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1993 05 24 CSC Minutes . . REPORTS & INFORMATIONAL ITEM: COMMUNITY SERVICES COMMISSION MINUTES MAY 24, 1993 CALL TO ORDER After returning from a tour of new City Hall, a regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the City Council Chambers. Chairperson Kennedy presiding, followed by the Pledge of Allegiance. Present: Commissioner Norris Bernard Commissioner Lawrence Best Commissioner Susan Francis Commissioner Nancy Nard Commissioner B.J. Seaton Absent: Commissioner Dickens Staff Present: Clint Bohlen, Parks & Recreation Manager Patti Devery, Temporary Department Secretary It was MOVED by Francis/Bernard to EXCUSE Ms. Dickens from today's meeting. MOTION CARRIED. APPROVAL OF MINUTES It was MOVED by Seaton/Francis that the CSC/City Council joint meeting minutes of April 26 and the minutes of the regular CSC meeting of May 10 be approved as submitted. MOTION CARRIED. PUBLIC COMMENT - None CORRESPONDENCE AND WRITTEN MATERIALS - None STAFF REPORTS Mr. Bohlen recommended the Commission consider including the Trails Master Plan as a high priority in their Work Plan discussion; and that the Master Plan Workshops be discussed as part of that Work Plan. Staff would like to see the Commission and staff work on that shortly after the beginning of summer. Staff assumes that after the Work Plan is complete, it will go to the Council for their review/approval, additions/deletions. Ms. Seaton/Nard MOVED that the Commission include the Trails Master Plan as part of their 1993/94 Commission Work Plan and make it a high priority. MOTION CARRIED. . . CSC Minutes 2 May 24, 1993 Ms. Seaton reported on the Town HaLl meeting at Wal-Mart, where a live broadcast from Washington on Goals 2000 was heard. Goals 2000 is called Educate America and they have six national goals: (1) all children in American will start school ready to learn; (2) the high school graduation rate will increase to at least 90%; (3) American students will leave grades 4, 8 and 12 having demonstrated competency in challenging subject matter; (4) U.S. students will be first in the world in science and mathematics achievement; (5) every adult in America will be literate and possess the skills to compete in a global economy; and (6) every school in America will be safe, disciplined and drug-free. They had different networks of people who were involved in Washington at the Department of Education. Discussions included the need for a communication network between education and the business owners in the community. The education light needs to be turned on in the student and kept on. This plan was taken tc Congress by the President to provide incentives and funds tc restructure schools. $400 million will be available, if it passes, to help plan comprehensive school reform. They feel the educational system needs to be performance based and the focus should be on results. Students need to learn how to apply theiI learnings to the real world problems. Curriculum and leadershi~ need to be strengthened. The schools cannot do it alone; they neec a partner in business. In the community, Goals 2000 is going tc help by developing national standards, creating a climate that supports reform, provides a framework, and every state will be eligible for funds for development and reform plans. Local communities need to organize and set up local coalitions tc articulate the vision. This can start with orientation meetings with all the community. ..they need the support of all the people ir the community. Then an advisory board should be formed who woulc meet, define the goals, and begin setting standards and link the local, state, and federal programs. Ms. Seaton advised that she has sent away for more detailec information on Goals 2000, and expressed her feeling that iJ someone is working on this in the community, perhaps the communit1 Services Human Services Committee can help or assist them. Mr. Bohlen suggested the Goals 2000 issue be brought up again al the July meeting as part of the Work Plan to define and identif1 how the Commission might be involved in this process and to whal extent. Ms. Seaton advised that partnering with business is almost the kel for education now. The college partnered with Sun Line Transit anc was able to open an alternative energy center where they arE working on alternative fuels. . . CSC Minutes 3 May 24, 1993 Regarding the review of 1992/93 Community Services Grant Reconciliation - forms and materials: Mr. Bohlen said the comments noted on the material were questions he thought the Commission might want to ask as they perused the different forms. He apologized for The Earthquake Committee form not being included, but it was misplaced. Linda Murray is sending another copy. Ms . Kennedy noted documentation with Reconciliation Form. that the Boy their return Scouts check. did not They provide their just did the Mr. Bohlen raised another issue, that of the scoring of applications as they come in, and whether to look at this issue in depth in a work session at this meeting, or delegate this issue to a committee which would be reviewing the 1993-94 applicants. Ms. Kennedy asked if there would be a screening committee and the date the applications are due back to staff. Mr. Bohlen responded the applications are due June 16. Mr. Best suggested the screening committee be comprised of three people: Norris Bernard and Aldine Dickens from the Human Services Committee, and Susan Francis from the Culture and Fine Arts Committee. B.J. Seaton will serve as an alternate. The screening committee will meet Monday, June 21, 5:30 p.m. at the Arts Foundation to screen the applications. June 28 - recommended applicants brought to Commission for discussion. July 12 - Agency presentations (limited to 3 minutes) July 26 - scoring and final recommendations to City Council A discussion regarding the summer meeting schedule followed. Kennedy asked Council Member Sniff if the City Council discussed going dark in August. Mr. Sniff replied they had It was decided to put this item over to the July 12 agenda. Ms. had not. Ms. Kennedy opened a