1992 04 13 CSC Minutes Special Meeting
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C- L~REPORT"& INFORMATIO~ I...L.~'C:C
COMMUNITY SERVICES COMMISSION
MEETING MINUTES
Monday, April 13, 1992
I . CALL TO ORDER
A Special Meeting of the Community Services Commission, for the
purpose of Commission Budget Review for the Fiscal Year 92-93, was
called to order at the hour of 7:00 P.M., at La Quinta City Hall
Council Chambers, Vice-Chairman Dorothy Benedict presiding,
followed by the Pledge of Allegiance.
PRESENT: Commissioners Benedict, Best, Francis, Nard, Seaton and
Thompson
ABSENT: Chairwoman Kennedy
II. APPROVAL OF MINUTES
Vice-Chairman Benedict requested any additions or corrections to
the CSC Minutes of March 10, 1992 and March 30, 1992. There being
none, she asked that they be placed on file.
III. PUBLIC COMMENT
Vice-Chairwoman Benedict opened the floor for general public
comment with no responses.
IV. COMMISSION BUSINESS
A. GENERAL
1 . "COIfJfUNITY SERVICES COMMISSION BUDGET REVIEW FOR FISCAL
YEAR 92-93"
a. REVENUE/FUNDING MECHANISMS
Tom Genovese, Assistant City Manager/Finance Director, addressed
the Commission regarding the Budget for Fiscal Year 92/93.
Genovese discussed revenue and funding mechanisms, as well as
listing some of the major goals for the Budget Review, including:
(a) Inform Commissioner's of various improvements staff has in
mind, (b) get their ideas, and (c) discuss the Parks and Recreation
Survey results versus the revenue stream.
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Mr. Genovese pointed out that the main objective is to know what
revenue/funding sources are, defining the two major sources listed
below:
(1) MAJOR REVENUE SOURCES
(a) General Fund - Money that is discretionary
General Fund money is given to the City
through various forms, to be used at their
discretion, i.e., property tax, franchise tax,
hotel tax, building permit fees and inter-
governmental revenues. Council can elect to spend
some of this money on recreation programs.
(b) Special Revenues - Money that is not discretionary
Special Revenue accounts are money that is
earmarked for specific uses, such as Gas Tax funds
received from the state, which could not be spent
on parkland. The Quimby Fund, on the other hand,
is money paid or parkland dedicated by the
developer for the purpose of funding park
development or improvement, or setting aside
parkland in a specific development ("Parkland
Dedication" or "In Lieu" fees).
Mr. Genovese stated that the City will need to develop more
parkland as the City grows. Pursuant to the Sub-Division Map Act,
the City is required to have 3 acres of parkland per every 1,000
people. Clint Bohlen advised that La Quinta has approximately
12,000 people right now and should have 36 acres of parkland. We
currently have about 20 acres of parkland, so we are approximately
16 acres shy.
Commissioner Thompson asked how the fees are decided. Genovese
responded that they are based on the value of the land, the type of
units they are projecting and density. It equates to the number of
uni ts times the number of people times the per-acre value in a
certain project.
Commissioner Best asked if it is the developer's choice whether
they contribute land or pay fees. Bohlen responded that the
Planning Department can actually make that call, based on the
requirements of the General Plan for that area. For instance, if
there is adequate parkland in the area, Planning can tell the
developer they prefer to take the fee. The developer can turn
around and look at the General Plan and challenge the decision if,
for instance, he sees that the City is built-out in that particular
area. He can also choose not to do the project if he feels that
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the cost is too great.
Commissioner Thompson also asked if the developer has to "develop"
the parkland he dedicates. Bohlen said they are usually required
to provide basic landscaping, a specific number of trees,
irrigation installation, etc. He added that most developers in La
Quinta have paid "In-Lieu" fees.
Thompson further inquired as to how much money we have right now in
the Quimby Fund to use. Genovese responded that there is
approximately $650,000, mostly in the northern area. The Cove area
did not have a requirement when it was subdivided, so there is not
a lot of money there. The second major funding source in the
southern area, said Genovese, is PGA West. Approximately
$1,100,000 (One million, one hundred thousand dollars) was paid to
the City which he believed (without checking the exact language)
could be used for City-wide parks and recreation purposes. There
probably would not be any problem in using this for a community
park project.
