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1994 03 28 CSCb OF TNt COMMUNITY SERVICES COMMISSION AGENDA La Quinta Middle School Multi -Purpose Room 78-900 Avenue 50 La Quinta, CA 92253 March 28, 1994 7:00 P.M. I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. CONFIRMATION OF AGENDA Corrections, additions, deletions or reorganization of the agenda III. APPROVAL OF MINUTES Approval of Minutes for meeting of February 28, 1994 IV. ANNOUNCEMENTS A. New Leaf Awards presented by City Council Members B. March 30th - Chamber of Commerce Business Expo, Salon de Fiesta, La Quinta Hotel C. April 7th - Mayor's Breakfast, La Quinta Hotel D. April 9th, 16th & 23rd - Civic Concerts "Saturday Night Live at La Quinta", La Quinta Middle School Amphitheatre E. April 20th - Chamber Mixer at El Dorado Polo Club F. April 23rd - Spring Clean Up and Pancake Breakfast V. PUBLIC COMMENT The Community Services Commission reserves the right to limit discussion on any topic to five minutes or less. AGN3-28 1 E 10 VI. CORRESPONDENCE AND WRITTEN MATERIALS A. Minutes from Art in Public Places meetings (Nard) VII. STAFF REPORTS A. Selection of Recreation Supervisor (Bohlen) Vill. COMMISSION BUSINESS A. Consideration of Ordinance Creating a Parks and Recreation Commission B. Consideration of Draft Ordinance Creating a Cultural Affairs Commission IX. NEXT MEETING DATE, TIME AND TOPIC Monday, April 11, 1994 La Quinta Civic Center Study Session Room • Ordinance Creating a Cultural Affairs Commission • Discussion of the Creation of a Human Relations Commission Monday, April 25, 1994 meeting • Vice Chairperson B.J. Seaton Hosts Work Session Meeting Regarding Human Relations Commission Ordinance (Potluck) X. ADJOURNMENT AGN3-28 2 IV. A. C STY OF LA QLJ = NTA NEW LEAF AWARD WINNERS FIRST SEMESTER - 1993/94 SCHOOL YEAR ADAMS/TRUMAN SCHOOL GRADE 1 Anthony Armendarez Jorge Barajas Alfie Ebreo Jonathan Klauk Justin (Hank) Neuburger Catherine Reynoso Yvonne Wolfe GRADE 2 Felipe Fregoso Brittany Klein Peter Leighton Robert Moyer Stephen Otero Max PaPazian Christopher Pruitt GRADE 3 Adam Dean Francine Guzman Tara Hamm Evelyn Martinez Christina Nolasco Marisol Rodarte Mark Valdez Ralph Windsor GRADE 4 Joshua Hall Nicholas Kirk Brian McManus Christopher Vincent GRADE 5 Donna Bordowitz Judy Esqueda Adrian Hernandez Sara Mascorro Nathan McCoy Michelle Smith **HIGHEST ACHIEVER** Brandon Durham Oscar Fonseca Jonathan Garkow Amy Goeden Raymond Guzman Bria Harper Amanda McLellan Serana Morales Gloria Moreno Erik Orduno Benjamin Palacio Salvador Ramirez Aesha Salehh Joanna Soto GRADE 8 Marisol Aguilera Martin Angulo Luke Appel Cynthia Escobar Noe Esmeralda Chrissy Huerta Steven Jones Carly McQuillan James Melendez Andrew Truelsen Jonathon Turner William Urdrian C:\WP51\CSC\NEWLEAP1.94 0 i MIDDLE SCHOOL GRADE 6 John Paul Abbott Danielle Aguilar Alejandro Alvarez Amber Alvarez Allison Anderson Kanemah Arnce Francine Barajas Damitra Burrell Gloria Cabanillas **HIGHEST ACHIEVER** Jaime Camacho Raquel Clavijo Luis Cortez Raymond Cruz Justin Day Bethany Franz Jennifer Gilbert Zuelema Godinez Sarah Hall (Patron) Ernesto Ibarra Shelly Lewis (Godfrey) Scott Lindsey (Sandoval) Christina Loera (Luicci) Sarah Lugo Keith Martinez Nicholas Meade Jonathan Nelson Candelario Reyes Jack Simms Ryan Smith Laura Solis Edgardo Torres Joe Torres, Jr. Jacob Willis Alicia Zachmann Matthew Zionkowski GRADE 7 Juan Agredano Jacqueline Arredondo Travis Brown Joseph Caramello Devin Castleberry Arturo Cecena Telly Chakalis Andrea Cornejo Desiree Davis Andres Deharo Sarah Dorn i • VI. A. o: The Community Service Commission rom: Nancy Nard e: Art in Public Places March 25,1994 have enclosed the minutes for the Art in Public PLaces Committee ieetings on February7,1994 and a special meeting held on 'ebruary 17,1994. 