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1992 09 14 CSC Minutes v e /0 C. Reports & I~mational Item: b COMMUNITY SERVICES COMMISSION MEETING MINUTES MONDAY, SEPTEMBER 14, 1992 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 P.M., at La Quinta City Hall Council Chambers. Chairwoman Kennedy presiding, followed by the Pledge of Allegiance. PRESENT: Commissioner Lawrence Best Commissioner Susan Francis Commissioner Sharon Kennedy Commissioner Nancy Nard (arrived at 7:05 p.m.) Commissioner B.J. Seaton ABSENT: Commissioner Aldine Dickens Commissioner Jill Thompson STAFF PRESENT: Clint Bohlen, Park and Recreation Manager Cynthia Hernandez, Department Secretary It was moved by Commissioner Francis/Seaton to EXCUSE Aldine Dickens and Jill Thompson from today's meeting. Motion carried. 1. APPROVAL OF MINUTES - JULY 27, 1992 It was moved by Commissioner Kennedy/Best to APPROVE the minutes of July 27, 1992 with a correction to excuse B.J. Seaton from the two meetings in July that she missed. 2. PUBLIC COMMENT Chairmwoman Kennedy opened the floor for public comment with no responses. 3. CORRESPONDENCE AND WRITTEN MATERIALS 1. September's Reading Packet Staff Liaison Clint Bohlen distributed to the Commission the Coachella Valley Park & Recreation District's newsletter which was received today. Also distributed was correspondence from the HOW Foundation expressing their concerns about the selection criteria for Community Service grants from the City of La Quinta established by the City Council. Chairwoman Kennedy requested this correspondence be filed with the City's grant files for future reference. e e Community Services Commission September 14, 1992 Meeting Minutes - Page 2 4. YOUTH AND MARRIAGE WORKSHOP Chairwoman Kennedy reported that Jay Holland, a local attorney, wants to volunteer her services to the community. She indicated she handles so many divorce cases of teenagers that she is willing to conduct counseling seminars/programs informing these teenagers of the responsibilities of marriage. Chairwoman Kennedy suggested Ms. Holland discuss this matter with Milt Jones at La Quinta Middle School. 5. CITY MANAGER'S GANG TASK FORCE Staff Liaison Clint Bohlen reported on a meeting held on August 11 with the City Manager, Assistant City Manager, Police Chief, Building and Safety Director and the Parks and Recreation Manager to create a City Manager's Gang Task Force to be composed of City Staff and a representative from business, elementary and middle schools and Community Action Team(CAT)member. The purpose of the task force is to focus the city efforts in combating the gang issue and to develop an action plan for the City to be presented to the Council as early as October. Finally, the findings of the task force, in the form of an action plan, will be implemented as resources are made available. A preliminary study has been completed by staff, and has been presented to the Council within the last week. The study looks at current efforts within the City, and also surveys other cities and agencies to ascertain what measures are being implemented in other areas, and what in turn might work in La Quinta. There were many ideas that were brainstormed during this meeting. Commissioner Francis asked how many people are in this group and can anyone join? Staff Liaison Bohlen replied there are a total of seven members. Chairwoman Kennedy asked if any Rotary members were involved? Staff Liaison Bohlen replied there are Rotary members involved in the Citizens On Patrol (COP)program. Commissioner Best requested to know the relationship between the task force and the community action team? Staff Liaison Bohlen explained the task force is a City effort and the Community Action Team is a community effort. Mr. Bohlen explained that he will act as the liaison between the two groups. Commissioner Best suggested the district attorneys office be involved as well. Mr. Bohlen commented that he received a copy of the County of Riverside's report which is an extensive review of what's going on in the whole County. The essence is they will handle any felony that is gang related and utilize the STEP Act which doubles and triples the sentence of people that are known to be gang members. Commissioner Best indicated there is a juvenile division just for the desert area and a part time gang deputy assigned and recommended this e e Community Services Commission September 14, 1992 Minutes - Page 3 individual be made aware of what this group is doing. 6. COMMISSION'S IN OTHER CITIES/CAPRCBM ACADEMY TRAINING Staff Liaison Clint Bohlen called the Commission's attention to a memorandum included in- the agenda packet listing the commissions and boards for the Coachella Valley cities. Staff requested direction from the Commission as to the appropriate committees and/or boards to contact in order to survey them about their interest in the training academy. After discussion, the Commission agreed that a letter be prepared for the Chairwoman's signature and is to be sent to the following Coachella Valley cities commissions/boards as follows: Cathedral City: Parks and Recreation Committee Coachella: Planning Commission Desert Hot Springs: Parks and Recreation Commission Indian Wells: Arts in Public Places Commission Cove Community Services Commission Indio: Commission on Aging Human Relations Commission Palm Desert: Civic Arts Committee Parks and Recreation Commission Palm Springs: Parks and Recreation Commission Public Arts Commission 7. APPOINTMENT OF A LEGISLATIVE WATCHPERSON Chairwoman Kennedy indicated that Commissioner Seaton can access information on legislation within her job duties. Commissioner Seaton stated she could assist in the tracking of parks and recreation, human service, and culture and arts legislative activities and information of interest to the Commission and the City. Chairwoman Kennedy appointed Commissioner Seaton as the Commission's Legislative Watchperson. 