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1992 10 26 CSCT itii 4 64P QXIKM 78-105 CALLE ESTADO — LA QUINTA, CALIFORNIA 92253 - (619) 564-224 FAX (619) 564-561 COMMUNITY S E RV I C E S COMMISSION AGENDA LA QUINTA COUNCIL CHAMBERS 78-105 CALLE ESTADO LA QUINTA, CA 92253 OCTOBER 26, 1992 7:00 P.M. I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. APPROVAL OF MINUTES - October 12, 1992 III. PUBLIC COMMENT -- The Community Services Commission reserves the right to limit discussion on any topic to five minutes or less. IV. CORRESPONDENCE AND WRITTEN MATERIALS 1. Community Concerts Association Literature 2. Reading Packet V. STAFF REPORTS 1. Council response to Commission Recommendations MAILING ADDRESS P.O. BOX 1504 LA QUINTA, CALIFORNIA 92253 0 Community Services Commission Meeting - October 26,1992 Agenda continued VI. COMMISSION BUSINESS A. General 1. AYSO of La Quinta Program Introduction (Bohlen) A. Jerry Garcia and Glenda Bangerter 2. La Quinta Historical Society (Bohlen) 3. Reallocation of Boy Scout Funds (Bohlen/Kennedy) 4. Report on Low Moderate Housing (Kennedy) 5. Report on Chamber of Commerce Education Committee (Kennedy) 6. Meeting schedule change for December (Kennedy) B. Culture and Fine Arts 1. Arts in Public Places (Nard) C. Human Services 1. Landscape for Ecology A. New judging criteria (Kennedy) B. Recommended homes for consideration (Bohlen) 2. Christmas Awards - New criteria (Kennedy) D. Parks and Recreation 1. EEM/Urban Forestry Grant (Bohlen) 2. Sports Complex Light Repairs/MUSCO Products (Bohlen) VII. NEXT MEETING DATE, TIME AND TOPICS Monday, November 9, at 7:00 P.M. TOPICS: • Martin Langer, Community Concerts Association • Human Services Committee Topics and Membership VIII. ADJOURNMENT r CITY OF LA QUINTA Memorandum To: Community Services Commission From: Clint Bohlen, Parks and Recreation Manager Date: October 26, 1992 Subj: Council Responses to Commission Recommendations BACKGROUND The Council responded in the following manner to the Commission's recommendations: Parks and Recreation Master Plan. Council directed staff to proceed with the distribution of the Master Plan for comment from public agencies: Council congratulated the Commission on a job well done. Community Services Commission Handbook The Council accepted and approved the Handbook for distribution. Staff will proceed to have the document bound with attachments. Civic Center Landscape Design. The Council approved 2B of the several options for the landscape design of the new civic center. This was the same design the Commission recommended. The Planning Commission and Design Review Board concurred with the CSC choice as well. FYI. ITEM V.I. E CITY OF LA QUINTA Memorandum To: Community Services Commission From: Clint Bohlen, Parks and Recreation Manager Date: October 26, 1992 Subj: AYSO of La Quinta Program Introduction BACKGROUND The American Youth Soccer Organization is a national body which oversees amateur, recreational youth soccer programs throughout the United States. The children who participate in this program are between the ages of 5 and 18. All children play at least half a game, and are assigned to teams according to age, experience and size. In La Quints the AYSO program received a new birth with the creation of a board of directors and assistance from the Area Director Wendy Sherwood. The Board is composed of 11 members, and each Board member is assigned a specific duty. The two Board members present tonight are Glenda Bangerter, the Treasurer for AYSO of La. Quinta, and Jerry Garcia, the Chief Referee of the league. The purpose of tonight's short presentation is to introduce the program to the Commission, and to provide Commissioners with the opportunity to question the Board members present about any concerns or queries the Commission may have about this program. RECOMMENDATION Staff recommends that the Commission acquaint themselves with this new, growing recreational program in La Quinta. ITEM VI. A.1. M 0 CITY OF LA QUINTA Memorandum To: Community Services Commission From: Clint Bohlen, Parks and Recreation Manager Date: October 26, 1992 Subj: La Quinta Historical Society Report BACKGROUND The Commission requested that staff schedule organization reports from agencies who have received Community Service Grants in fiscal 92-93. The La Quinta Historical Society received $3500 from the City. The attached Application explains the Society's intended use of the funds. RECOMMENDATION FYI. ITEM VI.A.2. ■:41 ♦•:. ♦=ram M "'into 1982 - 1992 Ten Carat Decade City of La Quinta Application for Community Services Grant Fiscal Year 1992-93 Name of Organization: LA QUINTA HISTORICAL SOCIETY Amount Requested: $5,25O.00 Contact Person: FRED RICE - PRESIDENT Address: P.O. BOX 1238 City: LA QUINTA State CA Zip 92253 Phone: 564-4823 Date Submitted: April 20, 1992 Fed. I.D. State I.D. 501(c)3 Taxpayer I.D. Number 33-015744 1 12691200 NOTE. • Please read the entire packet before filling in information. Applicants from previ- ous years should especially completely review this applicantion packet, as several changes have been made from previous year's packets. Instructions 1. All applications for funding must be typed, and applications must be received on or before Monday, April 20, 1992 at 5:00 pm at City Hall, 78-105 Calle Estado, La Quinta. 2. Complete each item. If not applicable, type in "N.A." 3. Use additional sheets if the space provided is not adequate. However, additional sheets must be clearly marked and referred to within the text of the respective item. 4. If you have any questions regarding the application, call the Parks and Recreation Manager, Clint Bohlen, at 564-2246, extension 204. 5. The Funding Criteria for this fiscal year is as follows: a. Applications for funding will be accepted only from 501(c)3 nonprofit organiza- tions which are La Quinta-based, providing a direct benefit to the citizens of La Quinta. At the time of submitting the application, the organization must have applied and been approved for 501(c)3 status. b. Funding will be based on program development and enrichment opposed to operational costs. c. Eligibility for funding will be based on compliance with reporting requirements for past Community Services grants received (reference #10 below). 6. Only limited funds are available for these grants. The maximum grants for 1991-92 were $4000-5000. The minimum grants were in the range of $1500. The total available for fiscal year 92-93 is $25,000. 7. Fiscal Information requested is for fiscal year 91-92. If your organization operates on a calendar year, please report information for 1991. 8. Applications will be screened and reviewed by the Community Services Commission, who will make recommendations for funding to the City Council. The Council's decisions will be final. 9. Successful applicants will be notified by July 1, 1992, and those awarded funds are to request In writing disbursement of grant funds following the receipt of their award letter. 10. If you receive a grant, a final report on how you used the grant money will be due on April 1, 1993 (see enclosed form) to: "Attn: Community Services Grants, City of La Quinta, P.O. Box 1504, La Quinta, 92253". Failure to comply will result in no further consideration for City grants. If you received a La Quinta Community Services Grant for last fiscal year, but did not comply with the reporting requirements, use the attached form to report the use of funds for last years money, and submit the form with documentation with this current grant an Ii ration. Tell Us About Your Organization The Application 1. What is the overall purpose or goal of your organization? The basic goal of the La Quinta Historical Society is to record and preserve the history of La Quints, to educate our children and our citizens in the cultural assets of La Quinta and to provide a true and accurate picture Plow f o r co unity, past ,and present. 2. Plow`�ong has your organization been in existence? wears ? months 3. Describe in general the activities or services of yyour orgaanization: The Society holds monthly tours of our hisEoric iandmarks, field trips that cover the ancient Cahuilla Indian culture of our area, writing and publishing chapters of our past history in a series of historical papers called "History of La Quints, The Gem of the Desert". We honor with the "Gamby" award certain persons who give outstanding service to La Quints. 4. Describe the population served by your organization (e.g., age group(s), income level, geographic -area served, etc.): Our Society serves all of our community, our young families, our senior citizens, our school system with its youth lectures covering the prehistory of our valley and the desert Cahuilla Indians, our visiting "Snowbirds" and 5. A11 our citi7 ns. ow many pa1f employees/volunteers does your organization employ: # of full time employees none # of part time employees none # of volunteers ADDrox. 50 and Docents 6. What is your annual schedule of events, and during what months does your organiza- tion operate? The Society holds monthly public events from January through May, September through December. The summer months June through August we use for writing, cataloguing,, planning future programs and preparing finished artwork and copy for printed history, (see attached brochures and programs). ' 7. Do you charge admission, membership fee, dues, etc? x Yes No If yes, please describe below: Annual Membership - January thru December Individual $10.00 Family $17.50 Senior $ 5.00 Org. 6 Bus. $25.00 Children FREE (under 12 years old) 0 gage 2 ,ommunity Services Grant A Quinta I. What are your sources of revenue for this funding year (reference # 7 "Instructions")? iource " Dues Donations A oun Percent $ 480.00 12.87% 2,000.00 53.62% Sales of Historical Papers, Maps & Brochures 750.00 20.11% "Gamby" Products 500.00 13.40% Total Received $ 3,730.00 1m Revenue Spent $ 2,050.00 Balance $ 1 , 680.00 0. What do you plan to accomplish during the fiscal year 1992-937 To write, prepare and print the two chapters of the "History of La Quinta", The Desert Cahuillas, an ancient culture in La Quinta and chapter two "The Spanish Expeditions", Anza's search for gold in the Colorado Desert and a shorter route to Monterey. 1. How many people does your organization currently serve? # of youth 475 # of adults 900 # of seniors 675 How many people do you intend to serve in fiscal year 92-93? # of youth 500 # of adults 1000 # of seniors L50 12. Describe how your organization is managed and governed. See Addendum "A" 2,050 2,250 F E oH H •�+ m c� p 4 7 —� 41 a ' Ea — N H 6 N N i� "^_ NOI m a U W O] y fA A {A4jj U •�i H q a m ti P: •�u •u .,VolrA d.� enArl u •ej/� rl rWi H A. cli ONW {pgy4 M u ^ U m m N p u .0 i a p a Cp �tlp P4 S 4i �. 4 E'1 N k t� 1 T a W •O U y ..1 �a a •o m H H +� a w C w u >, o wv P C N UI N H N y N o •• w '� N • ti y O y •d O IH H N co ctl U W .0 N w U N O O N • N N H U N M •W H N Q O H on N •O d w N w a w W D O u H 3 m w p N [j N ill W H ^ W F N m ro d w F " 3 w O N P N 41 rn N •• T H ^ 'G H N ^ Pw H T ❑I N O N H �7 N W tl w 4) O H m.4 0 page 3 Community Services Grant La Quinta 13. Need for Grant Statement. Clearly and plainly state the reason or need for the grat funds. The grant funds will provide the second published historical record of the La Quinta area covering a time span over the last 1,000 years, (see Addendum Table of Contents). Cultural development of a community (namely La Quints) largely dependent on recording the events and happenings as they occur. 14. Grant Use Goal Statement. Indicate who will benefit from your use of City of La Quinta Community Services Grant funds, and how they will benefit. The "History of La Quints", volume II package will be furnished to our local schools and libraries for teaching purposes, to our City government and Chas of Commerce for knowledge of our historic past, to real estate offices, service clubs, businesses and developers and our Society's use. The La Quinta Historical Museum will be a center for young and old alike to see and hear La Quinta's history come alive. out of town visitors and tourists will also learn of La Quints's colorful history. 15. Method Statement. Explain how you will meet the indicated Need and Goal. Since the available grant monies for 1991-1992 are limited, the Society's goal is to complete at least two chapters per year so that by the year 2000 we will have a complete "History of La Quints" that will cover the subject material listed in the Addendum "B" Table of Contents. The chapters will be printed as historical papers so that each year they will be made availabl to the public. 16. Impact Statement. Explain how City of La Quints, residents benefit. Only by knowing your past can you plan your future. La Quints's past has had its cyclic "Ups and Downs", but the complete "History of La Quints" book will relate the past history of La Quinta and will guide us to the future. 0 ADDENDUM "B" • HISTORY OF LA QUINTA Volume Two CONTENTS CHAPTER 1 The Desert Cahuillas An ancient culture in La Quinta CHAPTER 2 The Spanish Expeditions The search for gold and establishment of missions CHAPTER 3 The Blake Survey of the La Quinta area Examination of the Colorado Desert for a railroad route to the East CHAPTER 4 Marshall's Cove Development comes to early La Quints. 6,000 lots for vacation homes The Private Desert Club CHAPTER 5 The Lonesome (cods Rancho La Quint& The courtship of Kathy Kiener and Louis L'Amour CHAPTER 6 Ranching in La Quinta John Marshall Ranch, Point Happy Ranch, Kennedy Ranch, Rancho Xochimilco, Rancho La Quinta, Hunt Ranch, Pederson Ranch CHAPTER 7 Electricity comes to La Quinta Imperial Irrigation, The "Submarine", Invention of the evaporative cooler, Electric Air Conditioning, Refrigeration, Lighting and the Telephone CHAPTER S The War Years in the Desert General George Patton, Housing, The La Quinta Hotel and The Desert Club • ADDENDUM "B" • Cont. CHAPTER 9 The Coachella Valley Water DIstrict in La Quinta Flood Control, Water Conservation, Secondary water recycling CHAPTER 10 La Quinta's Leading Pioneers Leading Citizens over the Years Chamber of Commerce, Rotary, Soroptimists, Firebelles and Lions CHAPTER 11 The Coming of "Love" and "Slice" to La Quinta The Growth of Recreational Facilities in La Quinta CHAPTER 12 Solar Energy in La Quinta Energy Conservation Ecological Balance and Protection of Natural Resources CHAPTER 13 God Smiles on La Quinta. The Garden of Eden The Coming of Faith to La Quinta L_ A. QUIE N TA HISTORICAL SOCIETY 1 BOX 12RI ' LA OU111A, to age 4 :ommunity Services Grant a Quinta 7. Evaluation Method. Describe how your organization measures 'success" in meeting our stated Goal. The Society has not only reached our goals but have exceeded our expectations over the past six years. The past grant funds have allowed us to teach and educate local citizens and school children in the past history of the area and at the same time accumulate valuable data for future publications. (See attached Flyers, press releases, and brochures). 8. Please provide information on your Exective Boardmembers or governing body: Jame Fred Rice T W President Home Address 48-780 Eisenhower Drive Phone 564-4823 Celia Griffes Vice President 54-805 Avenida Madero 564-3551 Terry Henderson Treasurer 54-711 Eisenhower Drive 564-3535 Vossler Woodard Public Relations La Quints Hotel 19. Describe in detail your organization's accounting practices: 564-4111 The La Quints Historical Society maintains its books and prepares its financial statements under the cash receipts and cash disbursements basis of accounting. 20. Has your organization been funded by the City of La Quinta previously? Yes x No 21. Is your organization a registered California nonprofit? Yes x No,_ Fed. I.D. state I.D. Please provide your 501(c)3 Taxpayer ID Number 33-0157442 12691200 Please provide the requested budgetary information on the following pages. .Y=must use the forms provided. teiease summarize ITEM Personnel: N/A at for the Fiscal Year: categories) UNIT COST Total Fringe Benefits: Total Personnel Costs! operational Costs! Total operational Costs other Budget Items! See Addendum "cot Total other Items! TOTAL ORGANIZATIOIT BUDGET! TOTAL ! E ! E ! ! ADDENDUM "C" • YEAR END February 1, 1992. IJ1 OUINTA HISTORICN, SOCIETY - Treasurers Report. Since 02./01/91 we have had the following activity thru 01/31/92. CASH BALIINCF, @ 02/01/91 C.D. Balance @ O1/09/92 (1) Museum Fund C.D. Balance @ 01/12/92 (2) Museum Fund Cash Receipts s l0I Dues $ 480.00 102 Donations 2,084.00 103 Gamby 300.00 104 Tech Book 42.00 105 First Edition Paper 10.00 106 Brochure 480•00 107 flap 45.00 108 Tape 20.00 109 Interest -0- 110 L043 78.00 III Cinemusuem 1,000.00 112 65th Anniv. 40.58 113 ttisc 3.00 114 Shirts 210.00 115 S.S. GambY 180.00 116 1 t Decade 31.00 Cash Disbursements 201 Program Expen^,es $ 202 Operating Expenses 203 Gamby Expenses 204 Tech Book Expenses 205 First Edition Paper Expenses 206 Brochure Expenses 207 tbp Expenses 208 Tape Expenses 209 Bank Charges 210 I043 211 Cinemuseum 212 65th Anniv. 213 ttisc. (library) 214 Shirts 215 S.S. Gamby 216 Ist DeMdP CASFI BALANCE @ 01/31/92 $ 4,065.77 5,668.09 5,105.01 $ 5,003.58 50.00 1,899.11 -0- -0- -0- 772.35 334.03 -0- -0- -0- 610.00 -0- 74.50 472.22 292.88 3,926.84 $ 8,432.41 Report Submitted: February 1, 1992 TERRY' ERS(7N - Treasurer Your Proposed Grant Budget: ITEM UNIT COST TOTAL Personnel: N/A E E Total Fringe Benefits: E Total Personnel Costs: E Operational Costs: E ! Total operational Costs E other Budget Items: See Addendum "D" E E Total other Items: TOTAL ORGANIZATION BUDGET: 11 ADDENDUM "D" i BUDGET Item History of La Quints, Chapters I & 2 Writer, research, art, photos, & writing Typesetting 24 pages 2 $40 per page Paste-up 24 pages to $15 per page Color Separations - Front & Backeover Printing 2500 Books @ $1.40 per book Editor Total Unit Cost $ 250.00 960.00 360.00 600.00 3,500.00 600.00 Total $ 250.00 960.00 360.00 600.00 3,500.00 600.00 $ 6,270.00* $ 6,27o.O0 *NOTE: The La Quinta Historical Society will supplement the La Quinta Community Services Grant if approved, with $1,000 to make up with any shortfall. Each chapter will run approximately 12 pages per chapter. The two historical papers will be made available for the City of La Quinta, our local schools, our new library, real estate offices, businesses, service clubs, and developers. Chamber of Commerce and our Society's use. In addition, we will continue to have monthly tours, field trips, school and civic events that will add to our past and present knowledge of our community. 110 City of La Quinta Community Services Grant Grant Reconciliation Report Organization Name: LA QUINTA HISTORICAL SOCIETY Game of Person Completing Report: FRED RICE - PRESIDENT Address: P.O. Sox 1238, La Quinta, CA 92253 phone 564-3535 Period of Report (mo/yr to mo/yr): 2 /91 to 1 /92 Date Your Organization Received Funds: .Tune 1991 Describe Your Expenditure of Grant Funds: Ist Decade 1982-1992 Typography, art, brochure eypenses $ 772.35 Photography 6 Map Expenses 334.03 Ist Decade 1982-1992 Printing & Binding 3,926.84 Total $5,033.22 Reconciliation Grant Amount $ 5,000.00 Funds Expended $ 5,033.22 Balance — $ (33.2 (return unspent funds to "City of La Quinta" by check with this form) Attach supporting documentation (receipts for purchases, cancelled checks, payroll records, copies of billing statements) that is in accord with the original grant request. Any questions regarding this form or the grant process should be directed to the Parks an Recreation Manager, Clint Bohlen, 564-2246, Ext. 204. Mailing Address: Parks and Rec reation, City of La Quinta, P.O. Box 1504, La Quints, CA 92253. CITY OF LA QUINTA Memorandum To: Community Services Commission From: Clint Bohlen, Parks and Recreation Manager Date: October 26, 1992 Subj: Reallocation of Boy Scout Grant Funds BACKGROUND As the Commission is aware, $1550 were allocated from the Community Services Grant funds to the Boy Scout Troop 150, and Cub Packs 320 and 325. The Commission recommended to the Council that a condition be placed on the awarding of the funds to the Boy Scout Troop 150, and that condition was that a Reconciliation Form for the $1000 awarded in 1991-92 be filed before funds could be released for the current fiscal year. This reconciliation requirement was made obvious in the 1991-92 grant application. The Boy Scout Troop 150 and the regional scoutmaster Steve Schofield has been notified on several occasions, including by mail, of the requirement, and the fact that they were not complying with this requirement. These attempts to gain Troop 150's cooperation have gone unanswered. RECOMMENDATION Staff recommends that the Commission prepare correspondence that essentially states: the Commission intends to recommend to the Council that the City reallocate the funding to another organization should the Troop 150/BSA not be able to complete and submit a Reconciliation Form by December 1, 1992. ITEM VI.A.3. 