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1992 11 09 CSCT,dT D 4a QuiRto 78-105 CALLE ESTADO — LA QUINTA, CALIFORNIA 92253 - (619) 564-224 FAX (619) 564-561 COMML3WT`VW SERVICES COMMISSION AGENDA LA QUINTA COUNCIL CHAMBERS 78-105 CALLE ESTADO LA QUINTA, CA 92253 MONDAY NOVEMBER 9, 1992 7:00 P.M. I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. APPROVAL OF MINUTES - October 26, 1992 III. PUBLIC COMMENT -- The Community Services Commission reserves the right to limit discussion on any topic to five minutes or less. IV. CORRESPONDENCE AND WRITTEN MATERIALS 1. November Reading Packet V. COMMISSION BUSINESS A. General 1. Coachella Valley Community Concerts Association (Martin Langer) Grant Presentation B. Culture and Fine Arts 1. Arts in Public Places Committee (Nard) C. Parks and Recreation 1. Pacific Risk Management School (Bohlen) MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 Community Services Commission Meeting - November 9, 1992 Agenda continued D. Human Services 1. Report on Chamber of Commerce Education Committee (Kennedy) VI. STAFF REPORTS 1. Quimby Fee Origin Report (Bohlen) 2. Committee Meetings on Alternative Commission Meetings and Human Services Committee Topics and Membership (Bohlen) VII. NEXT MEETING DATE, TIME AND TOPICS Monday, November 23, at 7:00 P.M. VIII. ADJOURNMENT 9 • CITY OF LA QUINTA Memorandum To: Community Services Commission From: Clint Bohlen, Parks and Recreation Manager Date: November 9, 1992 Subj: Coachella Valley Community Concerts Association - Grant Update by Martin Langer BACKGROUND As the Commission will recall, the CVCCA approached the Commission with a grant request for this current grant cycle with the other applicants in May, 1992. Although the Commission felt very strongly that the Concerts Association should receive funding, the criteria which the Commission developed and the Council approved stated that an organization must be a 501(c)3 to receive City of La Quinta Community Services Grant funds. At the time of application, Mr. Langer's organization had yet to receive the approval notice from the IRS regarding their non- profit status. The Commission forwarded their recommendations on to the Council, but Mr. Langer was encouraged to make request of the Council regarding the special circumstances of their IRS status and in light of the fact that there remained in excess of $3700 of uncommitted funds in the account. The CVCCA was awarded the balance of those funds at a subsequent Council meeting. Mr. Langer comes to the Commission to update the body on the progress of his organization in pursuing the goals stated in their grant application (which is attached). RECOMMENDATION FYI. ■i• s®i■ •XrZ Z �Wnta 198E • 1991 Ten Carat Deride City of La Quinta Application for Community Services Grant Fiscal Year 1992-93 Name of Organization: COACHELLA VALLEY COMMUNITY CONCERTS ASSOCIATION Amount Requested: s5000. Contact Person: MARTIN LANGER AddreSS: 49994 EL CIRCULO City: LA QUINTA State CA Zip 92253 Phone: (619)564-2111 Date Submitted: 4/20/92 501(c)3 Taxpayer I.D. Number PENDING 0 DOTE: Please read the entire packet before filling in information. Applicants from previ- ws years should especially completely review this applicantion packet, as several changes lave been made from previous year's packets. nstructions . All applications for funding must be typed, and applications must be received on or before Monday, April 20, 1992 at 5:00 pm at City Hall, 78-105 Calle Estado, La Quinta. Complete each item. If not applicable, type in "N.A." 1. Use additional sheets If the space provided is not adequate. However, additional sheets must ie clearly marked and referred to within the text of the respective item. •. If you have any questions regarding the application, call the Parks and Recreation Manager, ;lint Bohlen, at 564-2246, extension 204. The Funding Criteria for this fiscal year is as follows: a. Applications for funding will be accepted only from 501(c)3 nonprofit organiza- tions which are La Quinta-based, providing a direct benefit to the citizens of La Quinta. At the time of submitting the application, the organization must ` —je arpAed and been approved for 501(c)3 status. b. Funding will be based on program development and enrichment opposed to operational costs. c. Eligibility for funding will be based on compliance with reporting requirements for past Community Services grants received (reference #10 below). Only limited funds are available for these grants. The maximum grants for 1991-92 were 4000-5000. The minimum grants were in the range of $1500. The total available for fiscal year 2-93 is $25,000. . Fiscal information requested is for fiscal year 91-92. If your organization operates on a alender year, please report information for 1991. Applications will be screened and reviewed by the Community Services Commission, who will lake recommendations for funding to the City Council. The Council's decisions will be final. Successful applicants will be notified by July 1, 1992, and those awarded funds are to request t writing disbursement of grant funds following the receipt of their award letter. 0. If you receive a grant, a final report on how you used the grant money will be dua uit Ap 11 1, 993 (see enclosed form) to: "Attn: Communitj Services Grants, City of La Quinta, P.O. Box 504, La Quinta, 92253". Failure to comply will result in no further consideration for City grants. you received a La Quinta Community Services Grant for last fiscal year, but did not comply with ie reporting requirements, use the attached form to report the use of funds for last years money, nd submit the form with documentation with this current grant application. Tel/ Us About Your Organization The Application t. What is the overall purpose or goal of your organization? To provide cultural entert: in the field of music and dance to the City and contribute to the education an( ciation of music in the schools. 2. How long has your organization been in existence? 42 vears 2 months 3. Describe in general the activities or services of your organization: community Concerts c from Columbia Artists Management as part of a national -affiliation, selecting f musical/dance attractions for our annual series. To date, we support a four cc season at a subscription fee of $35.00 (unchanged for 20 years). This year Con Concerts initiated a "pilot" music appreciation "outreach" program in La Quinta public schools. 