8. REVIEW OF PROPOSED COMMISSION MANUAL Chairwoman Kennedy called attention to the DRAFT Commission Manual and asked for their comments. Commissioner Best suggested Section XVIII be deleted from the manual completely as it does not apply to this Commission. Also, he suggested that a final copy be available for prospective applicants. Staff Liaison Bohlen commented that a copy could be placed at the library for public viewing and or referral. 1 e e Community Services Commission September 14, 1992 Minutes - Page 4 Chairwoman Kennedy commented on Sections 2.06.020 regarding selection terms of cha}rpersons and Section 2.18.040 regarding officers selection. She indicated that both sections show different dates and requested this be clarified. Commissioner Best suggested that Section 2.06 be deleted from the manual as it is confusing and is stated in Section 2.18.040 as well. The Commission agreed. Chairwoman Kennedy requested a clarification of Section 2.18.080 regarding Powers and Duties. Staff Liaison Bohlen commented that this section would relate to perhaps a public forum that the Commission might hold on a subject such as the Park and Recreation Master Plan or a community grant process. After discussion, it was moved by Commissioner Francis/Seaton to DELETE from the manual, Section 2.06 in its entirety, to DELETE Section XVIII titled possible actions for public hearing process, and to AMEND Section III Meetings, to read ..."regular meetings of the Commission shall be open to the public and shall be held on the second and fourth Monday of each month at 7:00 p.m. in the Council Chambers of the City." 9. CULTURE AND FINE ARTS Commissioner Nard commented that at their recent meeting the committee was presented with proposals from the civic center site. She indicated they have not made a decision beyond all headhunter ideas. After that, the committee discussed a visit from Jerry Allen to speak at a Mayor's Breakfast, perhaps sometime in December, at which time he would give a slide presentation. At a later date it is proposed we also meet with the Arts in Public Places and City Council so that we can get more insight on the direction we need to be going. 10. PARKS AND RECREATION - FRITZ BURNS COMMUNITY PARK DEVELOPMENT Chairwoman Kennedy called on Tim Maloney, of T.I. Maloney, Inc., Landscape Architect, to report on the new design development plan and the associated costs for the Fritz Burns Park project. Mr. Maloney reported that the plan has not changed much from the last presentation. They have rearranged some of the play areas. We still have a public area and a path around the site for jogging. Commissioner Kennedy indicated that the north area is no longer on the plan because the City has another use for that area. - e Community Services Commission September 14, 1992 Minutes - Page 5 Mr. Maloney indicated that the total development cost for the community center is at $4.2 million. One of the discussions was that if total funds were not available it was suggested it might be developed in phases; therefore, a development option plan, including five options was established, as follows: OPTION 1: Includes the different things that could be postponed until a later date, to reduce the initial costs. Mr. Maloney commented that the waterslide would generate revenue as it attracts 1/3 more individuals to the site than without the slide. OPTION 2: Takes into account the areas between tennis courts. Constructing a playground area, basketball court, and picnic tables. It also includes lighting and the basic minor grading and drainage of the area. - OPTION 3: Takes care of the rest of the site that includes the large open play areas and the remainder of the parking lot. This would include two new tennis courts number 7 and 8, more picnic tables, concrete path around the outside, and grading of the site as well. OPTION 4: Includes the rest of the community center areas. If the city was to choose this option, it would show remaining 1,500 square foot facility which could happen right away or down the line. OPTION 5: Includes everything except the aquatics complex and the community center. In place of that there would be grass in these areas until such time as the aquatics complex and community center were included. In summary, Mr. Maloney indicated that Options 1-4 do everything in the park. Option 5 shows you how much it would cost to do everything but not the pool and center. Staff Liaison Bohlen commented that Option 5 is the grand total but does not include the community center. Also, it was noted by Chairwoman Kennedy that the longer we wait we must take inflationary costs for construction into consideration. After discussion, it was moved by Commissioner Best/Nard to RECOMMEND to the City Council that they adopt the Preliminary Master Plan for Fritz Burns Park with the proposed development option plan. e " Community Services Commission September 14, 1992 Meeting Minutes - Page 6 11. PARKS AND RECREATION MASTER PLAN REVIEW Staff Liaison Clint Bohlen reported on the DRAFT Parks and Recreation Master Plan. He commented that basically, the draft was distributed for the Commission's review and they would again review it at their second meeting in September after receiving comments from other agencies and city staff. Staff Liaison Bohlen briefly reviewed each chapter of the plan and stated he would be available to answer any questions and/or comments once the Commission has had time to review the document. Chairwoman Kennedy indicated the Commission would have more comments on the plan at their second meeting. 12. REPORT ON HUMAN SERVICES Community Action Team (CAT) Next Meeting: September 30 at 6:15 p.m. at YMCA Daycare Center 13. NEXT MEETING DATE, TIME AND TOPICS The next meeting of the Community Services Commission will be held on September 28th, at 7:00 p.m. at La Quinta Middle School, Multi-Purpose Room with the following subjects: 1. New Leaf Awards 2. Community Park - North 3. P&R Master Plan Study Session 4. Election of Chair and Vice Chair 5. Committee Appointments 14. ADJOURNMENT There being no further business to discuss, it was Commissioner Nard/Seaton to ADJOURN the meeting. adjourned at 8:40 p.m.) MOTION carried. moved by (Meeting Manager YNTHIA HERNANDEZ Department Secretary