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2006 09 11 CSC Minutes APPROVAL OF MINUTES: COMMUNITY SERVICES COMMISSION MINUTES September 11, 2006 I. CALL TO ORDER A regular meeting of the Community Services commission was called to order at 7:00 p.m. in the La Quinta City Hall Study Session Room. Commissioner Mark Weber presided over the meeting and led the Pledge of Allegiance. MEMBERS PRESENT: Chairperson Mark Weber Vice-Chairperson Robert F. Sylk Commissioner Bob Leidner Commissioner Andrea Gassman Commissioner E. Howard Long STAFF PRESENT: Edie Hylton, Community Services Director Steve Howlett, Golf & Parks Manager Tustin Larson, Recreation Supervisor Christina Calderon, Recreation Supervisor Angela Guereque, Community Services Secretary II. PUBLIC COMMENT None. III. CONFIRMATION OF AGENDA Motion - It was moved by Vice-Chairperson Sylk and seconded by Commissioner Gassman to confirm the agenda. Motion carried unanimously. IV. CONSENT CALENDAR A. Approval of August 14, 2006 minutes. Chairperson Weber noted that on page 2 which read "reside" should have read "preside." Commissioner Gassman noted that on page 2, second paragraph, read "the minutes and" should have read "the minutes as corrected and." Commissioner Long noted that on page 3, 3'd paragraph, read "with what the" C:C'llfll.Ii' \ Y S('(\'lCC'~ Cornrn'sslor) MI11l1tDS Sq)t()ri~',,' 11 7'::;(" ) should have read "with the" and on page 4, 1st paragraph read "long have Ms. Henkel" should have read "long Ms. Henkel." Motion - It was moved by Commissioner Gassman and seconded by Vice- Chairperson Sylk to approve the minutes as corrected. Motion carried unanimously. B. Monthly Department Report for July 2006. Commissioner Long asked why the footnote states that the number of new resident cards has doubled, but the revenue numbers went down. Ms. Hylton stated that they have not doubled, we have fewer cards being sold currently and they last longer. The footnote is inaccurate and staff will clarify it and correct. Motion - It was moved by Commissioner Leidner and seconded by Commissioner Gassman to approve the monthly department report as corrected. Motion carried unanimously. V. PUBLIC HEARING None. VI. BUSINESS ITEMS A. Approval of Commission Meeting Dates. Commission Leidner suggested changing the April 9, 2007 date to April 16, 2007. Motion - It was moved by Commissioner Long to accept the Commission Meeting Calendar as changed. Seconded by Commissioner Gassman. Motion carried unanimously. B. Approval of Community Meetings for Parks & Recreation Master Plan Edie Hylton explained that the survey would go out the latter part of September 2006 first of October 2006 to 2,000 residents to get 400 responses. GreenPlay is able to hold these meetings at the time listed. The most important date is the Friday, October 20, 2006 12:00 p.m. meeting because this is a combined date with the Community Services Commission and the Planning Commission to look at all the data that comes in from all of the Focus Groups. The Boys & Girls Club meeting is specifically for youth. The two 6:00 p.m. Focus Group meetings will be held in the Study Session and Library Classroom if needed. The Senior Center meeting is open to the public but we would like to focus on older adults at this meeting. The Commission may attend any of the meetings, but the most important is the October 20, 2006 meeting. Chairperson Weber asked why the Public C'1'''lMlInity SCrVIGr.~ COmrnJSSJO,' lvl11lUtes SeptnmL,'J 11. ;lorn 3 Meeting was set for 12:00 p.m. and suggested moving it to 3:00 p.m. Edie Hylton indicated that 12:00 p.m. was the time that would work for the majority of members of both Commissions. Motion - It was moved by Vice-Chairperson Sylk to approve the recommended meeting dates with the potential time change for the Public Meeting. Seconded by Commissioner Long. Motion carried unanimously. Vice-Chairperson Sylk suggested that the Commission take a look at amenities for the SilverRock Resort Golf Card. C. Movie Selection for October 14, 2006 - Open Air Cinema The Commission agreed that Lemony Snicket's A Series of Unfortunate Events would be the most appropriate movie. Chairperson Weber suggested that staff do some research to present a list of movies to the Commission for future cinema showings. Motion - It was moved by Commissioner Leidner to choose Lemony Snicket's A Series of Unfortunate Events for the October 14, 2006 Open Air Cinema. Seconded by Vice-Chairperson Sylk. Motion carried unanimously. VIII. CORRESPONDENCE AND WRITTEN MATERIALS A. Calendar of Monthly Events Tustin Larson stated that there will be a Dance for Teens sponsored by La Quinta Middle School on September 15, 2006 at 5:00 p.m. and there will be a Dance for Teens at the Boys & Girls Club on October 13, 2006. B. Park and Recreation Community Survey Edie Hylton explained that staff tried to make the survey as comprehensive as possible to ask a variety of questions. There is both a qualitative and quantitative measurement to the questions. The surveys will be sent out randomly through the entire community and will be geocoded. We are looking for gaps in programs and facilities or where things can be done better to make the department stronger. Commissioner Gassman suggested the survey ask if the person filling it out is a full-time resident and also if they are an owner, renter, or developer. Commissioner Leidner was concerned that residents might not know the Park names as listed on question 1. Edie Hylton stated that we might be able to have an insert indicating where the parks are located. Commissioner Leidner asked when the survey would go out and Edie Hylton stated by the end of September 2006. COrT1JllUn,ty S()rVlt;,~S COmrnlSS10n N1IJlutns Snrtt.n iOt I 11 7..):)1) 4 VIII. COMMISSIONER ITEMS A. Reports from Commissioners Regarding Meetings Attended. Commissioner Gassman and Commissioner Leidner attended the 25th Anniversary Committee Meeting. Chairperson Weber, Vice-Chairperson Sylk, Commissioner Gassman and Commissioner Long attended the Fall Open House. XI. ADJOURNMENT It was moved by Vice-Chairperson Sylk and seconded by Commissioner Leidner to adjourn the Community Services Commission meeting at 8:06 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: Special Meeting Saturday, September 30, 2006 at 9:00 a.m. La Quinta Civic Center - Lobby Submitted by: Angela Guereque, Community Services Secretary