'e met on March 14,1994. We briefly discussed the Civic Center st purchase and what the procedures would be. The Committee .hen traveled to Anza to view the Civic Centers sculpture that ,ouis De Martino is making. Its going to be a wonderful piece 4=,. he Civic Center. The Moonbeam is finished and all the tiles :hat the community made are all in place and ready to be bronzed. le met on March 16,1994 to review the RFP for the art work to be :ommissiond in the Fritz Burns Park. le met again on March 18,1994 at the La Quinta Arts Festival. Je purchased two paintings from Joseph Salamon, one painting :rom Lori Slater, one ceramic pot from Kurt Mc Cracken,and )ne signed serigraph from Leo Posillico. The total of these purchases were 3,021.00 Che City Council alloted these funds to the Art in Public Places '-ommittee for these purchases. Respectfully Submitted By: Nancy Nard�� 9 • ART IN PUBLIC PLACES MEETING MINUTES LA QUINTA CITY HALL - NORTH CONFERENCE ROOM FEBRUARY 79 1994 The regular meeting of the La Quinta Art in Public Places Committee (APP) was called to order at the hour of 3:08 A.M. by Vice Chair Nancy Nard. ROLL CALL: Committee Members Kay Wolff, Kathleen Smith -Schooley, Lia Gilbert, & Vice Chair Nancy Nard. Committee Member Wolff moved to excuse Committee Member Kathryn Hull and Chairman Walling. Committee Member Smith -Schooley seconded the motion and it carried unanimously. STAFF PRESENT: Planning Director Jerry Herman and Department Secretary Betty Sawyer. I. CONSENT CALENDAR: A. Committee Members Gilbert/Wolff moved to approve the Minutes of January 3, 1994, as submitted. Unanimously approved. B. After reviewing the financial recap of the Art in Public Places funds, the report was accepted as presented. H. BUSINESS ITEMS: Committee Members Smith-Schooley/Wolff moved to reorganize the agenda places Business Item B as Item A and Item A as Item B. Unanimously approved. A. mate by Louis DeMartino on the City Hall Sculpture: Mr. DeMartino discussed with the Commission tiles that had been submitted as well as the last minute details that were being applied. He further discussed the arrangement of the tiles and what the patina would look like. Committee Member Wolff asked if the Committee was to view the final composition before the piece was finished. It was determined the Committee would review the piece at the next APP meeting in March. B. Presentation by the Parks and Recreation Detrartment of the Fritz Bums Park Plans: Parks and Recreation Director Clint Bohlen presented Mr. Keith Rattay of BSI Consultants, Inc. and Mr. Peter Pitassi of Dalmau Architects, Inc., APP2-7 1. 0 Art in Public Placed Minutes February 7, 1994 architect and park designer, to the Committee. Mr. Rattay explained the park design to the Committee and Mr. Pitassi explained the layout of the aquatic/tennis building. Following their presentation Committee Members asked questions concerning the entrance to the building, shade structures, deck cooling, the main entrance to the park, and whether picnicking would be allowed. Mr. Rattay presented ideas to the Committee that he felt would add some artistic features to the area. Committee Members Wolff/Smith-Schooley discussed ways of utilizing an artist to design different features of the water towers and kiddie pool and what funds were allocated for the these items. Members discussed with the architect/park designer and staff other areas where art could be incorporated into the design. Those areas were: 1. Entrance to the building gates 2. Water towers at the kiddie pool area 3. Entrance to the park pavement area 4. Seating structures 5. The block wall at the back of the bleachers 6. The bottom of the kiddie pool 7. The tile rim around the larger pool 8. Shade structures Following the discussion it was determined that the Committee select four areas that would be lend themselves to artistic consideration and submit that list to the City Council for their approval. Once the approval is given, the Committee would review the "Artist Pool" for artists that could submit a proposal for the four areas. The four areas selected were: 1. The water towers at the kiddie pool 2. The front entrance gate 3. The walkway area 4. The kiddie pool Discussion followed with the architect/park designer as to how the work would be coordinated with their work so as to have a completely integrated plan that followed the same theme. The Committee explained that whatever artist was selected he/she would be asked to work with the architect/park designer to integrate the work into the plan. Discussion followed as to the cost breakdown of the areas chosen and the timeline of the architect/park designer. Following the discussion, it was determined that the architect/park designer would have the cost breakdown and timeline to the Committee within one week in order to allow the Committee to meet the architect/park designers deadlines. APP2-7 0 Art in Public Placed Minutes February 7, 1994 C. Discussion Regarding a Joint Meeting with Other