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1993 05 10 CSC Minutes . Iryb Reports &4Ittormational Item: b COMMUNITY SERVICES COMMISSION MINUTES MAY 10, 1993 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the City Council Chambers. Commissioner Best presiding, followed by the Pledge of Allegiance. Present: Commissioner Norris Bernard Commissioner Lawrence Best Commissioner Aldine Dickens Commissioner Susan Francis Commissioner Nancy Nard Commissioner B.J. Seaton Absent: Commissioner Kennedy Staff Present: Clint Bohlen, Parks & Recreation Manager Patti Devery, Temporary Department Secretary It was MOVED by Seaton/Nard to EXCUSE Ms. Kennedy from today' s meeting. MOTION CARRIED. APPROVAL OF MINUTES Minutes from the April 26, 1993 Council/Commission meeting will be presented at the May 24 meeting. PUBLIC COMMENT The following young people were in attendance: Josh Willis, 51950 Avenida Martinzes, L.Q., 564-4526 Anthony Calhoon, 51120 Avenida Valasco, L.Q., 564-4540 Ricky Coulston, 52-715 Avenida Rubio, L.Q., 564-1227 Mike McLaughlin, 51290 Avenida Carranza, L.Q., 564-3409 Josh Willis, as spokesman, advised the Commission that many of his friends would like a BMX bicycle path at the top of La Quinta Cove. The nearest bike track is in Desert Hot springs. Ms. Nard said she had seen that track and believed it was run by an association. Josh presented the Commission with a diagram of a proposed track and said the kids would like to participate in the upkeep of the proposed track. The racing age is 8 years and up. Ms. Nard said that this sport becomes a "family thing", with everyone becoming . . CSC Minutes 2 May 10, 199: involved. Mr. Bohlen will look at the Desert Hot Springs facility, put together a fact sheet regarding budget, maintenance, etc., anc present it to the Commissioners for their consideration. Mr. Best said that after putting together a report, the Commission will reagendize this item and notify the boys of the meeting date sc they may attend. Mr. Bernard suggested the Chamber of Commerce might be a resource through which names of contractors could be obtained to see if they would be willing to donate equipment, time, etc. CORRESPONDENCE AND WRITTEN MATERIALS Mr. Best said the Urban Forestry letters were interesting. Mr. Bohlen advised that in July, a report from the Californic Transportation Commission (CTC) should arrive to confirm whether 01 not the Cove Urban Forestry Program is receiving the grant. $1) million in recommended projects went to CTC, $10 million i~ available for funding, so $7 million in projects will not be funded. This program had five phases; the CTC eliminated phase five. Mr. Bohlen showed the Commission the strip along the bike path which would be developed into a wooded green area to absort the pollution. Hopefully, if more grant money is available, we car request grants in the future to develop an Urban Forestry Progran throughout the City. STAFF REPORTS Mr. Best asked if Mr. Bohlen had a further report on his meeting wi th Superintendent Delores Ballesteros. Mr. Bohlen had nothing further at this time, but said the main issue is finding a location for the boxing program. Mr. Bohlen advised that the Child Care Council Board Retreat provided time for policy formulation. He also advised that Council Member McCartney was appointed to the Coachella Valley Child Care Council as the chairperson for Community Affairs. Mr. Bohlen said he has been asked to staff the Council and to assist Mr. McCartney. To update the Commission regarding Fritz Burns Park tennis court lighting, staff developed a plan with Neptune Electric for lighting those courts. The drawings have been sent to Imperial Irrigatior District where a delay has occurred. Mr. Bohlen will follow-up. Regarding the Home Alone "Kidsline" Program, Mr. Bohlen is sending a grant proposal of $5,000 to ARCO to fund a portion of this $29,500 program. There are other funding sources which can be contacted in the future. Council Member Bangerter and Tom Hartung are working to get this program going. The program could be operated out of the Senior Center, five days/week, 2 p.m.-6 p.m., with a coordinator and one volunteer per day. If the Commission . . CSC Minutes 3 May 10, 1993 wishes, they could take a role in the solicitation of volunteers (age 18 and up) from the community by agendizing this item for discussion at the next meeting. COMMISSION BUSINESS Mr. Best asked for comments regarding the Council/Commission Joint Meeting. Ms. Francis said the Council seemed supportive of the pagaent concept and suggested cultural events, such as the Children's Choir, that the Culture and Fine Arts Committee could follow-up with. Ms. Francis said the Commission should follow through in preparing a work plan as the Council had suggested. Also, the Commission should discuss Council's question of how public does the Commission want to be. Ms. Nard suggested the Commission have an article in the newsletter that tells who is on the Commission, what committee they are on and what that committee does. This would enable the community to contact the Commissioners through the City. Ms. Seaton made reference to a previous newsletter article on the Commission which was quite good and could be used as reference for the new article. Mr. Best suggested this item be continued until the May 24 meeting when the minutes will be available and Ms. Kennedy will be back. Mr. Bohlen suggested that July is a slow month and may be a good time to devote meetings to putting together a work plan for the year starting September. Mr. Best directed staff to agendize these two items for May 24. Mr. Bohlen went through the 1993-94 Community Services Grant Application with the Commission. It was the concensus of the Commission that staff proceed through the process with the Grant Application. Staff asked the Commission if they would like to set dates, times and locations for the Palm Royale Park public workshops. The dates of June 14 and 28, 7:00 p.m. at Family Heritage Church were agreed upon. Mr. Bohlen said that T.I. Maloney will put together three footprints of the site for the Commission's consideration and bring them to the June 14 meeting for public input. A single footprint containing the public input from the June 14 meeting will be presented at the June 28 meeting. These meetings will be followed by the regular business meetings. . . CSC Minutes 4 May 10, 1993 NEXT MEETING DATE, TIME AND TOPICS The next meeting will be held Monday, May 24, 7:00 p.m. Topics will include Trails Master Plan workshops, review of 1992-93 Communi ty Services Grant reconciliation - forms and materials, joint May 10 Council/Commission meeting, and summer meetings. Ms. Francis advised the Commission about a new cultural event coming to La Quinta called Roundtable West, the largest book/author organization in America. They are negotiating with La Quinta Hotel to begin meetings there once a month. These will be luncheon meetings at which three to four authors talk about their best seller/book. The first meeting will be October 14. ADJOURNMENT There being no further business, Seaton/Nard MOVED to adjourn to committees. MOTION CARRIED. & Recreation PATRICIA DEVERY Temporary Department