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1994 04 11 CSCoz �� Sep �uw orOF -`��� MEMORANDUM nrNr TO: COMMUNITY SERVICES COMMISSION FROM: CLINT BOHLEN, PARKS AND RECREATION DIRECTOR DATE: APRIL 11, 1994 SUBJECT: ORDINANCES FOR CONSIDERATION FOR THE CREATION OF A HUMAN RELATIONS COMMISSION ISSUE: To create the elements of the City of La Quinta Human Relations Commission. SUMMARY: The City Council and Community Services Commission (CSC) met on Monday, January 24, 1994. The joint meeting concluded with the Council assigning the Commission the responsibility of preparing recommendations for the structure and functions of three new seven member Commissions: a Parks and Recreation Commission, a Cultural Affairs Commission, and a Human Relations Commission. Staff has attached various ordinances for the Commission's use and reference in determining the structure and elements of the Human Relations Commission. Please use the attached ordinances as a reference tool to be reviewed in preparation for discussion. Listed below is a suggested schedule for completing this task: • Review & Discussion of Human Relations Committee Ordinance April 11th • Recommend Elements of Draft City of La Quinta Human Relations Commission Ordinance April 25th* • Review and Approve City Human Relations Commission Ordinance May 9th • Take ordinance to Council for approval on June 7th. Following meeting staff will forward draft ordinance to City Attorney for review, changes and/or approval. MEMOCB.051 ANALYSIS/FISCAL IMPLICATIONS: The creation of a new Human Resources Commission will be accompanied by the need to fund and staff the advisory body. City staff will be addressing the fiscal and staffing concerns as they present the Commission's recommendations to the Council. RECOMMENDATION: It is recommended that the Commission begin review and discussion of a draft Human Services Commission Ordinance. Attachments: A. Various City Ordinances MEMOCB.051 0 Attachment A Human Relations/Services Commission Ordinances Cities of: La Mirada La Quinta Pasadena Vacaville • -20l7-I 3 LA MIRADA HUMAN SERVICES COMMISSION BYLAWS SECTION 1. There is hereby established for the City of La Mirada a Human Services Commission of five voting members, which commission ahall as a body constitute a subordinate agency of this City. SECTION 2. The term of office of the voting members of the Human Services Commission shall be for a period of two (2) years. The initial terms of office shall be as follows: a. Three members, each member having a term of office which shall expire on the second Tuesday in June, 1990, and every two (2) years thereafter. b. Two members, each member having a term of office which shall expire on the second Tuesday of June, 1989, and every two (2) years thereafter. SECTION 3. Each Councilman shall appoint one voting member to the Human Services Commission. Each Councilman shall have the power to appoint and fill any vacancy created by the death, removal, resignation or inability to act of the voting member whose initial appointment they proposed. However, all such appointments shall be subject to the approval of the City Council. In addition, each member may not be a current member of any other City Commission, Committee or Board. SECTION 4. All voting members of the Human Services Commission shall meet the following requirements: a. Be a citizen of the United States. b. Be a resident of the City of La Mirada; and C. Have taken and filed with the City Clerk the oath as required by Sections 2.40.010 and 2.40.030 of the La Mirada Municipal Code. Section 5. Vacancies to the Human Services Commission shall be filled by appointment, with the approval of the City Council in the manner and method prescribed by Section 4 LEAGUE OF CA-LIFORMA CrrIpX Exhibit "G" 1400 *r Street Sacramento, Callfornin 98814 RTi!TrTIOAT - 0 • Page 2 of these Bylaws. Persons appointed to fill a vacancy shall serve only for the unexpired term of office of the member whose vacancy he/she fills. SECTION 6. Members of the Human Services Commission shall be removed from office of their office declared vacant in the following manner and for the following reasons: a. By a majority vote of the entire City Council. b. If a member shall no longer be a resident of the City, in whch event removal shall be automatic and no action by the City Council shall be necessary. C. If a member shall be absent from three (3) consecutive regular meetings of the Human Services Commission, in which event removal shall be automatic and no action by the City Council shall be necessary. d. If a member shall be absent from four (4) regular meetings in any twelve month period of the Human Services Commission, in which event removal shall be automatic and no action by the City Council shall be necessary. e. At the end of the member's term of office, in which event removal shall be automatic and no action by the City Council shall be necessary. SFCTTnN 7_ The Commission shall observe the following rules in its organization. a. The Commission shall elect a chairman and vice chairman