Art in Public Places Committees in the Valley. Vice Chair Nancy Nard informed the Committee that she had been contacted by Charlene Helprin of Indian Wells who was in the process of setting up an Art in Public Places program for Indian Wells. Ms. Helprin stated that she and Diane Morgan of the Palm Springs Art in Public Places felt it would be beneficial for all the Committees/Commissions to meet and discuss items that were of interest to all. Discussion followed as to the content of the meeting, the location, and time to meet. Following the discussion, staff was instructed to write a letter to Ms. Helprin stating the Committees interest in such a meeting and offering to hold the meeting in La Quinta. It was further suggested that representatives from each of the Committees/Commissions meet and determine the day, time, and agenda of the meeting. This could be accomplished by a meeting, phone calls, etc. D. Continued Work on Master Plan: Vice Chair Nard asked that this item be continued to the Committees meeting of April 4, 1994, to allow all the members to be present. III. OTHER A. Staff discussed with the Committee the City entry sign that was being presented to the City Council for their consideration. B. Future Agenda Items: 1. Special meeting to review artists for Fritz Burns Park as well as cost breakdowns and timeline. 2. Meeting in Anza to review final composition of art work. 3. Meeting with City Engineer. 4. Joint meeting with other Art in Public Places Committees/Commissions in the Valley. 5. Meeting with Sunline. 6. Meeting with the City Attorney regarding Brown Act. IV. ADJOURNMENT There being no further business, it was moved and seconded by Committee Members Wolff/Gilbert to adjourn to a special meeting of the Art in Public Places Committee on February 17, 1994 at 3:00 P.M. in the North Conference Room. This meeting of the Art in Public Places Committee was adjourned at 5:10 P.M., February 7, 1994. APP2-7 • 11 ART IN PUBLIC PLACES MEETING MINUTES LA QUINTA CITY HALL - NORTH CONFERENCE ROOM FEBRUARY 17, 1994 The special meeting of the La Quinta Art in Public Places Committee (APP) was called to order at the hour of 3:08 A.M. by Chairman Walling. ROLL CALL: Committee Members Kay Wolff, Kathleen Smith -Schooley, Lia Gilbert, Nancy Nard, Carolyn Lair, and Chairman Walling. STAFF PRESENT: Planning Director Jerry Herman and Department Secretary Betty Sawyer. I. BUSINESS ITEMS: A. Discussion regarding Design Perimeters for the Fritz Burns Park: a request of the Committee to incorporate art into the park plan. Members reviewed the presentation given by the architect and landscape architect in regards to what areas the Committee requested to add art. Further discussion followed regarding the cost breakdown supplied by the architects and the materials to be used. 2. At the conclusion of the discussion, members asked staff to prepare a report to Council asking that $30,000 be used to incorporate art into the Fritz Burns Park in the following three areas: a. The water towers b. The entry gate into the pool C. The walkway between the tennis courts and the aquatic/tennis building 3. Following Council approval a Request for Proposals would be sent to prospective artists and a deadline of March 14th would be given for them to submit an outline of their proposal along with a sketch. 4. Items to be included in the Request for Proposals would be: a. Context describing the purpose of the park, the goals of the Committee, history of the area/park, history of the Cove area, the demographics of the area, and how art could enhance the enjoyment of the community. APP2-17 0 0 Art in Public Placed Minutes February 17, 1994 b. Materials to be used: must be durable, of low maintenance, cool to touch (in an environment where the temperature reaches 120% and safe for child/public use. The gate would have correlate with the aquatic/tennis building. C. Specifications as called out by the architects would be included. d. Perimeters as to what area of the circulation element should be addressed for art to be included in the walkway, excluding the pool area. This could also include landscaping. e. Notice to all applicants that the project must meet the Parks and Recreation Department timeline for the completion of the project. 