1993 10 25 CSC Minutes
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COMMUNITY SERVICES COMMISSION
MINUTES
October 25, 1993
:ALL TO ORDER
, regular meeting of the Community Services Commission was called to order at 7:00 p.m.
11 the La Quinta Civic Center Study Session Room. Chairman Best presiding, followed by
he Pledge of Allegiance.
lOLL CALL
[EMBERS PRESENT:
Commissioner Norris Bernard
Commissioner Lawrence Best (Chairman)
Commissioner Aldine Dickens
Commissioner Susan Francis
Commissioner B.J. Seaton (Vice Chairwoman)
[EMBERS ABSENT:
Commissioner Nancy Nard
One Vacancy
T AFF PRESENT:
Clint Bohlen, Parks & Recreation Director
Cris tal Spidell, Secretary II
t was moved by Commissioner Seaton/Dickens to EXCUSE Commissioner Nancy Nard from
he meeting. Motion carried.
:ONFIRMATION OF AGENDA
t was moved by Commissioner Bernard/Seaton that Christmas Lighting/Decorating be
dded to the agenda as Commission Business No.5. Motion passed unanimously.
,PPROV AL OF MINUTES
t was moved by Commissioner Seaton/Bernard to APPROVE the minutes of October 11, 1993
s submitted.
,NNOUNCEMENTS
'he Commission members received a memorandum from Mr. Clint Bohlen announcing his
ppointment to Parks & Recreation Director. After receiving congratulations from
:hairman Best on behalf of the Commission, Mr. Bohlen thanked everyone for their support
nd noted the tremendous progress the Community Services Commission is making for the
:ity of La Quinta.
'UBLIC COMMENT
:hairperson Best opened the floor for public comment. There was no comment.
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;ORRESPONDENCE AND WRITTEN MATERIALS
.. Letter from Jim Ducatte, Boys & Girls Club of Coachella Valley
Copy forwarded to the City Council.
I. Commissioner Nard's Art in Public Places report for October 4, 1993
Chairperson Best suggested that Commissioner Nard could follow up on the note
which was attached to her Art in Public Places report regarding painting of fire
hydrants if she desired further action by the Community Services Commission.
:TAFF REPORTS
'here were no Staff Reports at this time.
:hairperson Best asked Mr. Bohlen the results of the Palm Royale Park report which was
ubmitted to City Council on October 19, 1993. Mr. Bohlen stated that the item was
pproved and has gone on to construction drawings.
:OMMISSION BUSINESS
1993-94 Work Plan Prioritization (Best)
Commission members prioritized their existing and potential assignments to finalize
the 1993-94 Work Plan. Community Services Grants and Improve Communications
with Council were deleted from the "potential" list and integrated into the "existing"
list.
Staff will categorize each assignment list with comments, and present a report to the
Commission for final review at the meeting of November 22, 1993.
Council/Commission Joint Meeting Topics (Best)
Topics for the Joint Meeting will be:
1. Work Plan
2. Cultural Affairs Issue
3. Future of the Commission
a. List of Accomplishments of Commission
The Community Services Commissioners listed their accomplishments as:
Community Services Commission Handbook
Community Services Commission Work Plan
Parks & Recreation Master Plan
Community Services Grants
Fritz Burns Park Tennis Court Lighting
Palm Royal Park Development
Interviewed selection of firms for design of Parks projects
Updated Community Service Grant Application procedures
Attend City Council meetings, Mayor's Breakfast
Attend Conferences & Seminars
Attend LQ Chamber & Valley Wide Mixers, and Main Street Market Place
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Chairperson Best was asked to submit a report on these accomplishments in detail to
the Commission by November 22, 1993. This will be later submitted to the City
Council for the Joint Meeting set for December 4, 1993.
The Joint Meeting is tentatively set from 9:00 a.m. to 12:00 p.m.
November 8, 1993 Public Forum - Procedures (Best)
Chairperson Best will introduce the item, explain the matrix, invite input not limited
to the matrix, and give background regarding City Council direction upon opening
the Public Forum. Chairperson Best will announce that each speaker will be given
3 minutes to speak and to direct their questions to the Chairperson who will then
appoint a Commissioner to answer.
The Commission will summarize all information and staff will prepare a draft report
for review on November 22, 1993.
Item of Appreciation - Sharon Kennedy (Francis)
The Commission discussed an item of appreciation for Sharon Kennedy. Suggestions
included having Ms. Kennedy select a location for a tree planting on the bike path,
erecting a cement or concrete plaque with Ms. Kennedy's name on the bike path, a
certificate of appreciation, or a gift certificate. The Commission also discussed how
the item would be purchased, either through personal funds, landscape & lighting
funds, or from the City budget.
