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1992 03 30 CSC Minutes I~; 'A e e COMMUNITY SERVICES COMMISSION MINUTES MONDAY, MARCH 30, 1992 d-~ ~ I. CALL TO ORDER Regular meeting of the Community Services Commission was called to order at the hour of 7:00 P.M., at the La Quinta Middle School Multi-Purpose Room, Chairwoman Kennedy presiding, followed by the Pledge of Allegiance. PRESENT: Commissioners Best, Francis, Kennedy, Nard, Seaton and Thompson ABSENT: Commissioner Benedict II. APPROVAL OF MINUTES MOTION: It was moved by Commissioners Seaton/Thompson to approve the CSC Minutes of February 24, 1992. Motion carried with the following correction: 1. ITEM V,A,2, Par. 1 - COMMITTEE ASSIGNMENTS - Available committees are: 1) Culture and Fine Arts... III. PUBLIC COMMENT Chairwoman Kennedy opened the floor for public comment with no responses. IV. COMMISSION BUSINESS A. GENERAL BUSINESS 1. "New Leaf Awards Program" - Chairwoman Kennedy welcomed and congratulated parents and students who were receiving awards and explained the criteria for awards to students whose grades are most improved. The program was then turned over to Councilman/Mayor Pro Tern Stanley Sniff for the presentation of awards. Councilman Sniff provided a history and background of the award program. Sniff provided the original idea and general criteria for the program in 1989, which the Commission further developed to provide a strong commitment to the education of La QuintalS youth. Councilman Sniff emphasized that the awards serve to recognize, encourage and reward students for grade improvement. Additionally, he announced that the top two (2) achievers would be recognized for the first time. Councilman Sniff then introduced Councilman Dr. William Rushworth to assist in the distribution of awards. Also introduced were Maureen Mendoza, Principal of Adams/Truman Elementary and Milt Jones, Principal of La Quinta Middle School, who announced award recipients for their respective student bodies. (See attached list- ITEM IV,A,1 - "New Leaf Award Winners"). e e COMMUNITY SERVICES COMMISSION March 30, 1992 - Meeting Minutes Page 2 2. Mayor's Breakfast - Chairwoman Kennedy reminded Commissioners to attend the next Mayor I s Breakfast at La Quinta Hotel, on Thursday, April 2 at 7:00 A.M. and confirmed with Commissioner Thompson that a table was reserved for the commission. 3. 10th Anniversary Essay/Poster Contest - Chairwoman Kennedy reviewed with Commissioners a letter from Myra Bohnenberger reminding that two Commissioners to help judge contest entries will be needed on Wednesday, April 15 from 10:00 A.M. to 4:00 P.M. Commissioner Nard volunteered her services. Kennedy then asked staff to contact Commissioner Benedict regarding this (as second CSC representative) as this falls under Human Services. 4. Creation of commissioner's Manual - Chairwoman Kennedy said that she and Commissioners Best and Benedict learned of need for a Commissioners I Manual at the CPRS conference, advising that they have copies of manuals from other cities which could be revised to fit the needs of our City. Kennedy then asked for volunteers to assist staff in developing one. Kennedy stated purpose for manual is to provide a basis of orientation for new commissioners and for public information. Commissioner Best suggested contacting a speaker from the conference with the San Bruno Community Services Commission who is in the process of revising their manual. Commissioner Seaton suggested obtaining manuals from several different Commissions rather than working with just one. Commissioner Francis volunteered to contact other cities. 5. Committee Assignments - Commissioner Kennedy confirmed that Commissioner Seaton has been assigned to the "Parks and Recreation" committee and Commissioner Thompson has chosen the "Human Services" committee. 