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1992 07 27 CSC Minutes IU~ - RepOr~& Informational Item: c ~ Monday, July 27, 1992 I. CALL TO ORDER Regular meeting of the Community Services Commission was called to order at 7:00 P.M., at La Quinta City Hall Council Chambers, Chairwoman Kennedy presiding, followed by the Pledge of Allegiance. PRESENT: Commissioners Best, Dickens, Francis, Kennedy, Nard, and Thompson. ABSENT: Commissioner Seaton II. APPROVAL OF MINUTES MOTION: It was moved by Commissioners Nard/Best to approve the CSC Minutes of June 29, 1992. Motion carried. MOTION: It was moved by Commissioners Nard/Best to approve the CSC Minutes of July 13, 1992, with following correction: Page 2, regarding Chairwoman Kennedy's reference to "citizens being opposed to lighted tennis courts" should have read that "lighted tennis courts at the high school could be used...people were opposed to the Community Park North tennis courts ~ being lighted." Motion carried. III. PUBLIC COMMENT Chairwoman Kennedy opened the floor for public comment with no responses. IV. CORRESPONDENCE AND WRITTEN MATERIALS A. August's Reading Packet was distributed at the meeting. Staff Liaison Clint Bohlen pointed out that articles on "at risk youth" were included in the packet. Additionally, a report from Nancy Nard on the Art in Public Places conference was distributed at the meeting. V. STAFF REPORTS MOTION: It was moved by Commissioners Francis/Thompson to move Item VII "Next Meeting Date, Time and Topics" to the position of Item V,A for the purpose of discussing the Chairperson and Vice-Chairperson at the same time as a dark period for the month of August is discussed. Motion Carried. -- - COMMUNITY SERVICES COMMISSION July 27, 1992 - Meeting Minutes Page 2 A. Discussion of a "dark period" for Community Service Commission for the month of August and election of Chairperson and Vice Chairperson. Motion: It was moved by Commissioner Francis/Nard that the Commission be dark for the two meetings in August and that, in accordance with Ordinance rulings, the Chairperson and Vice-Chairperson will be elected at the first meeting of the Community Services Commission in September. Motion carried. NOTE: It was later requested by Commissioner Thompson to hold elections of Chair and Vice-Chair at the second meeting in September, as she will not be able to attend the first meeting. Motion Carried. B. Designation of Legislative "Watch" person. Staff Liaison Clint Bohlen proposed that the Commission may like to appoint a Commissioner to assist staff to follow both federal and state legislation as pertains to the Commission, such as Parks and Recreation, Art in Public Places and Human Services issues, and to keep the Commission up to date on those issues. Commissioner Nard shared that Commissioner Seaton said she was interested in this and that many legislative bulletins, etc. come across her desk, so she has the resources. Chairwoman Kennedy said she will confirm with Commissioner Seaton at a later date. VI. COMMISSION BUSINESS A. General 1. Appointment of alternate to attend Council meetings on behalf of the Commission. Chairwoman Kennedy proposed that the Vice-Chairperson to attend City Council meetings in the event the Chairperson was unable to attend. All agreed. 2. Commission Manual. Commissioner Thompson said she has some material ready for typing and will drop it by to Mr. Bohlen some time this week. 3. CAPRCBM Academy Training. Staff Liaison Clint Bohlen said he has checked with Palm springs and Palm Desert, so far, but has not had a chance to check with other Valley cities that have a Parks and Recreation department. He would like to continue work on the project to September, at which time he hopes to have a full report. - - COMMUNITY SERVICES COMMISSION July 27, 1992 - Meeting Minutes Page 3 B. Culture and Fine Arts 1. Report from Nancy Nard regarding Art in Public Places Committee. Commissioner Nard reported that the Art in Public Places Committee met on July 6, and received a draft letter that would be sent to the artists that are chosen to submit a presentation to the Committee for the Civic Center site. The presentations will be made on September 14. The Committee also discussed a possible presentation with Jerry Allen, a consultant in development and refinement of public art programs, and has assisted other cities in completing their Public Art Master Plans. The hope is to have Mr. Allen address the Planning Commission and Community Service Commission jointly and also meet privately with the Art in Public Places Committee. Chairwoman Kennedy added that Mr. Allen will be speaking at the Mayor's Breakfast on the first Thursday in September. The Desert Hospital in Palm Springs has chosen a piece from an artist in Palm Springs, and would like to use the same piece in La Quinta. City staff associated with the Art in Public Places Committee will coordinate this project with Palm Springs for more information on the artist and his work. Among other items, the Committee began plans for the possibility of a mural for the new water well planned for the Civic Center, and reviewed Art in Public Places regulations. C. Parks and Recreation 1. Presentation of Conceptual Plan and Associated Costs of Fritz Burns Community Park. Tim Maloney of T.L Maloney and Pete patassi, an architect, presented the preliminary plan for Fritz Burns Park to the Commission. Commissioners discussed what priorities should be placed on the different amenities offered for the park and decided on the following priori ties based on public input and the Parks and Recreation Master Plan Survey in descending order: 1. Pool 2. Picnic Areas, Tot Lot Areas and Play areas with Tennis Courts refurbished, removing Courts 5 & 6, and South Area extended for additional parking. 3. Add last two Tennis Courts, North Parking area and Play Area. 4. Community Center Facility. -- - COMMUNITY SERVICES COMMISSION July 27, 1992 - Meeting Minutes Page 4 Mr. Maloney agreed to return to the Commission with a development plan and associated costs for the park according to the priority system the Commissioners have discussed. 