1993 07 29 CSC Minutes Special Meeting
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REPOR~ INFORMATION ITEMl
COMMUNITY SERVICES COMMISSION
SPECIAL MEETING MINUTES
JULY 29, 1993
CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Chair Sharon
Kennedy, followed by the Pledge of Allegiance.
ROLL CALL
PRESENT: Commissioners Bernard, Best, Francis, Kennedy, Nard
ABSENT:
Commissioners Dickens, Seaton
STAFF PRESENT: Clint Bohlen, Parks & Recreation Manager
Patti Devery, Temporary Department Secretary
It was MOVED by Commissioners Nard/Bernard to excuse the absence of
Commissioners Dickens and Seaton. MOTION CARRIED.
ANNOUNCEMENTS
There were no announcements.
APPROVAL OF MINUTES
Correction to page 3 of July 12 Minutes: Commissioner Kennedy did
not ask Mr. Ducatte the location of the new Boys and Girls Club.
Mr. Trimmer of the Friends of the La Quinta Senior Center did not
say that brochures were being given to all seniors who attend
functions at the Senior Center. Commissioner Bernard advised the
brochures were being prepared. It was MOVED by commissioners
Nard/Bernard to approve the CSC Minutes of July 12 as corrected.
MOTION CARRIED.
PUBLIC COMMENT
Janiel Esmeralda, Vice President, Coachella Valley Public Education
Foundation, passed around a flyer/stickers for Red Ribbon Week,
October 23-31, 1993, sponsored by Californians for Drug-Free Youth,
Inc.
Linda Majane, 54430 Avenida Diaz, advised that the Friends of the
La Quinta Senior Center brochures should be ready to be mailed in
September to all seniors in La Quinta.
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CORRESPONDENCE AND WRITTEN MATERIALS
Mr. Bohlen
materials.
reviewed the list of
Materials reviewed were:
correspondence
and
written
I. Returned Correspondence
2. California Transportation Commission
3. July 26, 1993 Staff Reports to City Council from Community
Services Division
4. copy of Seattle Arts Commission Work Plan
5. City Council Meeting Reports
6. Correspondence to Screened Grant Applicants
STAFF REPORTS
There were no staff reports
COMMISSION BUSINESS
Scoring of 1993-94 Community Services Grant Applicants: Attached
(Attachment A) are samples of scoring sheets.
Mr. Bohlen explained that Commissioner Dickens had called and, as
indicated at the CSC July 12 regular meeting, would be absent from
the July 29 special meeting. She did submit her scoring sheets for
the CSC grants.
Commissioner Seaton's son delivered her scoring sheets for the CSC
grants along with her suggestions for a 1993-94 Work Plan.
Commissioners Kennedy and Francis indicated they had a conversation
with Fred Rice, President of the La Quinta Historical Society, who
was concerned regarding the reasons that the society was not being
considered for a CSC grant.
Mr. Bohlen utilized a matrix for the purpose of scoring all grant
applicants and for determining grant amounts to be recommended.
Attached (Attachment B) are results of the scoring and grant
awards.
It was MOVED by Commissioners Bernard/Best to recommend that
Council consider funding $23,776.00 in CSC grants. MOTION CARRIED.
It was suggested that staff obtain a key to the main Civic Center
door handles and that on meeting nights the air conditioning in the
Study Session Room remain at a comfortable level.
Work Plan 1993-94: Mr. Bohlen led a discussion regarding the 1993-
94 Work Plan. Attached (Attachment C) are the proposed Work Pla~
topics for discussion for the next CSC meeting.
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Commissioner Francis requested copies of the proposed Work Plan
topics be sent to the Commissioners prior to the August 9 CSC
meeting.
* Commissioner Kennedy asked staff for input regarding developing
goals prior to the August 9 CSC meeting.
Council Report/Assignment for August/september Meeting:
Commissioners Kennedy and/or Bernard will represent the CSC
Commission at the August 3 Council meeting. The Volunteer Program
will be presented to Council at this meeting. Representation at
September Council meetings will be an agenda item to be determined
at the CSC August 9 meeting.
Culture and Fine Arts Committee: Commissioner Nard reported on Art
in Public Places meetings of June 7 and July 12. Attached
(Attachment D & E) are the minutes from these two meetings.
Commissioner Best suggested that Louis DeMartino may want to
contact John Shiffling, principal of Gerald Ford School, regarding
interest the art class may have in providing clay bas-reliefs for
the bronze sculpture to be installed at City Hall.
Parks and Recreation: No report.
Human Services: Landscaped for Ecology winners for June, July, and
August are: 54-430 Avenida Martinez, 54-415 Avenida Vallejo, and
53-745 Avenida Mendoza.
NEXT MEETING DATE, TIME, AND TOPICS
The next meeting will be held August 23, 7:00 p.m. at the La Quinta
Civic Center. The topic will be the Work Plan.
