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HomeMy WebLinkAbout1991 05 16 CSC Minutes Special Meeting . -.... . - ~ ,'./" , COMMUNITY SERVICE COMMISSION MINUTES May 16, 1991 Special meeting of the Community Services Commission was called to order at the hour of 7:15 P.M., Chairman Molina presiding, followed by the Pledge of Allegiance. PRESENT: Commissioners Benedict, Kennedy, Merritt and Chairman Molina. ABSENT: Commissioner Franke, 2 Vacancies SAUNDRA JUHOLA, Administrative Services Director addressed the Commission advising that after the meeting on April 29th, a majority of the Commissioners expressed concern about the decisions made regarding allocation of Community Services Grants. The first item of business needed is to make a motion for reconsideration of the grant funds. A letter was written to all grant applicants aSking them to submit their nonprofit status. Responses were received from all applicants, with the exception of Boy Scout Troop #150. Desert String Quartet has advised that they are not incorporated as a nonprofit organization, however their sister organization, The Symphony West is nonprofit. The Community Action Agency advised that they are not a nonprofit organization, they are a branch of Riverside County and the funds that they have requested would be used for the National Guard Armory to provide for the homeless during the winter season. Dave Lutes with the Desert Sands School District Educational Foundation has advised that they are in the process of applying for their nonprofit status, but currently don't have it. C. V. Community Concert is not incorporated as a nonprofit organization. They have been operating under a nonprofit status of their national organization, Community Concerts, Inc. and they have asked that they continue to be considered for funding, conditioned upon obtaining their exempt status from the Internal Revenue Service. The Humane Society was unable to be reached regarding their status. Mrs. Juhola advised that the Council does feel strongly about the Commission adopting some kind of criteria for the Grant Funds. MOTION It was moved reconsider the Grant Funds. by Commissioners Kennedy/Merritt Motion carried unanimously. to .. ....;~ ' . Community Service Commission Minutes . 2 May 16, 1991 1. RECONSIDERATION OF APPLICATIONS FOR COMMUNITY SERVICES GRANTS. Commissioner Molina requested comments/recommendations from the Commissioners on the criteria/grant funds. Commissioner Benedict advised that there are important things that need to be attended to. One of the problem areas is the young people and more support should be given in this area. Foundations don't need the help as they can go to private parties and ask for funds. Commissioner Merritt advised that her biggest concern is the youth in the area and seniors. Commissioner Kennedy advised that the funding criteria, even though it was revised this year to suit more needs, is too broad. It should be narrowed to more specific things. At one time the criteria did read that the organizations be La Quinta based and agreed that organizations that provide a service to the youth and seniors be considered. Commissioner Molina advised that he does not agree with trying to isolate people who are serving all the Coachella Valley. A lot of these organizations deserve support. The criteria should be revised and the grants reviewed. Commissioner Molina read aloud the "Instructions for Funding Criteria". Commissioner Benedict advised that she is happy with the funding criteria as it was presented to the Commission, adding the criteria was reviewed at the meeting and feels it could be simplified so that it is easier to understand. In response to Commissioner Molina, Commissioner Benedict stated that it's too "wordy" and not in chronological order. Commissioner Merritt advised that she agrees with the funding criteria, but would like to encourage new types of programs. In response to Commissioner Benedict, Mrs. Juhola advised that when applicants called for appropriate amounts, they were advised as to how much Council allocated for this program and they were informed of what kind of grants were awarded in the past under this program. . .: ,. . . . e Community Service Commission Minutes 3 May 16, 1991 Commissioner Kennedy stated that she does not feel the funding criteria is too "wordy". Her feelings are to see the criteria tightened up by going back to last years funding criteria, which stated that the "Application for funding be strictly La Quinta Based Organizations" and the funding should be allotted to the youth and seniors of La Quinta. Commissioner Molina stated that at the Council Meeting of 2/5/91, the Council previously stated that "all grants were to be given to La Quinta based Organizations providing a direct benefit to the citizens of La Quinta". Council had also discussed the possibility of limiting awards to anyone organization, to one year funding only with the intent of the funding being seed money rather than funding ongoing operations. Commissioner Kennedy advised that the Commissioners established and changed the criteria this year. In response to Commissioner Benedict, Commissioner Kennedy advised that she would like to change the wording in criteria 5A - Applications for funding will be accepted only from non- profit organization which are La Quinta based organizations, 5B - remain the same and add 5C - Organizations that provide a service to the youth/seniors of La Quinta. Commissioner Merritt advised that she has a concern with the one year funding as there are certain organizations that are based in La Quinta that provide new programs. Commissioner Kennedy advised that the criteria established will be for this year only as it can always be revised. Motion - It was moved by Commissioners Kennedy/Benedict to change the funding criteria for the applications for Community Service Grants for the year 1991 as follows: 5a Applications for funding will be accepted from nonprofit organizations which are La Quinta based. 5b Funding will be based on program enhancement which is not measurable as opposed to operational costs. 5c Organizations that provide a service to the youth/seniors of La Quinta. Commissioner Merritt used the Humane Society as an example, stating that they cannot legally be based in La Quinta. Commissioners discussed the motion and concluded to leave the motion as is. . . . . . ... . . , Community Service Commission Minutes 4 e May 16, 1991 Motion carried with Commissioner Merritt voting NO. Commissioners discussed the grant applications based on the revised grant criteria and made the following motion: MOTION - It was moved by Commissioners MOlina/Kennedy to recommend the following grant allocations to City Council: Boy Scout Troop #150 Boys & Girls Club of C.V. C.V. Public Ed. Found.Spooktacular Friends of the L.Q. Library L.Q. Historical Society L.Q. Sports and Youth S.H.A.R.E. Y.M.C.A. $ 1,500.00 4,300.00 2,000.00 2,500.00 5,000.00 3,400.00 2,000.00 4,300.00 $25,000.00 Commissioner Benedict suggested that the Commissioners bring comments on the grant funding/criteria to the next meeting. ADJOURNMENT It was moved by Commissioners Kennedy/Benedict to adjourn the meeting. Motion carried unanimously. Respectfully submitted, ~.~ Debbie DeRenard Secretary