4. Describe the population served by your organization (e.g., age group(s), income level, geographic -area served, etc.): our audience composition is a cross section of perman residents, gpnsonal visitors, retirees, young married couples, and students. 5. How many paid employees/volunteers does your organization employ: # of full time employees none # of part time employees none # of volunteers 100% 6. What is your annual schedule of events, and during what months does your organiza- tion operate? A) Annual concert season (4-5 concerts), November to May BT Public school music appreciation "Outreach" program (throughout school year) 7. Do you charge admission, membership fee, dues, etc? x Yes and x No If yes, please describe below: A) Membership fee of $35.00 entitles one to series tic for four concerts. B) Public school program is La Quinta Middle school students se by the music department are admitted free (under adult supervision) to all concert: age 2 ,ommunity Services Grant a Quinta What are your sources of revenue for this funding year (reference # 7 Instructions")? i-' MEMBERSHIP Amount $17,500 Percent 66% PATRONAGE $ 5,460 34% Total Received $ 22,960 im Revenue Spent $ 2o.000 Ualance $ 2,960 I What do you plan to accomplish during the fiscal year 1992-93? Broaden membership bas increased Membership provides additional revenue for better concerts. Expend 6 extend music appreciation program in the schools, where presently gi1 music students as well as needy children can enjoy a concert experience as guest: during the concert season. Also have the visiting concert artists brought to act for special performances at no charge. I. How many people does your organization currently serve? 2500 # of youth lo% # of adults_% # of seniors aye How many people do you intend to serve in fiscal year 92-93? 3000 # of youth 10% # of adults 45e # of seniors Ise '.. Describe how your organization is managed and governed. A hands-on Executive Committee, structured as follows, administers the year rounE President 1st Vice President - Membcrship 2nd Vice President - Fund-raising 3rd Vice President - Publicity Secretary Treasurer Concert Chairman ...plus a 15 member Board of Directors. page 3 Community Services Grant La Quinta 13. Need for Grant Statement. Clearly and plainly state the reason or need for the grant funds. We bring a valuable cultural asset to the City. However, the financial needs to implement the school "outreach" education program have to be addressed. Last year, we fostered and supported this pilot program. Our organization doe not have the funds to continue. This is the first time in 42 years we have ever made a request of this nature. (see enclosures) 14. Grant Use Goal Statement. Indicate who will benefit from your use of City of La Quinta Community Services Grant funds, and how they will benefit. With the state in a fiscal crisis and budget cutbacks in education, arts and music are the first to suffer. We feel this "outreach" program can fill a neec and solve a problem with parents and the school population benefitting from this innovative supplementary education plan. Let us maintain an on -going edu- cation process. To understand and appreciate music, you must first experience it!!! 15. Method Statement. Explain how you will meet the indicated Need and Goal. If the City recognizes the validity of our request and grants us the funds, we can carry out the original intent ... in effect, realize our goals. During the Past year, we demonstrated our willingness and ability to conceive and admin- ister the pilot program to everyones satisfaction, with the school authorities applauding our efforts. 16. Impact Statement. Explain how City of La Quinta residents benefit. "A Community's character is judged by its cultural standards" Last year our change of venue from Indio to La Quinta served the mutual interest of the city and Community Concerts. The move generated a healthy response with. membership increasing from 142 to 502 in one year! Bringing to the Community quality family entertainment in music and dance at affordable prices, we quickl) became an integral part of the cultural life of La Quinta. Our new home and concert site, La Quinta Hotel, enhances the image -building effe established by the concert series. This is another contributing factor to the growth and development of La Quinta as a city reflecting a high standard of cul- tural excellence. Z 0 0 gage 4 ;ommunity Services Grant a Quints 7. Evaluation Method. Describe how your organization measures °success° in meeting our stated Goal. The scheduled frequency of the outreach programs, the artistic talent/level and the ability to integrate this program into the educational process will determin4 its value and impact. 8. Please provide information on your Exective Boardmembers or governing body: fame Title Home Address Phone 11] La Quints, CA 92253 NANCY OLTMANS Vice -President 76-899 Avenida Fernando (619)564-583E La Quints, CA 92253 LINDA WELLS secretary 4�nagn w• r ,1 (610)345875( Palm Desert CA 92260 HENRIETTA MHCGREGOR Treasurer 11006 MgirffAid r)t6191124 7675 Rancho Mirage, CA 92270 9. Describe in detail your organization's accounting practices: Normal bookkeeping procedbres supervised by C.P.A. I Has your organization been funded by the City of La Quinta previously? Yes_ No x I. Is your organization a registered California nonprofit'? Yes x No ease provide your 501(c)3 Taxpayer ID Number Pending ease provide the requested budgetary information on the following pages. You must use e forms provided. �=+case summarize by categories► ITEM UNIT COST TOTAL Personnel: ALL VOLUNTEER - NO SALARIES $ N/A $ N/A Total Fringe Benefits: S Total Personnel Costs: $ Operational Costs: ARTZZZZPERFORMERS FEES $ 14,500. $ 14,500 BACKSTAGE COSTS ie PIANO, SOUND, ETC. 2,500 2,500 PRINTING, PROGRAMS, ETC. 2,000 2,000 PRONE - FAX 1,000 1,000 Total Operational Costs $ 20,000 Other Budget Items: NONE $ $ Total Other Items: $ TOTAL ORGANIZATION BUDGET: $ 20,000 0 Your Prcu©sed Grant Budget: ITEM! Personnel: Total Fringe Benefits: Total Personnel Costs: Operational Costs: Total Operational Costs Other Budget Items: Total Other Items: TOTAL ORGANIZATION BUDGET: UNIT COST TOTI,I, • City of La Quinta Uihtd Community Services Grant 9l1.199] fenGn[DeaOe Grant Reconciliation Report Organization Name: Name of Person Completing Report: Address: Phone Period of Report (mo/yr to mo/yr): to Date Your