and such other officers as may be required from among their membership. b. The Commission shall elect its officers once every twelve months. Said election shall be held at the regular July meeting of the Commission. C. The Commission may appoint such subcommittees as may be required. SECTION 8. The Commission shall observe the following rules in the conduct of its meeting and business: a. The Human Services Commission will meet the third Wednesday of every month at 5:00 p.m. in the Conference Room, La Mirada City Hall. Page 3 b. All meetings shall be open to the public. C. City Council members and the City ,Manager, when in attendance, shall have the right to be heard on all matters; however, they shall have no vote as to any Commission action to be taken. d. Rules for the transaction of business shall be adopted by the Commission and followed. e. A special meeting may be called at anytime as provided by the provisions as found in California Government Code Sections 54950, et. seq., as the same may be amended from time to time hereafter. f. All meetings shall comply with the procedures and substantive regulations of California Government Code Sections 54950, et. seq., as the same may be amended from time to time hereafter. SECTION 9. The Human Services Commission shall have the following duties, responsibilities, authority, and limitations as to its authority: a. The Commission shall be responsible for making studies, reports, and recommendations to the City Council on matters relating to the need for the following: evaluation and planning of the human service delivery system which is defined as human service contract services, youth and senior services, the coordination of the services and evaluation of possible service overlaps or gaps. The Commission's responsibilities shall include recommendations to the City Council as to annual budgetary requirements and requests for funding from Human Service contractors. The Commission shall prepare a master plan for providing recommended services. b. The Commission shall receive and expeditiously act on all special assignments made by the City Council and shall submit reports and recommendations to the City Council on these assignments. C. The Commission may submit recommended projects to the City Council for possilbe assignment by the Council. d. The Commission shall submit at appropriate times activity reports to the City Council advising of the status of assigned projects and other matters under consideration. e. All actions and business of the Commission shall be conducted by the Commission as a whole, unless a representative or subcommittee thereof is formally appointed by the Commission to act on its behalf. • 0 Page 4 f. Expenditure of budgeted funds shall require the approval of the City Manager. Proposed expenditures' not provided for in the annual budget shall be presented to the City Council with a recommendation for a special appropriation. g. It shall be the responsibility of the Commission to be represented at meetings of the City Council and other Commissions when matters of joint concern are to be discussed, and to advise chairman of other commissions of Human Services Commission matters of concern to that Commission which are to be discussed by the Human Services Commission. h. No decision of the Commission shall be final and binding on the City unless approved by the City Council or unless authority for such decision's finality has been granted to the Commission by provisions of City ordinance. Established by Resolution 88-12, adopted 2-23-88. Amended by Resolution 88-47, adopted July 26, 1988. i ORDINANCE NO. 33 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CREATING AND ESTABLISHING A HUMAN RELATIONS COMMITTEE. The city council of the City of La Quinta, California, does ordain as follows: SECTION 1. Pursuant to Sections 50262 et seq. of the Govern- ment Code of the State of California, there is hereby established for the city a human relations committee, which shall consist of five members, serving without compensation, and appointed in the manner and for the terms prescribed in Sections 2.04.060 and 2.06.010, respectively, of the La Quinta Municipal Code. SECTION 2. The Committee shall have the responsibilities and obligations set forth in Sections 50264 and 50265 of the Government Code, and in particular as follows: (a) To foster mutual respect and understanding among all racial, religious and nationality groups in the community. (b) To make such studies in any field of human relation- ship in the community as in the judgment of the committee will aid in effectuating its general purposes. (c) To inquire into incidents of tension and conflict among or between various racial, religious and nationality groups, and to take action by means of conciliation, conference, and persuasion to alleviate such tensions and conflict. (d) To conduct and recommend such educational programs as, in the judgment of the committee, will increase good will among inhabitants of the community and open new opportunities into all phases of