1993 02 22 CSC Minutes
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COMMUNITY SERVICES COMMISSION
MINUTES
FEBRUARY 22, 1993
CALL TO ORDER
A regular meeting of the Community Services Commission was called
to order at 7:00 p.m. in the La Quinta Council Chambers.
Chairwoman Kennedy presiding, followed by the Pledge of Allegiance.
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Present: Commissioner Norris BernardJl
Commissioner Aldine Dicken;~.(rrived at 7:15 p.m.)
Commissioner Susan Francis~' /
Commissioner Sharon Kenne~y (Chairwoman)
Commissioner Nancy Nardyr /
Commissioner B.J. Seaton V
I\v'
Absent: Commissioner Lawrence Bes~~
Staff Present: Clint Bohlen, Park & Recreation Manager
Cynthia Hernandez, Department Secretary
Chairwoman Kennedy stated Commissioner Best was out-of-town and
requested to be excused from tonight's meeting.
It was moved by Commissioner Nard/Seaton to EXCUSE Commissioner
Lawrence Best from the February 22, 1993 meeting. Motion carried.
1. APPROVAL OF MINUTES - FEBRUARY 8, 1993
It was moved by Commissioner seaton/Nard to APPROVE the minutes of
February a, 1993 as submitted. Motion carried.
2. PUBLIC COMMENT
Chairwoman Kennedy opened the floor for public comment and there
were none.
3. CORRESPONDENCE AND WRITTEN MATERIALS
1. RECEIVE/FILE Attendance Roster
4. PARKS AND RECREATION MASTER PLAN
Chairwoman Kennedy called upon Staff Liaison Bohlen to report on
the Master Plan.
Staff Liaison Bohlen stated there has been significant changes in
the engineering costs for all park design as indicated on page 41,
42 and 43. Engineering costs involve working drawings and any
other costs involved in the actual construction. He pointed out
the Acknowledgment Page and indicated the City received comments
from residents, various agencies and excellent participation to
include School District, PTA, Chamber and other local agencies.
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Community Services Commission
Meeting - February 22, 1993
Minutes - Page 2
Mr. Bohlen indicated staff added a few sections to the appendix.
This includes the city of La Quinta Hillside Conservation
ordinance. There have been a few minor additions and changes in
the text. It does include a statement regarding the use of
artists. He called the Commission's attention to the Standards
Section, page 20, and mentioned it is important to insure that all
future park designs comply with the American Disabilities Act(ADA).
The design and construction are taken into account as there may be
legislation that may affect water designs. Chairwoman Kennedy
indicated T.I. Maloney had mentioned this previously.
Staff Liaison Bohlen stated we received good comments about the
document from several park and recreation agencies outside the
valley.
After discussion, it was moved by Commissioner Seaton/Bernard to
RECOMMEND to the City Council the Parks and Recreation Master Plan
be ADOPTED by resolution. Motion carried.
5. PRESENTATION BY TRICE HEALLY, PTA EARTHQUAKE COMMITTEE
Linda Murray, President of the AdamsTruman PTA submitted the grant
reconciliation report from the Adams/Truman Elementary School
Earthquake Committee. This included the inventory of supplies for
1992-93 budget. There are receipts for tools purchased and
backpacks. They have ordered 4 10x10 pop-up shade covers to
protect the children from over exposure to the sun in case of a
long outdoor wait to be picked up by parents. Expenditures made
for earthquake preparedness since the time of funding are as
follows:
1. 20 backpacks (used to hold earthquake supplies
in each classroom)
2. Hardware and tools
3. Pop-up Shade Covers 4 @ $350 plus tax
$161.63
496.89
1,508.50
$2,167.02
There are still many supplies needed to include more backpacks, 5
gallon collapsible water jugs, Swiss Army knives, space blankets,
light sticks, boxes of camping matches, rigid stretchers, dollies,
paper cups, 30 gallon garbage bags, compression bandages and
bandaids.
Ms. Murray stated they do get donations for much of the food and
drinks kept on hand, however, it is not possible to keep the
supplies from year to year due to storage being limited to non-
airconditioned containers. All supplies at the end of the school
year will be donated to local food banks. This means supplies will
have to be replenished each year either by donations or funds from
the earthquake budget. Ms. Murray stated they are very grateful
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Community Services Commission
Meeting - February 22, 1993
Minutes - Page 3
to the community, the City and the service organizations that have
donated to their Earthquake Committee. They have really made one
of the school sites the best prepared in case of an earthquake
situation like this.