Organization Received Funds: Describe Your Expenditure of Grant Funds: Reconciliation Grant Amount Funds Expended Balance $ (return unspent funds to "City of La Quinta" by check with this form) Attach supporting documentation (receipts for purchases, cancelled checks, payroll records, copies of billing statements) that is in accord with the original grant request. Any questions regarding this form or the grant process should be directed to the Parks and Recreation Manager, Clint Bohlen, 564-2246, Ext. 204. Mailing Address: Parks and Rec- reation, City of La Quinta, P.O. Box 1504, La Quinta, CA 92253. INTERNAL REVENUE SEC DISTRICT DIRECTOR PO BOX 2350 ROOM 5127 LOS ANGELES* CA 90053 COAC14ELLA VALLEY ASSOCIATION P0BOX 97? COMMUNITY CONCERT LA OUINTA, CA 72253 •k"ARTMENT OF THE TRFL4RIIRI pate of tin(. Noi:rs: APR. 8, 1992 Perepn h0 Cnetanl': EO DESK OFFICER ivl(-yphonp Number: (213) 894-6472 Casty Numbs.r: 952097014 I-0c Fn)drr Numbpr: 950000086 Days to Prnro-is: IOC Application for Recognition of Exemption from Federal Income T,Ix We have received your application for recognition of exemption from 'a;; .. �.. t. v`vi: oa$i •. ••-..I %i t)SS SAS!• e((i+l,.. 1.�te pHe.I Vn.� should refer to that number in any tcmninication .:zth u-i concerning) your application. We will review your application and send you a reply as soon as posv,hlp. However, we must process applicaiinns in the order that wp rereive them. You may normally expect to hear from us within the above processxng) t,mp. If you do not hoar from us within that pen nd and rhonnv In writs .:qa:n, please include a copy of this letter with your correspondence. Also, please prnv,rip a telephone number and the most ronve n psi I)me to ca)) :f we, need in rnntact you. Thank you for your cooperation. Fnrm 554 JN\FIFO SC • BERMUDA DUNES r RANCHO MIRAGE r INDIAN WELLS H PALM DESERT S LA OUINTA �a 40 INDIO ti� C1 J Desert Sands Unified School District 82.879 Highway 111 • Indio, Cabromia 92201 .5678 • (619) a47.8631 February 17, 1992 Martin Langer, President Coachella Valley Community Concert Association P.O. Box 972 La Quinta, Ca. 92253 Dear Mr. Langer: I'd like to thank you and the Coachella Valley Community Concert Association for providing the opportunity to expose many of our students to some of the finest quality of music and entertainment. Our mutual goal in our partnership of promoting a better understanding and sensitivity of the musical arts is off to a great start. Approximately thirty of our students were able to attend the performance by Anna Maria Alberghetti and Michael Zeidweg. Over seventy of our students had the pleasure of watching Michael Zeidweg perform his musical acrobatics on the piano here at the school site. Our partnership is in its infancy stage. As discussed earlier, the future has many possibilities for expanding music awareness and appreciation for our students. Our school is always open for performances by local artists in the community. Any help in this area would be greatly appreciated. In closing, I'd' like to mention that this partnership could serve as a model for other schodls in the valley. There is always much room for music appreciation in all of our society. Once again on behalf of the students and staff, Thank You. Sincerely, Milt Jone , Ed.D. Principal La Quinta Middle School 78-900 Avenue 50 La Quinta, Ca 92201 U TO: Sue Troublefield, Asst. Superintendent Educational Services FROM: Milt Jones, Principal La Quinta Middle School SUBJECT: La Ouinta Middle School Partnership proposal with Coachella Valley Community Concert Association DATE: November 1, 1991 We recently met with Martin Langer, President of the Coachella Valley Community Concert Association. My music teacher, Joan Gubler and I interacted with Mr. Langer on some ideas related to promoting music appreciation among our students. We agreed on the attached Partnership proposal that follows. I feel our students could benefit from the varied experiences from the many local and international artist associated with toe Coacneiia vaiiey Community Concert Association. A . Desert hands Unified Schol District AGENDA CATEGORY BOARD OF EDUCATION MEETING_ x ACTION/CONSENT ITEM TITLE Partnership Proposal between ACTION Coachella Valley Community Concert Association x _INFORMATION and La Quinta Middle School DISCUSSION BACKGROUND: In order to promote an apreciation of music and dance for the students at La Quinta Middle School, the Coachella Valley Comunity Concert Association (CVCCA) and La Quinta Middle School would like to propose a partnership. This partnership would include a committment from both organizations to dialogue, plan, implement and evaluate activities that would promote a better understanding and sensitivity to the Musical Arts for students. Resources available from the Coachella Valley Community Concert Association include local music artist, teachers and international artist from, thalr concert series:--Atthvities might include -having artist and professionals brought -into the school. Also bus trips from La Quinta Middle School to La Quinta Hotel might be arranged to see some possible performances by international artist. Currently CVCCA +.as a concert series with four artist playing at the La Quinta Hotel throughout the year. Martin Langer, President of the CVCCA has given his full support for this partnership. Submitted by: Approved for submission to Board of RECOMMENDED BY: Dr. Esperanza Zende jas-, superilAtende When necessary, additional background may follow this. 11 CITY OF LA QUINTA Memorandum To: Community Services Commission From: Clint Bohlen, Parks and Recreation Manager Date: November 9, 1992 Subj: NRPA Pacific Risk Management School BACKGROUND The development of parks and park facilities is a multifaceted process. One of the central concerns of the process is the existence of a safety awareness on the part of those involved in the park design and development. Staff has mentioned in the past the "top-flight" qualities of National Recreation and Park Association schools and workshops. Having attended both the NRPA Marketing and Revenue Management School, and the NRPA Parks Maintenance Management School, staff feels confident in recommending that Commissioners consider attending the NRPA Risk Management School in Oakland, California scheduled for January 27-30, 1993 as an alternative to attending the CPRS Conference in March, 1993. This School could be of interest to