community life for all inhabitants. SECTION 3. Pursuant to Section 50262 of the Government Code, in selecting the membership of the Committee, the City Council shall take into consideration, among other things, the various religious, racial, nationality and political groups in the community. The Committee shall designate its own chairperson and vice -chairperson. SECTION 4. Meetings and Procedures. Regular meetings of the Committee shall be held quarterly on such days, times and locations as are determined by the Committee and may be adjourned from time to time as the Committee may deem appropriate. The Chairman of the Committee may call special meetings in the manner provided for by lain. All meetings shall comply with the requirements of the Ralph M. Brown Act and shall be structured so as to permit the broadest exchange of viewpoints and communication of ideas between members of the Committee, members of the community and other interested parties. ORDINANCE NO. 33 ® 0 SECTION 5. Minutes and Reports. The Committee shall forward minutes of its meetings to the City Council and City Manager as soon as is practicable after each regular and special session. Further, the Committee may forward reports to the City Council and/or the City Manager as appropriate. SECTION 6. Staffing Assistance. The Committee shall have reasonable access to, and cooperation of, all City staff as necessary to proper performance of the functions described above. Requests for additional professional staff and/or financial assistance shall be directed to the City Manager and may be subject to subsequent approval by the City Council. SECTION 7. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after passage. SECTION 8. POSTING. The City Clerk shall within 15 days after passage of this ordinance, cause it to be posted in at least the 3 public places designated by resolution of the City Council; shall certify to the adoption and posting of this ordinance; and shall cause this ordinance and its certification, together with proof of posting, to be entered in the book of ordinances of this City. The foregoing ordinance was approved and adopted at a meeting of the City Council held on this 21st day of June 1983, by the following vote: AYES: Council Members Allen, Cox, Henderson, Wolff and Mayor Be NOES: None. ABSENT: None. ATTEST: 'CITY CLERK APPROVED AS TO FORM: APPROVED AS TO CONTENT: ITY ATTORNEY Cf T ArjER S-,O- 13 ADMINISTRATION AND PERSONNEL B. Service of the notice upon the resident manager on the premises or upon the person named in notices posted pur- suant to Section 1962 of the Civil Code shall be deemed to be service upon the landlord. (Ord. 5500 § 1 (part), 1980.) 2.49.120 Consolidated hearings. A. Whenever more than one request for mediation has been tiled with respect to rental units which are under common ownership or management and which are operated as a single housing complex, and which relate to common sub- ject matter, such requests may, on order of the chairperson, be consolidated for hearing. B. Two or more persons may join in a petition for mediation, or be named in a petition for mediation, whenever the dis- pute relates to all of the parties named. (Ord. 5500 § 1 (part), 1980.) 2.49.130 Fees. The board of directors shall, by resolution, establish a fee schedule. The fee schedule shall be established at a rate minimal enough to accommodate low income persons. The mediation board shall recommend at least annually the appropriate fee schedule. (Ord. 5500 § 1 (part), 1980.) Chapter 150 HUMAN RELATIONS COMMITTEE" Sections: 2.50.010 Findings and declaration. 250.020 Created —Members. 2.50.030 Meetings. 2.50.040 Duties and functions. 2.50.060 Committee not review board. (Pmdene 6-82) 72-10 LBAGUE OF CALIFORNIA CM 1400 H Street Sacramento, CaMornia 95814 RETUM IN 3 WREM fWAS) y1 � . � _• ' �� .ate-"�., �' HUMAN RELATIONS COMMITTEE 2.50.010 Findings and declaration. A. The board of directors of the city finds that racial tension and conflict contribute substantially to the creation of juvenile delinquency and adult crime; that prejudice, intolerance and discrimination against any individual or group because of race, religion, national origin or cultural background promote tension and conflict, all of which adversely affect the peace and public welfare. B. The purpose of this chapter is to eliminate such prejudice, intolerance, and discrimination and thereby promote the public health, welfare and security; to create a committee to achieve better human relations; and to provide assistance to private persons and groups in promoting good will and better relations among all people. (Ord. 5261 § 1, 1976: Ord. 4626 § 1, 1963.) 