5. Members then went through the artist pool and set aside those artists most qualified to receive the Request for Proposals. Members were to give staff any additional names, addresses, phone numbers, of any other artists they felt should be included in the mailing. H. ADJOURNMENT There being no further business, it was moved and seconded by Committee Members Wolff/Smith-Schooley to adjourn to a regular meeting of the Art in Public Places Committee on March 7, 1994 at 2:00 P.M. The Committee would meet in the parking lot and travel to Anza where the meeting would be held. This meeting of the Art in Public Places Committee was adjourned at 5:10 P.M., February 17, 1994. APP2-17 4 Fes= = s ITEM VII. A. rnF MEMORANDUM TNt� TO: COMMUNITY SERVICES COMMISSION FROM: CLINT BOHLEN, PARKS AND RECREATION DIRECTOR DATE: MARCH 28, 1994 SUBJECT: SELECTION OF A RECREATION SUPERVISOR ISSUE: The Parks and Recreation Department allocated funds for a Recreation Supervisor position in the FY 1993-94 budget. The position is in the process of being filled. SUMMARY: On March 11, 1994, a panel interviewed eight (8) of over seventy (70) applications for the position of Recreation Supervisor. the panel scored all candidates interviewed, and forwarded their recommendations and scores to the City Manager's office for certification. The certified candidates list was then forwarded to the Parks and Recreation Director for second interviews. Two candidates were interviewed for further consideration on March 17, 1994. A recommendation has been forwarded to the City Manager's office, and a final selection should be announced within a week. RECOMMENDATION: For your information. MEMOCB.045 T • • Q"ITEM VIII. A. ,OMEMORANDUM TO: COMMUNITY SERVICES COMMISSION FROM: CLINT BOHLEN, PARKS AND RECREATION DIRECTOR DATE: MARCH 28, 1994 SUBJECT: CONSIDERATION OF ORDINANCE CREATING A PARKS AND RECREATION COMMISSION R" To provide opportunity for final review of Ordinance and acquire a Commission recommendation to the City Council regarding the adoption of a Parks and Recreation Commission Ordinance. SUMMARY: The Community Services Commission met on February 28th and discussed the creation of a Parks and Recreation Commission. The Commission "brainstormed" on what should be the functions and organization of a proposed Parks and Recreation Commission. On March 14, 1994, a committee of the Community Services Commission reviewed the attached ordinance (Attachment A), and approved it as to form and content. Staff is presenting the ordinance to the Commission for its final approval and for its recommendation to the City Council. RECOMMENDATION: Commission's pleasure. MEMOCB.047 * *ATTACHMENT A ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ESTABLISHING A PARKS AND RECREATION COMMISSION The City Council of the City of La Quinta does ordain as follows: SECTION 1. There is hereby added to the La Quinta Municipal Code Section 2.70, which is to read as contained in Exhibit "A" hereby attached. SECTION 2. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3. POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by Resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. The foregoing Ordinance was approved and adopted at a meeting of the City Council of the City of La Quinta held on this 3rd day of May, 1994, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California DAWN HONEYWELL, City Attorney City of La Quinta, California ORDDRFT.001 C: E1 Chapter 2.70 PARKS AND RECREATION COMMISSION actions: 2.70.010 Created -Defined. 2.70.020 Purpose and objectives. 2.70.030 Members -Appointments -Terms. 2.70.040 Officers -Selection. 2.70.050 Committees. 2.70.060 Meetings. 2.70.070 Removal from office. 2.70.080 Powers and duties. 2.70.090 Staffing. .70.010 Created -Defined. The Parks and Recreation Commission is created and established. The term "Commission", as sod in this chapter, shall refer to the Parks and Recreation Commission. .70.020 Purpose and objectives. The general purpose of the Commission is to encourage the development of a planned and rderly approach to the delivery of leisure services in the city. Objectives of the Commission are as )Ilows: A. To serve in an advisory capacity to the City Council, to identify community needs for ;creation and social services, to plan for the coordinated delivery of such services to citizens in need trough both private and public resources so as to avoid duplication and conflict of effort, and to valuate the effectiveness of services provided; B. To serve in an advisory