Commissioners not only because of the park development currently taking place in La Quinta, but also for the special programs and tasks various Commissioners are associated with through their employment. RECOMMENDATION Wit ITEM V.C.1 ANNUAL )NAL RECREATION & PARK ASSOCIATION 'ACIFIC RISK &ANAGE-M-ENT SCHOOL OAKLAND, CALIFORNL N PROG Education Program features current concepts and methods used to manage risk in public and private recreation r. 77iis year's program will focus on: WHAT IS RISK MANAGEMENT? Jeff Pettegrew, Walnut Creck, CA iession will deal with the basic reasons for having a Fink Management am. The "Total Risk Management Approach" will be reviewed, and the ipanu will learn the dangcn and pitfalls of not being prepared I he basic nu of liability as well as the structure of a defense will be discussed Thecost Went Management vs. Risk Avoidance" will be examined. BASIC ELEMENTS OF RISK MANAGEMENT David Clovis, Risk Manager, East Bay Regional Park District eaaton will provide the ABC's of Risk Management. We will explore the bask ntsofa Risk Management program and describe howcachofthese processes ork within your agency 7hediscusstonbegmsmththcidenufiuuonofRisk Jcea you through all steps of this Management Process. EMPLOYEE SAFETY Chuck Solin - I-oas Control/Environm ntal Program Manager City of Eugene, Oregon and Recreation employers most include within their overall safety and health gement program elements including: safety committees, accident invesuga. Emergency medical plans, hazard eommumention, personal protective ment, hearing conservation, emergency action plans and more. This session tke an to -depth look at thew elements and provide examples USER SAFETY AND RISK MANAGEMENT Dr. Seymour Gold, University of California, Davis, CA old wnll utilize case histories and has vast expenence in the Risk Management :o identify the causes of public accidents This session will provide a history %soon which has resulted in numerous changes in the Park and Recreation . We will discuss what steps can be taken to avoid the litigation in ialk which been experienced by many other agencies CONTRACTING lavid Clovis, Risk Manager, East Bay Regional Park District, CA Harmless, indemnification, do these terms concern you? This special topic m will provide you with basic guidelines to establish a contract management ram. These programs can have a major impact on your ability to transfer nsk ttstde contactors, concessionaires, vendors, and suppliers. MANAGING RISK THE DISNEY WAY Stephen M. Wilder, Director, Corporate Risk Management, The Walt Disney Company Milder will present a detailed look at the philosophy of the Disney t:urpora- andhow they reduce their liability cxposurc The program will highlight their ing program and a corporate philowphy who h u second to nuns in the Risk agement profession. YOU BE THE JURY ed Radosevich, District Counsel, Bast Bay Regional Park District, Colleen Davin, Crosby, Heafy, poach, & May sesnon will involve what a plamtul attorney looks for in a claim, that is the .spot in the "Armor of Defense." 'I he students will learn how to prepare liar latm/lawsuit and how to develop and sharpen their skills in preparation Fur nal. PLAYGROUND SAFETY Swan Goldman, Project Director, PLAE Inc cs will include playground equipment, design, evaluation, mantcnamt. and I 'sty issues Will include ADA adaptation and trends. EFFECTIVE COMMUNICATION THROUGH SI( Jerry Kent, East Bay Regional Park District This session will examine what signs say and what we think they say disc moon will fucus on the purpose ofsigns and to what extent signs may your liability exposure We will explore the many different uses of sign• an each type of sign may work for your agency THE LAW Scott Howard, City Artorney's Office, Glendale, CA This session will cover pesticide regulations, licensing requirements. and. ual liability under federal and local laws. it will discuss employment discr tort and hostile work environment situations including dtscnminatvnm and promotion, and the need for detailed records to support limn promotional decisions It will also include a "litigation update" on m interest to individuals in Parks and Recreation inducing tort liability, waw release, and the legality of ordinances designed to limn the use of parks o recreational facilities BREAKOUT SESSIONS: BUILDING MANAGEMENT AND SAFETY Darrcil Craig, Facilities Superintendent, Washoe County, Reno, How to conduct a safety audit of park buildings Low cost ways to redo in park buildings with an emphasis on mammnance personnel AQUATICS Jim Wheeler, San Ramon Parks and Rc=ati t, Lucy Wouhchlagcr, East Bay Regional Parks and Recreation This session will I,Kus on risk management strategies for the recreation stonal involved in operating aquatic Utilities and programs F'xample, tools and other techniques will be discussed fur ways to identity and potential hazards SPORTS FIELDS AND FACILITIES Steve Wightmant Stadium Turf Manager, San Diego Jack Murphy Stadium; David Volz, Harris & Associates This session will jueus on athletic field salcty tram design, constructu,n maintcncncc TRAILS/NATURAL AREAS AND OPEN SPAC John Escobar & Dave Toplcy, Midpcninsula Regional Open Space District This session will focus on natural areas, large upco spascs, and the n.k it whenyr,nuperA1c.lAh Yt'as. Ihcoii[M)na.icA4mllntrnancc gnage,1 be discussed SPECIAL INTEREST FIELD STUDIES Participants will pre register for one of the following Special Interest Field Studies: Building Management and Safety Playgrounds Trails/Natural Areas/Open Spac Aquatics Sports Fields and Facilities is FACULTY faculty includes parks and rec on professionals, safety consult , lawyers, insurance experts, and :ators skilled in all areas of risk agement. ATURED SPEAKERS. JEFF PETTEGREW Director, Risk Msnsganent, Veteran Temporary savica 19a9 Risk Manager orthe Yea g' "PVF ,,..f AN, DR. SEYMOUR GOLD Prof." Cdlcgc d En.mnmcri Sacntte, DmKnity ofCalifornia, DiW, CA ' Or Oo.disanauona a.ilo• 's ty sic park and rc, moon planning and managcmcrt lie is,a currently a Profeor of Lnmronmcneo Plan,., g ,n the Dmuon of E, vnci d Planning and Management at C C , Davu, CA He has had teaching and macanh appointments in do Departmcnuofland> apc Archimctmc,Rcsourc< Plan ning and Unwemry of California, Berkeley, University of Michigan and Michigan scale University Tic has served u ..non safety expert in over 250 pate in California, Arizona, Oregon, Washington, and Alaska since 1970 He is the authorof many books and arucie, on Risk Management and Planning STEVE WIGHTMAN sudwm Tud Mmsgq Sv Diego 7>ek Murphy sud:un STEPHEN WILL DurniogCorp.." &0 Marugun<nt,The Wait Dun,, Caryondon 19a9 W,it Manager d th. en.M Wr to,oIt for (f aon ELAN rytcR,.a agcment for the W s.t Con pary not depart/ responsible for Kart Disney's wcrldvndc R,ak M. meter Program lrom 1982 1997, Steve was ernl as the Risk Manager of Wh. router Corponoon, a idmd manufacturcrwith operations m them gals, i products, tahnology, mina and health we P being with Whittaker, he worked in the insuranc kerage industry Steve is a Director of the 1. Angeles Ch RIMS and has obtained his Associate in Risk M men• degree He ...:scent,' i memoer of the B: D rea, r, ..! 