0 0 • •i• 3®a■ I:a Quinta 982 - , adz en Carat Decade City of La Quinta Application for Community Services Grant Fiscal Year 1992-93 Name of Organization: Boy Scouts of nme-ica Troop 150 Pack 320 and Pack 325 Amount Requested: cs.000 00 Contact Person: Gteve Sehcfi.21d. District Exemitive Address: 54-170 Ave. RIM rez, City: T-p 411int, State ca. Zip 92253 Phone: 564-5356 Date Submitted: 4/20/92 501(c)3 Taxpayer I.D. Number 45-174445 0 Tell Us About Your Organization The Application 1. What is the overall purpose/goal of your organization? Boy Scouts of America provide young people with the opportunity to exercise self control, self motivation and leadership in a nurturing environment. 2. How long has your organization been in existence?: 2ILYears na months 3. Describe the activities of your organization: Through weekly meetings Cub Scouts work with adult leaders to obtain merit badges, awards and promotions that build confidence,self esteem and leadership. Camping trips, day outings and other outdoor activities teach Cub Scouts to respect the environment and how to interact in an outdoor setting. 4. Describe the population served by your organization: Young people and their parents from all socio-economic levels. S. How many paid employees does your organization have? # of Full time employees 1 # of Part time employees Q # of Volunteers IU 6. What is your annual schedule of events, and during what months does your organization operate? Boy Scout activities are year around. 7. Do you charge admission, membership fees, dues, etc? AYES _NO Presently, Boy and Cub Scouts must buy a uniform, pay for camp and pay Sustaining Membership Dues (SME) of $50 per year. • Page 2. Community Services Grant La Quinta 9. What are your sources of revenue for this funding year? (reference #7 "Instructions") SOURCE Projected 1992 year AMOUNT PERCENT Fund Raisina. $1,000.00 20A Outside Donations. $1,500.00 38% Dues. $1,000.00 25N. Parent Donations. $0,500.00 121ys Total Received: $1,500.00 38% Revenue Saent: $1,500.00 38% Balance: 0.00 10. What do you plan to accomplish during the fiscal year 1992-93? La Quinta Boy Scouts have had a major rise in Scout enrollment during this past year. It is our intent to make Scouting available to everyone who has a desire to participate. One barrier to that participation is weekly and/or monthly dues and the expense for uniforms. We intend to Aggressively recruit children from La Quinta Schools to raise our numbers. This year we wish to provide a camping experience for every member of Scouts. In addition a new Explorer Post is being formed to support the local Volunteer Fire Fighters. 11. How many people does your organization currently serve?: # of Youth 22L # of Adults 150 # of Seniors _L 12. Describe how your organization is managed and governed: Under Chartered Sponsorship sanctioned by The Inland Empire Boy Scouts of America, Inland Counties Council and under the direction of the Ague Caliente District Executive our Cub Scout Troops and Packs, operates through elected committees, called The Troop/ Pack Committees. The Troop/Pack Committees are elected by the participating Parents and ratified by the Chartered Sponsor, who recommends these electees to the Inland Empire BSA. Each committee acts autonomously to decide what activities the Troop/ Pack will pursue for the year and the fund raising necessary to accomplish their goals. Page 3 Community Services Grant La Quinta 13. Need for Grant Statement. Clearly and plainly state the reason or need for the grant funds. La Quinta Boy Scouts are facing a crisis. Due to the rise in unemployment many of our parents are faced with the problem of meeting their bills. Unfortunately this means fewer dollars for Boy Scouts and the inability to let our Scouts take full advantage of our program. In the past we have targeted low and moderate income families for fund assistance. This time our low and moderate income persons are presently participants who have fallen on hard times. These people are not faceless children or families, these people are our neighbors and neighborhood children who see us every day, yet, have been victims of the present recession. If a young person participates in Boy Scouts and wishes to go to camp or buy a uniform, but, their parents can not afford to purchase these items or outdoor opportunities, then the Scouting experience becomes a limited experience for the financially secure. Boy Scouts offer all young people an experience that lasts a life time. We need your help to bring this experience to those who can not afford it. 14. Grant Use Goal Statement. Indicate who will benefit from your use of City of La Quinta Community Service Grant funds, and how they will benefit. It is our goal to send 30 La Quinta Boy and Cub Scouts to camp. These youths could not afford to go to camp due to financial difficulty. It is our goal to buy 20 full uniforms for Boy or Cub Scouts whose parents could not afford to purchase these uniforms, barring their participation from Scouting. It is our goal to pay the dues for 10 Boy or Cub Scouts whose parents could not afford to pay such dues thus excluding these young people from Scouts. It is our goal to establish an Explorer Post to support the Volunteer Fire Fighter program in La Quinta. In order to start this program the program will need Start -Up funds. 15. Method Statement. Explain how you will meet the indicated Need and Goal. Presently Boy Scouts in La Quinta have identified approximately 30 children who will need assistance with Camp. Scouts have identified approximately 20 young people who will need uniforms. Scouts have identified 10 young people whose families will need to have their dues paid from some other source. The Volunteer Fire Fighters have indicated their interest in starting an Explorer Post, but, they will need some seed monies for the interested youths. 0 • Page 3 (Continued) Community Services Grant La Quinta 16. Impact Statement. Explain how City of La Quinta residents benefit. This grant request is being made on behalf of Scout Troop 150, Cub Scout Pack 320 and 325. In addition, we are seeking start up funds for a Fire Fighter Explorer Post for the La Quinta Volunteer Fire Department. Although the funds in question will be adminstered by the Agua Calient District Executive, all funds will be used to benefit La Quinta Explorer/Boy/Cub Scouts. Over 380 La Quinta young people, their parents and Grand Parents will directly benefit from these funds. The community benefits from the Anti -Gang, Anti -Drug and pro -Environment activities that Scouts have been performing for years. There is no price that can be placed on the leadership training, confidence building and character building that is encouraged through Scouting. Page 4 Community Services Grant La Quinta 17. Evaluation Method. Describe how your organization measures "success" in meeting your stated Goal. Actual numbers of uniforms purchased, persons sent to Camp and the start up costs associated with the Explorer Post are easy to track and account for over the calendar year. 18. Please provide information on your Executive Boardmembers or Governing Body. Name Title Home Address Phone Dick Signs District Chair Mark Moran Finance Chair 82-221 Lemon Grove, Indio P.O. Box 1305, La Quinta Steve Rogers Program Chair 81-365 Ave. Gaviota, Indio Bev Arnold District Comm. 73-360 Erin St. Palm Desert Steve Schofield District Exec. 54-170 Ave. Ramirez, La Quinta 19. Describe in detail your organization's accounting practices: 347-8396 564-3761 775-7241 346-3242 564-5356 Based on a calendar year budget, the Ague Caliente District BSA has a simple Cash Accrual system. Based on cash inflow and outflow, reported monthly, monthly balance statements are generated by the Inland Counties Council Executive offices, to the District Executive. These statements break-out costs, expenditures and income by District accounts. A full accounting of funds is completed at the end of the calendar year. 20. Has your organization been funded by the City of La Quints previously? Yes Z_ No (Funded in 1990) 21. Is your organization a registered California non-profit? Yes X No _ Please provide your 501(c) 3 Taxpayer ID Number: Federal95-1744350 Calif. #216-1303-9 • summarize ITEM Personnel: District Executive et far the Fi categories) Total Fringe Benefits: Total Personnel Costs: Operational Costs: District, Ague Caliente Total Operational Costs Other Budget Items: Total Other Items: TOTAL ORGANIZATION BUDGET: 3 UNIT COST TOTAL $ $21.000.00 $ (incl.asive) S $21.000.00 $ $90, 000.00 $ 90400n.00 H S $ 111,000.00 Your Proposed Grant Budget: ITEM UNIT COST TOTAL Personnel: District Executive and Admin. $ 101- of Grant $500. Total Fringe Benefits: $ o Total Personnel Costs: $ 500. Operational Costs: 30 CamD Scholarships � to full tutition $ @ 125.00 per $ 2 5QL C 20 Uniforms for Bov or Cub Scouts @ $50.00 Der 11000.0C n„Ps fnr 10 S^o�1tq @ $50.00 Der yr. 500.00 start, -11n fundp fo- Exnlorer Post $500.0 Total Operational Costs g 4.500. Other Budget Items: $ $ o Total Other Items: $ 0 TOTAL ORGANIZATION BUDGET: $ s.00a.o at 78-105 CALLE ESTADO — LA QUINTA, CALIFORNIA 92253 - (619) 564-2241 FAX (619) 564-561' August 21, 1992 Steve Schofield Boy Scouts of America Troop 150, Packs 320 & 325 54-170 Avenida Rameriz La Quinta, CA 92253 Dear Steve: Please find enclosed a check in the amount of $0 in recognition of your award from the City of La Quinta as a 1992-93 Community Services Grant awardee. We are releasing these funds now, versus what was discussed previously in the grant Instructions #'s 8 and 9 due to the budget approval process, and our respect for your immediate need for the funds. You will also find the Reconciliation Form enclosed for the accounting of the funds you have been awarded. I have also enclosed a copy of the original grant instructions. Please read Instructions item #10 and the Reconciliation Form over carefully, following the directions given. Remember that you will be unable to be considered for grant funds in fiscal year 93-94 if the Reconciliation Form is not filed by April 1, 1993. I would suggest that you file the form as soon as the funds are expended. No fiuther notice of this requirement will be sent. Any stipulations or conditions regarding the grant funds are highlighted below. If you have any questions, please contact me at your earliest convenience. Sincerely, \ Clint B en Parks and Recreation Manager for The Community Services Commission Stipulations/Conditions: �✓1'+ls 41;11 7z Se- i2la.4eo �� l a /C�lvrtc.(ayia,;. �i✓� •"s sJ S1W#a ARi- wV 'V/ease- ase- a-f,- e�-Ic/vse e . MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 44u DEMAND / CHECK REQUEST t#w0i'va Return check to requestor Mail check e / Title of person requesting check irtment individual is associated with: ;k payable to: Amount: $ le) (VendorWo.r Account Number: ress :k description and invoice number: ature: Iuestor APPROVED FOR PAYMENT (Finance Department Use Only) BY: BY; ACCOUNT NO. DESCRIPTION .1LL09Lhl,veEF E:Lf'J0000221:L ,Mh tb2lOdl 3tl01VND16 03muoHlOV 3tlO1VNDIS 03ZItl0146V/ - IOWV Siva :30 U30HO 3Hl Ol AVi S9ZZ6 VO b1Nino Vl 'Odvm 3llVO 90 L-u ozzL 94ZZ-499 (6 L 9) '409 L XOS 'O'd b-8L , � t � /J � i a J 1iO3H0 LOZZ6 VO Wul' L L L A"4BIH O L L. LB ��/%T—/—` PLC 004 0 oipul -Z0 UNtl6 IVNOIIVN OLdLOtld Alltl(laaa REDEVELOPMENT AGENCY MEETING DATE: OCTOBER 6, 1992 AGENDA CATEGORY: PUBLIC HEARING: ITEM TITLE: Review and Discussion Regarding Redevelopment Housing BUSINESS SESSION: Programs CONSENT CALENDAR: STUDY SESSION: BACKGROUND: The Agency currently has 3 affordable housing programs underway, proposals are pending to fund additional units for an existing program, and consider funding 2 new housing projects. FISCAL IMPLICATIONS: If all projects are authorized, $2,000,000 to $3,800,000 in additional housing program expenditures. APPROVED BY:�� RECOMMENDATION: To review the proposed affordable housing programs and projected expenditures, and direct staff as to how to proceed with WES Development Co., Coachella Valley Land Co., and Williams Development Company proposals. Submitted by: Approved for submission to Chairman and members of the La Quinta Redevelopment Agency: Signature Thomas P. Genovese, Executive Director DATE: October 6, 1992 TO: CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY FROM: INTERIM EXECUTIVE DIRECTOR SUBJECT: REVIEW OF AGENCY LOW/MOD HOUSING PROGRAMS BACKGROUND: Pursuant to the California Community Redevelopment Law, the La Quinta Redevelopment Agency currently sets aside 20% of available tax increment revenue from Project Area No I and Project Area No. 2 to fund low and moderate income housing programs. The Agency is currently funding three programs/projects, and has three pending project proposals. This report provides an overview of the Agency's housing expenditures to date, outstanding commitments and a review of the pending housing proposals. Agency staff is seeking direction as to how we should proceed with the pending proposals. DISCUSSION: The Agency currently is participating in three housing programs that assist existing low and moderate income households, and facilitate the construction of new low and moderate income housing units. All of these programs/projects involve properties in the Cove and are described as follows: • Assessment/Hook-up Subsidy Program. This program has assisted 158 units to date, involving 37 very low, 65 low and 56 moderate income households. The program entails paying property owner assessment district payments, and sewer hook-up fees and connection costs Qualifying households may be both renter and owner occupied. To date, the Agency has expended a total of $532,971 on this program and it is projected that an additional $250,000 will be required for the remainder of this fiscal year. This program is being implemented on an ongoing basis with additional households qualifying for assessment and/or connection fee subsidies. Chair and Members of the Redevelopment Agency October 6, 1992 Page 3 J • _Williams Development Companv. Williams Development Company has approached the Agency requesting assistance with the development of a 50 unit multi -family senior citizens rental complex. They are seeking assistance to secure a five acre site upon which to build the 50 unit project No specific location has been identified, however, discussions to date have indicated a desire to be located either close to the new Senior Citizens Center, or close to the Highway I I I commercial corridor. The project could involve Agency assistance with land acquisition and assistance in securing permanent financing, or Agency assistance with land acquisition and Agency funding of permanent financing. Estimated project costs range from $750,000 to $2,500,000. Available Funds The Agency's unaudited financial statements indicate a total fund balance for Project Area No I and Project Area No. 2 as of June 30, 1992 of $2,493,400. Agency staff projects that during fiscal year 1992-93, a total of $2,170,000 in additional revenue will be deposited into the Agency's housing fund from both Project Areas. As such, the Agency will have a total of $4,663,400 of which the Agency's 1992-93 budget encumbers a total of $1,149,500 for land acquisition, program/project funding and administration expenses. This would leave a total of $3,513,900 to fund both current and proposed housing programs. The attached chart sets forth a summary of the current and proposed housing programs/projects and projected expenditure levels. RECOMMENDATION: The Agency review and consider the programs and projected expenditures, and direct staff on how they wish to proceed with the next phase of the WES Development Company project, and with the proposals put forth by Coachella Valley Land and Williams Development Company j • • COMMUNITY SERVICES COMMISSION Human Services Committee 10-20-92 Commissioners Kennedy, Nard, Francis Re: La Quinta Beautiful Award Program Criteria 1. All La Quinta homes (owned and rented) and all La Quinta businesses are eligible with the exception of structures being maintained by a homeowners association. Entries are not limited to the cove area. 2. Nominations will be made on three different themes during the year: SPRING SPLENDOR - January, February, March, April LANDSCAPED FOR ECOLOGY - May, June, July, August, September HOLIDAY SPIRIT - October, November, December 3. The winners will be presented with a certificate and a brass plaque in council chambers and the winning property will be featured in the chamber newsletter. 4. In order for La Quinta citizens to become more aware and get more involved in this program, there will be entry forms in the newsletter as well as commissioners will be encouraged to nominate properties. 