Manager
PATRICIA DEVERY
Temporary Department ecretary
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ATTACHMENT A
Community Services Commission
Community Services Grant 1993-1994 Scoring Sheet
Name of Scorer:____________________________________ Date____________
Name of Applicant:___________________________________________________
Amount Requested:____________
Criteria/Scorina for evaluatina this current year's avvlicants is as follows:
I. Is Application legible and clearly written? (5 points possible)
Comment:
2. Is ApplIcation complete, relative to requested information? (I5 pOllltS possible)
Comments:
3. Is It apparent that the Applicant has the ability
to manage and deliver the proposed services? (5 pOlllts possible)
Comments:
4. Is the need clearly identified? (5 pOlllts possible)
Comment:
5. Are the goals expressed measurable and specific? (10 pOints possible)
Comment:
6 Is the program umque and umovatlve, rather than standard and a duplIcatIOn? (5 POints)
Comment:
7. Evaluate the agency budget, especially the need for the fundina. Look at the
personnel costs vs. volunteensm In the agency; the hlstonca1 ability of the organization
to locate and acquire funding from other sources; and the apparent accounting practices
and abilIty of the agency. (10 pOllltS pOSSible)
Comment:
8. Is the ApplIcant a 501(c)3, registered California nonprofit? (5 POlllts)
9. Is the organlzationlocated In or semng La Quinta? (5 pOints)
10. If non-La QUlnta based, IS documentation of said services prOVided (5 pOints)
11 Is the grant request for program development and ennchment? (5 pOints)
12. If the orgaruzatlon applied for fundmg 1II FY92-93,was a ReconcIliation From
subl1Utted as requested, by the date requested? (25 points)
Total Points (100 available)
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COMMUNITY SERVICES GRANT SCORE AVERAGES
Name
Adams Truman
Boys and Girls Club
Coachella Valley Childrens' Theater
Coachella Valley Community Child Care
Coachella Valley Public Education Foundation
Family YMCA of the Desert
Friends of the La Quinta Library
Friends of the Senior Center
Palm Desert High School Marching Band
Round Table West
Total:
ATTACHMENT B
Averaqes
92.14/1,928
85.28/3,483
83.71/500
84.71/4,071
88.14/1,181
85.57/4,000
91.28/3,157
73.14/3,329
47/928
73.42/1,200
$23,777.00
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ATTACHMENT C
COMMUNITY SERVICES COMMISSION
1993-94 WORK PLAN
I. EXISTING ASSIGNMENTS/RESPONSIBILITIES
1. Liaison between Council and Community
2. Recommendations to Council
a. Culture and Fine Arts
b. Human Services
c. Parks and Recreation
3. Grants
4. Park Development
1. Fritz Burns
2. Palm Royale
5. Develop Work Plan
6. New Leaf Award
7. La Quinta Beautiful/Landscaped for Ecology
8. Representative to Art in Public Places Committee
9. Colony Cable
10. Child Care
a. Kidsline Program
II, POTENTIAL ASSIGNMENTS
1. BMX Track (Nancy Nard has resources)
2. Trails Master Plan (Sharon Kennedy)
a. maintain bike trails/other trails (Sharon Kennedy)
3. pagaent
4. Training Workshop
5. Health Issues (B.J. Seaton)
6. Risk Management (B.J. seaton)
7. Community Celebrate Christmas
a. decorate park
b. carolling
c. tree lighting
8. Involvement/encouragement to/with grant applicants
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9. Network with other commissions in valley
a. attend meetings
b. invite to ours
10. Social Issues/Concerns (B.J. Seaton)
a. develop list of resources
11. Training
12. Urban Forestry
13. Voice System
14. Improve communication with council
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0: The Commun~ty Serv~ce Comm~ss~on
'rom: :-Janey Nard
'ate: .July 20 1993
ubject: Report on June 7 1993. Art In Public Pl9ces
July 20
ATTACHMENT
1993
e discussed art work for the Civ~c Center. One purchase we had
ade at the art fest~val regard~ng two vessels by Cathra-Ann
arker. It was moved to wa~t until staff had moved into the
iv~c Center. We w~ll then evaluate what would be~appropr~ate
ocat~on. Or whether these two vessels w~ll need addit~onal
~eces to enhance the~r size for groupings.
ou~s DeMart~no spoke with us regarding the sculpture for the
iv~c Center. He had contacted a number of people to part~c~pat~
~th the clay bas-reliefs.
taff gave us ~nformat~on on the comm~ttee member select~on
rocess. ,here will be three people from The Arts Foundat~on.
ne person from The Commun~ty Serv~ce Comm~ss~on. and three
.eople cnosen at large from the commun~ty.
ur new member ~s Kathleen Sm~th-Schooley. We are pleased to
~ve her on board. She has an extens~ve background in art.
e cont~nued our discussion on the Master Art Plan .
his ~s qu~te a proJect. We want to assure that we formulate
plan that ~s most fitting and appropr~atE for The City of
,a Qu~nta.
'his concluded our meet~ng. It was moved by Comm~ttee member
erman/Robertson to adjourn.
Respectfully Subm~tted By.
Nancy :-Jard
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ATTACHMEN1
July 20 1993
ro: The Commun~ty Serv~ce Comm~ss~on
From: Nancy Nard
Date: ~uly 20 1993
SubJect: Report on July 12 1993. Art In Public Places
Our meeting started w~th an elect~on of Cha~r and Vice Cha~r.
John Walling was nominated as Cha~rperson and Nancy Nard as
Vice Cha~r. We continued on w1th a presentation by Lou~s DeMart~no
We were shown a few clay bas-reliefs from the Sen10r Center.
They were very impressive. He has still not gotten the response
he had hoped for. It is due to people be~ng out of town on
vacat~ons and other summer activ~ties. He w~ll cont~nue th~s
proJect for an addit~onal length of time. He ~s ant~c~pat~ng
work1ng w~th The La Qu~nta Middle School ~n Sept. If you Know
vi anyone in our commun~ty that would be 1nterested 1n do~ng a
bas-relief please let them know that they can p~ck up clay at
c~ty hall.
Staff took us on a Civic Center walk through with some discussion
on blank walls lending themselves to the art purchases that we
currently have. We w~ll hold a special meet~ng on July 20 1993
to v~ew the CiV1C Center floor plan and dec~de where all our
art p~eces will be placed.
We determ~ned to go dark 1n August and resume our regular
meet~ng ~n September.
Cont~nued discussion on Master Art Plan. Ass~gned each person
a section of the plan to work on and br~ng back in Sept.
~eet~ng was adJourned to July 20 1993.
Respectfully Bubm~tted By.
Nancy Nard
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