Staff suggested that due to lack of irrigation, the Commission might wish to
reconsider planting a tree on the bike path or select an alternative site at either the
Civic Center, the Sports Complex or the Mini-Park, with City Council approval.
Commissioner Francis asked for direction and Chairperson Best suggested the item
not be reagendaized at this time, rather give more thought as to what should be
done.
Christmas Lighting (Bernard)
Commissioner Bernard asked the Commission regarding procedures for nominating
homes for Best Decorated for the Christmas season. Staff stated names are either
phoned in or an entry form is enclosed in the La Quinta Newsletter. Commissioner
Bernard suggested a follow-up letter to all homes which were nominated
acknowledging their holiday and community spirit.
Staff will contact the City Clerk in regards to notification in the La Quinta
Newsletter.
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'm. NEXT MEETING DATE, TIME AND TOPIC
Monday, November 8, 1993, 7:00 p.m.
La Quinta Civic Center Council Chambers
. October Halloween Selection
. La Quinta Beautiful/Holidays (Christmas Lighting)
. Public Forum on Cultural Affairs Issue
X. ADJOURNMENT
t was MOVED by Commissioner Seaton/Francis to adjourn the meeting to the next regularly
cheduled Community Services Commission meeting of November 8, 1993. Motion carried.
leeting adjourned at 9:02 p.m.
:LINT !WItLEN
lU'ks and :Recreation Manager
:RIST AL SPIDELL
ecretary II
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MEMORANDUM
TO: COMMUNITY SERVICES COMMISSION
FROM: CLINT BOHLEN, PARKS AND RECREATION DIRECTOR
DATE: NOVEMBER 8, 1993
SUBJECT: PUBLIC FORUM ON CULTURAL AFFAIRS ISSUE
ISSUE:
To restate procedures for public forum.
SUMMARY:
At the October 25, 1993 Community Services Commission meeting,
Chairperson Best requested the following procedures be followed for
the public forum:
· Chairperson Best will introduce the item, explaining the
purpose of the forum, and the history of the item.
· The Chairperson will explain the four options, concluding
with the emphasis that none are the Commission's choice
or preference.
. The Chairperson will instruct speakers to direct all
comments and questions to the chair.
. All persons wishing to speak must approach the podium and
clearly state their name and address for the record.
· Speakers will be limited to three minutes.
RECOMMENDATION:
For your information.
Attachments:
Cultural Affairs Options A - D
MEMOCB.003
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MEMORANDUM
FROM:
COMMUNITY SERVICES COMMISSION
SAUNDRA L. JUHOLA, ADMINISTRATIVE SERVICES DIRECTORJ D
NOVEMBER 8, 1993 U
TO:
DATE:
SUBJECT:
LA QUINTA BEAUTIFUL AWARD
*********************************************************************************
Last winter, the Community Services Commission established new criteria for the La Quinta
Beautiful Award Program as attached (copy of newsletter article). As you can see, the months
of October, November and December are "Best Holiday Spirit." I'm going to need some help
from the Commission in knowing what you were thinking about in determining November to be
"Best Holiday Spirit." I'm also going to need help with nominations. If, when driving around,
any of you see homes that depict your idea of Holiday Spirit, please call the address to my
Department.
Also, the date of December 13th has been determined to be the date of judging for the December
"Best Holiday Spirit." As you'll remember, there are generally five awards given for
December.
THANKS FOR YOUR HELP!
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New Criteria Established
For La Quinta Beautiful
I. All La Quinta homes (owned & rented) and all La Quinta
businesses are eligible with the exception of structures
being maintained by a homeowners association. Entries
are not limited to the Cove area.
2. Nominations will be made on three different themes
during the year:
. SPRING SPLENDOR-
January, February, March. April
. LANDSCAPED FOR ECOLOGY -
May, June, July. August, September
. 1l0L/DA Y SPIRIT-
October, November, December
3. The v.ilUlers will be presented with a certificate and a
brass plaque by the City Council and the winning
property will be featured in the Chamber's Newsletter.
4. In order for La Quinta citizens to become more aware
and get more involved in this program, there will be
entry forms in the newsletter, as well as Comnussioners
being encouraged to nominate properties,
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1993 OCTOBER.
L.A QUIN'TA
BEA~IFUL AWARD
""BEST HOLIDAY DECORATED..
HOME
NOMINATIONS
(Circle One) (5 being best
1.
I
2
3
4
5
2.
1
2
3
4
5
3.
1
2
3
4
5