5. During December there will be five possible winners in homes and/or businesses. Recipients will receive engraved silver bells. Judging categories will be: 1. Most creative use of lights 2. Most beautiful nativity scene 3. Most creative use of natural materials 4. Most holiday spirit 5. Most beautifully decorated Christmas Tree 4i;t * Chris as tree p, Rto� mus be;s fitted to�ity�iiaik�rfb �'Iq th n-Dec ber 211 • CITY OF LA QUINTA Memorandum To: Community Services Commission From: Clint Bohlen, Parks and Recreation Manager Date: October 26, 1992 Subj: EEM/Urban Forestry Grant BACKGROUND The Resources Agency of the State of California announced Environmental Enhancement and Mitigation Program Grant Applications are available, with a grant deadline being November 30, 1992. The maximum amount which can be requested is $500,000. The purpose of the grant is to fund the mitigation of the effects of growth and transportation system expansion. Staff is considering writing the grant to fund an urban forestry program which would involve the planting of trees in the cove area, along arterials, and perhaps in park areas. RECOMMENDATION Staff is requesting comment from the Commission on this grant and suggestions for an urban forestry program. ITEM VI.D.1. Oahe Resources Agency ernor 1., �� Seretary 1 `'p5�� c• of California ( ahlurma (un 1 u1 It, n Ih•p.tri nn•ni ul Huel nl;; A 1%dtI'M a\e • I1r11arimrnl (It( Of inn irlmrrti ul Fl.h A Game • nrparlmrnl ul hun•alry h hur I'rulw It, ut Dcpal1nu•nl of Park, H Hnrrv•ahmt • I)r parin u•nl ul l\alrt He.uun TO: 1993-94 ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM GRANT APPLICANTS AND OTHER INTERESTED PARTIES Attached is information regarding the Resources Agency and California Transportation Commission's Environmental Enhancement and Mitigation Program. These materials include a description of the revised procedures and criteria for reviewing and evaluating the grant proposals, an application form, and supplements to assist you in preparing your application. The final application filing date for the 1993-94 grant cycle is November 30, 1992. Applications must be postmarked by this date or delivered to the Resources Agency, Suite 1311, 1416 Ninth Street, Sacramento, no later than 5 p.m. on that day. Three workshops are scheduled to present the revised procedures and criteria, answer questions, and receive comments. Workshops will be held at the following locations: THURSDAY, SEPTEMBER 17 12:30 p.m. to 3:30 p.m. MONDAY, SEPTEMBER 21 9:00 a.m. to 12:00 p.m. TUESDAY, SEPTEMBER 22 9:00 a.m. to 12:00 p.m. State Office Building Room 1036 2550 Mariposa Mall Fresno Resources Building First Floor Auditorium 1416 Ninth Street Sacramento Santa Clarita City Hall Council Chambers 23920 Valencia Blvd. Santa Clarita For further information, you may contact MaryLou Shurtleff, EEM Program Coordinator, at 916-653-5674. Attachment The licsourc•rti Building Sacramrnlu, C\ 9581 l 016 653-5658 FAX '1116 653-8102 ( alifurrtle ( na.lal ( (... ...un • ( aldunua lahur ( I e ( uluradu Hner Huard ut ( ahlurnia F.nrr* Heanurrrs ( unnr,alum ti Ih trluprnonl ( unnm..unt * San Fr:uu I" I, Hal ( III u-n a l lun .v Uw rlopmrnl (umnu..wn tilah• ( ua.lal ( un+enani 1 . the h• Land. (ununnnum • 4Ia11• Herlameltun Huard Pnntrd -, Ir-rl rlalmr IMPORTANT The Resources Agency will reform the Environmental Enhancement and Mitigation Program mailing list for the 1994-95 grant cycle. Please provided the information requested below and mail it to the Resources Agency, 1416 Ninth Street, Suite 1311, Sacramento, CA 95814, if you want your name retained on our mailing list. NAME: ORGANIZATION: MAILING ADDRESS: PHONE NUMBER• (area code) (Please note any changes from the name and address currently on our mailing list.) RESOURCES AGENCY 1416 Ninth Street, Suite 1311 State of California Sacramento, CA 95814 916-653-5674 ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM PROCEDURES AND CRITERIA 1993-94 GRANT CYCLE I. PURPOSE AND AUTHORITY These procedures and criteria guide the evaluation and selection of projects under the Environmental Enhancement and Mitigation Program. This program provides grants to local, state and federal agencies and nonprofit entities to mitigate the environmental impact of modified or new public transportation facilities. The Environmental Enhancement and Mitigation Program was established by the enactment of the Transportation Blueprint Legislation of 1989 (AB 471, Katz). This legislation states that it is the intent of the Legislature to allocate $10,000,000 annually to this program for grant purposes for a 10-year period from Fiscal Year 1991-92 to Fiscal Year 2000-2001. The Resources Agency prescribes procedures and criteria to evaluate grant proposals. Based on its evaluation, the Resources Agency prepares and submits a list of proposals recommended for funding to the California Transportation Commission. The Commission annually awards grants to fund proposals from the Resources Agency's list. II. ELIGIBLE AGENCIES Any local, state or federal agency or nonprofit al entity may apply for and receive grants. The agency or entity is not required to be a transportation or highway related organization but must be able to demonstrate adequate charter or enabling authority to carry out the type of project proposed. Two or more entities may participate in a project. III. IMPLEMENTATION TIMELINE In order for projects to be considered for the 1993-94 fiscal year (July 1, 1993 through June 30, 1994), applications must be postmarked no later than November 30, 1992 or received by the Resources Agency by 5:00 p.m. on that date. In April of each year, the Resources Agency will send the list of projects recommended for funding to the California Transportation Commission. All project applicants will be notified of the status of their project at that time. It is anticipated that in July of each year the Commission will give preliminary approval to projects to be funded in that year. IV. MAXIMUM GRANT Grants for individual projects are generally limited to $500,000 each. Under unusual circumstances applications may be recommended for awards exceeding the $500,000 amount based on consideration of, but not limited to, the following factors: o The project involves the acquisition of resource lands of substantial size. o Combined benefits would be realized in more than one project category. g/ Section 501(c)(3), Internal Revenue Service Code ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA Mitigation would be achieved to offset the environmental impacts of more than one related transportation project. This grant cycle presents an immediate, one-time opportunity for maximum mitigation benefits that could not be achieved in the future. V. NORTH/SOUTH SPLIT In keeping with the provisions of Sections 187 and 188 of the Streets and Highways Code, an attempt will be made to allocate 40 percent of the total amount recommended to projects in northern counties and 60 percent of the total amount to projects in southern counties. The southern counties are: San Luis Obispo, Kern, Mono, Tulare, Inyo, Santa Barbara, Ventura, Los Angeles, San Bernardino, Orange, Riverside, San Diego and Imperial. For purposes of this north/south split, all other counties are considered northern counties. VI. ELIGIBLE ENHANCEMENT AND MITIGATION PROJECTS Categories of environmental enhancement and mitigation projects eligible for funding are: A. Highway Landscaoe and Urban Forestry These are projects which are designed to offset vehicular emissions of carbon dioxide through the planting of trees and other suitable plants. Projects may be within or outside the right -of --way of the related transportation facility. Projects within the right- of-way, however, are not intended to supplant landscaping which would normally be funded by the responsible public agency. B. Resource Lands This category includes the acquisition, restoration or enhancement of resource lands to mitigate the loss of, or the detriment to, resource lands lying within or near the right- of-way acquired for proposed transportation improvements. Resource lands include natural areas, wetlands, forests, woodlands, meadows, streams, or other areas containing fish or wildlife habitat. Additionally, such areas may contain features of archaeological or historical value. Enhancement of resource lands may include the restoration of wildlife corridors. C. Roadside Recreational These are projects which provide for the acquisition and/or development of roadside recreational opportunities, including roadside rests, scenic overlooks, trails, trailheads, sno-parks (see Public Resources Code, Section 5091.02), and parks. ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA VII. RELATED TRANSPORTATION FACILITY To be eligible for consideration, each environmental enhancement and mitigation project must be directl or indirectly related to the environmental impact of modifying an existing transportation facility i or a new transportation facility (related transportation facility). For purposes of this program, a transportation facility is defined as a public street, highway, mass transit guideway or their appurtenant features (e.g., park -and -ride facilities, high -occupancy vehicle lanes, transit stations). Additionally, the transportation facility to which the environmental impacts relate must be: 1) a project where construction began after January 1, 1990; or 2) a project which is not yet under construction but is included in an adopted state transportation program or in a locally adopted and certified capital outlay program. If a transportation facility is to be constructed in separate and distinct phases, each phase may be considered a separate project for purposes of this definition provided that each phase provides an operable transportation improvement. VIII. MINIMUM REQUIREMENTS Projects which fail to meet these minimum requirements will not be considered further. A. All projects must demonstrate a direct or indirect relationship with the environmental impact of modifying an existing transportation facility or constructing of a new transportation facility. B. All projects must provide mitigation or enhancement in addition to the mitigation required as part of the transportation projects to which they are related. C. The mitigation, if in or near the right -of --way, must be compatible with and not interfere with the operation or safety of the transportation facilities. D. The mitigation must not limit currently planned or anticipated future improvements to the transportation facility. IX. EVALUATION CRITERIA All projects will be evaluated by the Resources Agency using the following criteria and assigning values based on a point system within the ranges indicated. A maximum of 100 points may be assigned to any one project. All projects will be evaluated on the General Criteria (up to 50 points) and on the appropriate project category criteria (up to 50 points) which pertain to the project; i.e., Highway Landscape and Urban Forestry, Resource Lands, or Roadside Recreational. A. General Criteria All projects will be evaluated based on the following general criteria: 1. Increased Mitigation and Enhancement (0-20 Points) Projects which will effectively provide the greatest and most appropriate degree of mitigation or enhancement over and above that which may be required under hl Constitution of California, Article XIX, Section 1. ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA the California Environmental Quality Act will be rated the highest. Applicants must present a concise but complete explanation of the mitigation which will be undertaken as part of the related transportation project and the additional mitigation or enhancement to be funded under the Environmental Enhancement and Mitigation Program. In determining the total environmental mitigation or enhancement benefits of a grant project, consideration will be given to the degree to which the project reinforces, complements, or fills a deficiency or need in a larger area, complex, or system. For example, if a project preserves wildlife habitat lands adjacent to other protected wildlife habitat lands, the project may provide greater protection than a smaller, separate habitat lands project. Also, for example, an addition to an existing greenbelt or trail project may provide greater mitigation benefits than a smaller, separate urban forestry or trail project. 2. Other Contributions (0-15 Points) Projects which include the greatest proportion of other such contributions as matching funds, in -kind services, volunteer labor, and/or donated materials, will be awarded the most points under this criteria. 3. Project Readiness (0-15 Points) Projects which can most readily be started and completed will be given the highest rating under this criteria. For example: o Have funds been specifically appropriated for the related transportation facility? o Are matching funds readily available? o Will the proposed mitigation project require any permits or lengthy environmental clearance? o If lands are to be acquired, is there a willing seller? o Is the project consistent with state, regional and local plans? is � _K •. ��� �, Highway Landscape and Urban Forestry Projects a. Cost Effectiveness (0-20 Points) Projects which provide for the greatest number of trees and plants that yield the greatest potential for long-term carbon dioxide uptake at the least cost will be ranked highest under this criteria. For example: o How many trees will be planted? 4 E ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA o What species of trees and plants will be used? (Please include both the scientific and common names.) o What will be the size of the trees and plants used? o If trees larger than 15-gallon container size are used, what is the justification? o What type of irrigation system will be installed? o What is the water source and cost? o What will be the establishment cost, considering species and installation over the first five years following planting? c/ b. Sustainability and Suitability (0-20 Points) Projects which demonstrate the ability to provide maximum environmental benefits over the long term will be ranked the highest under this criteria. An important consideration is whether the plantings, once established, will thrive without the need for supplemental irrigation. Other considerations for sustainability and suitability are: o Will trees and other plants be environmentally tolerant to drought, smog, soil compaction, frost, wind, etc.? o Will the project be designed in such a manner as to provide for species diversity to reduce the effects of insects and diseases? For aesthetic reasons one variety of tree may be planted along a certain street provided that other varieties are planted on other nearby streets, thus providing an adequate mix. o Will the trees and other plant species selected be ecologically and physically appropriate for the function to be performed in the planting space available, and will the initial size selected for the planting area have a good chance for survival and growth on the project site? o Will the largest crowning trees possible be used to provide maximum environmental benefits for mitigating heat islands, ultra violet light, the greenhouse effect, and pollution problems, and save energy by providing shade? c/ Grant funds should be expended as soon as possible after the grant award by the California Transportation Commission, preferably within the first year, and in no case later than two years after the fiscal year in which the contract between the state and the applicant is signed. ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA o What are the environmental benefits of the species selected? o Have adequate provisions been made for plant establishment and long-term maintenance? o Will the project use recycled or reclaimed water? o Does the project have a tracking system for required maintenance? o What provisions have been made for plantings that fail (e.g., a budget for removal and/or replacement of plants and trees that die)? C. Other Benefits (0-10 Points) Projects which provide other public benefits will receive points under this criteria. Other public benefits include, but are not limited to, public access, recreational opportunities, wildlife habitat, scenic value, good design, and citizen involvement. For example: If the project is outside of the right-of-way of the related transportation project, will the trees and other plants be planted in an area that provides reasonable public access or recreational opportunities? Will the project provide for enhanced wildlife habitat? If the project is outside of the related transportation facility right-of-way, will the project maximize citizen involvement in project planning and implementation and provide stewardship opportunities for long-term maintenance of the trees? 2. Resource Lands Projects a. Important Resource Values (0-30 Points) Resource lands projects which protect or enhance important resource values will be rated the highest under this criteria. Important natural resource values include, but are not limited to, lands containing rare, threatened, or endangered species and their habitats; and lands containing such special wildlife values as wildlife corridors, nesting and breeding areas, wetlands, woodlands, and riparian habitat. Additionally these lands may contain archaeological and historical features. b. Sustainability, (0-10 Points) Projects which provide the most reasonable assurance that the resource lands to be acquired or enhanced will be maintained and protected will be ranked the highest under this criteria. v ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA C. Other Public Benefits (0-10 Points) Projects which provide other public benefits consistent with the primary purpose of the resource lands to be acquired or enhanced will be evaluated and rated under this criteria. Other public benefits include, but are not limited to, public access, interpretive and/or environmental education opportunities, and citizen involvement. 3. Roadside Recreational Projects a. Need for the Project (0-25 Points) Applications which demonstrate the greatest need for the particular recreational facility will be ranked the highest under this criteria. For example: o Will recreational opportunities be impacted by the modified or proposed transportation facility? o Why should this particular project be funded? o Is there a deficiency of similar opportunities? o Who will be served by this project, and what is the estimated visitor use? o Does the project connect to or complement other recreation areas or facilities? Are there any barriers to public access? b. Sustainability (0-15 Points) Entities which demonstrate the greatest ability to operate and maintain the recreational facility being proposed will be given the highest ranking under this criteria. For example: o What is your experience in operating/maintaining this type of project or other recreation projects? o How do you propose to maintain and operate the project? C. Other Benefits (0-10 Points) Projects which provide other benefits that are complementary to and consistent with the acquisition and/or development of land for roadside recreational purposes will receive points under this criteria. Other benefits include, but are not limited to, interpretive and/or environmental education opportunities, volunteer assistance, and citizen involvement. An important consideration is that materials and equipment are resistant to, or protected from, vandalism. ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA Examples of other benefits: o Self -guided nature walks utilizing interpretive signs at the project entrance and/or key viewing points. o Displays identifying plant and wildlife in the area. o Litter abatement and beverage container recycling opportunities. o Involvement of volunteers or citizen organizations in interpretive and/or environmental education activities, litter cleanup, and maintenance. X. MINIMUM INFORMATION FOR ELIGIBILITY EVALUATION The following information is required by the Resources Agency to evaluate projects and to select those which will be recommended for funding to the California Transportation Commission. (Additional information may be required by the Commission or the Department of Transportation before a grant is awarded). A. Five copies of the following: A completed Application Form (to be included as initial item in the application package) plus an attached narrative and quantitative description of the project that explains how it meets 1) the Minimum Requirements; 2) the General Criteria; and 3) the Project Category Criteria as listed in the Procedures and Criteria. B. A project cost estimate and proposed budget showing any contributions from other sources, in kind, or otherwise. C. A project completion schedule including a quarterly cash expenditure plan. D. A drawing or drawings indicating the project design or concept. E. A project location map and photos of project site. F. An acquisition schedule, if any. G. An acquisition map showing exterior boundaries and parcel numbers. H. For projects sponsored by an organization other than the lead agency for the related transportation facility, a signed statement from the lead agency for the related transportation facility identifying and briefly describing the transportation project, its funding status and date of beginning construction, and agency's comments on the compatibility of the proposed enhancement and mitigation project with the transportation facility. I. An authorizing resolution and statement describing related prior experience and the authority of a local agency or nonprofit organization to carry out the proposed project. I. Internal Revenue Service determination of exempt status under Section 501(c)(3) of the IRS code for nonprofit organizations. • ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA K. A statement indicating that the project meets the requirements of or is consistent with local, state, and federal plans and a list of permits or approvals needed from other agencies. The statement should also show whether an application has been filed with these agencies. L. For all projects involving the planting of trees, a certification by either a certified arborist, a registered professional forester, or a registered landscape architect, which states that 1) the plant species selected are ecologically and physically appropriate for the site, the function to be performed, and the space available; 2) the initial sizes of the plantings selected for the area are optimal for survival on project site; 3) the planting project will be planned to ensure proper planting and long-term maintenance; 4) the planting complies with local tree ordinances; and 5) all trees meet or exceed the acceptance standards specified in the American Standard for Nursery Stock (ANSI 160, 1-1990) as adapted for California. d/ M. For Highway Landscape and Urban Forestry projects, a description of the number of plantings, species, sizes, density, and locations. Failure to submit complete information and the required number of copies may be cause for disqualification. Applications will not be considered until all required information is received. XI. ACCOUNTING REQUIREMENTS The applicant must maintain an accounting system that accurately reflects fiscal transactions, with the necessary controls and safeguards. This system should provide good audit trails, especially the source of such original documents as receipts, progress payments, invoices, time cards, etc. The system must also provide accounting data so the total cost of each individual project can be readily determined. These records must be retained for a period of three years after final payment is made by the state. XII. ELIGIBLE COSTS Only project -related costs incurred during the project performance period specified in the project budget and grant agreement will be eligible. All such costs are funded on a reimbursement basis and must be supported by appropriate invoices, purchase orders, canceled warrants, and other records. Costs incurred in advance of preliminary approval by the Commission are = eligible. All state requirements must be met and an agreement between the state and the applicant signed and approved before capital expenditure costs are incurred against the grant in order to be assured of reimbursement. A. Preliminary costs Preliminary project costs (e.g., construction plans, appraisals, acquisition negotiations, etc.) incurred after the date of adoption of the annual program by the California Transportation Commission may be reimbursable. No payment can be made until funding is allocated by the Commission and an agreement with the state is signed. d/ A copy of the standards is included with these instructions. ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA B. Personnel or Employees Services o Services of the applicant's employees directly engaged in project execution are eligible costs. These costs must be computed according to the applicant's prevailing wage or salary scales and may include fringe benefit costs such as vacations, sick leave, social security contributions, etc., that are customarily charged to the applicant's various projects. Costs charged to the project must be computed on actual time spent on a project and supported by time and attendance records describing the work performed on the project. Overtime costs may be allowed under the applicant's established policy, provided that the regular work time was devoted to the same project. Salaries and wages claimed for employees working on state grant funded projects must not exceed the applicant's established rates for similar positions. C. Consultant Services o The costs of consultant services necessary for the project are eligible. Consultants must be paid by the customary or established method and rate of the applicant. No consultant fee may be paid to the applicant's own employees without prior approval or unless specifically agreed to by the state. D. Construction Equipment o Equipment owned by the applicant may be charged to the project for each use. Equipment use charges must be made in accordance with the applicant's normal accounting practices. The equipment rental rates published by the State Department of Transportation may be used as a guide. o If the applicant's equipment is used, a report or source document must describe the work performed, indicate the hours used, relate the use to the project, and be signed by the operator and supervisor. o Equipment may be leased, rented, or purchased, whichever is most economical. If equipment is purchased, its residual market value must be credited to the project costs on completion. E. Trees, Supplies and Materials o Trees, supplies and materials including irrigation equipment may be purchased for a specific project or may be drawn from a central stock, providing they are claimed at a cost no higher than that paid by the applicant. o Reimbursement for the cost of vegetation planted within public road and rail rights -of --way is limited to trees. 10 ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA F. Construction The cost of all necessary construction activities from site preparation (including excavation, grading, etc.) to the completion of a structure or facility is eligible. Also included are contract costs for tree planting and irrigation systems. G. Acquisition Costs of acquiring real property are eligible and may include the purchase price of the property, appraisals, surveys, preliminary title reports, escrow fees, and title insurance fees. Grant recipients are encouraged to explore the feasibility of acquiring easements rather than fee title when appropriate. H. Other Expenditures o In addition to the major categories of expenditures, reimbursements may be made for miscellaneous costs necessary for execution of the project. Some of these costs are: Premiums on hazard and liability insurance to cover personnel and/or property. Work performed by another section or department of the applicant's agency. 3. Transportation costs for moving equipment and/or personnel. I. Only direct costs are eligible. Administrative costs, general overhead (e.g., telephones, fax and space rental), and project maintenance are not eligible. XIII. ADDITIONAL INFORMATION Completed applications and questions regarding procedures and criteria should be directed to: State of California Resources Agency 1416 Ninth Street, Suite 1311 Sacramento, CA 95814 (916) 653-5674 11 . STATE OF CALIFORNIA • 3 AGENCY CALIFORNIA TRANSPORTATION COIIIII£ ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM APPLICATION (Enter Grant Project Information under Section A and Transportation Project Information under Section B.) See reverse side for additional instructions. 4M CATEGORY (check one below) tay Landscape and Urban Forestry ❑ Resource Lands ❑ Roadside Recreal IT PROJECT (Name) (Agency — Address — FGENCY ❑ STATE AGENCY ❑ FEDERAL AGENCY ❑ AMOUNT OF GRANT REQUEST $ ESTIMATED TOTAL PROJECT COST $ GRANT Nearest Cross Street County Senate District No. indicate 0 address Nearest City from that i day-to-0ay responsdAlity, for project (it different from authorized representative) Title Phone IESCRIPTION OF GRANT PROJECT (not to exceed 60 words) District 'ATED CONSTRUCTION START AND COMPLETION DATES: a more detailed narrative and quantitative description of the project that explains how it meets imum Requirements; (2) General Criteria; and (3) Project Category Criteria.] ONMENTAL CLEARANCE FOR GRANT PROJECT (check proposed type and status) Exempt Negative Declaration Categorical Exemption Environmental Impact F Complete In Progress ff Lead Agency final nnuimnmantal rincumentS 1TED TRANSPORTATION PROJECT Not Started City County Route Number/Name on of Related Transportation Project Transportation Agency Date Construction Began or Scheduled Approved/Certified Capital Outlay Program for Related Transportation Project that the informatbrt contained in this project appiicagon form, including required attachments, is accurate and that t have rea nd the important information and agree to Me assurances on the reverse of this form. Date Grant Applicant's Authorized Representative as shown in Resolution) 0 ROPORTANT e requirements must be met and an agreement between the state and the applicant signed and approved before c liture costs are incurred against the grant in order to be assured of reimbursement. ;E NOTE: Mete application for grant funds consists of five coples each of thefoilowing items pertaining to the grant project. Applia e submitted on 6'/rby-11 inch paper, and all pages must be consecutively numbered (foldouts are acceptable). Application Form plus an attached narrative and quantitative description of the project that explains how it i Minimum Requirements; (2) General Criteria; and (3) Project Category Criteria as listed in Procedures and Criteria xoject cost estimate and proposed budget showing any contributions from other sources, in kind, or otherwise. )roject completion schedule including a quarterly cash expenditure plan. hawing or drawings indicating the project design or concept. Droject location map and photos of project site. i acquisition schedule, if any. i acquisition map showing exterior boundaries and parcel numbers. �r projects sponsored by an organization other than the lead agency for the related transportation facility, a signed state im the lead agency for the related transportation facility identifying and briefly describing the transportation project, its fu dus and date of beginning construction, and agency's comments on the compatibility of the proposed enhancemer ligation project with the transportation project. i authorizing resolution and statement describing related prior experience and the authority of a local government a, nonprofit organization to carry out the proposed project. lemal Revenue Service determination of exempt status under Section 501(c)(3) of the IRS code for nonprofit organize statement indicating that the project meets the requirements of or is consistent with local, state, and federal plan ist of permits or approvals needed from other agencies. (Indicate whether an application has been filed with these ager )r all projects involving the planting of trees, a certification as specified under Section X., L. of the Procedures and Q rr Highway Landscape and Urban Forestry projects, a description of the number of plantings, species, sizes, densit ations. r to submit complete information and the required number of copies may be cause for disqualification. Applicetior considered until all required information is received. ASSURANCES ant possesses legal authority to apply for the grant and to finance, acquire, and construct the proposed project; a action (e.g., a resolution) the applicant's governing body authorized the filing of the application, including all understar murances contained therein, and authorized the person identified as the official representative of the applicant to aeon with the application and to provide such additional information as may be required. ant will manage and maintain any property acquired, developed, rehabilitated, or restored with grant funds in the I ie granting agency's prior approval, the applicant or its successors in interest may transfer the management and mainte. isibilities in the property. If the property is not managed and maintained for the purposes stated in the project agree ate shall be reimbursed an amount at least equal to the amount of the grant award or such other amount as is mr d to by the parties. ant will give the state's authorized representative access to and the right to examine all records, books, papers, or docu i to the grant. ant will cause work on the project to be commenced within a reasonable time after receipt of notification from the Inds have been approved and that the project will be carried to completion with reasonable diligence. ant will comply where applicable with provisions of the California Environmental Quality Act and the California Relo ance Act, and any other state, and/or local laws, rules and/or regulations. • • SAMPLE RESOLUTION Resolution No: RESOLUTION OF THE (GOVERNING BODY) OF 092 .� (NONPROFIT ORGANIZATION/SPECIAL PURPOSE LOCAL AGENCY) THE APPLICATION FOR GRANT FUNDS FOR THE ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM UNDER THE SECTION 164.56 OF THE STREETS AND HIGHWAYS CODE FOR THE FOLLOWING PROJECT: (PROJECT NAME) WHEREAS, the Legislature of the State of California has enacted AB 471 (Chapter 106 of the Statutes of 1989), which is intended to provide $10 million annually for a period of 10 years for grant funds to local, state and federal agencies and nonprofit entities for projects to enhance and mitigate the environmental impacts of modified or new public transportation facilities; and WHEREAS, the Resources Agency has established the procedures and criteria for review- ing grant proposals and is required to submit to the California Transportation Commission a list of recommended projects from which the grant recipients will be selected; and WHEREAS, said procedures and criteria established by the Resources Agency require a resolution certifying the approval of application by the applicant's governing body before submission of said application to the State; and WHEREAS, the application contains assurances that the applicant must comply with; and WHEREAS, the applicant, if selected, will enter into an agreement with the State of California to carry out the environmental enhancement and mitigation project; NOW, THEREFORE, BE IT RESOLVED THAT THE (GOVERNING BODY) 1. Approves the filing of an application for the Environmental Enhancement and Mitigation Program for grant assistance. 0 r 2. Certifies that said applicant will make adequate provisions for operation and maintenance of the project. 3. Appoints as agent of (NAME AND TITLE) the (NONPROFIT ORGANIZATION/SPECIAL PURPOSE LOCAL AGENCY) r conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests and so on, which may be neces- sary for the completion of the aforementioned project. Approved and Adopted the day of I, the undersigned, hereby certify that the foregoing Resolution Number was duly adopted by the (GOVERNING BODY) following roll call vote: Ayes: Noes: Absent: 19 (CLERK/SECRETARY FOR THE GOVERNING BODY) District 01 02 03 04 05 06 07 08 09 10 11 12 Environmental Enhancement and Mitigation Measure Program District Local Streets & Roads Contact Persons 7/6/92 Location Eureka Redding Marysville San Francisco San Luis Obispo Fresno Los Angeles Riverside San Bernardino Bishop Stockton San Diego Santa Ana District Contact Al Toland Dick Richards Roger Brown Rich Monroe Tom Montague Del Baines Gary Graytak Ernie Rogers Carl Radsick Chuck Carter Dave Dowdy Fleet Palmer Jerry Ralls Public No. (707)445-6397 (916)225-3489 (916)671-1533 (415) 557-1590 (805)549-3214 (209)276-5982 (213)897-8940 (714)383-4578 (714)383-4579 (619)872-0681 (209) 948-7947 (619) 688-6781 (714)724-2169 Calnet No. 538-6397 442-3489 597-1590 629-3214 647-8940 670-4578 670-4579 627-0681 423-7947 688-6781 655-2169 • i nAn N cX(rvvu amlw•, inmN[t•t1N eN Ywe[Y Man bNra.mt N h•mN[t•[IN laf•amtlb lh1U «Ya616 LNn 1. eat M r•em[ N Tr•mNn•.iN ______ T• •� 4111en1•Np[tw[ thm[pmalN I NhrNr•m. 4111en4 Hel. IwuY hare..: � i I 'aONtim 9(]Ome Nawr SISKIYOU sectmm, m1e.Pm• Pava•0001 ) MODOC L.� � v«t[mt Dlnemr vl.erla nrneaN Ctllr. NN. et $[ueprnalN 4116 4P6 •t tteYrortnlN 01•vma 1 (P.O. J ul.. (P.O. iJa r. ren1Y1 hme• 100X !r r' N[•N. 4111eN1• 95501 Is Yy1••. 4111en1e M •: lzol) « 6ND MS, IJI51 a10-X D ' ATsa: e-s1e•{wo Anv o-«o-nX !^� unmet vinN•r vnvnt vlrrt•r I SHASTA 4u1. v.r[. •e Tmmmmum calf. v.Pt. •1 ttwpnNnm i TRINITY LASSEN I v" .1 x oanbt a (as$ Dnenu. N sa001 zhr Y. TOMSItem aa3 (P.O. b• 110$) 9h%h (P.O. b[ IJI) +1.0$ i 1 ba1Y. 411r•nL Ns Nautllm. 4111. �• .I !M•a (e16) lln0 5-JPbr: 11 Se5-aXl _ Jam_ AHa: Hhl-53h0 Ai{b: M$O-tXl F'^-� —✓-r l I DNnln Dlraee. DNalme 01-1.1 I'1, 4ue. Nsa. ve tt.mpnNNm aue. 4p• el rnrrornam. iEHAMA )aJ { XPpa es901 500 Nam ule {[n•[ A51a 'L I Nepe�ll �1b91,01 u1• {I brwCe111•nu5« PLUMAS1«-hnl Name: uu) ell -Nu OI•[rlLa 01[•ete[ r jD INDOCINO GLENN BUTTE "•1 vw.[NN. pr<«reN1DP SIERRA $nuit1mcen1. {[wa 9«u aa0N.te eer[wrorr[1m 4..u' .•r Pun �1_ (P.O. bm 7110) a1Nem arm NISO (P.O. M JOPN 112.1 NEV_ �ADA_j�•iiii)'v4yuwam• r---SYUB / An{: e-54$rAu Am' e+»•Nn COLUSAt `r^ P AKE ACER Dfn[mt of. D4anee Dlnemr L5 J 1 mu. Nn• .e r[wpn.up wu• Net• N rnrroneae. .1 10et 5 DI•t[let 11 xlrv•n atmt +X01 $eM Ju• {tPra 91110 1 1P.O. Na PIIPI PRO)-e1X 160. W a5h0a1 9i154N0a r� 1 EL DORAD w Na obNro. 411w1. NO N.b. WHO.,. • POLO / - -� Nw: Im5) %I-M. Ncas: (h19) U1.61h WW N... H1Y1111 .Pr{L e-aJHMe SONOMA • 'I �,' ALPIN ,� Df nrftt P:T.:f .' .l.'.R'lNAP OPPTnrroDlN• 4ue. ,1 ( �P/�a M.N.,avr1$%WU nmNllrtl ..• .ca•me .rrr.mpn.u•. b• 1xa1q 95ns sNt. w. a +vos SOLANO• -/- d� o-rm, 4ueenl. rle..: uw r:•-woo ^ / SAN (.p�P % ,•\ ANw: H" Ana: TUOLUMNE 1. 1 h e-ass-xvvv RIN - CONTRA MONO,• ANu Nr \ COSTA JOAOUIN� SAN FRANCISC 1 / l J •�, f'^'--•J LAMED %/ �rs�P S /!� MARIPOSA SAN MA EO SANTA ` \ MADESR ` \CLARA MERCED j SANTA CRUZ�', ` S• ,'� SAN `•Y'..... FRESSNO J•— ,,\ \ 1� BENITO /'J INYO [\\MONTEREYTUTARE•\ / KINGS 6 $AN P LUIS KERN , OBISPO •v �'� SAN BERNARDINO SANTA w BARBARA \ LOS vu VENTURA \� 7ANGELES IISTRICT BOUNDARIES MAILING ADDRESSES 4CA* 1 RIVERSIDE oil IMPERIAL SAN DIEGO i • 11 NURSERY STANDARDS SPECIFICATIONS FOR ACCEPTANCE OF NURSERY TREES AT THE TIME OF DELIVERY PURPOSE To obtain vigorous, healthy trees which can be easily trained into attractive trees with structurally strong roots and crowns. SPECIFICATIONS (The buyer should choose and/or modify the appropriate sections depending on the species, the landscape site, and the intended function of the tree.) I All trees shall be true to type or name as ordered or shown on the plans and shall be individually tagged or tagged in groups by species and cultivar (variety). II All trees shall be healthy, have a form typical for the species or cultivar, be well -rooted, and properly trained. These characteristics are described in Sections III, IV, and V, below. III All trees shall comply with federal and state laws requiring inspection for plant diseases and pest infestations. Inspection certificates required by law shall accompany each shipment of plants. Clearance from the county agricultural commissioner, as required by law, shall be obtained before planting trees delivered from outside the county in which they are to be planted. IV The root -ball of all trees shall be moist throughout, and the crown shall show no signs of moisture stress. V The following criteria apply primarily to broad-leaved decurrent trees: Tree Crown A. Each tree should have a single, fairly straight trunk that has not been headed or that could be pruned to a central leader. 1. Trees should have potential lateral scaffold branches (height of lowest scaffold depends on landscape use): a. For small -growing trees (crape myrtle, flowering fruit trees), branches should be at least 2 inches apart vertically; trees could be trained in the landscape to 3-to-7 branches, 4 inches or more apart vertically. • 0 For large -growing trees (ash, oak), branches should be at least 6 inches apart vertically; trees could be trained in the landscape to 5-to-9 branches, 18 inches or more apart vertically. b. Branches should be radially distributed around the trunk. C. Branches should not be more than two- thirds (2/3) the diameter of the trunk, measured 1 inch above the branch. d. Branch attachments should be free of included bark (bark embedded between the trunk and a lateral). 2. No lateral branches below the lowest poten- tial scaffold should be larger than one- fourth (1/4) the trunk diameter at point of attachment. 