2.50.020 Created —Members. A. There is created a human relations committee of the city. The committee shall consist of 15 members, or such number as hereafter may be determined by resolution of the board of directors of the city. B. The members of the committee shall be appointed by the board of directors and shall serve without compensation. One member of the committee shall be appointed from each district of the city by the director from that district and the remaining eight members shall be appointed by the entire board of directors from the city at large. Each member shall serve for a term of three years; provided, however, that those first appointed shall classify themselves by lot so that their several terms shall expire as follows: 5 on June 1, 1977; 5 on June 1, 1978; 5 on June 1, 1979; provided further, however, that those members in office on May 31, 1979, shall have their terms of office extended to June 30 for the year of their normal expiration. The members shall continue in office for the terms for which they were appointed or until their successors are appointed and quali- fied. No member shall serve on the committee for more than 2 consecutive terms. A reappointment to the committee may be made at the expiration of I year after 72-11 (Pasadena 6-82) ADMINISTRATION AND PERSONNEL the completion of 2 consecutive terms. The chairperson of the committee shall be elected by the members thereof and shall serve for a period of I year from the date of his or her election. All appointments shall be subject to the right of the board of directors to remove any member of the committee at its pleasure. Any member who is absent from 3 consecutive regular meetings shall be removed from office except that this policy may be waived by a majority vote of the committee because of extenuating circumstances deemed beyond the absent member's control. (Ord. 5423 § 1, 1979; Ord. 5261 §§ 2, 3, 1976; Ord. 5077 § l 1972; Ord. 4626 § 2, 1963.) 2.50.030 Meetings. The committee shall meet not less than once a month, and shall adopt, by a majority vote, such rules of procedure as it deems necessary or desirable for the conduct of its meetings. It shall elect such officers as it may deem necessary. (Ord. 5261 § 4, 1976: Ord. ^626 § 3, 1963.) 2.50.040 Duties and functions. The committee shall: A. Formulate ideas and suggest programs in the areas of aadena6.82) 72-12 9- o t s N HUMAN RELATIONS COMMITTEE research and education for the purpose of lessening racial and religious prejudice and of fostering attitudes among the various groups within its jurisdiction which lead to civic peace and intergroup understanding: to B. Develop and participate in plans and programs designed promote the full acceptance of all citizens in the community in all aspects of community life, without regard to race, religion, national origin, age, sex, or a minority affiliation; C. Cooperate with and assist in coordinating on a city-wide basis the work of those community agencies engaged in fostering mutual understanding and respect among allracr religious, cultural groups in the city, or in attemp g to discourage discriminatory practices against any such group or any of its members; r and through that office D. Cooperate with the city manage with the various city departments in identifying and ameliorating human relations problems with which they may be concerned; E. From time to time recommend measures, including legislation, to the board of directors which will serve to improve human relations within the city; F. Provide a forum where human relations problems may be presented and discussed and their implicons vrequire with the understanding that if such problems committee wdi transmit recommendations hereocorrective action n to the board of directors; human relations problems shall include claims of abridgements of equal opportunity in employment, housing and education because of race, religion, national origin, age, sex or a minority affiliation and intergroup conflicts, based upon any of these factors, between the police and residents within f he the community, and between various groups community; G. Maintain close liaison with the police department understanding he chief or his representatives and promote and cooperation between the police department and residents of the community; H. Cooperate with the police department in assuring that a sound program of human relations training is provided for 13 (Pmdme 11-15.76) %MINISTRATION AND PERSONNEL new recruits, and refresher. courses for all members of the department: I. Encourage and assist representatives of the local law enforcement agencies, the judicial system and other Interested community groups in developing and maintaining harmonious relationships between the law enforcement agencies and the residents of the city. (Ord. 5261 § 5, 1976; Ord. 4966 § 1, 1970; Ord. 4626 § 4, 1963.) 2.50.060 Committee not review board. The committee or any of the subcommittees it may create sliall not be considered in theory or function as a police review board. (Ord. 5261 § 7, 1976: Ord. 4847 § 1 (part), 1967: Ord. 4626 § 6, 1963.) (Pasadena I I-15-76) 74 02.010--2.32.020 Chapter 2.32 HUMAN SERVICES COMMISSION* Sections: 2.32.010 Appointment. 2.32.020 Powers and duties. 2.32.030 Meetings. 2.32.040 Officers. 2.32.050 Vacancy caused by absence. 2.32.060 Compensation. 