1993 01 11 CSC Minutes
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COMMUNITY SERVICES COMMISSION
MEETING MINUTES
JANUARY 11, 1993
CALL TO ORDER
A regular meeting of the Community Services Commission was called
to order at 7: 00 p. m. at the La Quinta Middle School Library.
Chairwoman Kennedy presiding, followed by the Pledge of Allegiance.
Present: Commissioner Lawrence Best (Vice Chairman)
Commissioner Aldine Dickens
Commissioner Sharon Kennedy (Chairwoman)
Commissioner Michael McCartney
Commissioner Nancy Nard
Commissioner B.J. Seaton
Absent: Commissioner Susan Francis
Staff Present: Clint Bohlen, Park & Recreation Manager
Cynthia Hernandez, Department Secretary
Commissioner Francis had called the week prior to indicate she
would not be able to attend the meeting due to a work commitment.
It was moved by Commissioner Seaton/McCartney to EXCUSE
Commissioner Susan Francis from the meeting. Motion carried.
1. INTRODUCTION OF MICHAEL MCCARTNEY, COMMISSIONER APPOINTED TO
FILL UNEXPIRED TERM
Chairwoman Kennedy introduced and welcomed Michael McCartney to the
Commission. She indicated the Commission is pleased to have
another Commissioner on board which now makes it a full Commission.
Commissioner MCCartney remarked
Council's decision in appointing
to working with the Commission.
he
him.
is pleased with the City
He stated he looks forward
2. BOY SCOUTS OF AMERICA PRESENTATION BY GARY JENSEN
Chairwoman Kennedy introduced Gary Jensen and Bruce Wark of the Boy
Scouts of America, California Inland Empire Council, of Redlands,
California, and Mark Moran, local Sponsor of Pack 320/325.
Mr. Jensen stated he appreciates the opportunity to be able to
clear up some of the misunderstandings as they relate to the
Community Services Commission Grant awarded to them for Fiscal Year
1991-92. He stated he would call upon Mr. Moran for some history
and then would like to share what they would like to recommend in
order to go forward for the future.
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Community Services Commission
Meeting - January 11, 1993
Minutes - Page 2
Mr. Moran indicated that Pack 320 & Troop 150 was the first Cub
Scout Pack and Boy Scout Troop in La Quinta. He stated that many
years ago when the City's grant process started, it was a
relatively informal process. He stated that in 1990-91 Troop 150
applied for funds to support the troop in going out and involving
kids who could not afford to participate in boy scouts. In the
spirit of the grant process it was the Commission's intentions that
an organization who was a recipient of a grant one year should not
apply a second year.
In 1991-92 the official Boy Scout representatives did not apply for
funds and asked Troop 150 not to submit a grant application; they
did anyway. They applied for funds as Troop 150 and not as Boy
Scouts of America. Boy Scouts of America had no idea Troop 150 had
applied for the funds.
As far as the accountability of the funds, no one can say for sure
the funds were spent the way they were supposed to be spent. Mr.
Moran stated that Bruce Wark is the only paid professional that
represents the Boy Scouts of America. All others are volunteers.
However, Mr. Goldman is no longer a volunteer.
At this point, Troop 150 did receive $1,500. Mr. Moran indicated
$1,000 were spent on boys going to summer camp. $500 was spent on
the canoe trip. He stated he has not been able to identify the
company who was paid for the canoe trip in order to verify the
money was actually paid.
Mr. Moran indicated, however, on behalf of the Boy Scouts of
America, they would like to ask consideration for future funding of
the grant. There is a trust account that the funds will be put
into and will be administered for the benefit of the La Quinta Boy
Scouts.
Gary Jensen stated they will continue to serve more kids in the
area. They encourage parents to participate with their children.
Chairwoman Kennedy requested to know if Mr. Jensen is familiar with
the Commission's grant application process? Mr. Jensen replied yes
he is. Vice Chairman Best requested to know who Steve Schofield
represented at the time of his submittal of the grant application?
Mr. Jensen replied the Inland Empire Council and that is also who
he is representing at this time. Vice Chairman Best commented that
the problem this Commission has is with Mr. Schofield and the
Inland Empire Council and not Troop 150. He questioned if anybody
knew what was going on? Mr. Jensen replied he was not aware Mr.