3. Each tree must be able to comply with Numbers 1 and 2 above without having removed, or having to remove, now or with the previous growing season (at least six months) more than twenty-five (25) percent of the branches of size similar to, or larger than, those of the potential scaffold branches. B. The minimum acceptable length of the most recent seasonts shoots should be specified. For example, shoots of such slow -growing trees as red maple, red oak, ginkgo might be 8 inches, and for fast- growing trees, the minimum acceptable length might be 12 inches and preferably 24-36 inches. C. The following would be desirable: 1. The tree should stand upright without support, unless the tree is bare root. 2. The tree should have small (less than 1/4 diameter of trunk) temporary branches along the trunk below the scaffold branches. Roots The following applies to container, boxed, or balled and burlapped trees regardless of species or mature size: D. The tree should be free of roots greater than one fifth (1/5) the trunk diameter visibly circling the trunk and free of "knees" (roots) protruding above the soil. E. If in a tapered container, slip the root -ball out; the root -ball periphery should be free of circling roots larger than 1/4 inch in diameter or a mat of 1/4 inch or larger roots (acceptable diameters of circling peripheral roots depend on species and size of container). F. Untie the tree trunk from the stake; the trunk should not touch the top rim of the container. G. Tip the root -ball or container on its side and with a small jet of water expose the roots within 2 inches of the trunk to a depth of 2-1/2 inches below the topmost root attached to the trunk. The trunk should be free of circling roots as in Item D and kinks in the main root(s). Replace soil washed from around the trunk with a similar soil mix (less than ten [10) percent of the total root -ball volume should need to be added). H. If the trees pass the above inspections, the roots will be further inspected by removal of the soil from the roots of not less than two (2) trees nor more than two (2) percent of the total number of trees of each species or variety from each source. The trunk and main roots shall be free of serious circling and kinked roots. Circling roots at the periphery of the root -ball shall not be reason for rejecting a tree unless they are large for the species and shoot growth is not acceptable for the species (see Section V, Item E). VI In case the sample trees inspected are found to be defective, the buyer reserves the right to reject the entire lot or lots of trees represented by the defective samples. Any plants rendered unsuitable for planting because of this inspection will be considered as samples and will not be paid for. VII The buyer shall be notified when plants are to be shipped at least ten (10) days prior to the actual shipment date, or the buyer may request to select the plants at the nursery before delivery. These specifications have in part been adapted from the Standard Specifications, January 1981, of the California Department of Transportation, Sacramento. QUESTIONS AND ANSWERS After reviewing the Environmental Enhancement and Mitigation Program procedures and criteria, several people have called with questions. We think it might be helpful to share these questions and the Resources Agency's responses with other prospective applicants. 1. What types of projects are eligible for funding? Environmental enhancement and mitigation projects must be directly or indirectly related to the environmental impact of modifying an existing transportation facility or constructing and operating a new transportation facility (please refer to Nos. 3 and 4 for additional requirements). The transportation facility (i.e., a public street, highway, mass transit guideway or their appurtenant features) must be a project where modifying construction or new construction began after January 1, 1990; a project which is not yet under construction but is included in the adopted state transportation program or in a locally adopted and certified capital outlay program. Where construction is undertaken in separate and distinct phases, each phase is considered as a separate project, provided that each phase yields an operable transportation improvement. 2. Now can I find out if a project is in an adopted state transportation program or a local capital outlay program? This information can be obtained by contacting your local Caltrans district office, regional transportation agency, or local government. 3. Do all transportation facility projects which are a part of the adopted state transportation program or local capital outlay program qualify? Only those transportation facility projects which result in adverse environmental impacts will qualify for purposes of this grant program. In general, those projects that are strictly replacement construction or which fall into the category of "maintenance" would not qualify, while projects which involve a significant change in the capacity or configuration (i.e., change in the physical lay -out of the facility) would. For example, pavement resurfacing, repainting a bridge, or a replanting project would not under most circumstances have an adverse environmental impact and would be considered maintenance. Additionally, a project such as constructing a sound barrier, which in itself mitigates an environmental impact, would not qualify. In contrast, widening a highway, constructing a No. 6. The proposed park replacement project is indirectly related to the impacts of the new highway in that the park will be located about a half mile from the original park site but will serve basically the same population; it indirectly mitigates the impacts of the highway by providing an open and tranquil natural setting for recreational users. 8. What are acceptable sources and required amounts for matching funds? Any source is acceptable - local, state or federal government, other grants, public or private funding. There is no minimum amount required. Matching funds or contributions would have the effect of increasing the environmental benefit to be obtained from the expenditure of state grant funds. Additionally, match- ing funds from local sources would demonstrate the strength of local support and commitment. Funding for the related trans- portation project cannot be considered as matching funds. 9. What do you mean by "in -kind services"? This term includes services needed for the project and provided by, or for, the project proponent without charge to the state. In -kind services could include donated trees or irrigation supplies from a local nursery for an urban forestry project or work performed by the applicant's organization, or another party on behalf of the applicant, but not claimed for reimbursement as part of the program grant. lo. Can I apply for funding for this grant cycle to undertake an enhancement and mitigation project related to a transportation project that will not begin construction until a later fiscal year. Conversely, can I apply in a subsequent fiscal year for funding to undertake an enhancement and mitigation project related to a transportation project that was initiated after January 1, 1990 and completed prior to submitting my proposal? Yes to both questions. However, if the transportation project is not yet under construction, your proposal will be more competi- tive the closer it is to the actual construction date. Also, it may be difficult for a proposed grant project to demonstrate that it will provide mitigation, in addition to that required by CEQA, if the transportation project is not yet approved or underway. CEQA review for the transportation project should be completed by the time the grant application is submitted. 11. What information do I need mitigation required under CEQA project? In order to establish that the benefits over what is required requires a concise but complete required for the transportation mitigation or enhancement to be to provide concerning the for the related transportation proposed grant project affords under CEQA, the Resources Agency description of the mitigation project and the additional funded under this program. You 3 0 16. If environmental review is required for the proposed environmental enhancement and mitigation project, when does the review process need to be completed? When you submit your proposal to the Resources Agency, you will need to indicate on the application form the type and status of environmental clearance for the proposed grant project. The Resources Agency expects to review all project proposals and submit a list of recommended eligible projects to the California Transportation Commission in April 1993. The Commission is expected to consider the list of projects for preliminary approval in July 1993. Before the Commission may consider these projects, lead agency environmental review must have been completed. This means that the environmental review process must be completed and all final environmental documents, including categorical exemptions, submitted to the Commission well in advance (no later than the end of May) of the Commission's consideration of the program in early July (see California Environmental Quality Act, especially the Public Resources Code, Section 21150). 17. When can construction begin on an approved project? Construction can start once Caltrans and the applicant sign a project agreement, or contract. This is the third requirement in a three -step process: First, the California Transportation Commission's vote to adopt the annual program, consisting of concept approval of selected projects from the Resources Agency's list of recommended projects (usually in July of the fiscal year of a given grant cycle); and, second, the Commission's vote to allocate grant funds for each approved project. This second vote takes place when the project is ready to proceed with construc- tion. From a practical standpoint, the earliest date for the Commission's second vote is typically two months (September) following the initial vote to adopt the program. 18. If we run into delays, how long can we postpone initiating construction without losing our eligibility for funding? In order for a project to remain eligible for funding, those steps outlined in No. 17 must be undertaken prior to the end of the state fiscal year during which the program was adopted by the California Transportation Commission. This includes the second Commission vote, which allocates grant funds for the project in question, and the signing of the project agreement by Caltrans and the applicant (please see No. 19 for related information). 19. Sow much time is allowed to expend all grant funds? Funds should be expended award by the Commission. should be expended prior following the fiscal year and a resolution adopted deadline (for a ma exceptional basis. as soon as possible after the grant The Commission intends that all funds to the end of the state fiscal year during which the program was approved by the Commission. For example. funds An extension of this expenditure one more year) may be made on an 1�1 CITY OF LA QUINTA Memorandum To: Community Services Commission From: Clint Bohlen, Parks and Recreation Manager Date: October 26, 1992 Subj: Sports Complex Light Repairs/Musco Products BACKGROUND At the last Commission meeting, the staff brought to the Commision's attention the need to repair the fight fixtures at the Sports Complex. Money has been budgeted in this fiscal year to replace the burned -out lamps, but no money was allocated to clean the lens, or repam the lamps to mitigate light spill into residential developments. Staff brought the issue to the Commission because there is a third option which could be considered, but is a sizeable financial investment: a new fight system equal to or better than a Musco system (approximately $70,000). Musco representative Brent Marchetti is forwarding the Commission a picture which shows the difference which a Musco-type fixture can make. Those pictures will be distributed to the Commission at the meeting. RECOMMENDATION Staff is requesting the Commission provide staff with the Commission's comment as to how best proceed on the fight fixture issue. Staff will provide Council with the Commission's suggestions, and staff will recommend the appropriate funding mechanism to Council to match the recommendation. IYY43AV/"PA A iRLAS LL &ECTRICIaC. 28.853 AVENIDA MARQUESA CATHEDRAL CITY, CALIFORNIA 92234 (619) 328.1088 JULY 6, 1992 TO: CLINT BOHLEN CITY OF LA QUINTA PARKS AND RECREATION DEPARTMENT FROM: GARY LASALLE A.M. LASALLE ELECTRIC, INC. RE: LA QUINTA SPORTS CENTER DEAR CLINT, THIS LETTER IS TO EXPLAIN THE FOUR PROPOSALS I HAVE PROPOSED TO YOU. PROPOSAL #1: AS OF JUNE 3, 1992 WE SURVEYED THE LA QUINTA SPORTS CENTER AND FOUND FOURTEEN (14) LAMPS OUT. IT IS TO OUR KNOWLEDGE THAT IF A CHILD WAS TO GET HURT DUE TO POOR LIGHTING THERE WOULD BE A LAWSUIT. I PROPOSE THAT WE CHANGE THOSE BURNED OUT LAMPS IMMEDIATELY TO PREVENT SUCH A THING FROM HAPPENING. PROPOSAL #2: AFTER SURVEYING ALL THE LIGHTING FIXTURES WE FEEL THAT THERE IS A TREMENDOUS BUILD UP OF DUST ON THE FIXTURE LENSES. THIS CAN CAUSE PREMATURE LAMP FAILURE AND CAN CUT 20% TO 50% OF LIGHT OUTPUT. PROPOSAL #3: BY SEEING HOW MANY LAMPS ARE BURNED OUT AND BY DISCOLORATION OF THE OTHER BURNING LAMPS, WE FEEL THAT THE LAMPS ARE AT THE END OF THEIR LIFE EXPECTANCY. THE EXISTING 1500 WATT METAL HALIDE LAMP HAS A LIFE OF 3000 HOURS. IT WOULD BE COST EFFECTIVE TO YOU TO GROUP RELAMP AND CLEAN RATHER THAN SPOT RELAMP AND CLEAN DUE TO THE COST OF EACH SERVICE CALL AND YOU GET A BETTER PRICE ON LAMPS DUE TO THE LARGER QUANTITY ORDERED. PROPOSAL #4: WE WILL GO THROUGH ENTIRE SYSTEM ACCORDING TO THE ORIGINAL PLAN AND FIND OUT IF THE LIGHTS ARE TURNING ON ACCORDINGLY. EVEN THOUGH THE ABOVE PROPOSALS ARE NECESSARY, NOT ONE OF THEM WOULD TAKE CARE OF THE RECENT GLARE CONTROL PROBLEMS YOU ARE EXPERIENCING. THE ONLY WAY THAT THE PROBLEM CAN BE ARLa_S. +SEE Ecr he 28.853 AVENIDA MARQUESA CATHEDRAL CITY, CALIFORNIA 92234 (619) 328.1088 SOLVED IS THAT YOU CHANGE OUT THE EXISTING FIXTURES AND INSTALL NEW MUSCO BRAND SPORTS LIGHTING. OUR COMPANY HAS WORKED VERY CLOSELY WITH MUSCO LIGHTING AND WE WOULD NOT RECOMMEND ANY OTHER COMPANY. IT IS A FACT THAT MUSCO LIGHTING IS THE ONLY COMPANY THAT HAS GLARE CONTROL FIXTURES. I HAVE SUBMITTED AN ALTERNATE BID THAT INCLUDES THE PRICE OF REMOVING ALL EXISTING FIXTURES AND INSTALLING NEW MUSCO LIGHTING FIXTURES. ALSO ENCLOSED IS A COMPLETE LIGHTING DESIGN WRITTEN BY MUSCO LIGHTING. IT SHOULD HAVE ALL THE ETHER INFORMATION IN IT THAT I HAVE FAILED TO MENTION. THANK YOU FOR THE OPPORTUNITY TO LET A.M. LASALLE ELECTRIC, INC., ASSOCIATED WITH MUSCO LIGHTING, HELP YOU IN SOLVING YOUR SPORTS LIGHTING PROBLEMS. S�INC�ERELY, GARY LASALLE, V.P. A.M. LASALLE ELECTRIC, INC. AMUSughpaniche Commercial - Residential • State Lie.1419433 Tennis Court 6 Parking Lot Lighting • Retamping 28.853 Avenida Marquess Cathedral City, CA 92234 (619) 329.1088 CLINT BOHLEN CITY OF LA QUINTA PARKS & RECREATION DEPARTMENT hereby submit specifications and estimates for: • Page No 1 of .- II1 � kNITRA ._ JOB NAME/LOCATION 07/06, LA QUINTA SPORTS CENTER JOB NUMBER POSAL #1: LABOR AND LAMPS TO REPLACE 14 EXISTING BURNED OUT LAMPS. LAST WILL BE CHARGED EXTRA AT $291.00 EACH. AL PRICE: $1894.00 POSAL #2: 61L. LABOR TO CLEAN JWALL EXISTING 125 LIGHT FIXTURES. AL PRICE: $1370.00 JOB PHONE POSAL #3: LABOR AND LAMPS TO CLEAN AND RELAMP ALL EXISTING 125 LIGHT FIXTURES. aL PRICE: $9428.00 nOSAL #4: DR T-) BE CHARGED AT A TIME AND MATERIAL BASIS TO GO THROUGH ENTIRE SYS FIND OUT IF SPORTS LIGHTS ARE GETTING TURNED ON ACCORDING TO PLAN. DR RATE IS $40.00 PER HOUR PER MAN. APPROXIMATE LENGTH OF TIME IS 8 2S PER MAN. propose hereby to furnish material and labor — complete in accordance with the above specifications, for the D _ _ _ _ _ _ _ _ __ __ _ __ _ _ __ _ _ _ _ _ _ _ _ _ __ _ _ _ _ __ 401tars ($ ment t0 be made as follows. notarial a guaranteed to be as specified All work to be completed in a professional net according to standard Any practices alteration or deviation from above specifics- mvolking extra costs will be executed only upon written orders, and will become an Authorized Signature i Chorge over and above the estimate All agreements contingent upon strikes, accidents slays beyond our control Owner to carry fire. tornado and other necessary insurance workers are fully covered by Worker a Compensation Insurance Note This proposal may tl withdrawn by us If not accepted wMun = 0 ceptance of Proposal — The above prices, specifications conditions are satisfactory and are hereby accepted. You are authorized Signature o the work as specified. Payment will be made as outlined above. Signature I of Acceptance A-MUSAgEusirmthc Commercial • Residential a State Lie. 0418433 Tennis Court 8 Parking Lot Lighting s ReLampifhgg 28-853 Avenida Marquess Cathedral City, CA 92234 (619)328.1088 CLINT BOHEN CIT, OF LA QUINTA PARKS AND RECREATION DEPARTMENT nereby Submit specifications and estimates for: ERNATE PROPOSAL: • Page No 2 of JOB NAME I LOCATION 07106, LA QUINTA SPORTS CENTER JOB NUMBER JOB -PHONE REMOVE EXISTING 88 FIXTURES AND REPLACE WITH 61 NEW MUSCO FIXTURES. AL PRICE: $69,102.11 IN BID: ANY NECESSARY PERMITS TO COMPLETE JOB. 1Pr®PHOSe hereby to furnish material and labor — complete in accordance with the above specifications. for the ] -doll s is went to be made as follows material a guaranteed to be as specdled All work to be completed In a professional .ner according to Standard practices Any alteration or deviation from above spastics. 3 mvolwng extra cosi4 well be executed only upon written orders and will become an a cnarge over and above the estimate All agreements contingent upon strikes, accidents Authorized Signature Istays beyond our control Owner to carry fire, tornado and other necessary Insurance workers are fully covered by worker s Compensation Insurance Note. This proposal may be withdrawn by us if not accepted within 10 !zeptance of Proposal — The above prices, specifications I conditions are satisfactory and are hereby accepted. You are authorized Signature to the work as specified. Payment will be made as outlined above. Signature 3 of Acceptance LEAL 8 modification r�iCUSco. Providing the maximum level of environmental light control - The built-in light control features of Musco's Sportscluster-2 lighting sys- tem easily meet the needs of most playing fields. But for situations that require an even greater con- trol of environ- mental light, Musco has devel- oped the Level 8 modification of Sportscluster-2. Level reduces iff-field spill and glare by as much as 35%, while maintaining the quality of :he Sportscluster-2 lighting on the Field. Six years of research and develop- ment went into producing the com- Aned Sportscluster-2, Level 8 tech- nology. A combination that uses a nodified reflector design and precise liming assemblies to eliminate up to 35% of wasted spill and glare by redi- 'ecting the available light. This means 3 substantial reduction in environ- nental light, with the same high per- .`ormance and playability on the field. 'Level a reflector modifications dramatically reduce spill and glare without affecting thr qudl ny of light on the field... When creating a Level 8 sys- tem, Musco first does a thorough analysis to determine the exact light control needs of each indi- vidual field. The system is then assembled and factory -aimed ac- cording to these specifications. Before any Level 8 system is shipped, rigorous performance tests check the operation of every fixture and ensure that each sys- tem meets the standards that make it the most rugged and reliable in the industry. Musco also backs up Level 8 with an unprece- dented parts and labor war- ranty. Dramatic reductions in off - field spill and glare, combined with durable, fully -tested con- struction make Musco's Level 8 modification of Sportscluster- 2 the complete solution for every serious environmental light control problem. Musco's Factory Assembled Sportciuster-2 Factory designed and engineered Sportscluster$ bl fie" engineered as a complete lighting syeter toInsufrelliat tlare all work together, wlderthe toughesitThesystemissostrong that Its guaranteed to wittretarnd 125 mphwinds without misalignment. Just look at the strength of b components: 2V7 square steel cols trig cross -arms and 1/8' tm tnwsrtswwwan.lpprx ats tltrt6.. � �bi ft. ide b"g Grade 8 bolls attach re- flectors to the crossarm TT-> forkingtecmaiming align- ■ • , mPhotometric centering ring assures an accurate Enclosed wiring pro- &itodrMisiggs esipsaretnas. tests the system from outside elements. Remote electrical components for easier maintenance. Musco's patented knuckle assembly Mu='s patented knuckle assembly mounts the bUb core to the caossarm and includes factory -set repositioning pins assembly simplifies connections are rat led and reliable ter" the precise aiming angles fixture. After the system is In- 3s are easily snapped Into cor- , eliminating all guesswork in mos and relamping are just as N9-cast aluminum knuckle is made of III construction and can actually with - he pull of a 500 pound dead weight on ter Am of the reflector without perma- s8ectlon or damage. h tory wired for safety clorywiring of the entire Sportscluster-2 morn in the field. Only one set of wiring for each unit. Wiring iscompleffiy Internal, providing protec- tion from daterbrafan,&m to weather and ultra- violet exposure. - Factory aimingls guaranteed i Musco's exdushea Sasm-Loa aiming saves time and assures by eliminating the creed for individual t mmm ekrri on the field. Compuller-detemilned alining angles for each ibdure are satin the rytawlhin1/2degreeac- curacy. This creates a large composite beam, which is easily aligned at the job site. FA -1i�.