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1992 11 23 CSCT4wt 4 4 09&rcv 78-105 CALLE ESTADO — LA QUINTA, CALIFORNIA 92253 - (619) 564-224 FAX (619) 564-561 C Ommur4 11 TY S E RV I C E S COMM = S S 31 O N AGENDA LA QUINTA COUNCIL CHAMBERS 78-105 CALLE ESTADO LA QUINTA, CA 92253 MONDAY NOVEMBER 23, 1992 7:00 P.M. I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. APPROVAL OF MINUTES - November 9, 1992 III. PUBLIC COMMENT -- The Community Services Commission reserves the right to limit discussion on any topic to five minutes or less. IV. CORRESPONDENCE AND WRITTEN MATERIALS NONE V. STAFF REPORTS NONE VI. COMMISSION BUSINESS A. General 1. Presentation by Janiel Esmeralda, Coachella Valley Public Education Foundation (Kennedy) 2. Public Access Channel/Cable Advisory Commission Appointment (Bohlen) MAILING ADDRESS - P.O. BOX 1504 LA QUINTA, CALIFORNIA 92253 Community Services Commission Meeting - November 23, 1992 Agenda continued B. Culture and Fine Arts 1. Arts in Public Places Committee (Nard) C. Parks and Recreation 1. Review of Palm Royale Park letter and RFP (Bohlen) 2. Designation of Palm Royale Park Interview Panelists (Kennedy) D. Human Services 1. Report on Council Action regarding Boy Scout 150 (Best) 2. Discussion of Community Services Grant Application and Instructions of 1992-93. Review and comment (Bohlen) 3. Landscape for Ecology Award VII. NEXT MEETING DATE, TIME AND TOPICS Monday, December 21, at 7:00 P.M. VIII. ADJOURNMENT cgit�l 4 QUA OF MEMORANDUM TO: COMMUNITY SERVICES COMMISSION FROM: CLINT BOHLEN, PARK & RECREATION MANAGER DATE: NOVEMBER 23, 1992 SUBJECT: COACHELLA VALLEY PUBLIC EDUCATION FOUNDATION BACKGROUND: Janiel Esmeralda, of the Coachella Valley Public Education Foundation, has been invited to discuss her organization's program in reaching their stated goals for 1992-93 Community Services Grant application. RECOMMENDATION: For your information. CB/clh ITEM VI A. • Z La Quinta �32-�-2 nLararDeCade City of La Quinta Application for Community Services Grant Fiscal Year 1992-93 Name of Organization:c.,arhonaa VaPVou lPrif�eic Education ioundution- Amount Requested: $2,450.00 SRooktacuean, Inc. Contact Person: daneie K. £smea.aeda _ Vise-Paeh. Address: 57-377 Avenida Cuitnanza (P.O. Box 738) City: is Quinia State CA Zip 92253 Phone: 564-3539 Date Submitted: 4-20-92 501(c)3 Taxpayer I. D. Number 3 3- o 4? 36 36 i OTE.• Please read the entire packet before filling in information. Applicants from previ- us years should especially completely review this applicantion packet, as several changes 3ve been made from previous year's packets. fstructions All applications for funding must be typed, and applications must be received on or before onday, April 20, 1992 at 5:00 pm at City Hall, 78-105 Calle Estado, La Quinta. Complete each item. If not applicable, type in "N.A." Use additional sheets if the space provided is not adequate. However, additional sheets must cleady marked and referred to within the text of the respective item. If you have any questions regarding the application, call the Parks and Recreation Manager, nt Bohlen, at 564-2246, extension 204. The Funding Criteria for this fiscal year is as follows: a. Applications for funding will be accepted only from 501(c)3 nonprofit organiza- tions which are La Quinta-based, providing a direct benefit to the citizens of La Quinta. At the time of submitting the application, the organization must have applied and been approved for 501(c)3 status. b. Funding will be based on program development and enrichment opposed to operational costs. C. Eligibility for funding will be based on compliance with reporting requirements for past Community Services grants received (reference #10 below). Only limited funds are available for these grants. The maximum grants for 1991-92 were )00-5000. The minimum grants were in the range of $1500. The total available for fiscal year 93 is $25,000. Fiscal information requested is for fiscal year 91-92. If your organization operates on a order year, please report information for 1991. 4pplications will be screened and reviewed by the Community Services Commission, who will to recommendations for funding to the City Council. The Council's decisions will be final. Successful applicants will be notified by July 1, 1992, and those awarded funds are to request Priting disbursement of grant funds following the receipt of their award letter. If you receive a grant, a final rpnnrt on how you used the grant money will be due on April 1, 3 (see enclosed form) to: "Attn: Community Services Grants, City of La Quinta, P.O. Box 4, La Quinta, 92253". Failure to comply will result in no further consideration for City grants. iu received a La Quinta Community Services Grant for last fiscal year, but did not comply with reporting requirements, use the attached form to report the use of funds for last years money, submit the form with documentation with thi err nt grant old lion. Tell Us About Your Organization The Application What is the overall purpose or goal of your organization? The ovetaee purpose/goal o� our organization is to create a climate of open communication, networking, and commitment in out communities to support all aiteaa o, education within ou2 pudic schools. 