Bohlen commented this could become a problem with using high school fields as the public use of those may very well be restricted. e e Community Services Commission September 28, 1992 - Meeting Minutes - Page 5 Commissioner Dickens commented that assuming all goes well how long would it take to complete this project? Mr. Lang replied that would depend on the City's budget process. However,. it would be about 4-6 years to construct everything. Staff Liaison Clint Bohlen indicated this project would have to be financed by a bond issue. Commissioner Best commented if there would be any problem with having a completed walkway going throughout the areas in Phase I? Mr. Lang indicated this area would be about 1/2 mile long. It would be a place where you can walk around and there does not seem to be a maintenance or safety problem involved. Mr. Lang replied this would be sort of a rolling loop across the park. Commissioner Dickens asked if it is the consultants recommendation that we start with Phase 11 Mr. Lang replied he would rely on Staff's recommendation. Staff Liaison Bohlen replied that based on requests made for fields, they were not high priority nor was there a strong need to have at this time. In looking at what would be a reasonable first phase, there was quite a bit of concern coming from the north for a play area or neighborhood type use as this is something that really is not available for them at this time. Staff Liaison Bohlen commented that the Commission's recommendation would be forwarded to the City Council as far as today's presentation and it is tied into the phase options and design. Commissioner Thompson indicated the design looks great and it seems to be everything we wanted and what we want is what's good for the residents in that area. Commissioner Best commented that based on the survey results, Area A's number one requested item was a neighborhood park. Chairwoman Kennedy commented she likes the design and the phase options. After discussion, it was moved by Commissioner Best/Francis to RECOMMEND the Draft Design Development Plan and Development Phases and Costs for Community Park-North, as presented, to the City Council for their approval. 7. PARKS AND RECREATION MASTER PLAN STUDY SESSION Staff Liaison Bohlen commented that the Parks and Recreation Master Plan was distributed previously to the Commission. At that time, Staff requested the Commission review the Master Plan and prepare comments as to corrections and/or changes that should be incorporated. e e Community Services Commission September 28, 1992 - Meeting Minutes - Page 6 Staff will prepare a Second Draft for the review of the Council which will then be forwarded onto the Planning Commission and other city departments and several public agencies including County and recreation provider agencies. Chairmwoman Kennedy commented that at the last meeting there were some changes the Commission had relating to the Bear Creek Bike Path, and on page 32 in regards to the Hillside Ordinance that this plan should be in compliance. Also, the development cost of the Fritz Burns Park on page 39 was going to be updated. Commissioner Best asked about page 40 and where the Westward Ho Community Park is mentioned, or is this is in fact Community Park North? Staff Liaison Bohlen commented that the names came from those utilized in the General Plan. The names are not set in stone and the City Council may decide to change them at a future date. Chairwoman Kennedy asked how the City's budget is coming along as far as presenting this plan to the City Council? Staff Liaison Bohlen replied this plan is proposed to go to the City Council at their meeting of October 6th. Staff will incorporate the changes in addition to changes received from planning staff. Commissioner Nard asked for a clarification of policy under page 28 of ~his document. Staff Liaison Bohlen commented that in the case of private development, such as in a gated or commercial development, the City will try to encourage those developers to fund facilities to meet the needs of those employees or residents within the gated communities. This would reduce the demand on public facilities. The City is trying to create a policy where developers are encouraged to take a look at the nees of their future residents. It is also being suggestd that the City consider a park impact fee on commercial and retail development so that the City has the funds to provide a facility close to their developments. After discussion, it was moved by Commissioner Dickens/Francis to DIRECT Staff to proceed with Second Draft Review to the City Council and to be forwarded to the public agencies. 8. FINAL REVIEW OF THE COMMUNITY SERVICES COMMISSION HANDBOOK Staff Liaison Bohlen reported Staff has made changes as suggested by the Commission at its previous review and is now before the Commission for final approval. e e Community Services Commission September 28, 1992 - Meetig Minutes - Page 7 Commissioner Dickens called the Commission's attention to Page 13 relating to meetings, Section 2.18.060 A as it should read twice a month and should coincide with the ordinance established by Council. Commissioner Seaton requested her name be corrected to read B.J. Seaton. After discussion, it was moved by Commissioner Seaton/Thompson to APPROVE the Final Draft of the Community Services Handbook as amended. 9. RESIGNATION BY COMMISSIONER JILL THOMPSON Chairwoman Kennedy stated she has been advised by Jill Thompson that she is resigning from the Commission effective October 12. Commissioner Thompson has received an employment promotion within Waste Management, her employer, and she will be relocating. Chairwoman Kennedy commented that as a citizen and Commissioner of the City of La Quinta, Jill has truly been an asset to this City. She has volunteered her services for committees and community work. She will be missed. Commissioner Thompson thanked the Commission for their services to her and stated she would miss the City also. 10. ELECTION OF VICE CHAIRPERSON Chairwoman Kennedy opened nominations for the position of Vice Chairperson. . Commissioner Thompson nominated Lawrence Best for the position of Vice Chairperson. Commissioner Best accepted the nomination. Commissioner Francis nominated B.J. Seaton for the position of Vice Chairperson. Commissioner Seaton accepted the nomination. Chairwoman Kennedy asked for any other nominations and there being none, she then closed the nominations and called for a vote. Chairwoman Kennedy asked for all those in favor of B.J. Seaton being appointed as Vice Chairperson, say aye: AYES: Francis, Seaton e e Community Services Commission September 28, 1992 - Meeting Minutes - Page 8 Chairwoman Kennedy asked for all those in favor of Lawrence Best being appointed as Vice Chairperson, say aye: AYES: Dickens, Nard, Thompson, Kennedy Commissioner Lawrence Best was appointed Vice Chairman by unanimous vote. 12. ELECTION OF CHAIR PERSON Vice Chairman Best opened nominations for the position of Chairperson. Commissioner Nard nominated Sharon Kennedy for the position of Chair Person. Vice Chairman Best asked for any other nominations and there being none he closed the nominations. Vice Chairman Best asked for all those in favor of Sharon Kennedy being appointed as Chairperson, say aye: AYES: Best, Dickens, Francis, Nard, Seaton, Thompson, Commissioner Sharon Kennedy was appointed Chairperson by unanimous vote. 13. COMMITTEE SELECTIONS Chairwoman Kennedy indicated that the Commissioners assigned to committee selections and can always ask for a reassignment of committees. Chairwoman Kennedy asked Commissioner Dickens which Committee she would like to serve on? The Commissioners explained to her briefly some of the duties of the other commissions to include the City Manager's Gang Task Force, the Human Services, and Culture and Fine Arts. After some discussion, Commissioner Dickens volunteered to serve on the Human Services Committee. 14. LANDSCAPE FOR ECOLOGY AWARDS Chairwoman Kennedy indicated this item would be continued to the next meeting as the photos were not available at this time. \ e e Community Services Commission September 28, 1992 - Meeting Minutes - Page 9 15. NEXT MEETING DATE, TIME AND TOPICS The next meeting is scheduled for Monday, October 12 at 7:00 p.m. at city hall, to include the following topics: . Discussion of what is called Palm Royale Park; . Discussion of design and development of TRIAD; . Redesign of Sports Complex; . Schedule one grant recipient; Staff Liaison Bohlen Legislative Conference Commissioner Seaton to forward information as reported that in May there will be a in Sacramento that might be appropriate for attend. It is a one day function and will it becomes available. 16. ADJOURNMENT business to discuss, it was moved by to ADJOURN at 8:50 p.m. Manager THIA HERNANDEZ partment secretary