►iF XI WINI EL TIII D PGLF CLAMP 1 o Al A. IS iAA NUT REPOSRpNING DIE CAST ALUM STRI➢ LOWER NIL IE l WPER ,r 98i I;, 'EXIT AIMING ADl BOLT 6 NU7 - - NEOPRENE -' SILICCNE KNUCKLE NVCKIF TUBE GAAFT ALUM MWU UMP SOCKET WITH FINARNRESILIECICA WITMAWKfIN15X \ STAINLESS STEEL RIM LA CR �. ALLRA REIIfCACBAG \ RFTAMMORMG w. w.DOME \ Rw �✓ AMP SL" DNE GLA$$GASKET LENS NIM STFEL 'EMPEREO GLASS LENS STAINLESS STEEL RIM CONNECTION STAINLESS STEEL CCZ;HAIN , - ANUE CLAMP T SOX 0.E LICWE ALL LUNINAIRE ASSEMBLY SCATS ED LID S•A S. A, A. .0 FASTENERS EXCEED LLMWAIRE STEEL ANGLE ASSISI DESIGN LOAD ctural Strength. Luminaire assembly will with - I forces of 125 MPH wind with 1.3 gust factor without Ige or misalignment to assembly 3hes. All surfaces of assembly except reflector are d with hotdipped galvanized ASTM A-123 or heavy rethane enamel over primer coating. All fasteners iardware are corrosion resistant Listing. No. E33316 adlan Standards Association. No. 81102 nts. U.S. - 257891, 4190881, 254694, 437407 i34 than - 1114798 patents pending OPTIONAL FEATURES ti-Watt-(2 light -level) Programming flexibility vei-8"-Maximum control of environmental light rote Ballast -Maintenance ease vice Platforms -Maintenance ease ranizing-Caustic environmental protection ing-U.L. Listed Overcurrent Protection RUGGED RELIABILITY • Factory Assembled Structure • Engineered Compatible Components • Enclosed Wiring • Isolation of Heat Sources • Weight Reduction on Reflector Alignment • Solid Alignment Knuckle and Centering Ring MAINTENANCE EASE • Component Accessibility • Hinged Door Access • Ballast Mounting • Fuse Block • Centralized, Identifiable Wiring • Memory -Pin Knuckle PLAYABILITY • Individual Facility Analysis • Efficient Control of Glare • Composite Beam-Loc Aiming • Unique Lighting Research Facilities SAFETY • U.L. Listed Total Assembly • Comprehensive Fastener and Structure Engineering • Individual fixture fusing-U.L. Listed Knuckle assembly. Achieves multiple func- tions. Memory reposition- ing components assure that the installer recaptures factory -set aiming posi- tions, by snapping into po- sition. Rigid positioning of the knuckle is designed to withstand 125 mph winds while providing flexibility for a full range of aiming posi- tions. Pole Clamps. Provided with each unit. Adapt to wood, steel and concrete poles in sizes from 4 to 15 inches in diameter. Ballast Brackets. Provide easy maintenance by loosening one 1/2 inch nut. Patented and adapts to any standard H.I.D. ballast. Sports -Lighting Inc. 2107 Stewart Road / P.O. Box 14 Muscatine, Iowa 52761 319/263-2281 CE 1990 Musco Sports -Lighting Inc. t is 2-1 r square meal 4rbmg wml 1 g• wall Maximum sbergth ro c8arrryry the we end m e xt nxluree wnhoN oodeenment came ass inhrn811Y wiilpyt plpayyle to 9lements. loitlsloos- mng eM w ngn c.Po- bo ry of nears to Protec- tl silicone !r and ele- bulbcone +e knuckle As 0 out back themsucketajhraug�iha knuckle antl into the crog.l l so ro wiring m exposed ssarm Baits are %aecnmeS��sretiecmY MGrade 8 boXs anslyesentl bon cksrobulb ebach fixture assembly the cane the crossarm I :analsdiecestmulmnum Lamp Swim is spring - I to prevant bmenrtig or lue b vlbrahon and mmn- ImKlconnection t � � l Flitand Vent allows sealed opec system of breath while hl- ronnq oot eentxmmams 9' 13 a �:Cco muscc rxexalmng ping anodized aluminunJP ire tortes r thecone bolo cone Cantering9 Rmg Pmm-1_. fimey ho f tthe amp 1n r. a pant to keep n ce'lemusclerc . ZanSor at remnar ageingt neat derenorsn,r '^y dam socketduring eloset 3mo dame Bunn y l crow waatwn g set 1 Y ZPadapts to ml standard lamps met81 halide, meraury, high Pressure sodium Ili IMPlg 1y2"I eck of. IamP 062 Ihmk any. can decrease reflectance "a QualF Siltcane gaskagng/ \n- amp ^P+ enactor 'mehes e ns t A e,. lo�,yrenglh anO mnaxpi anpelr5a�pn '11 Latches for secunty four al �reel arch.. hold the �' el SeCWe'y m place I Stainless Steel Chain s ows n easy'camP- TECHNICAL DATA opurescluster-2 technology Providesen greater efficiency; also of without energy sacrifices. _UMINAIRE WIREWAY 9',x 11 GA SO STEEL TUBING POLE CLAMP ! _ HORIZ AIMING _ ADJ BOIJ & NUT REPOSITIONING DIE CAST ALUM .CAST T T STRAP - LOWER KNUCKLE JM UPPFR - VERT AIMING UCKLE -- ADJ BOLT&NUT _ CROSS, NEOPRENE SILICONE KNUCKLE .. KNUCKLE TUBE GASKET SPUN ALUM REFLECTOR MOGUILTAMP WITH ALZAK FINISH SOCKE h STAINLESS STEEL SILICONE �� a T RIM LATCH GASKET (` 1 DIE ` ALUM REINFORCING ALUM LAMP / HETAINING RING CONE rFIBERGLASS CENTERING RING SI,F 0 PING / • i / LAMP SILICONE / GLASSGASKET FELT l VENT FILTER STAINI ESS STEEL ENS RIM ,a j TEMPERED GLASS LENS \ \ STAINLESS STEEL \ RIM CONNECTION \ STAINLESS STEEL CHAIN Y 0O � F� POLE CLAMP ST BOX POLE 31LICONE ALL LUMINAIRE ASSEMBLY BOLTS .TED LID 3' x 3' xAND FASTENERS � ASSEMBLY DESIGN CEED LOAD OAD LUMINAIRE STEEL ANGLE LUMINAIRE ASSEMBLY :ta r� ;HT BAR � e i R 4 LIGHT BAR I 1 lusc:owr MUSCO SportS-Lighting Inc 2 LIGHT BAR STANDARD CONFIGUHAI TUNS Al / AMF IM J BALLAST B, I SVMHOI• ffi' 'JWE BALLAST ❑ L-----=F CAPACIUTH .. WIRING ; FU,E b AMP Structural Strength Luminalre assembly will withstand f(n.,.. I • I) PH ,no with 13 gust factor without damage n• •� ,� nne^i to assembly Finishes All surfaces of assembly except refli,o ae•T wtn hat dipped galvanized ASTM A-123 or ran„ V hghane enamel over primer coating All fasteners and hardware are cornn )r a.^I U.L. Listing No. E33316 Canadian Standards Association No 81102 Patents U S - 257891, 4190881 254694 41, 4, . 114 Canadian - 1114798 Other patents pending • s MP LAMP Ballast Brackets provide easy maintenance by loosening one 1 2 inch nut They are Patented and adapt to any standard H I D ballast esfe0 (tested at 28' C ambentl apamlor case temperature 70' C ate0 at go- C ianast temperature 143- C e at 1so- C Knuckle Asserri achieves multiple hal tions Memory reposition. ing components assure that the Installer recap- tures factory -set aiming positions, by snapping into position Rigid posi- tioning of the knuckle is designed to withstand 125 mph winds while pro- viding flexibility for a full range of aiming positions Pole Clamps r. ,n : mtn Pacr.1I u.2' and wr, 'r. T a to 'b ,, . -�q,•r e fi" —� 8' Ir CROSSARM -ZINC PLATED ' BOLTS 8 NUTS KNUCKLE n I ASSEMBLY 6 V BULB CONE LAMP ~ POLE ' REFLECTOR CLAMPS ASSEMBLY BALLAST Box POLE CLAMP ASSEMBLY (Wood, steel, and concrete poles) ONS E DrUKIa PHOTOMETRICS SUMMARY For most aportslighting applications SC-2 8 L.8 will Produce 25%mom horizontal footeandles than SC I o TYPE 1500 WATT METAL HALIDE RATED nnF n,c SC-1 1.770,848"�. 03EPOWER 8d S8432 SC-2 1,445.50000 560L-8 1,297.000>C .'01 580 1NTAL SC-1 23.7° ° H5 7°PREAD SC-2 21.2° ' y3 7�L-8 217° - - -„ q,AL FPOW SC-1 24.0° - hq 7=PREAD SC-2 304° ,•� ,L-8 303° p3 q�SC-1 11.8° ' ! ay 1 'L SC-2 115° 70 3'L-8 107° 6]SC-112.2° ;1 yVERTIL SC-2 18.9° 11 B'L-8 196° 1�9- PHOTOMETRIO SUMMARY BY INDEPENDENT TESTING LABORATUF LAMP DATA WEIGHTS & WINDLOAD AAIfiroD ee SAVEorv,va L' d •o r.f me LUA wt at 00 awt 0at lLUMINAIRE ASSEMBLIES Metal Metal H.P.S. Crosa EPA Halide Halide (s -fl LAMP LUMINAIRE ASSEMBLY 131 135 145 64 LAMP LUMINAIRE ASSEMBLY 211 21.7 232 96 LAMP LUMINAIRE ASSEMBLY 253 261 281 128 LAMP LUMINAIRE ASSEMBLY 330 340 365 160 LAMP LUMINAIRE ASSEMBLY 372 384 414 192 LAMP LUMINAIRE ASSEMBLY 464 478 513 224 LAMP LUMINAIRE ASSEMBLY 506 522 562 256 LAMP LUMINAIRE ASSEMBLY 625 645 695 320 _AMP LUMINAIRE ASSEMBLY 744 768 828 384 -AMP LUMINAIRE ASSEMBLY 1116 1,152 1242 576 1TFORM-4 Light Bar 270 83 SFORM-6 Light Bar 1 315 128 BALLAST SPECIFICATIONS 9 Minimum Power Factor IGLE PHASE VOLTAGE 30 applicable to each single phase 1 3 phase system I 120 208 240 277 480 10 WATT METAL HALIDE LAMP arating „ne amperage per 142 81 71 61 35 ire max draw 10 WATT ME Al. HALIDE LAMP ?rating line amperage per 91 53 46 39 22 ire max draw 0 WATT HIGH PRESSURE DIUM vatng line amperage 95 55 48 40 24 nusco® rears ahead... through technology lox 14 2107 Stewart Road aline. Iowa 52761 63-2281 _ aD so I 70 u 60 a 50 0 red m so 0 e 60 a 0 20 p Portent of Rated Average b LAMP LUMEN DEPHLCIAt o'I Approximate Lum a, Ml , 20 u; Percent o1 Rated Average , re WARRANTY EQUIPMENT - Musco warrants the lu,,r I , �d lum,raire assen be free from defects in material and wo,. ; !v a pa,od of two starting from the date of delivery M.,, ,- ,1s to prov,de labc materials to replace defective parts or-�, ,, .,,, is,, ,r orxmansh l Its election, to Pay reasonable cost of ,a • . - .r =epa is LAMPS -Lamps are warranted not to'i ,.,I, fmrr� nstallatlor Lamps which fall during this warranty I>- : m =ep,aced and in: at no cost to the Owner. Lamps which ',I ` n second 12 montl be replaced by the manufacturer o,.t .. �� ,9 N I, be the of, responsibility. Lamps damaged by phys I r ..^a and electrical s are not covered by this warranty ALIGNMENT- Musco warrants accurate., =^torthe,ummairese lummaire assembly for five years LIMITATIONS - The following are not cci - _, Ins warranty • fu weather condition events such as lgmn r• , , r,I, damage • twlstl wood poles • Improper Installation Va-ri, , - _ ,louse • .nauthc repairs or afterations. Repair and o• . •=--enf are t,e con warranty and constitute the exclusive rein^, • 0 Assembly Passes Own School Cuts ■ Legislation: A veto is expected because the S600 million trimmed is far short of the 52 billion the governor wants. IOUs could be needed to pay state bills. S,14.,Son SUan44V e OuT Fut�� C�4 VIC Qay sCRooL5. ,�AeNN UNS 04 "A ell-C SCHOOLS: Pressure Is on Parent COACHELLA VALLEY COMMUNITY CONCERT ASSOCIATION P.O. BOX 972 LA QUINTA, CA 92253 SPONSOR MUSIC EDUCATION OUTREACH PROGRAM DESERT SANDS UNIFIED SCHOOL DISTRICT cuis ev Edu�`no'� vjap�SWW a$et CV) cac B uC�2no, edge Qj %-Vlv School Reshaping education Not En( r ? i SEA+At,CA:I,NE: IANC-C MIRAGE INDIAN AE..5 A b eALN1 OESEA' 'd A QUIWA 7a f>o NO-0 September 17, 1992 0 Desert Sands Unified School District 82-879 Highway 111 • ind:o. Cah:orrua 92201.5678 • .6191 347 8631 • F.4.Ka 342 :2C5 Martin R. Langer President Coachella Valley Community Concert Association P.O. Box La Quinta, CA 92253 Dear Mr. Langer: Desert Sands Unified School District formally accepts and endorses the Coachella Valley Community Concert Association's Music Appreciation Educational Outreach Program for the 1992/93 school year. On behalf of the District, I would like to thank your organization foi providing our students with an excellent music appreciation program. In addition, Desert Sand appreciates the Association's keen awareness of financial and budgetary constraints by providing this program as an educational outreach. Please convey my thanks to your Board Members officers, volunteers and sponsors for their dedication and support. Desert Sands Unified School District looks forward to working with you and finalizing an} additional details to launch the program by the end of September. Sincerely, Ac t�. Sue G. Troublefield Assistant Superintendent Educational Services SGT:jj cc: Board of Education COMMUNfTY CONCERT PDX 972 Coachella Valley Community Concert Association is the oldest cultura organization in the desert. Founded in 1949, C.V.C.C.A. brings a long term commitment to the tabl as evidenced by its time -tested and proven record of accomplishment. C.V.C.C.A. pioneered cultural entertainment in the desert presentin fourty-three annual concert series that reflect the world of good taste with sense of refinement -- at affordable prices. This cultural service in itsel represents a valuable asset to the Valley, appealing to audiences of all ages. C.V.C.C.A. is a non-profit, self-supporting, no -lose organization. We at supported financially by a membership audience whose annual dues provid the funds to finance each concert season. As an all -volunteer, non-profit association, our officers and boar members serve without pay. 1 0 MUSIC APPRECIATION C1 EDUCATIONAL OUTREACH PROGRAM Pilot Plan/Local Action -- 1991-92 Against the backdrop of a recessional mood reflecting the State' financial crisis, we witnessed severe educational budget cutbacks affectin the public school system. It was quick to note that music programs wei early targets. Consistent with the charter and tenets of C.V.C.C.A. concerts in Octobe 1991, we met with La Quinta school officials and proposed a musi appreciation/educational "pilot plan" that we felt could fill an unmet need an ameliorate the problem to some degree. We invited hundreds of students I our concerts with special attention to the underprivileged and talented in a effort to give students the experience and stimulation of a conce atmosphere. Likewise, we offered to make available our scheduled conce artists for special in -school performances... AT NO COST TO THE SCHOOLS. Principal Dr. Milton Jones, of La Quinta Middle School, verbally and i memo expressed his encouragement and support, observing that the wel received pilot plan could serve as an example, in terms of procedure, for a community schools. On the strength of this positive report, we move forward. N • • PROPOSED OUTREACH PROGRAM 1992-93 FUNDING Based on the success of the pilot plan, we were ready to "perform on broader stage". With limited resources, the past six months have been spec raising money and formulating plans to bring a diverse multi -culture program of performing arts to the Schools. Funding for non-profit organizations is part of a constant on-goin effort. Yet the validity of this project was quickly given recognition an financial support, however modest, permitting us to forge ahead. Civil fraternal organizations, the business community and the City of La Quin' were all quick to respond. ACTION We joined hands with the Desert Sands Unified School Distric coordinating plans and programs and establishing a procedural project wi. the principals to facilitate the school/concert appearances. This was all dot in cooperation with Sue G. Troublefield, Assistant Superintendent, Education Services, who shares our enthusiasm and determination for the project. Assuming a leadership role, under our umbrella, other Coachella Valle music and performance groups, whose artistic standards and profession attitude are compatible with ours, will be active participants in th enterprising endeavor. Some are donating their services. The following are booked to perform as part of our working schedu during the coming 1992-93 school year. Finalized times, dates and scho locations are in the planning stage. OPERA PACIFIC The Overture Company presents THE IMPRESARIO, by Wolfgang Amadel Mozart, a humorous one -act opera, performed in English, with full sets at costumes. Scheduled: September 30, 1992, Palm Desert High School October 2, 1992, La Quinta Middle School BALLET FOLKLORICO MEXICANO de Graciela Tapia Scheduled: Open dates -- 8 appearances 3 COACHELLA VALLEY SYMPHONY ORCHESTRA* Musical director: Thomas Mancini. Scheduled: Open dates -- 14 appearances *(7 strings and 7 woodwinds) We are exploring the possibility of presenting a series of award-winnin children programs (designed for lower grades K-5) working with FM Radi Station KKGO, the classical voice of music in Southern California. The fot program series combines music and dramatic storytelling, while introducin children to the joys of classical music, i.e. Vivaldi, Beethoven, Mozart, an Bach. 0 • • BALLET FOLKLORICO MEXICANO Demonstration/Master Class/Lecture Traditional Mexican folklorico dances and music/authentic costumes. Historical, chronological, geographical, influences and styles from Pre-Hispan to contemporary Mexico. Graciela Tapia, Director and Founder, Alberto De Velasco, Assistant to the Director, and two soloists of the company, perform, narrate, and instruct in traditional costumes. Length of Demonstration/Lecture/Master class/30 minutes 1. Graciela Tapia/Presentation/Mexican map display/Description 2. Aztec Costumes/Dance and music/Narration, origins, influences 3. Guerrero State/Indian Spanish/Dance in costume/Description 4. Students' participation in learning some Aztec steps and rhythms wi. rattles and drums 5. Michoacan State/3 dances in costume/Description 6. Veracruz State/Dance in costume/Description 7. Northern Mexican States/Dances in costume/Description 8. Students' participation in learning Northern Dances 9. State of Jalisco/Dance in costume/Description 10. National Dance of Mexico/Grand Finale in costumes/Description/Student participation 61 i991 3 S('HOOt N MF & K - 2 Primary Schools Martin Van Buren Primary (619) 775-3870 47-733 Van Buren Street Indio, CA 92201 Dr. Stan Little, Principal George Washington Primary 45-768 Ponola Avenue Palm Desert, CA 92260 Mrs. Carole Horlock, Principal 3 • 5 Intermediate Schools Abraham Lincoln Intermediate 74-100 Rutledge Way Palm Desert, CA 92260 Ms. Jackie Colarusso, Principal Theodore Roosevelt Intermediate 83-200 Dr. Carreon Blvd. Indio, CA 92201 Mrs. Kennedy Rocker, Principal K - 5 Elementary Schools Adams/Truman Elementary 78-870 Avenue 50 La Quinta, CA 92253 Mrs. Maureen Mendoza, Principal Dwight D. Eisenhower Elementary 83-391 Dillon Avenue Indio, Ca 92201 Mrs. Nelda Esmeralda, Principal Gerald Ford Elementary School 44-210 Warner Trail Bermuda Dunes, CA 92201 Mrs. Joan Schiffling, Principal Herbert Hoover Elementary 44-300 Monroe Street Indio, CA 92201 Mrs. Susan Butler, Principal Andrew Jackson Elementary 82-850 Kenner Street Indio, CA 92201 Mrs. Martha Tureen, Principal John F. Kennedy Elememtary 45-100 Clinton Street Indio, CA 92201 Mrs. Jo Davidian, Principal (619) 862-4350 (619)862-4340 (619)775-3860 (619) 777-4230 (Adams) (619) 777-4240 (Trtunan) (619)775-3810 (619) 772-4120 (619)775-3820 (619)775-3830 (619)775-3840 rage - K - 5 Elementary0hools (continued) James Madison Elementary 80-945 Avenue 46 Indio, CA 92210 Mr. Larry Taylor, Principal James Monroe Elementary 42-100 Yucca Lane Bermuda Dunes, CA 92201 Ms. Diane Kellar, Principal 6 - 8 Middle Schools Indio Middle 81-195 Miles Ave. Indio, CA 92201 Mr. Robert Block, Principal Thomas Jefferson Middle 83-089 Hwy. 111 Indio, CA 92201 Mr. Harry Munoz, Principal La Quinta Middle 78-900 Avenue 50 La Quinta. CA 92253 Dr. Milt Jones, Principal Palm Desert Middle 74-200 Rutledge Way Palm Desert, CA 92260 Dr. Margaret Steen, Principal Woodrow Wilson Middle 83-501 Dillon Avenue Indio, CA 92201 Mike Jimenez, Principal 9 - 12 High Schools Amistad Continuation High 44-800 Auto Center Drive Indio, CA 92201 Mr. George Castro, Principal Indio High 81-750 Avenue 46 Indio, CA 92201 Mr. Rudy Ramirez, Principal Palm Desert High 43-570 Phyllis Jackson Lane Palm Desert, CA 92260 Dr. James "Mike" Jones, Principal Desert Sands Unified School District Administration Office 82-879 Highway 111 Indio, CA 92201 0 (619)775-3850 (619)772-4130 (619) 775-3800 (619)775-3500 (619) 777-4220 (619)862-4320 (619)775-3880 (619)775-3570 (619)775-3550 (619)862-4300 (619)775-3500 TRADMONAL y• 1992-1993 SCHOOL YEAR CALENDAR CLY 1992 AUGUST 1992 SEFTEMBER 1992 OCTOBER S1 T W TH F S S M T W TH F S S M T W TH F S S M T W 71r 1 2 Q3 4 1 5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 a 8 —9 10 11 12 4 5 6 7 8 2 13 la 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 9 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 '2 6 27 28 29 30 31 23 �4 25 26 27 28 29 27 28 29 30 25 26 27 28 :9 30 OVE,MBER 1992 DECEMBE2 1992 JANUARY 1993 FEBRUARY M T W TH F S S M T W TH F S S M T W TH,# S S M T W TH 2 9O 3 ® 4 11 5 12 6 7 13 14 6 7 1 2 3 4 5 1 2 1 2 3 4 8 9 10 11 12 3 4 5 6 7 9 7 8 9 10 it i 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 G©17 18 t 23 24 25 ® 2© 28 20 121 22 23 ZT 2 26 17 ® 19 20 21 22 23 21 22 23 24 25 I 30 27 LjL 29 30 24 25 26 27 28 29 30 28 31 ARCH 1993 APRIL 1993 MAY 1993 JUNE M T W TH F S S M T W TH F S S M T W TH F S S M T W TH 1 2 3 4 5 6 1 2 3 1 1 2 3 8 9 10 11 12 13 4 5 6 1 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 1 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30 ' 30 SIGNIFICANT DATES iy 3 4Lh of July tg. 31 & Sept I - Teachers' Preparation Day pt. 2, 3 & 4 Staff Development Days pt. 7 • Labor Day pt. 8 • Instruction Begins pt. 21.25 - Back to School Week w 9 - Veteran's Day IV. 10 . Staff Development Day iv. 26 & 27 - Thanksgiving Holiday c 21 - Jan. 1 - Winter Break c. 24 & 31 - Classified Holidays Teachers Preparauon Days = School Recess Dec 25 - Christmas Jan. 1 - New Years Day Jan. 18 Martin Luther King Day Feb. 12 Lincoln's Day Feb. 15 Washington's Day Feb. 16 Staff Development Day April 5-9 Spring Break April 19.23 - Public Schools' Week May 31 - Memorial Day June 1 1 • Last Day of School Calendar Key <- Instruction Begins Last Day of School 1st Quarter Ends - Nov. 6, 1992 - 2nd Quarter Ends - Jan. 29. 