2. How long has your organization been in existence? years ( monthg We have ppovtded-a qr�t/h� communtty et projecx- ntnce 7987; we received out 5�o1v(c)3 aanuary 1�, yof. 3. bescribe in general the activities or services of your organization: Out organization works within the local school districts to enhanck quality education Ply providing parent education workshops, �inancic aid resources, networking local and national industrial reeoutcee into the schools. We leek funding to ltinq assemleies into the schc and provide schoeaaships boa youth to aeceive t.zaininq that will uE them to develop eeadetship roles within theta communities. 4. Describe the population served by your organization (e.g., age group(s), income level, geographic -area served, etc.): See Attachment A. Out organization is designed to enhance the quality ut cducuiion throughout the valley. We utilize eocue resou,,ces loth young and of valleywide. We utilize utilizeintergenetational voeunteeth, and present is dt°v22f° s/n5. AMm9iypaempoyeeoutiersdoes your organization employ: We have no paid sta,'�e either volunteers of administrative. # of full time employees 9 # of part time employees a_ # of volunteers —%fit ( depends on the committee / event. 6. What is your annual schedule of events, and during what months does your organiza- tion operate? Our organization operates 12 months o� the yeat. Out major events ate in Octoler the Kick-o�,Z o� Red Rillon Activities within the Valley to the cuemi,nutinq Say No 7o [hugs Have A Sale Spooktact flaeeoween event. We provide a )eree Santa Claus to schools, dugs ur organizations. We aarange dot the disttilution o,' donations o'e papa looks, 2ducajional maietiaes to schools from NAEIR (National Assoc. 4or the Exchange o� Industrial Resouteez.We provide Plini-Grant awai dot Paincipae, leachers, and Paaent volunteers to enhance education We network nationally with the National Federation o,' Parents lot c ru F lee AM tica and a e qo din tin the local America 2000 stray 7. o ou cnarge admission, mem"iers olee, dues, etc? Yes _No ono to n-6 Ze all organizations par cc p tt or supporttRq an eva we h voggun e s can receive onies &ac o het-z organizution boa If y�'S, p ease dSescnie�elow: sappc zt. We naovide an annual haunted house in Octoler. The admission is Si, with a .500 discount for anyone wearing theta Red Rillon. All fund, acquired go ditecity lack to the supporting agencies to ensure �unc continue drug free activities for youth throughout the year. 7hiz Play 30th we will receive the National Federation o� Parents 1992 Award for the Best Special Event in drug prevention aciivitie< We are the Caei�otni.ans For Daug Free youth representatives 4ot tha Coachella Valley. And have .sent a group o� youth to N7P leadership training and ate working to lying youth to youth to the valley. • ige 2 )mmunity Services Grant i Quinta What are your sources of revenue for this funding year (reference # 7 "Instructions")? 99 91 IOW Amoun Pen:ent Spooktaculaa, Inc. 850 1G. La Quinta Community Senvice 2,000 4A Donations 1,405 -- Al ,, ,,; i? An nno,t 805 Total Received $ s o i o l 00% Revenue Spent Balance $ x 2 0 What do you plan to accomplish during the fiscal year 1992-93? /agent education - .1inancial aid wozkehopz eoa 3choolh. Uz have paovided aahemety cooadination Zolz vaniou.6 hchoolh includ4 hinging tb.e Wonld o�o Music /3nogzam ozom San Diego into the La hchoolz on May 20. 1992. Ne an.e planning the kickoee o,' Coachella Valley 2000 on flay 30th u nep2eaentativeh 4nom the fedezal Depantment o, Education. tde ate Kzinging the N7•/P community dnug awanenezz tnaining to the e and hope to 4poneon the 4izzi youth to youth Con;eezance thiz yE In OctoQen we we again "on" A out community 3ezvice haunted houz4 How many people does your organization currently serve? # of youth_ # of adults_ # of seniors_ Speci,eic num2ea.4 vazy depending upon the activity How many people do you intend to serve in fiscal year 92-93? # of youth # of adults_ 4' ' , goo o # of seniors , On flay 20ih all K-7th La Quinta youth will Kenelit )enom a multicu Describe how your organization is managed and governed. 311 aeagmKly. and oveaned l a uit on.ganizahon iz man g y ,'cve memlen goaad o� diaectoa.e. We have key cont volunteeaz "02 aug. committee actcvctiea, i.e, pa¢ent wonkzhopa; aid wonkhhopz: youth cooadinaton, community 6ezvicz paoject; nehou zequehta and development. 0 • page 3 Community Services Grant La Quinta 13. Need for Grant Statement. Clearly and plainly state the reason or need for the grant funds. 7o support the La Quinta School &y enhancing educational excellence through innovative programs that we Pucilitute &winging into the community and esta&li4h to ensure every student aeache4 their academic and social potential. Paogram4 like an 800 clu& to enhance middle school preparation in test taking skiees, memory development, and S47; kings Count Player4 to enhance the eiteratuae cote; chug prevention Youth to youth Leade44hip; Paesideniial Citizenship Recognitio Program. Paogaams outside of the .5chooe,3 teach &eeause o,' &udy 14. Grant Use Goal Statement. Indicate who will benefit from your use of City of La Quinta Community Services Grant funds, and how they will benefit. All siudenfs enroleed within :u (j unta Schools pile Geneiit I'aom the a&ouve paogaams. Kowevea, once estu&li)hed the &ene,its ueso carry over to outside distai.ct4 who will Le aequiaed to provide matching �'und4 to expand the 5eavice4 to meet the needs o,9 their schools. 