Chairwoman Kennedy commented that the Reconciliation Form is due in
April and all money granted needs to be spent. Ms. Murray replied
that all the funds have been spent.
Maureen Mendoza, Principal at Adams/Truman School, stated the
population is almost 1,300 which makes this a tremendous amount of
students in the school to take care of.
Ms. Murray invited the Commission to school for an actual
earthquake drill planned for March 16, 1993. She stated it would
be beneficial for the Commission to see the Adams/Truman Earthquake
Disaster Plan 1st hand.
Commissioner Nard asked if the school has much prepared in terms of
supplies? Ms. Murray replied they have purchased what they can,
however, they cannot house very many supplies. Commissioner
Bernard asked about water supplies. Ms. Murray replied they have
bought 55 gallon drums and regular water jugs as well.
Chairwoman Kennedy thanked Trice Heally, Maureen Mendoza and Linda
Murray for their presentation of the PTA Earthquake Grant Funds.
6. COMMUNITY SERVICES GRANT APPLICATION FORM FOR 1993-94
Staff Liaison Bohlen stated the Ad Hoc Committee met at the last
Commission meeting and discussed last year's application packet and
has recommended several changes to the previous year's packet. The
changes were primarily organizational in nature as contrasted with
last year's packet.
Staff recommends the Commission review the additions and changes to
the Community Services Grant Packet for 1993-94 and finalize a
format.
Chairwoman Kennedy indicated the criteria before created some
controversy and called the Commission's attention to Page 1,
Section II, Guidelines and Criteria, item b relating to La Quinta
based organizations versus La Quinta non-based organizations.
There was some discussion among the Commission regarding this
matter and the form in its entirety. The following changes were
proposed and are underlined:
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Community Services Commission
Meeting - February 22, 1993
Minutes - Page 4
On Page 1, Section II. Guidelines and Criteria
a. At the time of submitting the application, the organization
must have their 501(c)3 status, Taxpayer Identification Number.
e. Budget information requested is for fiscal year 92-93. If your
organization operates on a calendar year, please report information
for 1992.
Page 2 no changes
Page 3 items need to be renumbered startinq with item Number 11 and
amended to read as follows:
What do you plan to accomplish during the fiscal year 1992-93 in
the way of proqram development and enrichment as related to this
qrant?
Page 4 items need to be renumbered;
(page 5 capitalize Orqanization's and delete underline with dollar
siqn on riqht column next to Personnel
'page 6 capitalize the word Proposed and delete underline with
dollar siqn on riqht column next to Personnel
Page 7 add an asterisk to.. .Describe Your Expenditure of Grant
Funds and boldface, and add an asterisk to the sentence below that
reads ...Attach supporting documentation (receipts for purchases,
canceled checks, payroll records, copies of billing statements)that
is in accord with the original grant request
Page 8 correct the word applicant on line 2; renumber items under
Number 8 to include 9, 10, 11, and 12 amended to read:
~ Is the orqanization located in or servinq La Quinta? (5 points)
10. If non-La Quinta based is documentation of said services
provided? (5 points)
II. Is the qrant request for proqram development and enrichment?
(5 points)
12. If the orqanization applied for fundinq in Fiscal Year 1992/93
has a Reconciliation Form with documentation been submitted as
requested? (25 points)
Total Points (lOO available)
Chairwoman Kennedy commented there were 13 organizations that
applied for grant funds. Of those 13 only 3 were not awarded
funds.
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Community Services Commission
Meeting - February 22, 1993
Minutes - page 5
Commissioner Bernard requested to know if the Commission awarded
any funds to the Coachella Valley Child Care Council? Staff
Liaison Bohlen replied the Commission has not granted money to the
Child Care Counci1. However, some of the other cities have
contributed $4,000 for a Child Care Study.
Commissioner Seaton stated she has looked forward to new and
innovative ideas, however, there are alot of programs which have
continuing needs.
Commissioner Dickens commented on the 501(c)3 status. She
requested to know if the City derives any tax money from that?
Staff Liaison Bohlen replied no, the City does not derive any tax
money from this status. Commissioner Dickens then replied just
because an organization is not located here in the City and the
City does not derive a benefit that she does not understand why
they need to be located here at this time. She stated the City has
some good groups that do good things but are not based in La
Quinta.