1 urdr T-c A- SlanagcTri It .a M•.gc-c-r t B• rJ 11- ra a OA C•...cn ty . 1 P""w• , aril a, tit- 1co I Mr Pettigrew is prescnt.y -- U c.l A f a.,: rc Maragc mc�t Pn.gn•n Doertor,JlhdtManagement In IY90 c..v .u•r1 tee P.r ten.:^�. for Western Temporary Services, an international company of over 165,000 lice, lie is president of Pctugrew & Associates, onions of n•k management professionals For yeah he wax Chief Executive Officer of the a Costa County Munaipal Risk Management nee Authority, a elfacimmistersed, sc:f funded 117 cities. He has a Bachelor of Am in Communication Derision University in Ohio and a Marten of Administration from Cal state Hayward. In 1989, he sou xketµl as Businea Insurance's danger of the year Steve%%-tnan u"rrnt.y R.A Managcr of :n<Year Stadium Iarf Managcr a: lack Murphy Stadium,. lac. Diego tic handles the field pnpanuon for a., San IS, ego charism, San Diego Padres, San D:cgo Stec 1 •n rcriiry, de annua: Its. :day Bowl and n.meru+, �mc, events Prior in bc:•g at San Diego, he wa, I aid Manager at Denver', Mile High Sutlwm from 1976 1988 From 1973 76, he was with the City of Denver Parks and Recreation Department, and was mspor siblc forthecon,wcdon and mainterenceofuver250 re,m soon fields fie was reeognsdm 1987 aabroond,kccper ofthe Year by the Spor, T of Mar, agcmc nt A,,r" ur 31ON Irma; Recreanon and P,rk A„. •,.at w it La arutuun,t the :`f`%i Pa,di, Ri,k ment School. The school was estab t develop an awareness of the impor- safety in the design and management and recreation facilities and programs. ool curriculum his been expanded to ass Risk Management. The mission of ific Risk Management School is to an understanding of the concepts and its of Risk Management. The school I planned to increase the knowledge ,cif trators, managers, supervisors, and line el. The curriculum is appropriate for d recreation personnel, risk managers, '.e program administrators, attorneys, listricts, federal agency personnel and laced areas. ATION Dol will be held at the Waterfront Plaza n the Fast Bay/Oakland area or Call [be Waterfront Plaza Hotel is located ewly rennovated area of lack I-undon in Oakland, CA. It is a small luxury ght on the water with a view of the and San Fransisca which is lust a 20 ($3) ferry ride from the hotel 'There :than a dozen great restaurants and,16 fuse by. Napa Valley,',Iontcrey, and are lust a short drive away Name / Agency 7Y dQ`j.,r= /�o� a-tc✓aye1�� _ Day phonc &?- 66-4Z- � 2��� Agency address.. _ / _ 0f7D�L' �✓ "y _ _ _ nn^^_ _ _— —_ ' City Statc/Province 'Lip 97-ZS'3 _ Special requests: J Vegenrian/special diet — Other _ Where did you hear about this ..school? __%4 • . _ ____ - _ _ — _ --- For housing purposes: 61 male J female J smoker J special needs HOUSING RFSF.RVATIONS Circle Single ii di able I would like to request -_ _ ___ _ _ ___ as s roo..rm^• Dates required- Arrival Departure *Available Jan 27-29 at single and double rate / *Pre and Post school housing will be at the sing Type: Single $79 per night (plluui tax) Double S45 per night a ux REGISTRATION I.6FS: 1iS[ NRPA member S310 ❑Non-member S365 NRPA membership 8 __ (J Please send NRPA membereh,p mr— " If you are a non memberr first nine membershrp can be obtained for the $55 dsffinence sinthe fee Total payment enclosed $ 3�0• �_____ ----- Credit card type & a cxp date (Rene"atmnt tbresegh NRPA, payment dsrectly ra botd on sue) • Please pay in US funds. Make checks payable to NRPA MAIL TO: NRPA, 1600 Sacramento Inn Way, Suite 121, Sacramento, I A 958IS FAX(916) Phone(6469 L — — — — — -- -- — -- ONTINUING DUCAATIQN UNI mmg education units CEU s) and a :ate of completion will be awarded to pants who fulfill the attendance re. sents. The CEU is a nationally recog. credential of participation in continu. lucation programs. Attendance is re - at all sessions to receive CEU credits. ost is $5 on site. This is an in-depth g school. CHOOL SCiiNPULE ration is from 1 a.m. - 1:00 p.m., ;dnesday,January, 27, 1993, followed opening sessions. Classes are sched. ally from 8:00 a.m. - 5:00 p.m. The ends on Saturday, January 30, at 1:00 $Bn$BGSTth 1�93 Nhool is re . The school is limited to the first 95 in recieved. Registration by December i highly recommended. Payment must pany registration. Agency members of , may enroll two non-members at the er rate. �1NCLL� I2N ON or a re nd will be accepted ten notice is received by the NRPA on or before December 1 lth. A charge i will b,­ made if cancellations are re. after December I lth. No refunds will en after December 25th. MtheE1993 school includes. two (2 ) :s, three (3) continental breakfasts, 1 receptions, breaks, education sessions materials, tours, and a certificate ofcomple . Housing costs will be paid by the indi. al directly to the hotel on -site. ♦ HOUSING Room reservations for the Waterfront Plaza Hotel should be made through the NRPA rc gsonal office along with your school registra non. A housing list will be submitted to the hotel in advance of the school. This will allow us to assist with double room assignments. Re- quests can be made for roommates or a room mate will be assigned. (If you arc bringmF someone who will not be attending the school the single rates will apply.) Payment will be made at the school byeach individual directly to the hotel for room and incidental expenses. Fees (per night) Single $79.00 + tax Double $45.00 + tax CaIFttfe'RPA Pacific AegloOn of£ce zION (916) 646 9050. FAX (916) 646-1950 Utional Recreation & Park Association Pacific Service Center 600 Sacramento Inn Way #121 acramento, CA 95815 QUOTES FROM PROFESSIONALS WHO ATTENDED THE 1992 SCI10OL; "'This school should be mandatory for all parks and recreation professionals. " %e school provides some of the best interac- tion with peers in the field." aI can't say enoughgood about this school." 