1994 03 28 CSC Minutes
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COMMUNITY SERVICES COMMISSION
MINUTES
March 28, 1994
i. CALL TO ORDER
II, regular meeting of the Community Services Commission was called to order at 7:00 p.m. in
he La Quinta Middle School Multi-Purpose Room. Chairman Best presiding. Pledge of
II,lIegiance was led by the Chairman.
ROLL CALL:
MEMBERS PRESENT: Commissioner Norris Bernard
Commissioner Lawrence Best (Chairman)
Commissioner Aldine Dickens
Commissioner Susan Francis
MEMBERS ABSENT: Commissioner Nancy Nard
Commissioner B.J. Seaton (Vice Chairwoman)
One Vacancy
STAFF PRESENT: Clint Bohlen, Parks & Recreation Director
Cristal Spidell, Secretary II
t was moved by Commissioner Francis/Bernard to excuse Commissioner Seaton from the
neeting due to being out of town. Motion passed unanimously.
t was moved by Commissioner Francis/Dickens to excuse Commissioner Nard from the meeting
lue to illness. Motion passed unanimously.
I. CONFIRMATION OF AGENDA
tern IV. A. was considered at this time.
rhe New Leaf Awards were presented by Mayor Pro Tern Bangerter and Council Member Sniff.
rhis year was the largest award ceremony since the inception of the program with over 100
iwards presented to students from Adams/Truman Elementary and La Quinta Middle School.
rop achievers were Christopher Vincent, and Gloria Cabanillas. A list of additional recipients
s attached (Attachment 1).
II. APPROVAL OF MINUTES
t was moved by Commissioner Francis/Bernard to APPROVE the minutes of February 28, 1994
is submitted. Motion passed unanimously.
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IV. ANNOUNCEMENTS
All event announcements were received and filed.
V. PUBLIC COMMENT
None
VI. CORRESPONDENCE AND WRITTEN MATERIALS
l\. Minutes from Art in Public Places Meeting
Minutes from the February 7 & February 17, 1994 Art in Public Places meetings
submitted by Commissioner Nard were received and filed.
1111. STAFF REPORTS
It Selection of Recreation Supervisor
Staff liaison, Clint Bohlen, announced the hiring of Recreation Supervisor Marni
Francisco. Her first day is expected to be April 11, 1994. Chairperson Best will write a
letter on behalf of the Commission welcoming Marni to the City of La Quinta.
/11I. COMMISSION BUSINESS
,. Consideration of Ordinance Creating a Parks and Recreation Commission
Chairman Best asked staff to clarify the definition of "residency" in the general ordinance,
and the policy of staggered terms. Chairman Best also asked the names of the
Commissioners who attended the subcommittee meeting of March 11, 1994, to extend
thanks and appreciation for the work that was done on the draft Cultural Affairs
Commission Ordinance.
Mr. Bohlen indicated that the general ordinance addresses the staggered term policy
(2.26.010 A.). ReSidency is defined in the general ordinance "...that all members of
Boards and Commissions of the City appointed by the City Council shall be initially, and
during their incumbency, residents and registered voters of the City, and no such member
at or during such time shall be an employee of the City.
Mr. Bohlen added that Commissioner Seaton, Commissioner Bernard, and Commissioner
Nard attended the meeting of March 11, 1994.
It was moved by Commissioner Francis/Bernard to accept as written, the proposed Parks
and Recreation Ordinance and recommend approval to the City Council. Motion passed
unanimously.
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B. Consideration of Draft Ordinance Creating a Cultural Affairs Commission
Commissioner Francis would like to change the meeting days to read "twice per montt
or as needed" as opposed to "once per month". The Commission concurred. Staff wil
make the necessary change.
Chairman Best asked the Commissioners if they were satisfied, as written, tha
representation is sufficient, (meaning that every effort will be made to ensure there are
wide cross sections of social and leisure services, interests and view points, includin~
providers, recipients, and professionally related occupations are represented). The
Commissioners agreed that all bodies were represented.
Commissioner Bernard was concerned how the Art in Public Places Committee and the
Cultural Affairs Commission were going to work together. Chairman Best suggested thai
if the Commissioners want the Art in Public Places Committee to be under the Cultura
Affairs Commission then make that recommendation, because if it is not acknowledgec
at this time it will most likely stay as it is now - meaning two different bodies. Mr. Bohler
stated that Council Member Sniff, at the meeting of March 11, 1994, stated that in his
opinion he sees the APP having a separate and distinct function (being that they are vel)
specific and very focused) and he would like to see it stay that way. Mr. Bohlen
suggested that if the Commission wished to address the involvement of the APP in an~
form, that this could be addressed under Members-Appointments-Terms (2.75.030)
section of the draft Ordinance.
Commissioner Francis believes the Art In Public Places Committee and the Culturai
Affairs Commission should be separate, yet have representation on each panel.
Commissioner Francis suggested adding the following to Section 2.75.030 Members-
Appointments-Terms: "F. Other culturally focused bodies are invited to participate on this
Commission", or possibly have a non-voting member of the APP on the Cultural Affairs
Commission.
Mr. Bohlen suggested language to Section 2.75.030 to include "F. Membership, to the
extent possible, shall include representation from all organized cultural organizations 01
La Quinta, both public and private". This would include organizations such as Round
Table West, Art in Public Places, Arts Foundation, Community Concerts of La Quinta,
etc.. Commissioner Dickens asked to change "shall" to "may" for clarity.
The Commission concurred to the following changes to the draft Cultural Affairs
Commission Ordinance: 1) Section 2.75.030 - "F. Membershio may include
representation from all organized cultural oraanizations of La Quinta. both public and
orivate.", 2) Section 2.75.060 A. - "Commission shall meet twice each month or as
needed....", and 3) Section 2.75.020 A. - change to read "...and assist other City Boards,
Commissions, and Committees....".
Chairman Best read Commissioner Seaton's facsimile and her comments on the draft
Cultural Affairs Ordinance. Commissioner Seaton would like to see the Commission
"brainstorm" this ordinance with information from other cities.
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Chairman Best asked for any additional input regarding the role the Art in Public Place:
Committee will play in regards to the new Cultural Affairs Commission. No additions
comments were added.
IX. NEXT MEETING DATE, TIME AND TOPIC
Monday, April 11, 1994 7:00 P.M.
La Quinta Civic Center Study Session Room
. Review and/or Approval of Draft Ordinance Creating a Cultural Affairs Commission
. Discussion of Creation of Draft Human Relations Commission Ordinance
. Community Services Grants Update
. Introduction of Marni Francisco, Recreation Supervisor
Monday, April 25, 1994
7:00 P.M.
Commissioner B.J. Seaton's House
79-650 Buttercup Lane
La Quinta, CA
. Presentation of Gift to Sharon Kennedy
"'r. Bohlen will contact Sharon Kennedy and invite her to the potluck dinner/meeting at
~ommissioner Seaton's home April 25, 1994.
~ommissioner Francis suggested sending a card and flowers to Commissioner Nard due to her
Ilness. The Commission concurred.
C. ADJOURNMENT
t was moved by Commissioner Dickens/Francis to adjourn the meeting to the next regularly
icheduled Community Services Commission meeting on Monday, April 11 , 1994. Motion carried
Inanim M et" g adjourned at 8:50 P.M..
~L1 OHLEN
)arks and Recreation Director
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~RISTAL SPIDELL
>ecretary II
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