15. Method Statement. Explain how you will meet the indicated Need and Goal. The 800 clu& we will 4uciliiate a voeunteer to continue working with the youth a4iea the initial training paogaam. Liteaaiure enhancement wile aequiap looking the iVings Court Peayea4 in ieaom San Faaneisco at a fee o4 795.00 Youth to youth we aae working to &wing this t2alninq to the vaeeey to eeiminaie the 350.00 individual zegistauiion peu4 tran4portation 4ee to send youth out to thi4 leadership paogac Prestdeniiue Ci4izen4hip Recognition Paogaam we would facilitc the City Council providing 4hl4 citizenship aecognition paogao 16. Imparl `�ta�`ementylxPlihe ain iow C;it�i of, La Qwnta �e�idents�ane i ' Youth uttending LuQui.nta achooe4-zeceive direct &ene�it of the 4un paovided as the activLtie4 and ae6ouace4 are &nought directey into their schools. LaQuinia educators are utilizing our foundation as an avenue oi' ae zezources and mateaiues to enhance their educational e,'�oat.s. Paaents use paovided the opportunity to aecei.ve and utiend woakshc to help provide financial aid a4siziance, and drug prevention awan work6hop4, and maieriaes, and education /oaum4 to Getter undea4tan vast changes in education "zd ! __ia zcees as 'aaent.s. By supporting and nct--c-zking ule uspect4 u� educution within tA,e L we encourage oaganizations outside LaQuinta to also share their aE into the LaQuinia .schools. 1] ge 4 mmunity Services Grant Quinta Evaluation Method. Describe how your organization measures "success° in meeting u stated Goal. Oua hucceeh i4 mea4uae in paoviding the mateaiae4 oa event4 a4 aeque4ted in a timeey mannea. 7hi.4 i4 �oeeowed up &y oua comment4 and evaeuation4 aeceived �Iaom &eing an oaganization who utieize4 funding and azzoaaee4 and paovi.de event4 and activiiie4 diaeciey to the youth and not in paid voeunteea4, oa admini4taative oveazhead. 7haough you/. 4uppoat we have Been a.ecognized a4 paoviding the &ezt Speci,ae £vent i the Nation, and aae the gaa441Loote oaganization o4 ciiizen4, youth who wiee &e kicking o4� Coacheeea Vaeeey 2000 boa impac Please provide information on your Exective Boardmembers or governing body: educati me rdle Home Address P one &eat B. Bai,ney Pae4ideni 82-884 Beckman 7heormae, CA 398-429: neie K. £4meaagda V-PlLe4ideni 51-377 Ave. Vaaaanza La Quinta 564-3`, uaie K. Paxton Seeaetapy 50-707 Catgz riendoza Coacheeea 398-03 equie Bethee 7aeazuaea 43-738 Commanche Indio, CA 347-0575 kL'a to Commun t ,Re 80,833 R 2 Lane Indio, CA 347-1895 es6nVir iegg�your organaatiior� s accounting pradic9s: Oua taea4uaeor i4 eonded and oua franking i4 done thorough Gaeat Oe4tean Bank, check4 aae i44ued aetea &aoad appaovae, the taea4uaea i4 aequiaed to get thaee 4ignaivae4 to zegeaze eunding, Has your organization been funded by the City of La Quinta previously? Yes x NO_ Lazt yeaa wa4 oua �ia4t yeaor to aeceive �und4. Is your organization a registered California nonprofit? Yes_ No _ Ae4o a paatecipating mem&eor 02e the Caei4o4nia A44oci.ation 04 Non -Porn se provide your 501(e)3Taxpayer IDNumber Same a4 coven paae 0 33-0423636-f, /aaachi4e 7az Boaord 1 7486076 CV$i se provide the requested budgetary information on the following pages. You must use orms rovid d. • �caenaiture budaet for the Fiscal Year: 1992 (Please summarize zy categories) ITEM UNIT COST TOTAL Personnel: g $ -0- Total Fringe Benefits: -0- s Total Personnel Costs: -0- S Operational Costs: Postage s .29 $ 29.00 CADFY Workshop 50.00 5,000.00 Announcement .10 20.00 Rental 300.00 Total Operational Costs $ 5.349.00 Other Budget Items: Test Taking Skills Training $ _ 1,500 $ 1,500.00 Youth to Youth 2,000 2,000.00 Certificates 1.00 300.00 Total Other Items: $ 3,800.00 TOTAL ORGANIZATION BUDGET: s9,149.00 r Your Proposed Grant Budget• 1992 ITEM Personnel: Total Fringe Benefits: Total Personnel Costs: Operational costs: Misc. costs Total Operational Costs Other Budget Items: 800 Club training Youth to Youth Training (r u.U. Citizenship Award Pins YEMP Kinggs Courr Players Cam^ CAD NFP Training Total Other Items: TOTAL ORGANIZATION BUDGET: UNIT COST TOTAL S -0- $ -0- $ -0- $ -0- $ $ 100.00 $ 100.00 500.00 $ $ 500.00 150.00 5@ 50.00 200.00 250.70 S 2350.00 $ 2450.00 CJ The American Citizenship Award Recognize America's youth for making a positive contribution to the school or community. .+ chools play a major role in fostering the Sattitudes, skills, and knowledge required of good citizens. The American Citizenship Award is a colorful lapel pin that may be presented to students in elementary, middle, or high school. RECOGNIZE STUDENTS WHO: • participate in school and/or community g service • show a positive attitude toward classmates, school, and community • exercise the rights and responsibilities of citizenship ,r,wr�rr n.wmrr v�,+r.+m.r r�,•e. January 1992 AMERICAN CITIZENSHIP AWARDS For the first time this year, NAESP and NASSI established a new program, the America Izenship Award. The program is intended to students who make positive contributions to and community. Any student in elementary, mic high school is eligible for this new award. President Bush has said that there is a real n foster civic responsibility in students. We he veloped this program to assist schools in recol every student for outstanding citizenship bel whether it's a preschooler who has helped pick t on the playground or a tenth grader who ha: elected President of the student council. Eve dent can develop a sense of civic responsibili guidance, encouragement, and recognition. American Citizenship Award pins are being off, the price of $1.25 per pin. The enclosed bri offers additional details and ordering inforn Please complete the order form in the enclose chure and return it as soon as possible, with pa to the Cltizenship Award