6. Budget Review - Staff Liaison Clint Bohlen referred to Memorandum IV,A,6 in the Commissioners I Agenda packet which requests direction from the Commission on the budget for Fiscal Year 92-93. Assistant City Manager Tom Genovese explained the budgetary process and time-frame for budget review, emphasizing that staff desires to involve the Commission more in the budgetary process this year. Genovese said he would like to sit down with Commissioners to explain some of the revenue sources, such as the Quimby, Infrastructure and General Fund, which contain funds given to the Ci ty for park development. Addi tionally, Commissioners would advise on setting funding levels and discuss what types of recreation and other programs they would like to see implemented. e e COMMUNITY SERVICES COMMISSION March 30, 1992 - Meeting Minutes Page 3 Staff would then provide feedback on what kind of funding is available for those programs. Staff seeks to complete budget review in the next two weeks, prior to budget hearings coming before City Manager and City Council. Commissioner Francis asserted that the CSCls source of funding is a crucial matter and suggested all Commissioners attend a budget review meeting. MOTION: Commissioners Nard/Thompson moved that the Commission meet as a whole with staff for budget process and review. (Fiscal Year 92-93). Staff to set date. Motion carried. B. CULTURE AND FINE ARTS 1. Art in Public Places - Commissioner Nard provided updates from the February and March meetings of the Art in Public Places committee. February meeting highlights included: a presentation by Planning Director Jerry Herman of an ordinance amendment for clarification of fee assessment, a revision of the Mission statement and an evaluation of art for the Civic Center. March meetings included: Bronze sculptor plans from Transpacific Development Company for the Walmart shopping center, review with Gruen Associates architects of blue prints for Civic Center for types of art and locations, and planning and selection of art for Civic Center during the Arts Festival. C. PARKS AND RECREATION 1. Parade/Day in the Park - Commissioner Nard advised committee has received 18 responses so far for participants in the parade. They will then proceed with their plan for line-up and organization of parade. 2. Parks Master Plan Updates a. Joint PTA/CSC Public Forum on April 2 - Staff Liaison Clint Bohlen stated that approximately 2500 flyers went out to parents of both schools announcing the forum. He anticipates a good turn out. b. Public Survey - Mr. Bohlen reviewed final draft of survey with Commissioners, advising it will go to print next Monday. Noted on Question 1 of the survey there will be a graphic display of the four parks and recreation areas in La Quinta. e e COMMUNITY SERVICES COMMISSION March 30, 1992 - Meeting Minutes Page 4 3. Letter from McIntyre Roofing Re: Ideas for Park Master Plan - Chairwoman Kennedy reviewed with Commission a letter from Mr. Don Early expressing his ideas for parks and recreation facilities in La Quinta. Kennedy asked that staff respond to Mr. Early, thanking him for his interest and suggestions. 4. City Parks Tour - Chairwoman Kennedy suggested that Commission get together some morning and tour the city, including its parks and Senior Center. She suggested scheduling this in Mayor later, after other items are completed. 5. Public Input for Parks Master Plan - Mr. Bohlen sought Commissions I direction on whether they would like to conduct additional public forums. MOTION: It was moved by Commissioners Nard/Francis to wait until such time as results from Aprills Public Forum and Public Survey are in before determining to conduct further public forums. Determination to be made at April meeting. Motion Carried. D. HUMAN SERVICES 1. Landscape for Ecology - Award for the month of March: Winner: 54-960 Avenida Diaz 2. Nutrition Month Update - In Commissioner Benedictls absence, staff secretary advised Commissioners that final entries are scheduled to be judged by Commissioners Benedict and Seaton, with award presentations at the CSCls regular meeting in April. V. CORRESPONDENCE AND WRITTEN MATERIALS A. APRILIS READING PACKET - Staff Liaison Clint Bohlen presented a collection of magazine articles and publications on related topics as optional reading materials for Commissioners to review. B. Desert Sun Article on Child Care - Chairwoman Kennedy included this "FYI" article on childcare for Commissioners (see March 30 Agenda Packet, ITEM V,B). Kennedy also discussed information on the Hewlitt-Packard Company which constructed a child care