2. Discussion of Costs Associated with Community Park-North Design. Mr. Steve Lang of RSI/Purkiss-Rose has submitted preliminary cost estimates for construction of the Community Park-North, which Commissioners received in their Agenda packets. Total cost is projected at approximately $3,983,211.00. Commissioners decided to have Mr. Lang return to the Commission at a later date to discuss the priority of development of amenities suggested for the park. Commissioners expressed a desire to review and discuss the issue further, considering the information they have been supplied, the Parks and Recreation Survey results and public input. . 3. Comments on Introduction and Demographic Analysis of Parks Master Plan. No comments. 4. Presentation of Civic Center Landscaping Concepts by TKO and Associates. Planning Director Jerry Herman introduced Tom Doczi, of TKO and Associates. The firm was asked by City Council to redesign some elements of three landscaping designs they had completed for Council and incorporate desired elements into two new designs for the Civic Center. They further directed the firm to present the designs to Planning Commission, Design Review Board and Community Services Commiss~on, for input. Mr. Docsi presente~ the two preliminary drawings to the Commission, providing some background on the project. Mr. Docsi said he had attended some of the workshops on the Fritz Burns and Community Park-North projects to give the firm an orientation basis for landscaping of the Civic Center. He said they were able to take a whole new look at the site plan. The area for landscaping includes the City Hall and existing building pads for the proposed Senior Center, Library and Arts Foundation buildings. The La Quinta Civic Center Master Plan Program Statement furnished to the Commissioners included a project location map, site analysis, project phasing maps, and project cost estimates. Total projected cost is approximately $1,291,500, with an additional well site cost of $80,000.00. - - COMMUNITY SERVICES COMMISSION July 27, 1992 - Meeting Minutes Page 5 Mr. Docsi said one of their biggest challenges for the project was an existing 14' deep retention basin left after initial grading of the site. They also had to look at access into the site and how the different uses and facilities would relate to each other. Access from the retention area basis presented a problem, because the other buildings and uses would not be seen from the basin, so they did a site analysis, included in the Commissioners packet, that offered some solutions. The other mandate was that the site have its own well. An appropriate location for the well-site was included in the materials furnished. Other specifics discussed were the main plaza area, which would provide for the La Quinta Arts Festival event, and additional events such as small art shows, car shows, passive recreation, work shops, lawn bowling, and croquet. Parking features, including parking off of Tampico would provides visitor parking and busing drop-off areas, to convenient locations such as the Senior Center. A series of plazas with vistas throughout the project site are included in the design. Also featured are some exciting paving patterns and colors, fountains and other features through the site that will lend itself to art booths and provide an artistic expression for the entire project. From the Program Statement, the following specifics for the site are included: GOALS 1. Provide a central community space that acts as a focal point and for civic activities. 2. Develop a multi-use open space for cultural activities and events, including open air concerts and the La Quinta Arts Festival. 3. Develop secondary use areas such as plazas and courtyards for entertainment, water features, art exhibits and workshops. 4. Provide for passive recreational activities. 5. Mitigate on site drainage and retention area. SITE USES 1. City Government and Administrative Offices 2. Public Library 3. Senior Center 4. La Quinta Arts Foundation Center 5. Arts Festival and Exhibit Grounds. 6. Passive recreation 7. On-site water detention -- - COMMUNITY SERVICES COMMISSION July 27, 1992 - Meeting Minutes Page 6 ACTIVITIES 1. Town Hall/Public' Meetings Political Rallies/Inaugurals Arts Festival 4. 5. 6. Art Exhibits/Workshops Fireworks Display Open Air Concerts 2. 3. Buildinq Construction Phasinq Phase I Phase II Phase III Phase IV City Hall Construction and Landscape Senior Center Art Foundation Building Public Library Landscape Construction Phasinq Phase I Phase II Phase III Well Site and pump station Site grading Open Space hardscape/landscape and irrigation installation Plaza and Courtyard hardscape installation Phase IV RECOMMENDATION: Commissioners present were evenly divided between Concept 3A and Concept 2B. Commissioner Francis, who is also the Arts Festival Event Coordinator, felt that Concept 3A was best suited to the Arts Festival and Village Faire events. She was opposed to Concept 2B. Commissioners Nard and Dickens concurred. Commissioners Best and Thompson emphasized that Concept 2B represented a year-round use facility. It would eliminate having to build another 9-acre park facility for the Arts Festival, which is only needed for 2 of the 52 weeks of the year. The vote was split, with Commissioners Dickens, Francis and Nard for Concept 3A and Commissioners Kennedy, Best and Thompson for Concept 2B. D. Human Services 1. Community Action Team/Gang and Graffiti Issues. Staff informed the Commission that the next Community Action Team (C.A.T.) meeting is to be held Thursday, August 13 at the YMCA. Commissioner Thompson informed the Commission that the C.A.T. had created three committees: The At Risk Committee; Community Resources Committee; and the Safe Schools Committee. All three are preparing reports and action plans. e - COMMUNITY SERVICES COMMISSION July 27, 1992 - Meeting Minutes Page 7 Commissioner Thompson reported that the School safety Committee said there may be a $20.00 charge for riding buses this fall. Commissioner Dickens said she is on a committee which is discussing bus fees. 2. Selection of Landscape for Ecology for the month of July. The winner of the Landscape for Ecology for the month of July is: 52-695 Avenida Bermudas VII. NEXT MEETING DATE, TIME AND TOPICS A. September 14, 1992 - 7:00 p.m., City Council Chambers; Regular CSC Meetin ,- B. September 28, 1992 - 7:00 p~., City Council Chambers; \, Regular CSC Meeting ',- VIII. ADJOURNMENT ------.-.- --_.-~ MOTION: There being no further business to discuss, it was moved by Commissioners Thompson/Francis to adjourn the meeting. Motion Carried. Respectfully submitted: Clint Bohlen, Parks and Recreation Manager CJ:cj