8Nt1 MR CLINTON M HOHLEN PARKS & RECREATION MANAGER CITY OF LA QUINTA LA UINTALLE CA 922930 .19934 BOARD OF REGEP DAVID C:LOVIS, Chao, Fast Bay Regional Park DPstnct, California LINDA DOUGHERTY, Part C:lrau King County Parks, Seattle Washington PHIL HESTER, Chan eka, Long Beach Parks, Recreation, and Mai California BRIAN GILLES, Cray of Mercer Island, Washington JOHN HA.NSON, Brigham Young Umvenity, Provo Ut DAVID JORGENSEN Conelo Recreation Be Park District, Thousand Oaks, California VIN'CE PEARSON, California As.ociauon fur Parks & Rccrn Insurance, Sacramento, California STAFF Pam harle, NRPA Pacific Regional Director, Sacramento, California Dune Ic., NRPAAdmrm,Uatnc 4w.t ant (916; 646 9050 P.4X (916; 646 1950 Non -Profit U.S. Postage Paid Sacramento, CA Permit 41622 To: From: Date: Subj: City of La Quinta Mernorandum The Honorable Mayor and the City Council Clint Bohlen, Parks and Recreation Manager November 17, 1992 Consideration of Recommendation by Community Services Commission to Reallocate 1992-93 Grant Award from Boy Scout Troop 150 to Organization to be Identified BACKGROUND On May 22, 1991, the City of La Quinta awarded Boy Scout Troop #I50 a Community Services Grant in the amount of $1500. The Scoutmaster, Keay Goldman of 53-245 Diaz, La Quinta, received a letter from the City announcing the award, and explaining the disburscu.cia uiuccss and also a requirement for accounting for the fiords. The grant was to be used to "establish a fund for scout summer camp to pay or offset the expense to families by issuing camporships based on need". On October 14, 1991 the City received a letter on Troop 150 letterhead from Kerry Goldman requesting that $500 in funds be released to reimburse Troop 150 for expenses incurred in sending Scouts to camp, and that another $500 be released to Troop 150 to cover the expense of canoe rentals from Jerkwater Canoe Co. for a canoe outing. A check was released on November 5, 1991 for $1000. On March 18, 1992 the City received another request from Troop 150 for $500 to cover the cost of a recharter fee. This letter was authored by Janet Vatter, 79380 Spalding, Bermuda Dunes, listed as Treasurer on the letter received. A check was processed for $500.00 on April 7, 1992. Both checks were made out to 'Boy Scouts of America". In conversation with the Troop 150 treasurer, Janet Vatter, staff learned that Janet had forwarded the May, 1992 request for the completion of an enclosed Reconciliation Form on to Art Rameriz, Scoutmaster. In addition, another Reconciliation Form for FY91-92 was forwarded on to Steve Schofield in September to the address listed on the 92-93 grant form. It was shared with Steve that the grant fiords for 92-93 could not be released to the Scouts until the grant funds for 91-92 were accounted for with a Reconciliation Form and the requested documentation. A third notice waq cent nn hrhalf of the Commission (certifiers nail) three weeks ago. No response has been sent to date. • i page 2 11/17/92 In light of this information, the Community Services Commission is recommending that the Council make the 1992-93 Boys Scout grant award funds available for redistribution to a group of the Council's choosing. RECOMMENDATION Staff has tried through the phone and with correspondence to gain compliance or even minimal cooperation in Sling a Reconciliation Form for 91-92 grant funds as called for in the 1992-93 Community Services Grant Application, and which Application was approved by both the Community Services Commission and the City Council. Staff believes that ample time has elapsed for both the local Troop 150 administration and the BSA office in Redlands to submit some or any documentation accounting for the 91-92 funds. It is staffs opinion that the Council should consider reallocation of the Finds. ' 78-105 CALLE ESTADO — LA QUINTA, CALIFORNIA 92253 - (619) 564-22- FAX (619) 564-56 =FICE OF THE MAYOR JOHN J. PENA May 22, 1991 Boy Scout Troop #150 Kerry Goldman, Scout Master 53-245 Diaz La Quinta, CA 92253 Gentlemen: We are pleased to advise you that the La Quints City Council has approved the recommendations of the Community Services Commis Rion regarding allocation of Community Service Grants for the 1991/92 fiscal year. The amount awarded to Boy Scout Troop #150 is $1,500.00. Please contact the Finance Department regarding disbursement of these funds. Also, as a reminder, accounting as to the use of these funds will be required within sixty days after the end of the funding year. The City of La Quinta wishes to thank Boy Scout Troop #150 fox participating in the Community Services Grant Program. We look forward to working with your organization during the coming yeas and believe that continued cooperation in all areas of mutual concern and interest will result in the growth and prosperity we all seek for La Quinta. Si r ly, JOHN J. PENA, Mayor MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 6 9� O� j'D9j CITY OF LA QUINTA F9 'f ----------------- APPLICATION FOR A COMMUNITY SERVICES GRANT Name of Organization Requesting Grant: Boy Scout ':rcoo r150 - La Quinta Amount Requested: $ , nnn nn Contact Person: Korr1, QnlCm-n Scout tfaster Address: 53-245 Diaz , La Quinta, CA 92253 La Quinta, California 92253 Phone: ( 67 9 ) 56-'-067-' Date Submitted: 0-9^_Ql E INFORMATION ABOUT YOUR ORGANIZATION 1. What is the overall purpose/goal of your organization? To promote the outdoor program of scouting and making the scouting program in La Quinta, available to aqy and all youth youth of ages 11-18 who would like to share this experience. 2. How long has your organization been in existence: g years 3. Describe the activities of your organization: Outdoor activities, ie... camping, hiking, canoeing, and the instruction of numerous skills lrhich will inbance and improve the character of youth naking them better citizens in the community. 4. Describe the population served•by your organization: Youth boys ages 11-18 yrs. 5. How many paid employees does your organization have? 0 paid employees 6. How many volunteers participate in your organization? 17 volunteers 7. How many months each year does the organization serve? 19 months: from: Fah to. Feb 8. Do you charge for any services? ( ) YES (x ) NO If so, for which services do you charge and how much? 3 - commserv.grt 9. 