1993 - 3rd Quarter Ends - Apr. 1 1993 - 4th Quarter Ends - June 11, 1993 - 1 LiJ7 in MINIMUM DAYS Parent Conference Elementary - Nov Middle Schools • Nov Finals - High Schools - Jan. Finals - High Schools - Junt Last Day - Middle Schools - June Last Day - Elementary Schools - June 0 Holidays Staff Development 1 E The Officers and Board of Directors of COACHELLA VALLEY COMMUNIT CONCERT ASSOCIATION gratefully acknowledge, with thanks, the generous support and financial assistance of the following organizations and private citizens whose valuable contributions have enabled us to launch this ambitious Music Education Outreach Program throughout the Desert Sands Unified School District: Ed Benson, Palm Desert Downey Bank, La Quinta Branch Bank of the Desert, La Quinta Branch Rotary Club of La Quinta City of La Quinta American Business Women's Association (A.B.W.A.) Kawai Piano Desi s House of Fine Pianos, Redlands, CA Musicians Union, Local 47/Trust Fund FM Radio Station K.K.G.O., L.A. (voice of Classical Music) The Children's Group, Toronto, Canada California Music Educators Association National Association of Music Merchants RESOURCES AGENCY 1416 Ninth Street, Suite 1311 State of California Sacramento, CA 95814 916-653-5674 ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM PROCEDURES AND CRITERIA 1993-94 GRANT CYCLE I. PURPOSE AND AUTHORITY These procedures and criteria guide the evaluation and selection of projects under the Environmental Enhancement and Mitigation Program. This program provides grants to local, state and federal agencies and nonprofit entities to mitigate the environmental impact of modified or new public transportation facilities. The Environmental Enhancement and Mitigation Program was established by the enactment of the Transportation Blueprint Legislation of 1989 (AB 471, Katz). This legislation states that it is the intent of the Legislature to allocate $10,000,000 annually to this program for grant purposes for a 10-year period from Fiscal Year 1991-92 to Fiscal Year 2000-2001. The Resources Agency prescribes procedures and criteria to evaluate gram proposals. Based on its evaluation, the Resources Agency prepares and submits a list of proposals recommended for funding to the California Transportation Commission. The Commission annually awards grants to fund proposals from the Resources Agency's list. II. ELIGIBLE AGENCIES Any local, state or federal agency or nonprofit V entity may apply for and receive grants. The agency or entity is not required to be a transportation or highway related organization but must be able to demonstrate adequate charter or enabling authority to carry out the type of project proposed. Two or more entities may participate in a project. M. IMPLEMENTATION TIMELINE In order for projects to be considered for the 1993-94 fiscal year (July 1, 1993 through June 30, 1994), applications must be postmarked no later than November 30, 1992 or received by the Resources Agency by 5:00 p.m. on that date. In April of each year, the Resources Agency will send the list of projects recommended for funding to the California Transportation Commission. All project applicants will be notified of the status of their project at that time. It is anticipated that in July of each year the Commission will give preliminary approval to projects to be funded in that year. IV. MAXIMUM GRANT Grants for individual projects are generally limited to $500,000 each. Under unusual circumstances applications may be recommended for awards exceeding the $500,000 amount based on consideration of, but not limited to, the following factors: The project involves the acquisition of resource lands of substantial size. Combined benefits would be realized in more than one project category. gJ Section 501(c)(3), Internal Revenue Service Code ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA Mitigation would be achieved to offset the environmental impacts of more than one related transportation project. o This gram cycle presents an immediate, onetime opportunity for maximum mitigation benefits that could not be achieved in the future. V. NORTH/SOUTH SPLIT In keeping with the provisions of Sections 187 and 188 of the Streets and Highways Code, an attempt will be made to allocate 40 percent of the total amount recommended to projects in northern counties and 60 percent of the total amount to projects in southern counties. The southern counties are: San Luis Obispo, Kern, Mono, Tulare, Inyo, Santa Barbara, Ventura, Los Angeles, San Bernardino, Orange, Riverside, San Diego and Imperial. For purposes of this north/south split, all other counties are considered northern counties. VI. ELIGIBLE ENHANCEMENT AND MITIGATION PROJECTS Categories of environmental enhancement and mitigation projects eligible for funding are: These are projects which are designed to offset vehicular emissions of carbon dioxide through the planting of trees and other suitable plants. Projects may be within or outside the right-of-way of the related transportation facility. Projects within the right- of-way, however, are not intended to supplant landscaping which would normally be funded by the responsible public agency. This category includes the acquisition, restoration or enhancement of resource lands to mitigate the loss of, or the detriment to, resource lands lying within or near the right- of-way acquired for proposed transportation improvements. Resource lands include natural areas, wetlands, forests, woodlands, meadows, streams, or other areas containing fish or wildlife habitat. Additionally, such areas may contain features of archaeological or historical value. Enhancement of resource lands may include the restoration of wildlife corridors. These are projects which provide for the acquisition and/or development of roadside recreational opportunities, including roadside rests, scenic overlooks, trails, trailheads, sno-parks (see Public Resources Code, Section 5091.02), and parks. tRONMENTAL ENHANCEMENT AND MITIGATION AOGRAM - PROCEDURES AND CRITERIA VII. RELATED TRANSPORTATION FACILITY To be eligible for consideration, each environmental enhancement and mitigation project must be directly or indirectly related to the environmental impact of modifying an existing transportation facilityhl or a new transportation facility (related transportation facility). For purposes of this program, a transportation facility is defined as a public street, highway, mass transit guideway or their appurtenant features (e.g., park -and -ride facilities, high -occupancy vehicle lanes, transit stations). Additionally, the transportation facility to which the environmental impacts relate must be: 1) a project where construction began after January 1, 1990; or 2) a project which is not yet under construction but is included in an adopted state transportation program or in a locally adopted and certified capital outlay program. If a transportation facility is to be constructed in separate and distinct phases, each phase may be considered a separate project for purposes of this definition provided that each phase provides an operable transportation improvement. VM. MINIMUM REQUIREMENTS Projects which fail to meet these minimum requirements will not be considered further. A. All projects must demonstrate a direct or indirect relationship with the environmental impact of modifying an existing transportation facility or constructing of a new transportation facility. tv,, dc. e is B. All projects must provide mitigation or enhancement in addition to the mitigation required as part of the transportation projects to which they are related. C. The mitigation, if in or near the right -of --way, must be compatible with and not interfere with the operation or safety of the transportation facilities. D. The mitigation must not limit currently planned or anticipated future improvements to the transportation facility. IX. EVALUATION CRITERIA All projects will be evaluated by the Resources Agency using the following criteria and assigning values based on a point system within the ranges indicated. A maximum of 100 points may be assigned to any one project. All projects will be evaluated on the General Criteria (up to 50 points) and on the appropriate project category criteria (up to 50 points) which pertain to the project; i.e., Highway Landscape and Urban Forestry, Resource Lands, or Roadside Recreational. A. General Criteria All projects will be evaluated based on the following general criteria: Increased Mitigation and Enhancement (0-20 Points) Projects which will effectively provide the greatest and most appropriate degree of mitigation or enhancement over and above that which may be required under h/ Constitution of California, Article XIX, Section 1. • C1 ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA the California Environmental Quality Act will be rated the highest. Applicants must present a concise but complete explanation of the mitigation which wiil be undertaken as part of the related transportation project and the additional mitigation or enhancement to be funded under the Environmental Enhancement and Mitigation Program. In determining the total environmental mitigation or enhancement benefits of a grant project, consideration will be given to the degree to which the project reinforces, complements, or fills a deficiency or need in a larger area, complex, or system. For example, if a project preserves wildlife habitat lands adjacent to other protected wildlife habitat lands, the project may provide greater protection than a smaller, separate habitat lands project. Also, for example, an addition to an existing greenbelt or trail project may provide greater mitigation benefits than a smaller, separate urban forestry or trail project. 2. Other Contributions (0-15 Points) Projects which include the greatest proportion of other such contributions as matching funds, in -kind services, volunteer labor, and/or donated materials, will be awarded the most points under this criteria. 3. Project Readiness (0-15 Points) Projects which can most readily be started and completed will be given the highest rating under this criteria. For example: o Have funds been specifically appropriated for the related transportation facility? o Are matching funds readily available? o Will the proposed mitigation project require any permits or lengthy environmental clearance? o If lands are to be acquired, is there a willing seller'! o Is the project consistent with state, regional and local plans? Highway Landscape and Urban Forestry Projects a. Cost Effectiveness (0-20 Points) Projects which provide for the greatest number of trees and plants that yield the greatest potential for long-term carbon dioxide uptake at the least cost will be ranked highest under this criteria. For example: o How many trees will be planted? 4 ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA o What species of trees and plants will be used? (Please include both the scientific and common names.) o What will be the size of the trees and plants used? o If trees larger than 15-gallon container size are used, what is the justification? o What type of irrigation system will be installed? o What is the water source and cost? o What will be the establishment cost, considering species and installation over the first five years following planting? o/ b. Sustainability and Suitability (0-20 Points) Projects which demonstrate the ability to provide maximum environmental benefits over the long term will be ranked the highest under this criteria. An important consideration is whether the plantings, once established, will thrive without the need for supplemental irrigation. Other considerations for sustainability and suitability are: o Will trees and other plants be environmentally tolerant to drought, smog, soil compaction, frost, wind, etc.? o Will the project be designed in such a manner as to provide for species diversity to reduce the effects of insects and diseases? For aesthetic reasons one variety of tree may be planted along a certain street provided that other varieties are planted on other nearby streets, thus providing an adequate mix. o Will the trees and other plant species selected be ecologically and physically appropriate for the function to be performed in the planting space available, and will the initial size selected for the planting area -have a good chance for survival and growth on the project site? o Will the largest crowning trees possible be used to provide maximum environmental benefits for mitigating heat islands, ultra violet light, the greenhouse effect, and pollution problems, and save energy by providing shade? g/ Grant funds should be expended as soon as possible after the grant award by the California Transportation Commission, preferably within the first year, and in no case later than two years after the fiscal year in which the contract between the state and the applicant is signed. ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA o What are the environmental benefits of the species selected? o Have adequate provisions been made for plant establishment and long-term maintenance? o Will the project use recycled or reclaimed water? o Does the project have a tracking system for required maintenance? o What provisions have been made for plantings that fail (e.g., a budget for removal and/or replacement of plants and trees that die)? c. Other Benefits (0-10 Points) Projects which provide other public benefits will receive points under this criteria. Other public benefits include, but are not limited to, public access, recreational opportunities, wildlife habitat, scenic value, good design, and citizen involvement. For example: o If the project is outside of the right-of-way of the related transportation project, will the trees and other plants be planted in an area that provides reasonable public access or recreational opportunities? o Will the project provide for enhanced wildlife habitat? o If the project is outside of the related transportation facility right-of-way, will the project maximise citizen involvement in project planning and implementation and provide stewardship opportunities for long-term maintenance of the trees? a,_./ 2. Resource Lands Projects a. Important Resource Values (0-30 Points) Resource lands projects which protect or enhance important resource values will be rated the highest under this criteria. Important natural resource values include, but are not limited to, lands containing rare, threatened, or endangered species and their habitats; and lands containing such special wildlife values as wildlife corridors, nesting and breeding areas, wetlands, woodlands, and riparian habitat. Additionally these lands may contain archaeological and historical features. b. Sustainability (0-10 Points) Projects which provide the most reasonable assurance that the resource lands tc be acquired or enhanced will be maintained and protected will be ranked the highest under this criteria. ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA C. Other Public Benefits (0-10 Points) Projects which provide other public benefits consistent with the primary purpose of the resource lands to be acquired or enhanced will be evaluated and rated under this criteria. Other public benefits include, but are not limited to, public access, interpretive and/or environmental education opportunities, and citizen involvement. 3. Roadside Recreational Projects a. Need for the Project (0-25 Points) Applications which demonstrate the greatest need for the particular recreational facility will be ranked the highest under this criteria. For example: o Will recreational opportunities be impacted by the modified or proposed transportation facility? o Why should this particular project be funded? o Is there a deficiency of similar opportunities? o Who will be served by this project, and what is the estimated visitor use? o Does the project connect to or complement other recreation areas or facilities? Are there any barriers to public access? b. Sustainability (0-15 Points) Entities which demonstrate the greatest ability to operate and maintain the recreational facility being proposed will be given the highest ranking under this criteria. For example: o What is your experience in operating/maintaining this type of project or other recreation projects? How do you propose to maintain and operate the project? C. Other Benefits (0-10 Points) Projects which provide other benefits that are complementary to and consistent with the acquisition and/or development of land for roadside recreational purposes will receive points under this criteria. Other benefits include, but are not limited to, interpretive and/or environmental education opportunities, volunteer assistance, and citizen involvement. An important consideration is that materials and equipment are resistant to, or protected from, vandalism. ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA Examples of other benefits: o Self -guided nature walks utilizing interpretive signs at the project entrance and/or key viewing points. o Displays identifying plant and wildlife in the area. o Litter abatement and beverage container recycling opportunities. o Involvement of volunteers or citizen organizations in interpretive and/or environmental education activities, litter cleanup, and maintenance. X. MINIMUM INFORMATION FOR ELIGIBH= EVALUATION The following information is required by the Resources Agency to evaluate projects and to select those which will be recommended for funding to the California Transportation Commission. (Additional information may be required by the Commission or the Department of Transportatior before a grant is awarded). A. Five copies of the following: A completed Application Form (to be included as initial item in the application package) plus an attached narrative and quantitative descriptior of the project that explains how it meets 1) the Minimum Requirements; 2) the General Criteria; and 3) the Project Category Criteria as listed in die Procedures and Criteria. B. A project cost estimate and proposed budget showing any contributions from other sources, in kind, or otherwise. C. A project completion schedule including a quarterly cash expenditure plan. D. A drawing or drawings indicating the project design or concept. E. A project location map and photos of project site. F. An acquisition schedule, if any. G. An acquisition map showing exterior boundaries and parcel numbers. H. For projects sponsored by an organization other than the lead agency for the relate( transportation facility, a signed statement from the lead agency for the relate( transportation facility identifying and briefly describing the transportation project, it: funding status and date of beginning construction, and agency's comments on thi compatibility of the proposed enhancement and mitigation project with the transportatioi facility. I. An authorizing resolution and statement describing related prior experience and thi authority of a local agency or nonprofit organization to carry out the proposed project. I. Internal Revenue Service determination of exempt status under Section 501(c)(3) of thi IRS code for nonprofit organizations. H ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA K. A statement indicating that the project meets the requirements of or is consistent with local, state, and federal plans and a list of permits or approvals needed from other agencies. The statement should also show whether an application has been filed with these agencies. L. For all projects involving the planting of trees, a certification by either a certified arborist, a registered professional forester, or a registered landscape architect, which states that 1) the plant species selected are ecologically and physically appropriate for the site, the function to be performed, and the space available; 2) the initial sizes of the plantings selected for the area are optimal for survival on project site; 3) the planting project will be planned to ensure proper planting and long-term maintenance; 4) the planting complies with local tree ordinances; and 5) all trees meet or exceed the acceptance standards specified in the American Standard for Nursery Stock (ANSI 160, 1-1990) as adapted for California. d/ M. For Highway Landscape and Urban Forestry projects, a description of the number of plantings, species, sizes, density, and locations. Failure to submit complete information and the required number of copies may be cause for disqualification. Applications will not be considered until all required information is received. XI. ACCOUNTING REQUIREMENTS The applicant must maintain an accounting system that accurately reflects fiscal transactions, with the necessary controls and safeguards. This system should provide good audit trails, especially the source of such original documents as receipts, progress payments, invoices, time cards, etc. The system trust also provide accounting data so the total cost of each individual project can be readily determined. These records must be retained for a period of three years after final payment is made by the state. JGI. ELIGIBLE COSTS Only project -related costs incurred during the project performance period specified in the project budget and grant agreement will be eligible. All such costs are funded on a reimbursement basis and must be supported by appropriate invoices, purchase orders, canceled warrants, and other records. Costs incurred in advance of preliminary approval by the Commission are = eligible. All state requirements must be met and an agreement between the state and the applicant signed and approved before capital expenditure costs -are incurred against the grant in order to be assured of reimbursement. A. Preliminary costs Preliminary project costs (e.g., construction plans, appraisals, acquisition negotiations, etc.) incurred after the date of adoption of the annual program by the California Transportation Commission may be reimbursable. No payment can be made until funding is allocated by the Commission and an agreement with the state is signed. d/ A copy of the standards is included with these instructions. 