Program. Order early to secure the pins you need to pi honor your students who have worked so hard h your school and community. Our sincerest congratulations to you and your tional students. Sincerely, Samuel G. Sava Timothy J. Dy NAESP NASSP Executive Director Executive Dir, • A L I F O R N I A A T 1 O N A LAvAke NOn-Pfofh U.S. Post PAIC WRibbon Sacramen A M P A I O N lY Californians for Drug -Free youth, Inc. \DFY Red Ribbon Campaign D. Box 13970 cramento, CA 95853-3970 Californians for Drug -Free Youth, Inc. 1992 Red Ribbon Campaign Workshop Schedule Sharon Rose - Program Director Red Ribbon Workshops are scheduled for California communities to present the 1992 Red Campaign, share ideas, and Involve every Californian In Red Ribbon Week, October 24-Noverr is time to develop an attitude of Intolerance to the use of drugs, mobilize every neighborhood int and create a healthy, drug free environment for our youth. Coil the CADFV Red Ribbon Program 1-800-962-9414, for information on attending the workshop nearest you. eighbor Neighbor bbon by Ribbon e are United for ,ug-Free Youth Downey............................................................................................................. Friday, I Fresno................................................................................................... Monday, Au ndio..................................................................................................Saturday, I LaPuente................................................................................ Wednesday, I Merced......................................................................................... Friday, I Modesto.............................................................................. Thursday, I Oakland........................................................................ Saturday, J OrangeCo................................................................... Friday, J Palos Verdes ................................................... Wednesday, Petaluma..........................................................Tuesday, Red Bluff .............................................. Wednesday, J SOcrnm-ntO ............................................ Tuesday. San Bernardino..................................Thursday. San Diego .................Thursday & Friday, Jum San Francisco ...............................Monday, San Jose .................................... Thursday,) Santa Barbara .......................... Thursday, Seaside...........................................Friday,i r► South San Francisco ....................Tuesday, Stockton .................................... Saturday, At Vallejo ..................................... Wednesday, t Ventura ........................................Thursday,. Whittier .................................. Wednesday, IN L I F 0 R N I A • T 1 0 N A L ,.dRibbon CALIFORNIANS FOR DRUG -FREE YOUTH, INC. M P A I G N RED RIBBON WORKSHOP e mans for =ree Youth, Inc ox 13970 AGENDA nento, CA 95853-3970 -962-8414 at Honorary Chairmen I. WELCOME (Community Leader) ant George Bush rs. Bush A. Introduce officials lonoraryChairmen B. Thank -you to sponsors/co-sponsors nor Pete Wilson C. Housekeeping information rs. Wilson D. Introduce CADFY Workshop Presentor n Rose un Director II. 1992 CADFY RED RIBBON CAMPAIGN A. Prevention Information B. Red Ribbon History C. Present 1992 materials III. SHARING SESSION A. Reports by past participants on successful Red Ribbon Week activities IV. NEIGHBORHOOD PLANNING GUIDE A. How to use the planning guide to build community and neighborhood coalitions B. Break into groups and plan your strategy for 1992 Red Ribbon Week activities and programs V. CONCLUSION A. Groups present their plans to create Drug Free Neighborhoods B. Collect evaluation sheets C. Set the next meeting date to carry out plans and timelines 0 s Ld gntd 'Id2-I�+, *en Carat Decade Organization City of La Quinta Community Services Grant Grant Reconciliation Report Coache22a Vaggey PuPUic Education Foundation-Spookiac Name of Person Completing Report: aacquie Bethel Address: 43_738 Commanche CA 92201 Phone 347-0575 Period of Report (mo/yr to mo/yr): to Date Your Organization Received Funds: 17191 Describe Your Expenditure of Grant Funds: Funds were expended to ensure additional a materials, assemblies for LaQuinta youth and community members. 200.00 to Industry Education Council matched by $700.00 from other agencies to u with LaQuinta Rotary for volunteers in LaQuinta Schools. 570.00 May 20 bringincr WORLD OF MUSIC Multicultural Music assembly to LaQuinta matched with g200.00 Drug & 044 o acco uca on funds ore 750.00 NAEIR MEMBERSHIP - provided .0 of resources into the schools, secon Reconciliation going out May 29th. $180.00 Community Service pproiect - LaQuinta Boys & Girls Club members free pass Haunted House. $135.0 regenerated to send youth to CADFY Conference in Grant Amount $_2.000.00 matched with additional funding from Funds Expended $ 2,000.00 Balance $ _ n _ (return unspent funds to "City of La Quinta" by check with this form) Attach supporting documentation (receipts for purchases, cancelled checks, payroll records, copies of billing statements) that is in accord with the original grant request. 4ny questions regarding this form or the grant process should be directed to the Parks and Recreation Manager, Clint Bohlen, 564-2246, Ext 204. Mailing Address: Parks and Rec- -eation, City of La Quinta, P.O. Box 1504, La Quinta, CA 92253. 