Commissioner Thompson then inquired about using this funding for
Fritz Burns Park. Genovese responded that it will be a Council
decision and it is a difficult question to wrestle with. He
pointed out that development estimates from three years ago were
$120,000 an acre, which basically provides for green grass and
irrigation, etc. The types of components that residents want,
i.e., pool, health spa, fully furnished tennis courts and other
amenities would go well beyond the million dollars. Clint Bohlen
added that a preliminary drawing of such which was submitted
previously for Fritz Burns Park costed out at roughly 2.5 million
dollars. The million dollars we have now could be used as a first
phase to landscape it. He added that funding large park projects
will be a real challenge.
In further discussion staff pointed out the need for going farther
into the Master Plan to equate the needs for major arterial areas,
establishing logical park zones (to include the eastern area of the
city with Jefferson Street becoming a major artery), and deciding
allocation of funds. Fritz Burns Park and the 18-acre North Park
will be the first two projects with an approximate 4-year time
frame for completion.
Staff emphasized the need now, however, to develop plans and
specifications this next year, since the design and bid phases for
parks can be a twelve month process. We now want to complete the
Master Plan so we can plan parks for different areas.
Other funding sources, such as a city-wide assessment district,
infrastructure fees or land-swaps were also discussed, however, it
was pointed out that until there is more retail development,
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revenue streams will have to build up over the next ten to twenty
years.
b. RECREATION PROGRAMS
Clint Bohlen shared with Commissioners ideas for recreation
programs he feels might go over in this community from input he has
received from residents and a preliminary look at completed survey
questionnaires. Ideas, focusing on youth, include the following:
(1) City-run youth/soccer program - In cooperation with
AYSO, approximately 400 kids from 5-17 yrs. old.
(2) Environmental Youth Club - Year round program, with
guest speakers on environmental issues, hiking
nature trails and wilderness area outings for
environmental education. Focuses on junior high
kids, age 12-14.
(3) Adult and family trips Saturday trips via
chartered bus to major sporting events for entire
family. 30 people per trip.
(4) Adult Softball Leagues - Adult specialized leagues,
e.g., hotel league and church league. (Also women's
league was suggested, in addition to existing co-ed
and mens leagues). Market to La Quinta and go
valley-wide.
Can be big source of revenue.
(5) Adult Volleyball Leagues - 4 leagues of 4-person
teams. Recommendation that City Council designate
money for sand volleyball courts at the Sports
Complex.
Note: Amenities at the Sports Complex could be done
relatively quick, and may be a reality before Fritz
Burns Park.
( 6 )
(7 )
Summer Solstice Series -
Winter Solstice Series -
May - July
Dec - Feb
Winter and Summer solstice programs at the La Quinta
Middle School amphitheater. Six shows a year (3
winter and 3 summer) providing youth, family and
adult entertainment, e.g., professional puppeteers,
magicians, jazz concerts, etc. Could generate
approximately $5,000 in admission charges and food,
beverage and T-shirt sales, etc. Acoustic shell
could be purchased for $20,000 - $25,000, perhaps
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from Lighting/Landscaping budget.
attendance of 250 people per show.
(8) Leisure Enrichment Classes - (6 to 10 weeks during
fall and spring) Kids and adult classes, i.e.,
cooking, crocheting, basic crafts, painting, etc.,
at La Quinta Middle School or Child Care Facility.
Charge minimal fee of $25.00 per class, plus
materials.
Anticipated
(9) Men's Basketball League - 4 teams, 3 on 3, adults 19
years and older, held Saturday mornings, outdoors.
(10) Youth Basketball - Coed Elementary fourth and fifth-
grade league and separate boys league for middle
school students.
(11)
(12)
Summer Parks (Recreation)
and Food Service Programs
9 am to 11 am
11 am to noon
For elementary school aged children during the
summer. Two hours of games and activities, followed
by lunch. Can obtain a U.S.D.A. grant to supply the
meal.
(13) Sunshine Theater - Year round for kids 10-15 years
old. Involve them in two productions, perhaps 1/2
hr. each to be performed during each solstice.
(14) Archery Club - 8-15 year olds, 30 kids. Fee would
cover purchase of bows, arrows, gloves, etc.
Commissioners offered additional ideas, including: Tennis lessons;
aerobics classes; modeling, hair and makeup classes, family film
theater at the amphitheater, model airplane club, kite making,
fencing, calligraphy, bridge, cake decorating, chess club, lawn
bowling, swimming lessons, Mother-Daughter tea and etiquette class
around "Mother's Day", a "pageant" (like Ramona Pageant) and a
"Safety Town" (6-week driver's training course for kids) run by the
Police Department at a local mall parking lot.