2.32.010 Appointment. The human services commission shall consist of seven members, not officials of the city. The members of this commission shall be appointed by the mayor with the approval of the city council. A member of the commission may be removed by a majority vote of the city council. A vacancy, from whatever cause, shall be filled in the same manner. (Ord. 1235 51(part), 1985: Ord. 1081 51, 1980: Ord. 962 51, 1977). 2.32.020 Powers and duties. The duties and functions of the commission shall be as follows: A. To develop and administer programs and plans de- signed to lessen racial and religious prejudice and to promote the full acceptance of all citizens within the community in all aspects of community life, without regard to race, religion or national origin; B. To cooperate with and assist those community agen- cies engaged in fostering mutual understanding and respect among all racial, religious, cultural and nationality groups or who are engaged in the function of discouraging discriminatory practices against such groups or individu- als; C. To recommend from time to time to the city council the enactment of legislation which has as its purpose the improvement of human relations within the city; D. To cooperate with any city department in identify- ing and ameliorating human relations problems with which they may be concerned; E. To meet and cooperate with other official govern- mental agencies within the county also charged with similar functions, to discuss and exchange ideas on programs to promote civic peace, mutual understanding and respect be- tween individuals of all races, religions and ethnic back- grounds; For statutory provisions on the creation�.+(i relations commissions by cities, s ov. Code 550262 et sea.—.. (Vacaville 5/92) 2.32.030--2.32.00 F. To engage in such studies, research and education as is necessary to accomplish the purposes set forth in this section. (Ord. 1081 §2, 1980: Ord. 962 §2, 1977). 2.32.030 Meetings. The human services commission shall meet from time to time at the call of the council. It shall adopt, by majority vote, such rules as it shall deem expedient for the conduct of its business, not con- trary to other provisions and policies heretofore adopted by the city council for the conduct of city commissions. (Ord. 1235 51(part), 1985: Ord. 1081 §3, 1980: Ord. 962 §3, 1977). 2.32.040 Officers. The commission shall elect such officers as it may deem necessary for the conduct of busi- ness. (Ord. 1081 54, 1980: Ord. 962 §4, 1977). 2.32.050 Vacancy caused by absence. If a member of the commission fails to attend three consecutive regular meetings he shall automatically cease to be a member of the commission, and the city council shall fill the vacancies; provided, however, that regularly scheduled vacations by commission members not exceeding six weeks shall not be deemed to be absences. (Ord. 1081 §5, 1980: Ord. 962 §5, 1977). 2.32.060 Compensation. The members of the human services commission shall serve without compensation. However, they shall receive ten dollars per meetings as reimbursed expenses. (Ord. 1235 §1(part), 1985: Ord. 1081 §6, 1980: Ord. 962 §6, 1977). Chapter 2.33 HOUSING AND REDEVELOPMENT COMMISSION Sections: 2.33.010 Name of commission. 2.33.020 Appointment. 2.33.030 Qualifications and composition. 2.33.040 Term. 2.33.050 Vacancy caused by absence. 2.33.060 Powers and duties. 2.33.070 Meetings. 2.33.080 Special meetings. 2.33.090 Quorum. 2.33.100 Order of business. 2.33.110 Bylaws. (Vacaville 5/92) 28 LA QUINTA CITY OF LA QUINTA DTIFUL AWARD NOMINATIONS MARCH, 1994 "SPRING SPLENDOR" RESIDENCE 1. 54-080 Avenida Alvarado 2. 54-2 enida Alvarado 3. 51-220 Calle Paloma 4. 78-725 Calle Tampico (Circle One) (5 being best, 1 2 3 4 5 C 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 (�� • 1. 2. 3. 4. CITY OF LA QUINTA LA QUINTA BEAUTIFUL AWARD NOMINATIONS MARCH, 1994 "SPRING SPLENDOR" RESIDENCE 54-080 Avenida Alvarado 54-225 Avenida Alvarado 51-220 Calle Paloma 78-725 Calle Tampico ( Circle One) (5 being best 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1. 2. 3. 4. CITY OF LA QUINTA LA QUINTA BEAUTIFUL AWARD NOMINATIONS MARCH, 1994 "SPRING SPLENDOR" 54-000 Avenida Alvarado 54-225 Avenida Alvarado 51-220 Calle Paloma 78-725 Calle Tampico (Circle One) (5 being best) 1 L`/ 3 4 5 1 2 C-) 4 5 1 2 3 4 SCE- 1 2 3 L4, 5 • CITY OF LA QUINTA LA QUINTA BEAUTIFUL AWARD NOMINATIONS MARCH, 1994 "SPRING SPLENDOR" RESIDENCE 1. 54-080 Avenida Alvarado 2. 54-225 Avenida Alvarado 3. 51-220 Calle Paloma 4. 78-725 Calle Tampico (Circle One) (5 being best) 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 CITY OF LA QUINTA LA QUINTA BEAUTIFUL AWARD NOMINATIONS MARCH, 1994 "SPRING SPLENDOR" 1. 54-080 Avenida Alvarado 2. 54-225 Avenida Alvarado 3. 51-220 Calle Paloma 4. 78-725 Calle Tampico (Circle One) (5 being best) 1 2 3 �_4 5 1 2 3 4 5 1 `2 3 4 5 1 2 3 `4 5 0 0 1. 2. 3. 4. CITY OF LA QUINTA LA QUINTA BEAUTIFUL AWARD NOMINATIONS MARCH, 1994 "SPRING SPLENDOR" RESIDENCE ( Circle One) (5 being best) 54-080 Avenida Alvarado 1 2 �/3 4 5 54-225 Avenida Alvarado 1 2 3 !4 ,/ 5 51-220 Calle Paloma 1 2 3 4 /5 78-725 Calle Tampico 1 2 3 //'�4 5