discussion of the Community Services Commission/City Council joint meeting by asking for clarification of Mayor peiia's reference to "Health Fairs". Mr. Bohlen related that the new Superintendent of Schools is excited about developing a community resource center at the Middle School and perhaps working toward developing a once-a-month health clinic to give immunizations and basic check-ups. Ms. Kennedy asked for clarification of Council's directive to the Commission on health needs and social service assessment. Ms. Nard said she understood the main concern to be to let the community know what types of health services are available. . . CSC Minutes 4 May 24, 1992 Ms. Seaton advised that J.F.K., Eisenhower, and Desert Hospitals have these services available to the community. She suggested the Community Services Commission get on these mailing lists to receiVE the times, dates and places these services will be available. This information could be published in the City/Chamber newsletter. Mr. Bernard asked staff if a park survey had gone out to the residents. Mr. Bohlen said the Recreation & Community Services survey had beer mailed out and contained the following health need question, "Are you currently in need of basic medical care, dental care, visior care, child care?" The survey was primarily a recreation surve1 and a section on volunteer opportunities in the community, i.e. thE Home Alone, Boxing programs, etc. Based on the community' ~ response to the health need question, the Commission can decidE whether or not to proceed with another more extensive survey in thE schools. Ms. Kennedy asked for suggestions on how to let the community kno\ the existence and purpose of the Community Services Commission Mr. Bohlen suggested a Community Services Commission Corner coull be created in the newsletter and list items such as health care an< workshops valley-wide, thus enabling the Commission to be thl facili tator of public services. Mr. Bohlen advised that Sandri Juhola is looking for items for the newsletter. Ms. Kenned' suggested that the public relations people at the three hospital: be contacted to put the Commission on their mailing list so thai the Commission can advertise, with the hospitals' permission, an~ of the clinics or seminars they are sponsoring. Also, the July 1: and July 26 meeting information can appear in the newsletter, sincl the Commission projected their work plan so far in advance. It wa: also suggested that the Community Services Commission might sponso: a health fair in cooperation with the three desert hospitals. Ms. Seaton said she was glad the Commission was developing a wor plan which will be most helpful in letting the City Council kn01 what the Commission does and plans to do in the future. Sh, suggested that every year the Commission present to the Council list of their goals and objectives and a list of thei accomplishments for the prior year. Ms. Kennedy reminded the Commission of the "town meeting" schedule, for the next Mayor's Breakfast on June 3 at 6:45 a.m. She aske, the Commission if they agreed to have a CSC representative atten Council meetings on a rotating basis and suggested that schedul could be part of the July work plan. Mr. Best asked that the proposal to Council for the Commission t have input in the selection of new members to the Commission b part of the July work plan. . . CSC Minutes 5 May 24, 1993 Ms. Kennedy reviewed the work plan concept, which includes: Trails Master Plan, Community Resource Center, La Quinta Middle School, Health Fair, visibility of Commission within the community, Newsletter Corner, Goals 2000, rotating City Council meetings and Commission input regarding selection of new members. Ms. Nard reported that the Art in Public Places Committee met May 3. TDC was there to review an alternate plan for the Theme Plaza at Hwy. 111 and La Quinta. Two new art consultants were interviewed to work with developers and architects on future projects. Louis DiMartino gave an update on the sculpture for the Civic Center. He has approximately 50 tiles from the children in the art class at Truman Adams, and he will soon be working with the Middle School. He needs more community involvement. Anyone who is interested can pick up clay and a piece of wood for sculpting a piece 5" x 8" from the school. All pieces of work should be returned in two to three weeks. Louis makes a mold of these pieces, casts them in bronze and welds them together. The result will be the large sun that is going to be in the Civic Center site. Ms. Nard said the Committee is working on the first section of a Master Art Plan. The Committee reviewed three new artists' applications for their art banks. Mrs. Nard said she spoke with Marilyn Smith, Sr. Center Coordinator, regarding the Commission's help with an Arts and Crafts show when the Senior Center moves into a new facility. Marilyn said they are very interested in pursuing that and that she would like to include disabled children, along with the Seniors and older disabled. The Landscape for Ecology winner was 54-235 Avenida Vallejo in La Quinta. Ms. Kennedy asked Mr. Bohlen if the Sun City residents could help with the Home Alone program. Mr. Bohlen said staff could work directly with Del Webb regarding volunteers. Wi th regard to Commission visibility, Ms. Kennedy said she was interviewed via phone by two students of La Quinta Middle School. The interview was about parks and recreation and what is being done for recreation for middle school age children and up. Mr. Bernard advised that he participated as a Commissioner at the Truman Adams Elementary School when they had their earthquake drill and helped give a critique afterwards. The Commissioners thanked staff for the tour of the new Civic Center. . . CSC Minutes 6 May 24, 199 The next meeting will be held June 14 at the Family Heritag Church. Ms. Kennedy asked Mr. Best if he would preside as sh would be out of town. There being no further business, it was MOVED by Nard/Bernard t adjourn the meeting. MOTION CARRIED. J~~L CLINT BOHLEN Park ~nd Recreation Manager r-;",", L A--- PATRICIA DEVERY Temporary Department