9 ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA B. Personnel or Employees Services o Services of the applicant's employees directly engaged in project execution are eligible costs. These costs must be computed according to the applicant's prevailing wage or salary scales and may include fringe benefit costs such as vacations, sick leave, social security contributions, etc., that are customarily charged to the applicant's various projects. Costs charged to the project must be computed on actual time spent on a project and supported by time and attendance records describing the work performed on the project. Overtime costs may be allowed under the applicant's established policy, provided that the regular work time was devoted to the same project. Salaries and wages claimed for employees working on state gram funded projects must not exceed the applicant's established rates for similar positions. C. Consultant Services o The costs of consultant services necessary for the project are eligible. Consultants must be paid by the customary or established method and rats of the applicant. o No consultant fee may be paid to the applicant's own employees without prior approval or unless specifically agreed to by the state. D. Construction Equipment o Equipment owned by the applicant may be charged to the project for each use. Equipment use charges must be made in accordance with the applicant's normal accounting practices. The equipment rental rates published by the State Department of Transportation may be used as a guide. o If the applicant's equipment is used, a report or source document must describe the work performed, indicate the hours used, relate the use to the project, and be signed by the operator and supervisor. o Equipment may be leased, rented, or purchased, whichever is most economical. If equipment is purchased, its residual market value must be credited to the project costs on completion. E. Trees, Supplies and Materials Trees, supplies and materials including irrigation equipment may be purchased for a specific project or may be drawn from a central stock, providing they are claimed at a cost no higher than that paid by the applicant. Reimbursement for the cost of vegetation planted within public road and rail rights -of -way is limited to trees. 10 ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM - PROCEDURES AND CRITERIA F. Construction The cost of all necessary construction activities from site preparation (including excavation, grading, etc.) to the completion of a structure or facility is eligible. Also included are contract costs for tree planting and irrigation systems. G. Acquisition o Costs of acquiring real property are eligible and may include the purchase price of the property, appraisals, surveys, preliminary title reports, escrow fees, and title insurance fees. Grant recipients are encouraged to explore the feasibility of acquiring easements rather than fee title when appropriate. H. Other Expenditures In addition to the major categories of expenditures, reimbursements may be made for miscellaneous costs necessary for execution of the project. Some of these costs are: 1. Premiums on hazard and liability insurance to cover personnel and/or property. 2. Work performed by another section or department of the applicant's agency. 3. Transportation costs for moving equipment and/or personnel I. Only direct costs are eligible. Administrative costs, general overhead (e.g., telephones, fax and space rental), and project maintenance are not eligible. XIII. ADDITIONAL INFORMATION Completed applications and questions regarding procedures and criteria should be directed to: State of California Resources Agency 1416 Ninth Street, Suite 1311 Sacramento, CA 95814 (916) 653-5674 QUESTIONS AND ANSWERS After reviewing the Environmental Enhancement and Mitigation Program procedures and criteria, several people have called with questions. We think it might be helpful to share these questions and the Resources Agency's responses with other prospective applicants. 1. What types of projects are eligible for funding? Environmental enhancement and mitigation projects must be directly or indirectly related to the environmental impact of modifying an existing transportation facility or constructing and operating a new transportation facility (please refer to Nos. 3 and 4 for additional requirements). The transportation facility (i.e., a public street, highway, mass transit guideway or their appurtenant features) must be a project where modifying construction or new construction began after January 1, 1990; a project which is not yet under construction but is included in the adopted state transportation program or in a locally adopted and certified capital outlay program. Where construction is undertaken in separate and distinct phases, each phase is considered as a separate project, provided that each phase yields an operable transportation improvement. 2. Now can I find out if a project is in an adopted state transportation program or a local capital outlay program? This information can be obtained by contacting your local Caltrans district office, regional transportation agency, or local government. 3. Do all transportation facility projects which are a part of the adopted state transportation program or local capital outlay program qualify? Only those transportation facility projects which result in adverse environmental impacts will qualify for purposes of this grant program. In general, those projects that are strictly replacement construction or which fall into the category of "maintenance" would not qualify, while projects which involve a significant change in the capacity or configuration (i.e., change in the physical lay -out of the facility) would. For example, pavement resurfacing, repainting a bridge, or a replanting project would not under most circumstances have an adverse environmental impact and would be considered maintenance. Additionally, a project such as constructing a sound barrier, which in itself mitigates an environmental impact, would not qualify. In contrast, widening a highway, constructing a frontage road, or realigning a curve probably would have an adverse environmental impact and might qualify. under other circumstances, there could be an instance where a transportation project is not required to provide CEQA mitigation but funding under this program might be feasible due to certain considera- tions (e.g., tree planting to offset the cumulative impacts of related transportation projects that received negative declara- tions or categorical exemptions). These examples are provided as general guidance. The related transportation facility project contained in each proposal will be evaluated on a case -by -case basis. 4. If a transportation project requires mitigation, isnet the use of grant funds for related mitigation or enhancement projects duplicative? Proposed projects under this grant program must provide mitigation or enhancement over and above that required for the related transportation project under the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA). For example, if a new highway runs through an area which was once a local park, part of the mitigation for that trans- portation project might be the acquisition of land and develop- ment of a replacement park. An eligible enhancement project might be securing additional land to extend the park facility, based on justifiable need. 5. Are bike trails eligible for funding under the Environmental Enhancement and Mitigation Program? Yes. Bike trails are eligible under the category of Roadside Recreational Projects, provided all other relevant requirements are met. 6. Does a roadside recreational project have to be adjacent to the roadway? Not always. If we use illustrate this point. for park use adjacent suitable parcel in the increasing the size of can be related in term transportation project. the example of a replacement park, Assume that there is no available to the new highway but that there i general area which would allow for the park. This would be acceptable s of mitigating the adverse impacts s we can land a if it of the 7. What is meant by enhancement or mitigation projects which are "directly" or "indirectly" related to transportation projects? "Indirectly," as opposed to "directly," may be used in reference to the geographic location of an enhancement and mitigation project; that is, the project may not be in the immediate vicinity of the transportation project but in the general area. "Indirectly" may also be used to characterize the type of benefits produced. Again, let's consider the park example in 2 No. 6. The proposed park replacement project is indirectly related to the impacts of the new highway in that the park will be located about a half mile from the original park site but will serve basically the same population; it indirectly mitigates the impacts of the highway by providing an open and tranquil natural setting for recreational users. 8. What are acceptable sources and required amounts for matching funds? Any source is acceptable - local, state or federal government, other grants, public or private funding. There is no minimum amount required. Matching funds or contributions would have the effect of increasing the environmental benefit to be obtained from the expenditure of state grant funds. Additionally, match- ing funds from local sources would demonstrate the strength of local support and commitment. Funding for the related trans- portation project cannot be considered as matching funds. 9. What do you mean by "in -kind services"? This term includes services needed for the project and provided by, or for, the project proponent without charge to the state. In -kind services could include donated trees or irrigation supplies from a local nursery for an urban forestry project or work performed by the applicant's organization, or another party on behalf of the applicant, but not claimed for reimbursement as part of the program grant. 10. Can I apply for funding for this grant cycle to undertake an enhancement and mitigation project related to a transportation project that will not begin construction until a later fiscal year. Conversely, can I apply in a subsequent fiscal year for funding to undertake an enhancement and mitigation project related to a transportation project that was initiated after January 1, 1990 and completed prior to submitting my proposal? Yes to both questions. However, if the transportation project is not yet under construction, your proposal will be more competi- tive the closer it is to the actual construction date. Also, it may be difficult for a proposed grant project to demonstrate that it will provide mitigation, in addition to that required by CEQA, if the transportation project is not yet approved or underway. CEQA review for the transportation project should be completed by the time the grant application is submitted. 11. What information do I used to provide concerning the mitigation required under CEQA for the related transportation project? In order to establish that the proposed grant project affords benefits over what is required under CEQA, the Resources Agency requires a concise but complete description of the mitigation required for the transportation project and the additional mitigation or enhancement to be funded under this program. You will need to submit a statement regarding the status of the environmental review process for the transportation project, a detailed description of the mitigation requirements and the relationship of the transportation facility's environmental impacts to the proposed enhancement project. (While excerpts from the Environmental Impact Report are appropriate, please do not submit the entire EIR.) 12. Are authorising resolutions and statements describing the organisation's authority to carry out the proposed project required of all applicants? No. Cities and counties, which have general police power, need not supply such documents. However, special purpose local agencies (e.g., special districts, regional agencies, redevelop- ment districts, joint power authorities, school districts) and nonprofit entities must do so. 13. Now does the requirement for a signed statement from the lead agency for the related transportation project apply if the lead agency is a local government entity? When the applicant and the lead agency have the same local governing board, a statement from the lead agency is not required. However, if the applicant is a school district, local park and recreation district, or other special district, as opposed to a department of local government, then the statement must be submitted by the lead agency (e.g., the county public works department). 14. Are letters of support necessary? Letters of support may be submitted but are not a critical factor in the evaluation process. To ensure full consideration in the review process, letters of support should be submitted as part of the application package. 15. Last year, we submitted an application but did not receive funding. We have improved our proposal and would like to resubmit it this cycle. What do we need to do? The proposal should be resubmitted. When it is resubmitted, it will be considered as a new proposal in comparison to those applications received in the current grant cycle. Applicants should submit five new copies of the complete application package. The proposal should be fully updated, including all project information, the application form, and the resolution. The related transportation project can still be used to qualify the grant project even if construction is now underway or completed, so long as all other eligibility requirements are met. However, for the environmental enhancement and mitigation grant project, reimbursement cannot be made for capital expenditure costs undertaken prior to those steps outlined in No. 17. n 16. If environmental review is required for the proposed environmental enhancement and mitigation project, when does the review process need to be completed? When you submit your proposal to the Resources Agency, you will need to indicate on the application form the type and status of environmental clearance for the proposed grant project. The Resources Agency expects to review all project proposals and submit a list of recommended eligible projects to the California Transportation Commission in April 1993. The Commission is expected to consider the list of projects for preliminary approval in July 1993. Before the Commission may consider these projects, lead agency environmental review must have been completed. This means that the environmental review process must be completed and all final environmental documents, including categorical exemptions, submitted to the Commission well in advance (no later than the end of May) of the Commission's consideration of the program in early July (see California Environmental Quality Act, especially the Public Resources Code, Section 21150). 17. When can construction begin on an approved project? Construction can start once Caltrans and the applicant sign a project agreement, or contract. This is the third requirement in a three -step process: First, the California Transportation Commission's vote to adopt the annual program, consisting of concept approval of selected projects from the Resources Agency's list of recommended projects (usually in July of the fiscal year of a given grant cycle); and, second, the Commission's vote to allocate grant funds for each approved project. This second vote takes place when the project is ready to proceed with construc- tion. From a practical standpoint, the earliest date for the Commission's second vote is typically two months (September) following the initial vote to adopt the program. 18. If we run into delays, how long can we postpone initiating construction without losing our eligibility for funding? In order for a project to remain eligible for funding, those steps outlined in No. 17 must be undertaken prior to the end of the state fiscal year during which the program was adopted by the California Transportation Commission. This includes the second Commission vote, which allocates grant funds for the project in question, and the signing of the project agreement by Caltrans and the applicant (please see No. 19 for related information). 19. How much time is allowed to expend all grant funds? Funds should be expended award by the Commission. should be expended prior following the fiscal year and a resolution adopted asaaiine (xor a ma exceptional basis. as soon as possible after the grant The Commission intends that all funds to the end of the state fiscal year during which the program was approved by the Commission. For example. funds An of one more year) may be 5 diture on an 0 CITY OF LA QUINTA LANDS CAPE FOR ECOLOGY IR S 3E 1 51-405 Avenida Rubio 1 2 3 4 5 2 53-525 Cortez 1 2 3 4 5 3 53-765 Avenida Juarez 1 2 3 4 5 4 53-595 Avenida Juarez 1 2 3 4 5 5 '77-350 Calle Potrero 1 2 3 4 5 6 54-800 Avenida Rubio 1 2 3 4 5 7 54-510 Avenida Diaz 1 2 3 4 5 1 2 3 4 5 6 7 CITY OF LA QUINTA LA NDS C APE FOR ECOLOGY RES = DENCE 51-405 Avenida Rubio 53-525 Cortez 53-765 Avenida Juarez 53-595 Avenida_Juarez 77-350 Calle Potrero 54-800 Avenida Rubio 54-510 Avenida Diaz 1 2 3 (4) 5 1 2 3 U 5 1 G 3 4 5 1 G 3 4 5 1 2 (2) 4 5 1 2 3 C4) 5 1 2 3 4 U5 n CITY OF LA QUINTA LANLISCAPE FfJR ECOLOGY fflm 1 51-405 Avenida Rubio 1 2 3 4 5 2 53-525 Cortez 1 2 3 4 5 3 53-765 Avenida Juarez 1 2 4 5 4 53-595 Avenida Juarez 1 2 (�3. 4 5 5 77-350 Calle Potrero 1 2 3 4 5 6 54-800 Avenida Rubio 1 2 3 4 5 7 54-510 Avenida Diaz 1 2 3 4 5 CITY OF LA QUINTA LANDS CAPE FOR ECOLOGY RES 2 1 51-405 Avenida Rubio 1 2 3 4 5 2 53-525 Cortez 1 2 3 4 5 3 53-765 Avenida Juarez 1 2 3 4 5 4 53-595 Avenida Juarez 1 2 3 4 5 5 77-350 Calle Potrero 1 2 3 4 5 6 54-800 Avenida Rubio 1 2 3 4 5 7 54-510 Avenida Diaz i 2 3 4 5 CITY OF LA QUINTA LANDSCAPE FOR ECOLOGY RES M EMOMCE 1 51-405 Avenida Rubio 1 2 3 4 5 2 53-525 Cortez 1 2 3 4 5 3 53-765 Avenida Juarez 1 2 3 4 5 4 53-595 Avenida Juarez 1 2 3 4 5 5 '77-350 Calle Potrero 1 2 3 4 5 6 54-800 Avenida Rubio 1 2 3 4 5 7 54-510 Avenida Diaz 1 2 3 4 5