capacity to the City Council on all matters pertaining to public n1creation, including the management, conduct, care and development of the parks and playgrounds in ie city, and in general to study the needs of the city and the means of meeting such needs in onnection with all matters pertaining to public recreation; and C. To serve in an advisory capacity to the City Council, to encourage a sense of appreciation end community pride for the citizens of the city by making accessible special events and activities ✓hich address the needs of the community and its residents. DOCCB.007 70.030 Members -Appointments -Terms. A. The Commission shall consist of seven members appointed by the City Council. B. The terms of office of members of the Commission shall be overlapping. Each member of ie Commission shall hold office for a term of three years, or until such time as a successor is ppointed. C. All terms of office shall commence on July list of the year of appointment. Vacancies in the Ifice of a member shall be filled for the unexpired term in the same manner in which regular ppointments are otherwise made. D. Insofar as possible, the membership shall reflect the racial, ethnic, economic and gender Dmposition of the community. Every effort will be made to ensure that a wide cross-section of social nd leisure services, interests and viewpoints, including providers, recipients and professionally related ccupations are represented. E. Commission members shall serve at the pleasure of the City Council, with compensation. .70.040 Officers -Selection. A. The Chairperson of the Commission shall be elected by a majority vote of Commission iembers in September of each year. A Vice Chairperson, to serve in the absence of the Chairperson, hall likewise be elected. B. The Chairperson shall preside at all meetings and provide for periodic reports to the City :ouncil on all recommendations of the Commission. .70.050 Committees. A. The Commission may, from time to time, establish committees composed of citizens and/or iterested people, charged with the responsibility of implementing certain designated projects subject tc !ommission and City Council approval. At least one member of the Commission shall also be a nember of each committee. 70.060 Meetings. A. The Commission shall meet twice each month or as needed on the date(s) selected by the ;ommission. Special meetings may be called by the chairperson or a majority of the Commission in accordance with state law. B. A majority of appointed Commissioners shall constitute a quorum for the transaction of rosiness. C. All meetings shall be open to the public. (Ord. 209, 1992) !.70.070 Removal from office. Any of the Commission members may be removed at any time by the City Council. If a nember of the Commission does not attend three regular consecutive meetings, unless excused by a najority vote of the Commission, his/her membership shall automatically be terminated, and his/her successor shall be appointed by the City Council to serve the unexpired term. DOCCB.007 .70.080 Powers and duties. A. The powers and duties of the Parks and Recreation Commission shall be as follows: 1. Act in advisory capacity to the City Council; 2. Keep master plan current; 3. Advise on fees and operations and policies regarding Parks and Recreation facilities; 4. Advise Council on park and recreation facilities and program budget issues; 5. Propose recreation and social programs and address needs; 6. Advise on how to dissseminate, publicize, and promote recreation programs to the citizens of La Quinta; 7. Analyze program effectiveness and needs, and recommend comprehensive solutions; 8. Research and solicit grants and donations; 9. Review of maintenance standards and quality; 10. Review of individual park master plans; 11. Serve as a public forum and conduct public hearings for recreation concerns; 12. Aid in coordinating the recreation services of other governmental agencies and volunteer organizations; 13. Assume other tasks as assigned. .70.090 Staffing. A. All departments of the City, through the Office of the City Manager, shall furnish appropriate xisting public information, data and records, and provide technical assistance and advice as required, Within reason, as an aid to the Commission and its committees in the performance of designated uties. B. The City Manager shall, within reason or budgetary constrains, provide