center for children of employees at one of their plant sites, which proved to be of mutual benefit. C. COMPREHENSIVE PARK AND RECREATION PLAN - Mr. Bohlen presented a study guide for parks and recreation planning for the Commissioners I review. e e COMMUNITY SERVICES COMMISSION March 30, 1992 - Meeting Minutes Page 5 D. CAPRCBM TRAINING ACADEMY - Mr. Bohlen discussed letter he recently received encouraging the Commission to get together with other Valley commissions to arrange a training seminar. Commissioner Best expressed a desire to pursue this idea. E. LETTERS RECEIVED FOR PARKS MASTER PLAN 1. Mr. Bohlen noted that letters were received from 21 kids who want an area to skate. 2. Mr. Bohlen reviewed a letter from Doris Mechanick of the Riverside County Child Care Consortium, encouraging La Quinta to include child care areas as part of the master plan for the City. VI. STAFF REPORTS A. LCC CONFERENCE - APRIL 22-24, 1992 - Commissioner Seaton will be attending the LCC I S Community Service Commissioners I Conference. Clint Bohlen said that if anyone else would like to attend, they will need to let him know as soon as possible for last minute reservations. VII. NEXT MEETING DATE, TIME AND TOPICS A. THE JOINT PTA/CSC PUBLIC FORUM FOR PARKS MASTER PLAN will be held Thursday, April 2 at 7:30 p.m. Commissioners to arrive 6:45 p.m. B. BUDGET REVIEW MEETING - Staff to set date and time and notify Commissioners. April 8th was suggested as possible date. C. REGULAR COMMUNITY SERVICES COMMISSION MEETING on April 27 will include: Budget for Fiscal Year 1992-93 determinations, review of public forum/public survey results, grant applications and awards for "Nutrition Month" contest winners. D. C. V. PUBLIC EDUCATION FOUNDATION APPRECIATION CEREMONY Chairwoman Kennedy reviewed an invitation she received from Janeil Esmarelda of the C.V. Public Education Foundation to Council and Commissioners to recognize them for their grant assistance during Fiscal year 91-92. Forum to be held May 20 at 8:15 a.m. at the La Quinta Middle School multi-purpose room. Commissioners to respond to secretary Charlette Jeansonne if attending. E. COMMUNITY SERVICE GRANT APPLICATIONS - Clint Bohlen advised that applications will be mailed next week to previous recipients of grant money. Chairwoman Kennedy and Commissioners Best and Thompson will screen applications when received. e e COMMUNITY SERVICES COMMISSION March 30, 1992 - Meeting Minutes Page 6 F. DISCUSSION OF BI-MONTHLY CSC MEETINGS - Chairwoman Kennedy advised Commissioners of a suggestion from City Council that the Commission consider meeting twice a month, instead of once a month, on a regular basis. Kennedy said she personally would like to complete the Parks Master Plan before initiating this. Commissioner Best pointed out that the Ordinance would have to be revised in order to formally consider a second meeting each month. Chairwoman Kennedy asked that this item be placed on the May agenda. VIII. ADJOURNMENT MOTION: There being no further business to discuss, it was moved by Commissioners Francis/Nard to adjourn the meeting. Motion carried. Adjournment 8:30 p.m. Respectfully submitted: e e CITY OF LA QUINTA NEW LEAF AWARD WINNERS ADAMS/TRUMAN SCHOOL GRADE 1 Rollie Young Elisha Rodriguez Cameron Moore Kevin Bush Rose Marie Ward Melyssa Ritter Adam Coffin GRADE 2 Jesse Norton Diana Gonzalez GRADE 3 Rego Nieto Becky Norton GRADE 4 Anahi Reyes - Highest Achiever for Adams/Truman Nicole Edwards Julie Woolsey Bell Tiffany Armour GRADE 5 Nancy Zarco ITEM IV,A,1 e e GRADE 6 Issac Andrade Andrea Botley Kathrine Byers Nicholas Davis Michael Garcia Enrique Hernandez Shaun Salisbury Lee Pedro Lopez Tina Lopez Enrique Maldonado Ryan Marohn Wanda Martindale James Melendez Candida Mindiola Jeremy Parsons Veronica Payan Rita Perez Jennifer Plank Edmundo Ramirez Vanessa Reyes Brian Rivera David Rodriguez Lozaro Salazar - Highest Achiever for La Quinta Middle School Robert Smallwood Christopher Wales Adam Williams GRADE 7 Erica Abraca Kevin Botley Robert Cleek Robert Hernandez Amanda Netzley Jessica Quintero Jeffrey Rocha Frank Flores Sauceda Lazarus Smith Lacy Soule Thomas Stanford Robert Tribble Jessica Varner Nathan Williams GRADE 8 Nicole Clark