Schofield had applied for a grant, only that he was going to
consider applying for a grant.
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Community Services Commission
Meeting - January 11, 1993
Minutes - Page J
Mr. Moran stated that Mr. Schofield discussed the fact that the
Commission had turned down the grant. This is when it was
discovered by Mr. Moran that Troop 150 might be able to get the
funds released if they could clear up the problems with the grant
requirements. Mr. Moran stated they will leave the administering
of the funds to the professionals. Mr. Moran stated if there is
a need more often to make a presentation to the Commission he
indicated they are more than willing to do so. He stated they were
not knowledgeable of what had happened.
Mr. Jensen stated the previously requested funds had not been
administered through his office using their methods. They have
asked that funds should go through corporate office in Redlands in
the future where they have the accountability for logging and
administering funds for the Cub Scouts and Boy Scouts in La Quinta.
Commissioner Nard requested clarification that anytime troops or
packs come before the Commission requesting a grant, the money will
always be distributed through the Redlands Office? Mr. Jensen
replied yes, that will be the procedure. He stated the process of
accountability is the funds be sent to the California Inland Empire
Council where the funds will then be put into a trust account and
a letter will then be sent notifying them the funds are available
and how they would have access to those funds.
Commissioner Dickens suggested Mr. Jensen submit something in
writing so that this Commission can follow the process of the Boy
Scouts organization and it will be on file with the City. Mr.
Jensen replied he will submit a scenario of how they will account
for the funds.
Chairwoman Kennedy commented the City Council is anticipating this
Commission's recommendations. Mr. Jensen did answer the Mayor's
questions in his response letter dated December 22, 1992.
After discussion, it was moved by Commissioner Seaton/Nard to
RECOMMEND to the City Council they allocate $1,550 grant award as
previously approved by the Community Services Commission, by the
following vote:
AYES:
NOES:
ABSTAIN:
Kennedy, Nard, Seaton
Best
Dickens
Motion carried.
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Community Services Commission
Meeting - January 11, 1993
Minutes - Page 4
2. CALIFORNIA PARK AND RECREATION SOCIETY CONFERENCE BEING HELD
ON MARCH 11-14, 1993 IN SAN FRANCISCO
Staff Liaison Clint Bohlen reviewed the conference material with
the Commissioners and requested to know their preference on
attendance in order that Staff may make the proper reservations for
each.
Commissioner McCartney indicated he could attend the conference on
Saturday, March 13th only. However, he would not need hotel
accommodations as he has a home in Mill Valley.
Commissioner Nard indicated she could attend the conference and
would stay through the duration. Also, she will attend the
banquet.
Commissioner Kennedy indicated she would like to fly up on
Wednesday night and she would stay through the duration of the
conference. She suggested the possibility of staying at the Parc
55 Hotel which has less expensive rates. Also, she indicated that
Southwest Airlines is having a two for one special and suggested we
look into those reservations as well.
7 Commissioner Dickens indicated she might not be able to attend the
March conference and was looking into the possibility of attending
the CPRS conference in Oakland, January 27 through the 30th.
However, she stated she would check her calendar and notify Staff
of her decision.
Commissioner Seaton indicated she would like to fly up on Thursday
afternoon and would stay through the duration of the conference.
Also, she would attend the banquet.
3. APPROVAL OF MINUTES - NOVEMBER 23 AND DECEMBER 21, 1992
It was moved by Commissioner Nard/Best to APPROVE the minutes of
November 23, 1992 as AMENDED, and December 21, 1992 as submitted.
Motion carried.
4. PUBLIC COMMENT
Chairwoman Kennedy opened the floor for public comment and there
were none.
5. CORRESPONDENCE AND WRITTEN MATERIALS
1. RECEIVE/DISTRIBUTE Coachella Valley Public Education Foundation
Correspondence
2. RECEIVE/DISTRIBUTE Community Park Recreation Society Conference
Materials, Conference March 11-14, 1993 San Francisco
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Community Services Commission
Meeting - January 11, 1993
Minutes - Page 5
6. STAFF REPORTS - NONE
7 . ADJOURNMENT
It was moved by Commissioner Seaton/Best to ADJOURN to Committee
meetings at 8:30 p.m. Motion carried.
CLINT BOHLEN
PARK & RECREATION MANAGER
CYNTHIA HERNANDEZ
Department Secretary