or cause to rovided adequate staff, clerical help, and maintain files and records for the Commission. C. The City Council shall annually review the progress of the Commission. (Ord. 109 987) be (part), DOCCB.007 �G C614t 01 4 all"ITEM VIII. B. FnF MEMORANDUM iNt' TO: COMMUNITY SERVICES COMMISSION FROM: CLINT BOHLEN, PARKS AND RECREATION DIRECTOR DATE: MARCH 28, 1994 SUBJECT: CONSIDERATION OF DRAFT ORDINANCE CREATING A CULTURAL AFFAIRS COMMISSION ISSUE: To provide initial review of the draft Cultural Affairs Commission Ordinance. SUMMARY: As part of the City Council assignment to the Community Services Commission regarding the development of three new Commissions, on March 14, 1994 a committee of the Community Services Commission requested that staff develop a draft Ordinance for the Community Services Commission's review and comment. Staff has developed a draft ordinance (Attachment A) for the Commission's consideration. RECOMMENDATION: It is recommended that the Commission provide staff with comment and direction for the preparation of the Cultural Affairs Commission Ordinance. MEMOCB.048 • *TACHMENT A ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ESTABLISHING A CULTURAL AFFAIRS COMMISSION The City Council of the City of La Quinta does ordain as follows: SECTION 1. There is hereby added to the La Quinta Municipal Code Section 2.75, which is to read as contained in Exhibit "A" hereby attached. SECTION 2. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3. POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. The foregoing Ordinance was approved and adopted at a meeting of the City Council of the City of La Quinta held on this 3rd day of May, 1994, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California DAWN HONEYWELL, City Attorney City of La Quinta, California ORDDRFT.002 • Chapter 2.75 CULTURAL AFFAIRS COMMISSION ections: 2.75.010 Created -Defined. 2.75.020 Purpose and objectives. 2.75.030 Members -Appointments -Terms. 2.75.040 Officers -Selection. 2.75.050 Committees. 2.75.060 Meetings. 2.75.070 Removal from office. 2.75.080 Powers and duties. 2.75.090 Staffing. .75.010 Created -Defined. The cultural affairs Commission is created and established. The term "Commission", as used it its chapter, shall refer to the cultural affairs Commission. .75.020 Purpose and objectives. The general purpose of the Commission is to encourage the development of primarily literary, erforming and visual art events and activities. Objectives of the Commission are as follows: A. To advise the City Council on all matters affecting the culture of the City and to advise and ssist other City boards and Commissions in the field of the arts, and to cooperate and work with all ultural and leisure organizations, locally and regionally to address arts in La Quinta; B. To encourage and facilitate programs in the arts and to promote the cultural enrichment of ie community; C. To undertake and carry out all functions reasonably necessary to accomplish the objectives ind to discharge the functions of the Commission; and to exercise such other functions as may be irescribed by the City Council. These functions may involve arts -related disciplines and activities, icluding, but not limited to, the following: 1. Performing arts, such as drama, music and dance; 2. Visual arts, such as painting, sculpture, photography, graphics, video art and applied art; 3. Literary arts, such as literature, poetry and journalism; 4. Communications arts involving film, television and radio; 5. Arts education, such as schools, libraries and community education; and 6. Funding, such as fund raisers, representatives of public and private funding agencies and art patrons. DOCCB.015 0 • 75.030 Members-Appolntments-Terms. A. The Commission shall consist of seven members appointed by the City Council. B. The terms of office of members of the Commission shall be overlapping. Each member of ie Commission shall hold office for a term of three years, or until such time as a successor is ppointed. C. All terms of office shall commence on July 1st of the year of appointment. Vacancies in the ffice of a member shall be filled for the unexpired term in the same manner in which regular ppointments are otherwise made. D. Insofar as possible, the membership shall reflect the racial, ethnic, economic and gender Dmposition of the community. Every effort will be made to ensure that a wide cross-section of social nd leisure services, interests and viewpoints, including providers, recipients and professionally related ccupations are represented. E. Commission members shall serve at the pleasure of the City Council, with compensation. 