0 • On behalf of the Coachella Valley Public Education Foundation- Spooktacular, Inc. I would like to present you with this check in the amount of $200.00 to support the rewriting of the curriculum for your Youth Education Motivation Program. Our board believes students need to be encouraged to remain in school and strive to reach their full academic and social potential.to become the future leaders of our Coachella Valley and the nation. COACHELLA VALLEY PUBLIC EDUCATION FOUNDATION - SPOOKTACULAR INC. P.O. BOX 138 619347-0575 LA OUINTA, CA 92253 102 February 12„ 92 W70031 2 PAYTOTHE Coachella Valley Industry Education Council $ 200.00 ORM OF — Two Hundred Dollars and no/100----------------------------R GREArWWESiFRN BANK to *y INDIO. CA TOWNEi720IA IE �p mK JJ 1dOP712-221i ,O. YEMP - Curriculum •1:3222700391:0102 118459 81 699311• r A WORLD OF MUSIC WITH PAUL AND CARLA ROBERTS A Multicultural Musical Experience For Children • FAST -PACED, EDUCATIONAL AND ENTERTAINING PERFORMANCE WITH EXTENSIVE AUDIENCE PARTICIPATION. • SONGS, DANCES, INSTRUMENTS, AND COLORFUL COSTUMES FROM AROUND THE WORLD • MULTICULTURAL PROGRAM BASED ON CALIFORNIA MODEL CURRICULUM GUIDLINES FOR THE ARTS • TWO-TIME RECIPIENT OF NATIONAL ENDOWMENT FOR THE ARTS/COMBO GRANTS INSTRUMENTS CHENG, PIPA - China SITAR, TABLA, TAMBURA, BAMBOO FLUTE - India SAZ, OUD, DUMBEKS, CHALIL, SANTUR, ZILLS - Middle East UDU DRUMS, TALKING DRUM, COCONUT BANJO - Africa SHAMISEN, SHAKUHACHI - Japan SLIT DRUMS - Polynesian Islands MANDOLIN, MANDOCELLO, CITTERN, RECORDERS - Europe BANJOS, GUITARS, HAMMERED DULCIMER, LAP DULCIMER, MUSICAL SAW - U.S. BODHRAN, NEO-IRISH HARP - Ireland MARIMBA, CHARANGO, QUENA, TIPLE - Latin America A WORLD OF MUSIC Paul and Carla Roberts 11534 Betsworth Road Valley Center, California 92082 (619) 749-6977 INVOICE INVOICE FOR MUSIC ASSEMBLY PROGRAM PERFORMANCE SITE: &I 0ola q P?IDv(.r stvwc PERFORMANCE DATE: COST:jt,S?Q I MAKE CHECK TO PAUL ROBERTS (DO NOT INCLUDE THE WORDS "A WORLD OF MUSIC" ON THE CHECK) SOCIAL SECURITY 0552-66-0424 We prefer to be paid on the dayof the performance. We understand that this is not always possible if funding is through the district. In this case we will accept mail payment after the performance date, but we would appreciate your immediate attention in getting the process going. If we need to sign a purchase order or contract, have this and whatever paper work is necessary sent of us right away. If payment is to be mailed to us after the performance, we need to know well before the performance date when payment will be sent. If a district has more than a two or three week turn around period, we need to see if an acception can be made to speed up payment. Anything you can do to expedite this process will be appreciated. PAUL ROBERTS (619) 749-6977 E COACNELLA VALLEY PUBLIC EDUCATION FOUNDATION - SPOOKTACULAR INC. P. 0 . BOX 138 819-347_0575 LA OUINTA, CA M5.9 PAY TOTHE ORDER OF. AI , GN2EA�'f &ESMN BANK 4S2B5CATOWNE 9=VENVEINDIO 1-800- G g2221 Y800-?T2.TYI2 �y FOR OJ 1:3222700391:0101F 1,59' 13126993um 1 RO-700w $ lu O v r / cs oF�rHt��'�� MEMORANDUM TO: COMMUNITY SERVICES COMMISSION FROM: CLINT BOHLEN, PARK & RECREATION MANAGER AND SAUNDRA JUHOLA, CITY CLERK DATE: NOVEMBER 23, 1992 SUBJECT: PUBLIC ACCESS CHANNEL/CABLE ADVISORY COMMISSION APPOINTMENT BACKGROUND: As the Commission is aware, Vice Chairperson Larry Best was appointed to the Cable Advisory Commission by the City Council. The Cable Advisory Commission is forming a Public Access Channel Committee on which they would like representation from each City. The City Council is requesting that one of the Commissioners be appointed as an alternate to the Channel Advisory Commission and as the primary representative for the City on the Public Access Channel Committee. RECOMMENDATION: Staff recommends and the City Council requests that a Commissioner accept this responsibility. CB/clh ITEM NO. VI A.2 nT 1 i } v 78-105 CALLE ESTADO - LA QUINTA, CALIFORNIA 92253 - (619) 564-2246 FAX (619) 564.5617 November 18, 1992 John Stanford AE Design 74-055 Highway I I I Palm Desert, CA 92260 Dear Mr. Stanford: Enclosed you will find a corrected Request For Proposal (RFP) for design of a small municipal park project located in La Quinta. We are submitting this RFP to you for your consideration. The park is designated Palm Royale Park in the City of La Quinta General Plan. It is 2 19 acres in size, and is located in the midst of a developing area in the northern section of La Quinta. The park in all probability will be the first park developed in what is designated as Park Planning Area "A" in the draft City Parks and Recreation Master Plan, This RFP is being mailed to thirty firms, of which fifteen are from the Coachella Valley. One is the Landscape Architecture Department at Cal -Poly, Pomona We are asking that all responses to this RFP be returned no later than 5.00 p m on 'Monday December 14 to the "City Clerk. Citv of La Quinta. 