10. 11. 12. What are your sources of funds? (List all sources and indicate what percent each source represents. You may summarize by categories.) SOURCE Dues Donations Fund raisers AMOUNT $ 4,500. $ 500. $ 940. PERCENT 76°' TOTAL FUNDS RECEIVED: $ 5,940 100% CARRY-OVER FUNDS: $ 0 FUNDS AVAILABLE FOR YEAR: $ 5,940. What do you plan to accomplish during the coming year? To establish a fund for scout summer camp to pay or offset t'ie er.iense to iamiiies ny issuing campors a aa on acci to increase the number of scouts in La Quinta Troop 150 from 28 to 40 and to become more involved in the community of La Quints. throuch volunteering of services. Y� , How many persons do you expect to serve during the coming year Total persons These are: 40 Number of youths ,r Number of general adults N/A Number of senior citizens N/1r, Other classifications: Describe how your organization is managed/governed: Managed by a committee of si:: (6) persons and an adult leadership of six(6) who jointly make decissions for the troop. 4 - commserv.grt 13. Y_our Expenditure Budget for the Fiscal Year:1990 (Please summarize by categories) ITEM UNIT COST Personnel. N/A $ Total Fringe Benefits: Total Personnel Costs: Operational Costs: Courts of Honor (3) $ 300.00 Food w Can fans Total Operational Costs Other Budget Items: N/A $ Total Other Items: TOTAL ORGANIZATION BUDGET: 5 - commserv.grt TOTAL I $ $ 900.00 7,Ue'U.00 $5,940.00 $ 0 e V $5,940.00 r INFORMATION ABOUT YOUR GRANT PROPOSAL 1. NEEDS STATEMENT: (Indicate what needs of the community/your clients/your program this grant will be used for. Example: "About fifty more children need and want to participate in soccer, and there are no resources now to make this possible.") 0 Due to the dollar amount of summer camp few scouts families can afford to send their son/s. grant we will be able to provide a gray to subsidise this cost and increase the amounts CT youth wwis to participate. With an e:rpected increase of mem ers ip in a up coming year there will be a need `or more equipment. This grant will provide us a way to purchase the needed equipment to handle the growth. r 2. OBJECTIVES: q � (STATE SPECIFICALLY WHAT YOU EXPECT TO ACCOMPLISH AS A RESULT OF THE GRANT. Example: Aprox. 35 disadvantaged children will learn about their culture, and how to express themselves in some art form, as a result of classes offered through this grant.) By having the funds to open doors of new opportunities for youth of our community we will be able to teach alternatives to t negative peer pressure. of teens by involving them in positive opportunities of personal growth. 3. PROGRAM/ACTIVITIES: A. DESCRIBE WHAT ACTIVITIES YOU WILL CARRY OUT WITH THE GRANT FUNDS TO ACHIEVE YOUR OBJECTIVES. The scout troop will also participate in three (3) fund raisers t help generate the additional funds needed to carry out the coals he troop. Also we will be participating in various ;programs in �r�����eonjunction with other community services of which we frequently fecieve donations. D B. DESCRIBE HOW THIS PROJECT WILL HAVE A DEMONSTRABLE .rrrtgmA TMPACT ON Lr prsTnFume OF LA QU1NTA. The troop will be developing an "adopt a highway program" this y which will help keep our city clean, we also ?articipate in a cle up days, 10K run, Parks & Recreation, Soroptomists, and the Scout-O-Rama event which places possitive images to the community C. DESCRIBE HOW THIS PROJECT WILL BENEFIT THE RESIDENTS OF LA QUINTA. By 'ielpinc to make the city a better, cleaner place to live. D. STATE WHERE THE SERVICES WILL BE PROVIDED. The City of La Quinta 4. Evaluation: (Indicate how you will assess the,success of the use of these grant funds ... how you have met your objectives.) By monitoring the increase of youth who, join and participate in the services available compared to the years previously. 5. Name the person(s) who will be in charge of this grant: Committee Clhairr—r-on Dianne Franco Troop Treasurer - Janice McCall Member of District Committee - Pat Killburc 6. Describe briefly your fiscal procedures: (where you bank, who issues the checks, what controls are exercised over the funds, etc.) The troop banks at Bank of the Desert in La Quinta and the trea handles the checl:inc account. The account requires two of four authorize(- si7neturec to cash checks. 0 7. Provide any other information relating to this application which you consider important: Due to the projected increase of youth membership and the `0' increase in operating e:cpenses for the up coming year. 'his 'aas creates a large need for the purchase of a new ecuinnent and the need to purchase a trailer for storing and transporting cf the abundance of equipment for the outdoor camping experience. 'troop 1150 has a unique history of activities - we have tal:cr_ a 4 day cruise .:ith the U.S. Navy out of Long Reach, piloted private planes, canoed the Colorado River from Needles to Yuma, have camped in the deserts, mountains, snow camp. We believe we have an outstanding youth program which offers numerous opportunities of growth and direction with hands on erpericnce. A program of which we believe should be for all youth of acc: 11-18 who t:ish to partake in this program. ti.ith this comes increased financial needs and this, grant will allow us to u" with the growth without limiting the experience. E • �, 8. Your ProposeProposell Grant B dget: 1291_ 9192 ITEM r' UNIT COST Personnel: ^rpinins for L +t+-^ Youth training for 4 scouts Summer can; funs Total Fringe Eenefits: Total Personnel Costs: Operational Costs: Court of Loncr Ecui-iment FOUC/Camp fees Due_ for needy ccou-s ':raining Su??-'iec Total Operational Costs Other Budget Items: $ 15.00 $ 120.00 TOTAL °0.nc 4E0.00 2,800.00 $0.- n_r.r $1,1,00.00 i,200.00 8, 100.'00 °00.00 500.00 $12,`00.00 $ 0 Total Other Items: $_ TOTAL ORGANIZATION BUDGET: 1°,8"0.00 (I� r V t� /� DO nommserv.art - 8 _ "l v /lr C1 L7 INSTRUCTIONS 1. Please TYPE all your information. 2. Be sure to complete each item. If it is not applicable to your organization/project, please indicate by: N.A. 3. Use no more spaces than provided for each item. 4. If you have any questions, feel free to call the Administrative Services Director at 564-2246. 5. FUNDING CRITERIA: a. Applications for funding will be accepted only from non- profit organizations which serve the residents of La Quinta. b. Funding will be based onlprogram enhancement which is not measurable as opposed to operational costs. I. 6. Only limited funds are available for thcse grants. It is recommended that you check with the Administrative Services Director regarding an appropriate maximum amount for which to apply. 