Concerns: Money budgeted for advertising of programs and liability
issue connected to the archery program.
c. CAPITAL IMPROVEMENTS
Tom Genovese advised Commissioners of money that will be budgeted
for design costs for Fritz Burns Park, Community Park North, the
Sports Complex, and Bear Creek Trail stops.
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Clint Bohlen explained that the current design for the Bear Creek
Trail Stop has been put on hold due to new development of cul-de-
sac streets in the area. Alternative suggestion is a loop around
the entire Cove area, with a parking and rest area at Tampico and
Eisenhower. The suggestion is to keep cyclists out of traffic and
side streets.
Commissioner Seaton inquired about including in capital
improvements a sidewalk for rollerblading. Genovese responded that
there are a number of places that could be earmarked or made
available for rollerblading and skateboarding, etc., but that
liability issues would need to be addressed.
Commissioner Best inquired whether money for maintenance of Bear
Creek Channel would be set aside, and expressed concern for the
quality of maintenance. Staff explained this would be covered by
the Lighting/Landscape Maintenance budget, except for areas where
contracts are controlled by the Parks and Recreation Department.
Clint Bohlen also advised Commissioners he had included money in
the budget for 30 meetings (in case they go to two meetings per
month), ongoing programs such as the New Leaf Awards, $650 per
Commissioner, for conferences, $360 for seminars/workshops and
about $6400 set aside for Commission business, which traditionally
hasn't been spent.
Bohlen asked commissioners if they wanted enough money for both
(L.C.C. and C.A.P.R.C.B.M.) conferences this year. It was decided
to budget for one conference for each Commissioner and three
additional conferences in case several Commissioners would like to
go to both.
B. PARKS AND RECREATION
1. Sports Complex Management
Clint Bohlen advised Commissioners of the YMCA's request to vacate
management of the Sports Complex and Council's subsequent approval
to let them out early on their Agreement. In addition, they were
advised of the Coachella Valley Recreation and Parks District's
(CVRPD) request to manage it and keep the revenue. He advised that
the Public Works Department has budgeted $38,000 for maintenance of
the Sports Complex this year, and we paid the YMCA $25,000 to
manage it. Bohlen said he felt the City could manage it themselves
for around $18,000. He also expressed concern for control of the
facilities with respect to responsiveness by the CVRPD to the
public's needs.
Mr. Genovese asserted that it may look cheaper for the City to run
it, but running a crew and paying a supervisor can run into more
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overhead than you think. He said it could work for the CVRPD to
manage it with substantial input from the City.
Mr. Bohlen said the posi ti ves and negatives would have to be
weighed, adding that it would be less of a headache to have someone
else run it. It also will hinge on whether we have the funds in
the next fiscal year for the staffing required to run our own
programs.
Commissioner Nard suggested the CVRPD have a year-to-year contract,
so that the City would be able to step in later on.
Commissioner Seaton said she feels we should be in the Parks and
Recreation Business.
Commissioner Best also asserted that he thinks it is important to
manage ourselves.
MOTION: Commissioners Best/Thompson moved that the Commission
recommend to Council that management of the Sports Complex be done
by the City. Motion carried.
V. NEXT MEETING DATE, TIME AND TOPICS
A.
April 27 -
Regular CSC Meeting - 7:00 P.M. at City
Hall: Budget determinations for FY 92-93,
review of public forum/survey results, grant
applications and "Nutrition Month"
poster/essay contest awards.
c.v. Public Education Foundation
Appreciation Ceremony - 8: 15 A.M. at La
Quinta Middle School Multi-Purpose Room.
B.
May 20
VI . ADJOURNMENT
MOTION: There being no further business to discuss, Commissioners
Thompson/Nard moved that the meeting be adjourned. Motion carried.
Adjournment 9:22 pm.
Respectfully submitted,
Charlette
Secretary
csc/04'13'92.m1n
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COMMUNITY SERVICES COMMISSION
ATTENDANCE ROSTER
1991/92
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Benedict P A* P A* P P P' A P P
Franke P P P P A* Resigned
Kennedy p P P P P P P P P A*
Merritt P A* A* Resigned
Francis P p p P P P P P A* P
Nard P p P P p P P P P P
Best P P P P P P P P A* P
Seaton P p P P P p
Thompson p p p p p
1991/92 (Continued)
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Benedict
Kennedy
Francis
Nard.
Best
Seaton
Thompson
* Excused Absence