78-105 Calle Estado La Quinta. CA 92253". The responses will be evaluated by City staff and members from the Community Services Commission. We anticipate three to five firms being invited to interviews to take place on Friday, January 15 during the morning hours. Thank you for your consideration. If you have questions regarding this RFP or the process, please feel free to call me. C en Parks and Recreation Manager 17TM 00, v/. C.l MAILING ADDRESS • P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 A. CITY OF LA QUINTA REQUEST FOR PROPOSAL PARK DESIGN SERVICES NEIGHBORHOOD PARK - CORNER OF ADAMS AND LA PALMA THE PROJECT 1. Introduction The City of La Quinta is located 125 miles east of Los Angeles in the eastern portion of Riverside County. The City of La Quinta was incorporated in December, 1982. The permanent resident population is 14,800 with 27.7 square miles of area within the corporate city limits. Between January 1, 1990, and January 1, 1991, the City's population increased by 22.2%. It is anticipated that we will continue to experience similar growth through 1995. Description of This Project This project is a small, neighborhood 2.19 acre park serving Park Planning Area "A". This Area consists of a total of 1241 residents. Of the 1241 residents, there are 294 which are under the age nineteen; 719 which are between the ages twenty and fifty-nine; and 236 are senior between the ages of sixty and above. This is the first park to serve Area "A". The temporary name designated in the General Plan for this park is "Palm Royale Park". The City proposed that this site will accomodate back- to-back basketball half courts; preschool and elementary age tot and play equipment; picnic and leisure furniture; shade structure; disc golf course throughout the retention area; a walk/jog path which incorporates a fitness or "par" course along the path; and drinking fountains. The need for this park has been deemed urgent by the Community Services Commission and the City Council, as there are no public park or recreational facilities serving the north area of La Quinta. Therefore, this project will be developed in one phase. B. SCOPE OF SERVICES The project is divided into two parts: Part A - Preliminary Study, desired improvements and design study; and Part B - Design Services. Part A - Preliminary Study 1. Perform field investigations as required to recommend proposed methods of conducting work. 2. Conduct three public review meetings to receive public input on the proposed design. All public meetings will be held at Community Services Commission meetings. 3. Provide preliminary development cost estimates, narrative and a schematic design proposal as needed during development of conceptual plan. Provide basic elevation or profile design drawings preceded by two (2) site footprint drawings indicating design alternatives. 4. Conduct preliminary lighting and noise impact analysis (if necessary). 5. Analysis of parking needs. 6. Manpower analysis on the operational and maintenance costs. 7. Utility and water analysis for operation and maintenance of the park site. S. Assist in completion of appropriate environmental documents for the adoption of the conceptual plan (environmental documents prepared by City Staff). PART B. - Design Services 1. Design Development - indicating all City approved planting and landscape designs for review by the City. Consultant will attend a minimum of four (4) meetings for presentation of the design. 2. Conceptual Park Design - location of recreational amenities, including: a. General circulation in and around the park. -2- C b. General footprint and elevations of park design, including and indicating any amenities requested and recommended by the Community Services Commission. C. Park entry area and park signage. d. Tot lot equipment. e. Picnic area including shade structure, picnic tables, and trash receptacles. f. Location of drinking fountains, benches and trash receptacles. g. Bicycle parking. h. Walk/jog path and fitness course. i. Basketball courts(2 half -courts). J. Disc golf "holes" or goals in retention area. k. Walkway or security lighting. 1. Fencing/gating around edge of retention area. M. Trees, shrubs or other landscaping (idenify by type). THE PROPOSAL 1. Format and Requirements Proposals should be kept to the requirements of the submitted on S 1/2" X 11" sequentially. 2. Proposal Contents the minimum length to address RFP. Proposals shall be paper with pages numbered a. Signature: Proposal shall be signed by an authorized corporate officer whose signature is binding upon the firm. b. Valid Period: Include a statement that the proposal will remain valid for 60 days. C. Approach of the Project: Discuss how your company will approach the delivery of the desired services and products. d. Scope of Work: Refer to scope in RFP and note any proposed deviations therefrom. e. Qualifications of Firm(s): Name and scope of work of each firm in team; relative experience; responsiveness; ability to perform; anticipated manpower allocation and name of project manager. f. Qualifications of Key Personnel: List qualifications of those who will actually be working on the project. Note: Individual who will -3- L-7 work on the project directly with City staff, is also to be the individual who represents the firm in all presentations to City Staff, Community Services Commission, and community members. g. Subcontractors: Proposals submitted by consultants should identify all subcontractors that will be utilized in the completion of the project. The proposals should identify the work to be done by subcontractors and the costs allocated for this work. Proposals should also include information on the personnel, qualifications, and any previous similar experience on behalf of the subcontractors. Any change in subcontractors after award of contract will require approval by the City. h. Conflict of Interest: Proposal shall include a statement that no conflicts of interest exist in the provision of these services. i. Location; Statement of location of office where bulk of the project work will be performed. Schedule for Completion: Statement of consultant's ability to meet schedule noted in RFP; identification of areas of concern; schedule by date or work days from notice -to -proceed; include assumptions for City review/respond time. Bar - Chart schedule format is preferred. k. Maximum Cost Proposal: Provide a not -to -exceed figure for the work and attach schedule. 