7. Fiscal information is requested for Fiscal Year 1989/90. If your organization operates on a calendar year, please report information for 1990. 8. Applications will be reviewed by the Community Services Commission, who will make recommendations for funding to the City Council, whose decisions will be final. 9. IMPORTANT: All applications for funding must be typed and received at City Hall no later than April 22, 1991. 10. Successful applicants will be notified by July 1, 1991 and can expect to be funded any time thereafter. 11. If you receive a grant, a final report will be due sixty days after the end of the funding year. You will be requested to provide information on how you used the grant money, and you will also need to submit a final fiscal accounting. 12. Organization which are in need of annual funding or an amount which exceeds the amo+int of mnniac available in this piogram are encouraged to negotiate contracts with the City Council. 4 4Q" 02- 11 NH•. 1 tiOO 4 oc, = .UO r� Fc SECURITY PACIFIC NATIONAL SANK Indio Off Ice 318 '�V//N//N]/: • 81-710 Highway 111, Intliq CA 92201 16d P.O. BOX 1504, (619) 564.2246 1220 78.105 CALLE ESTADO, LA QUINTA CA 92253 tGC: f•ri T F,-r r nir GRANT e.IALANCE 191./' 02- 11 CHECI 117 NAY !C THE ORDER OF: AMI :.F.qT.;H..;,..u>E•ra••n�;<7Uxi',(')I..l_>"�k S:�f'�` .?mip ji0o0(>"1/'i�'? w•r• •M••x•w•w*SUU :+aY ::, nr- :,r1wc.:r. O4 NMSBIlT ° o IE :'+EF:MLmp, P.IuNl ; .;A AUTHORIZED SIGNATURE 9'M ^U:L AUTHORIZED SIGNATURE • L // O City of La Quinta 78105 Calls Estado La Quinta, Ca 92253 ,bl Attn: Thomas P. Genovese Asst. City Manager Re: Community Service Grant Dear Mr. Genovese . MAR 18 E0 We are writing to you on behalf of the community service grant. We understand there is still $500.00 left in this fund designated for Boy but Troop 150. We would like to request this amount if possible as this would help -pay-f&-our recharter fees. W* appreciate any assistance from you. If you are able to\,help please send check to our treasurer, the address is 79380 Spalding Bermuda Dunes, Ca 92201. Thank -you again, Boy Scout Troop �0 Janet Vatter Treasurer iaf�02t�5 � APPROVED FOR PAYME"N3 r •;cacyra OrU ' -tiiin - i�U-y3p -d -•►- aw 02- ._ _._, . ..'. .l .. ':1T: I': A � 1 fIF: 4'f•4iY yY+l�r3 /00/9t r1CT91 1-4ii.A-11.a-o.3Q 1,004.40 QRANT 4 � � , ° SECURITY PACIFIC NATIONAL SANK 02- -� eta+o rlgnwar +++, mala ca azzo+ -CHE 16.4 v �0f P.O. BOX 1504, (619) 564-2246 Iszo 1, 78.105 CALLE ESTADO, LA QUINTA CA 92253 PAY TO THE ORDER OF: r..a +Y:cz#•xaa•uIU: p74}jrt(.l AFi4, AP41,ah00srEN'M' 4 V40Y =UTR OF A,14F.RICA P O f+OX 130r LA MJTNTA,CA 5+a2"-s DATE I_1 11/05/91 ******1 t 04 AUTHCPM o SO"nM NOT NEGOTIABLE MnMOFaM �,u_RE YTSuL Y iv c S6V,aU 4 /41 � 1 CI-L4NC ( (Z ;awtw�;/ �,�sH� R7 -s tF�c 4 1+ Cc:A- cv NT __ ��-1-1...� �-tz�� we•,ld, � Svc -ram tag=-ri���rts31C: � I E•w `S 'w W\ Ertl'.✓ i..l%v� 1� ,�v�'i % :..t,'V7 TS i ; -=Yv- CITY OF LA QUINTA Memorandum To: Community Services Commission From: Clint Bohlen, Parks and Recreation Manager Date: November 9, 1992 Subj: Quimby Fee Origin Report BACKGROUND As the Commission will recall from past discussions, the Quimby fee is a tax which developers pay for the purpose of design and construction of park facilities. These facilities are to be located in the general area of the developer's residential development or subdivision for the benefit of the future residents of that development. In the case of the City of La Quinta, the source of Quimby fees have come primarily from developments in Park Planning Areas "A" and "B". I have shown the source Areas, and the amounts involved on the attached summary. These funds may be used in accord with the general guidelines outlined in the first paragraph above, although a city may use some latitude depending on the size and service area of the project involved (refer to Parks and Recreation Master Plan Standards section). RECOMMENDATION FYI. ITEM VI.1. 0 0 IT < < < < _ : < : < < \ ° @ \ \ } \ \ \ { \ \ \ \ \ k e ! \ \ $ ) ) ) § \ r » 2 ■ \ ) \ § % c : / / ) ° E k ) CITY OF LA QUINTA Memorandum To: Community Services Commission From: Clint Bohlen, Parks and Recreation Manager Date: November 9, 1992 Subj: Committee Meetings on Alternative Commission Meetings and Human Services Committee Topics and Membership BACKGROUND Committee Meetings on Alternative Commission Meetings Staff is suggesting that the Commission consider conducting Committee meetings on the fourth Monday of the month as a matter of Commission business, or the Commission could be adjourned to their Committees. This would involve the Commission splitting into their three Committees, utilizing the Council Chambers, Conference Room, and the Overspill Room all within the Council Complex. During this period of time the various Committees (Human Services, Parks and Recreation, and Culture and Fine Arts) would conduct their study sessions. Staff would be available for assistance. The advantage of conducting Committee business in this manner is that each Committee has the opportunity to meet and work on the same night as a regularly scheduled Commission meeting rather than having to schedule another meeting each month. Also, theoretically, this would encourage each Committee to be a working Committee, seeking out issues and projects, and reporting the results or progress of their work or findings to the Commission and then to the Council. Human Services Topics and Memberships Staff would like to encourage discussion about what topics might be of interest to the Commission regarding human service issues, and then clarifying membership on the Human Services Committee for staff. FYI, and the Commission's pleasure. VI.2. GENERAL ITINERARY FOR JERRY ALLEN VISIT Wednesday, December 2nd Arrival - no plans Thursday, December 3rd 6:30 A.M. - 8:30 A.M. - Mayor's Breakfast 9:30 A.M. - 11:30 A.M. - Meet with Art in Public Places Committee 12:00 P.M. - 2:30 P.M. - Lunch and meet with La Quinta Arts Foundation Committee ;k-.3o r� 4'3o tea,-,,, 430 P.M. - 7:00 P.M. - Free time -Pi"P i:00 P.M. - 8:30 Y.M. - Joint meeting with City Councii, Harming Commission, Design Review Board, Community Services Commission, and Art in Public Places Committee. Friday, December 4th Return