Commissioner Nard stated the Commission has to make this
discretionary. The decision should be up to this Commission to
judge it and to act on whatever the Commission feels is the real
need for this community and what is best for La Quinta.
Commissioner Dickens stated she feels item numbers 1-16 covers most
of the criteria.
Commissioner Francis was excused at 8:15 p.m. as she was not
feeling well.
After discussion, it was moved by Commissioner Dickens/Nard to
APPROVE the Community Services Grant Application form for Fiscal
Year 1993-94 as AMENDED above, and to present to the City Council
in its final form.
7. REPORT ON ART IN PUBLIC PLACES COMMITTEE (NARD)
Commissioner Nard reported on their Art in Public Places Committee
meeting held February 1, 1993. She stated they reviewed a new
submittal from John Kennedy that will be kept in the art bank.
Also, they discussed Louis DeMartino's proposal of a relocation of
the sculpture and Tom Dozci joined in on giving information on the
relocation of the piece in terms of what could be done with the
lighting since we are having to change some things. She indicated
they received correspondence from Jerry Aleman who gave them a list
of artists they might want to use.
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Community Services Commission
Meeting - February 22, 1993
Minutes - Page 6
Chairwoman Kennedy thanked Commissioner Nard for her Committee
report.
8. REPORT ON NATIONAL RECREATION AND PARK ASSOCIATION RISK
MANAGEMENT SCHOOL (DICKENS/BOHLEN)
Staff Liaison Bohlen commented Staff and Commissioner Dickens
attended the NRPA Risk Management School in Oakland, California
from January 27-30, 1993. The school covered the following topics
and concepts:
What is Risk Management
Basic Elements of Risk Management
Effective Communication through Signs
User Safety and Risk Management
Contracting for Services
Employee Safety
Managing Risk the Disney Way
Playground Safety
Current and Anticipated Liability Law
Participating in Field Study (Open Space and Trails)
The school was 28 hours in duration, and the most important points
that staff learned were: identify exposures in all City park and
recreation facilities and procedures; evaluate the loss potential
of the exposure; select the best method of controlling the loss
potential; implement the chosen techniques; monitor the results of
the steps taken to mitigate the loss exposure; and modify the steps
taken as determined over time.
Commissioner Dickens stated this was a very worthwhile school and
recommended the Commissioners attend when possible.
9. REPORT ON COACHELLA VALLEY CHILD CARE COUNCIL MEETING
HELD ON FEBRUARY 16, 1993 (BERNARD)
Commissioner Bernard reported on the February 16, 1993 regular
monthly meeting of the Coachella valley Child Care Council.
Reports were given by the Secretary, Treasurer and the Coordinator.
Ms. Robin Scherr gave an informative report on her work for L.A. 's
Best where she works with the L.A. Board of Education, developers
and industry to set-up and provide staffing for child care centers
in the greater Los Angeles area. During a question and answer
period that followed, the local council decided to take a fresh
look at an item that was reported in the Community Services Council
minutes of January 25, 1993 (item #10, page 6), whereby the CVCC
council will hold off their plans to take action on the California
Redevelopment Set-aside Law until they have had time to gather
additional information. Guest, Robin Scherr was interested in the
local "Parent to Parent" program. They were shown a new flyer
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Community Services Commission
Meeting - February 22, 1993
Minutes - Page 7
which includes a sign-up form on "Become a Senior Child Care
Provider" program sponsored by the County of Riverside, the
Riverside County Office of Education and the Coachella Valley Child
Care council/Consortium. If anyone is interested they can call
342-3503 for more information.
Chairwoman Kennedy thanked Commissioner Bernard for his informative
report.
10. LANDSCAPE FOR SPRING SPLENDOR
The winner of the residential Landscape for Spring Splendor award
is:
79-880 Horseshoe
The winner of the business Landscape for Spring Splendor award is:
La Quinta Hotel
11. NEXT MEETING DATE, TIME AND TOPICS
Monday, March 8, 1993
12. ADJOURN
There being no further business to discuss, it was moved by
Commissioner Nard/Seaton to ADJOURN. Motion carried. Meeting
adjourned at 9:03 p.m.
CLINT BOHLEN
Park & Recreation Manager
CYNTHIA HERNANDEZ
Department Secretary