1. Level of Effort: Proposal shall include the estimated number of professional hours for each task in a tabular format. M. Insurance Requirements: The standard insurance and indemnification requirements. If such insurance is not presently carried by Consultant, a letter shall be submitted with the proposal stating the consultant's current coverage limits. n. Professional Fees: Must be submitted in a sealed envelope, separate from the proposal. Hourly rates and time allotted to this project by a principal(s) and other professional staff must be listed in the "Professional Fees", including reimbursables. o. Payment Basis: Consultant will be permitted to submit an invoice monthly for work completed. -4- 0 3 4. 0 p. Affirmative Action Plan: Assurances of compliance with state and federal equal employment opportunity requirements. q. Appendix: Include supplemental information, if any, such as firm brochure, resumes references and experience, descriptions at the end of the proposal. Limitation on Proposals This request for proposals does not commit the City of La Quinta to award a contract, or to pay any cost incurred in the preparation of a proposal in response to this request. At this time there is no commitment on the part of the City of La Quinta to award a contract for consulting services for this project. However, upon selection of a consulting firm, the Community Services Commission will request City Council approval to enter into a contract agreement with the selected firm. Proposal Meeting A proposal meeting at City Hall Administrative Office, 78-105 Calls Estado, La Quinta, California, is scheduled for 10:00 a.m., Friday, December 4, 1992. The purpose is to review the site of development and answer any questions potential contractors may have. THE PROCESS 1. Submittal of Proposal: Seven copies of each proposal shall be submitted to the City Manager's Office, City of La Quinta, P.O. Box 1504, 78-105 Calls Estado, La Quinta, California, 92253, no later than 5:00 P.M. Monday, December 14, 1992. 2. Review: Proposals will be evaluated by City staff. The field will be narrowed and interviews conducted Friday January 15, 1993. Interviews will last approximately 30-40 minutes and will include consultant presentation plus questions and answers. It is anticipated that a recommendation will be made to the Council at their Tuesday, February 2, 1993 meeting. -5- ft 4 E. 4. Questions may be directed to: Clint Bohlen Parks and Recreation Manager City of La Quinta P.O. Box 1504 78-105 Calle Estado La Quinta, California 92253 (619) 564-2246 1. Area Maps a. City of La Quinta b. Palm Royale Park fbpark.rfp/cj qr f FM OF 7Htv�a MEMORANDUM TO: COMMUNITY SERVICES COMMISSION FROM: CLINT BOHLEN, PARK & RECREATION MANAGER DATE: NOVEMBER 23, 1992 SUBJECT: DESIGNATION OF PALM ROYALE PARK INTERVIEW PANELISTS BACKGROUND: At the last Commission meeting Staff reported that the City Council had approved the process for preparing and distributing a Request for Proposal (RFP) for the design of the Palm Royale Park. At this juncture, Staff has forwarded the RFP to approximAtely thirty(30) firms and we anticipate their response no later than December 14. A site review will take place approximately ten (10) days before the due date of the RFP. Staff is requesting that the Commission discuss and decide upon which Commissioners will be able and willing to sit on the interview panel for the selection of the design firm for Palm Royale Park. This date is scheduled for Friday, January 15 during the morning hours with an interview every 30-40 minutes. Please plan on attending all day. We will provide lunch. Staff recommends a minimum of one(1) Commissioner and a maximum of three (3) Commissioners be appointed. Two (2) Staff persons will be leading the interviews. RECOMMENDATION: Staff request that the Chairperson appoint designees for the interview panel. CB/clh ITEM VI. • La inta a82 - i 9d� Carat Decade City of La Quinta Application for Community Services Grant Fiscal Year 1992-93 Name of Organization: Amount Requested: Contact Person: Address: City: State Zip Phone: Date Submitted: 501(c)3 Taxpayer I.D. Number — IT(&-m No. V.;C !) 2- 0 01 NOTE: Please read the entire packet before filling in information. Applicants from previ- ous years should especially completely review this applicantion packet, as several changes have been made from previous year's packets. Instructions 1. All applications for funding must be typed, and applications must be received on or before Monday, April 20, 1992 at 5:00 pm at City Hall, 78-105 Calle Estado, La Quinta. 2. Complete each item. If not applicable, type in "N.A." 3. Use additional sheets if the space provided is not adequate. However, additional sheets must be clearly marked and referred to within the text of the respective item. 4. If you have any questions regarding the application, call the Parks and Recreation Manager, Clint Bohlen, at 564-2246, extension 204. 