75.040 Officers-Selectlon. A. The Chairperson of the Commission shall be elected by a majority vote of Commission iembers in September of each year. A Vice Chairperson, to serve in the absence of the Chairperson, hall likewise be elected. B. The Chairperson shall preside at all meetings and provide for periodic reports to the City ouncil on all recommendations of the Commission. .75.050 Committees. A. The Commission may, from time to time, establish committees composed of citizens and/or iterested people, charged with the responsibility of implementing certain designated projects subject tc ;ommission and City Council approval. At least one member of the Commission shall also be a rember of each committee. 75.060 Meetings. A. The Commission shall meet once each month or as needed on the date(s) selected by the ;ommission. Special meetings may be called by the Chairperson or a majority of the Commission in ccordance with state law. B. A majority of appointed Commissioners shall constitute a quorum for the transaction of Business. C. All meetings shall be open to the public. (Ord. 209, 1992) !.75.070 Removal from office. Any of the Commission members may be removed at any time by the City Council. If a nember of the Commission does not attend three regular consecutive meetings, unless excused by a najority vote of the Commission, his/her membership shall automatically be terminated, and his/her successor shall be appointed by the City Council to serve the unexpired term. DOCC6.015 .75.080 Powers and duties. A. The powers and duties of the cultural affairs Commission shall be as follows: 1. Advise the City Council on all matters pertaining to the arts in the community; 2. Make recommendations to the council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City -sponsored activities, and ways to encourage community involvement; 3. Make recommendations to the council regarding the funding of community art events and activities, including the search for private and public grants, and regarding the disbursement of revenues consistent with the needs of the community; 4. Work cooperatively with City boards, Commissions, and committees, and other public and private organizations in promoting art and cultural activities within the City; 5. Encourage public and private partnerships to assure the survival of the arts and artists in the City; 6. Encourage the flow of art into the City and stimulate art and cultural activities among residents of the City; 7. Implement such art and cultural activities as may be delegated to it from time to time by the council, including the selection of artists for art programs and projects, and the award of contracts for art projects and programs; 8. Make recommendations concerning the spending of monies which may be earmarked for art purposes by the council from time to time; 9. Develop public art awareness through the presentation of speakers, forums, mixers and special events; and 10. Create opportunities for the development and enhancement of children, youth, and senior art and cultural activities. 75.090 Staffing. A. All departments of the City, through the Office of the City Manager, shall fumish appropriate xisting public information, data and records, and provide technical assistance and advice as required, Within reason, as an aid to the Commission and its committees in the performance of designated uties. B. The City Manager shall, within reason or budgetary constrains, provide or cause to be rovided adequate staff, clerical help, and maintain files and records for the Commission. C. The City Council shall annually review the progress of the Commission. DOCCB.015 MAR 26 '94 14:03 COLLEGE# THE DSRTi619-341-8678 0 P.1/1 COLLEGE OF TIE DESERT 43-940 XONTERZY AVIS= PALS DESERT, CA 92260 Too ATTENTION OF:^^ FAX N M3ER. OF RscIPZE:rr: 77 7- FRCK. FAS DYnzR OF $Z=ER: 619-241-9732 TX2 POLL40WZXG DOCDNENTS ARE 3EZNG S&NT TO YCB A= CONSI5T OF PAGES =XC LMING T=S COVER SIZZT. C O/ ti ffi E DT T 5 (24L-'- gd --� -2-eV. IF YOU 3AV A= PROST-TVS WIT8 TSE C"=RITY OR IN RECEZVI3iG ALL DOCIIXENTSp PL2ZZZ CALL AT 619-773-2500 OR 776-0115 AND ASX FOR T Man N=TTQNED 8z7DER. `'dam