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1993 11 22 CSC Minutes . . COMMUNITY SERVICES COMMISSION MINUTES NOVEMBER 22,1993 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. i the La Quinta Civic Center Study Session Room. Chairman Best presiding. Pledge ( Allegiance was led by the Chairman. ROLL CALL: MEMBERS PRESENT: Commissioner Norris Bernard Commissioner Lawrence Best (Chairman) Commissioner Aldine Dickens Commissioner Susan Francis Commissioner Nancy Nard MEMBERS ABSENT: Commissioner B.J. Seaton (Vice Chairwoman) One Vacancy STAFF PRESENT: Clint Bohlen, Parks & Recreation Director Cristal Spidell, Secretary II It was moved by Commissioner Nard/Bernard to excuse Commissioner Seaton from the meetin~ Motion carried unanimously. II. CONFIRMATION OF AGENDA III. APPROVAL OF MINUTES It was moved by Commissioner Nard/Bernard to APPROVE the minutes of November 8, 199 as submitted. Motion carried unanimously. IV. ANNOUNCEMENTS None V. PUBLIC COMMENT Fred Wolff - 77-227 Ensenada - Mr. Wolff prefers an autonomous body in regards to the Cultun Arts Issue because he believes most members that are to be placed on the board come fror autonomous bodies. He feels there is no need for the City Council to control the cultural an artistic community, and he feels City Council control would be restrictive and dangerous. MINll-22 1 . . Lia Gilbert - 57-214 Merion - Ms. Gilbert believes that local government should not be in contro of an Arts Commission, and that the arts should be left to the artists. She would like to seE funding support from the City Council, but an autonomous relationship is best for an artl commission. VI. CORRESPONDENCE AND WRITTEN MATERIALS All written correspondence was received and filed. The Commissioners discussed the acceptance of complimentary Fine Crafts, Wine & All Tha Jazz passes. Commissioner Francis explained that the passes were free and of no value therefore it is not necessary to claim them on an Economic Statement Report as indicated in thE memorandum from the City Manager. Chairperson Best & Commissioner Bernard returned thei complementary passes to Commissioner Francis. Chairperson Best suggested that if c Commissioner accepted the passes they should be reported on the Economic Statement form VII. STAFF REPORTS A. Fritz Burns Park Development Update In response to a question from Chairperson Best, Mr. Bohlen advised that 13 bids were sent ou for the repair of the tennis court lights at Fritz Burns Park, and that the ability to bond was ar issue in regards to the fact that only two bids were submitted. AZ-Tech Electric was the onll bidder. Their proposal is being presented to the City Council on December 7, 1993. B. Kidsline Program Statistics A Kidsline report was presented and the Commissioners briefly discussed the Monthly Summar) date information. C. Cultural Affairs Advisory Body Staff reviewed the report with the Commission. Discussion by the Commissioners ensued Commissioner Bernard requested clarification on the changes to the CSC role as described ir the CSC Handbook. Commissioner Francis asked from where the addition of the Arts in Publi( Places Commission option came. Mr. Bohlen said it was an option he submitted after readinl Seattle, Dallas, and Rancho Mirage Arts program descriptions. VIII. COMMISSION BUSINESS A. CULTURAL AFFAIRS ADVISORY BODY ISSUE Staff advised that Commissioner Seaton preferred Option D, and that she would like all threE cultural organizations represented. MINIl-22 2 . . Commissioner Francis compared autonomous verses not autonomous. She believes tha freedom of expression should be allowed. A proposed model could become a group tha governs the arts in La Quinta. Therefore, it would take on a reputation of art officials. It i: important that artistic freedom is promoted whether or not it is an autonomous group Commissioner Francis prefers Option B. Commissioner Bernard believes the CSC can stay where it is and function as it has in the pas since part of its role is to form subcommittees. Chairperson Best feels promoting the general welfare of the City is important. A Cultural Art! Committee will improve the arts in the City as well as be responsible to the public and thE :itizens. He does not feel Option C is an option because, if the City funds the commission, thE Council should have a say. Chairperson Best suggests Option B is good because it woulc :reate a fresh, new body, however, the staff idea of adding members to and expanding the rolE )f the Art In Public Places Committee has merit. Commissioner Dickens prefers not to see anything taken away from the CSC no matter whic~ Jption is selected, yet prefers something to fill the gap in regards to arts and cultural affairs ir :he community. Commissioner Nard advised that she would like to see art programs to benefit the City and thE ~itizens. She questioned what information was going to be provided to the Council member~ 'or their review. t was MOVED by Commissioner Bernard/Dickens to recommend to the City Council to: 1) maintain status quo using City Code 2.18 for the Community Services Commissior as it reads; 2) allow the CSC through 2.18050 b. Establish Subcommittees to exercise the powers and duties of the Culture and Fine Arts Committee (2.18080 c.); 3) consult with public and private groups; 4) coordinate existing resources; and, 5) conduct studies. \/lotion failed 2-3 with Commissioners Francis, Nard, and Chairperson Best voting no. t was MOVED by Commissioner Francis/Nard to recommend Options B & C to the City Counci Nith further discussion. \/lotion failed 2-3 with Commissioners Bernard, Dickens, and Chairperson Best voting no. t was MOVED by Chairperson Best/Nard to recommend Option B - Cultural Affairs Commissior o the City Council. \/lotion carried 3-2 with Commissioners Francis, Dickens voting no. MINIl-22 3 . . It was MOVED by Commissioner Bernard to reconsider an amendment to the recommendatiol of Option B to the City Council to include formation of a Parks & Recreation Commission ani a Human Relations Commission. The MOTION failed due to lack of a second. It was MOVED by Commissioner Dickens to recommend Options B & D to the City Council. Thl MOTION failed due to lack of a second. B. FINAL WORK PLAN It was MOVED by Commissioners Dickens/Nard to recommend adoption of the Work Plan a: submitted to City Council. MOTION passed unanimously. C. JOINT MEETING WITH CITY COUNCIL ON DECEMBER 4,1993 The CSC will meet from 9:00 to 10:00 a.m. in the East Conference Room. Staff will review thE materials to be presented. The Commission will then adjourn to the Study Sessior Room/Caucus Room/Council Chambers for a Joint meeting with the City Council from 10:00 tl 11 :00. Topics will include future structure and tasks of the Community Services Commission IX. NEXT MEETING DATE, TIME AND TOPIC December 13,1993,7:00 P.M. La Quinta Civic Center Study Session Room . Topics of Christmas Judging For December 20, 1993 . Work Plan . Joint Meeting Discussion . December 27th Meeting (cancel or not cancel) . Sharon Kennedy Appreciation Gift . Conference Attendance X. ADJOURNMENT It was MOVED by Commissioner Dickens/Nard to adjourn the meeting to the next regularll scheduled Community Services Commission meeting of December 13, 1993. Motion carriel unanimously. Meeting was adjourned at 8:40 p.m.. C~t~I~d&J Secretary II MINll-22 4