5. The Funding Criteria for this fiscal year is as follows: a. Applications for funding will be accepted only from 501(c)3 nonprofit organiza- tions which are La Quinta-based, providing a direct benefit to the citizens of La Quinta. At the time of submitting the application, the organization must have applied and been approved for 501(c)3 status. b. Funding will be based on program development and enrichment opposed to operational costs. c. Eligibility for funding will be based on compliance with reporting requirements for past Community Services grants received (reference #10 below). 6. Only limited funds are available for these grants. The maximum grants for 1991-92 were $4000-5000. The minimum grants were in the range of $1500. The total available for fiscal year 92-93 is $25,000. 7. Fiscal information requested is for fiscal year 91-92. If your organization operates on a calender year, please report information for 1991. 8. Applications will be screened and reviewed by the Community Services Commission, who will make recommendations for funding to the City Council. The Council's decisions will be final. 9. Successful applicants will be notified by July 1, 1992, and those awarded funds are to request in writing disbursement of grant funds following the receipt of their award letter. 10. If you receive a grant, a final report on how you used the grant money will be due on April 1, 1993 (see enclosed form) to: "Atin. Community Services Grants, City of La Quinta, P.O. Box 1504, La Quinta, 92253". Failure to comply will result in no further consideration for City grants. If you received a La Quinta Community Services Grant for last fiscal year, but did not comply with the reporting requirements, use the attached form to report the use of funds for last years money, and submit the form with documentation with this current ,giant application. Tell Us About Your Organization The Application t. What is the overall purpose or goal of your organization? 2. How long has your organization been in existence? _years _months 3. Describe in general the activities or services of your organization: 4. Describe the population served by your organization (e.g., age group(s), income level, geographic -area served, etc.): 5. How many paid employees/volunteers does your organization employ: # of full time employees # of part time employees _ # of volunteers 6. What is your annual schedule of events, and during what months does your organiza- tion operate? 7. Do you charge admission, membership fee, dues, etc? _Yes _No If yes, please describe below: 0 page 2 Community Services Grant La Quinta 9. What are your sources of revenue for this funding year (reference # 7 °Instructions°)? Source Amount P rcen Total Received $ 1 m Revenue Spent $ Balance $ 10. What do you plan to accomplish during the fiscal year 1992-93? 11. How many people does your organization currently serve? # of youth_ # of adults_ # of seniors_ How many people do you intend to serve in fiscal year 92-93? # of youth_ # of adults_ # of seniors_ 12. Describe how your organization is managed and governed. • 0 page 3 Community Services Grant La Quints 13. Need for Grant Statement. Clearly and plainly state the reason or need for the grant funds. 14. Grant Use Goal Statement. Indicate who will benefit from your use of City of La Quinta Community Services Grant funds, and how they will benefit. 15. Method Statement. Explain how you will meet the indicated Need and Goal. 16. Impact Statement. Explain how City of La Quinta residents benefit. page 4 Community Services Grant La Quinta 17. Evaluation Method. Describe how your organization measures °success° in meeting your stated Goal. 18. Please provide information on your Exective Boardmembers or governing body: Name _Title Home Address Phone 19. Describe in detail your organization's accounting practices: 20. Has your organization been funded by the City of La Quinta previously? Yes_ No 21. Is your organization a registered California nonp; ofit? Yes_ No Please provide your 501(c)3 Taxpayer ID Number Please provide the requested budgetary information on the following pages. You must use the forms provided. W4 4y Personnel: et tar the F categories) Total Fringe Benefits: Total Personnel Costs: Operational Costs: S Total Operational Costs Other Budget Items: Total Other Items: TOTAL ORGANIZATION BUDGET: UNIT COST TOTAL S S CITY OF LA QUINTA LANDS CAPE FOR ECOLOGY RES = DENCE 1 51-405 Avenida Rubio 1 2 3 4 5 2 53-525 Cortez 1 2 3 4 5 3 53-765 Avenida Juarez 1 2 3 4 5 4 53-595 Avenida Juarez 1 2 3 4 5 5 77-350 Calle Potrero 1 2 3 4 5 ;i CITY OF LA QUINTA LANDSCAPE FOR ECOLOGY RES = DENCE 1 51-405 Avenida Rubio 1 2 3 4 5 2 53-525 Cortez 1 2 3 4 5 3 53-765 Avenida Juarez 1 2 3 4 5 4 53-595 Avenida Juarez 1 2 3 4 5 5 77-350 Calle Potrero 1 2 3 4 5 t 0 CITY OF LA QUINTA LANDSCAPE FOR ECOLOGY Et =DENCE 1 51-405 Avenida Rubio 1 2 3 4 5 2 53-525 Cortez 1 2 3 4 5 3 53-765 Avenida Juarez 1 2 3 4 3 4 53-595 Avenida Juarez 1 2 3 4 5 5 77-350 Calle Potrero 1 2 3 4 5 CITY OF LA QUINTA LANDS CAPE FOR ECOLOGY RES = DENCE 1 51-405 Avenida Rubio 1 2 3 4 5 2 53-525 Cortez 1 2 3 4 5 3 53-765 Avenida Juarez 1 2 3 4 5 4 53-595 Avenida Juarez 1 2 3 4 5 5 77-350 Calle Potrero 1 2 3 4 5 CITY OF LA QUINTA LANDSCAPE FOR ECOLOGY RES = DENCE 1 51-405 Avenida Rubio 1 2 3 4 �/3 2 53-525 Cortez 1 2 3 //4 5 3 53-765 Avenida Juarez 1 2 13 4 5 4 53-595 Avenida Juarez 1 2 /3 4 5 5 77-350 Calle Potrero 1 2 (3 4 5 CITY OF LA QUINTA LANDSCAPE FOR ECOLOGY RES = DENCE 1 51-405 Avenida Rubio 1 2 3 4 5 2 53-525 Cortez 1 2 3 4 5 3 53-765 Avenida Juarez 1 2 3 4 5 4 53-595 Avenida Juarez 1 2 3 4 3 5 77-350 Calle Potrero 1 2 3 4 5