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1994 03 14 CSCr COMMUNITY SERVICES COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico La Quinta, CA 92253 March 14, 1994 7:00 P.M. I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. CONFIRMATION OF AGENDA Corrections, additions, deletions or reorganization of the agenda III. APPROVAL OF MINUTES Approval of Minutes for meeting of February 28, 1994. IV. ANNOUNCEMENTS V. PUBLIC COMMENT The Community Services Commission reserves the right to limit discussion on any topic to five minutes or less. VI. CORRESPONDENCE AND WRITTEN MATERIALS A. Upcoming Events Memorandum of March 11, 1994 VII. STAFF REPORTS A. Discussion of Art in Public Places Committee Proposal For Fritz Burns Park AGN3-14 1 VIII. COMMISSION BUSINESS A. Discussion of Proposed Elements of Draft City of La Quinta Parks and Recreation Commission Ordinance B. Discussion of Work Plan For Parks and Recreation Commission IX. NEXT MEETING DATE, TIME AND TOPIC March 28, 1994 7:00 P.M. La Quinta Middle School Multi -Purpose Room • New Leaf Awards • Review and Approve Parks and Recreation Commission Ordinance X. ADJOURNMENT AGN3-14 2 MEMORANDUM TO: COMMUNITY SERVICES COMMISSION FROM: CLINT BOHLEN, PARKS AND RECREATION DIRECTOR DATE: MARCH 14, 1994 SUBJECT: DISCUSSION OF ART IN PUBLIC PLACES COMMITTEE PROPOSAL FOR FRITZ BURNS PARK SUMMARY: At the March 1, 1994 City Council meeting, the Planning Department presented a staff report regarding the Art in Public Places Committee desire to incorporate art work into the Fritz Burns Park construction process. Specifically, the APP sought Council authority to expend up to $30,000 of APP funds to incorporate art in three areas of the park: the proposed spray fountains, the gate on the aquatics center building, and the sidewalk area in front of the aquatics center building. Following the presentation to Council by Jerry Herman, Planning Director, and John Walling, Art in Public Places Chairperson, it was decided to appoint Council Member Sniff and Mayor Pro-Tem Bangerter to the selection committee. The selection committee, to be composed of two Council Members and APP members, will advertise for and interview artists to provide the art work services. The Council also authorized the APP Committee to advertise for artists for the three selected sites, and authorized staff to negotiate a contract not to exceed $30,000. For your review and discussion. Attachments: 1. March 1, 1994 City Council Staff Report 2. March 1, 1994 Minutes from Council discussion of Business Item #1 MEMOCB.039 -.: TTACHMENT COUNCIL MEETING DATE: MARCH 1, 1994 AGENDA CATEGORY: ITEM TITLE: PUBLIC HEARING CONSIDERATION OF THE ART IN PUBLIC PLACES BUSINESS SESSION: _L COMMITTEE'S RECOMMENDATION FOR ART IN THE FRITZ BURNS PARK CONSENT CALENDAR: STUDY SESSION: SUMMARY: The Art in Public Places Committee seeks approval to commission an artist or artist team to produce three site specific works of art to be incorporated into the design of Fritz Bums Park. FISCAL IMPLICATIONS: Commitment of up to $30,000 of Art in Public Places Funds. The Art in Public Places Fund has approximately $65,000 available. APPROVED BY: gLA1 RECOMMENDATION: It is recommended the City Council move to: 1. Select two Council Members to participate in the selection process; 2. Authorize the Art in Public Places Committee to advertise for an artist for the three selected art works; and, 3. Authorize staff to negotiate a contract not to exceed $30,000. Submitted by: JrHERi IA , PLANNING DIRECTOR Approved for submission to City Council: Tbk,,-L. t+l�i ROBERT L. HUNT, CITY MANAGER 0 TO: FROM: DATE: SUBJECT: ISSUE: CITY OF LA QUINTA MEMORANDUM HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL PLANNING & DEVELOPMENT DEPARTMENT MARCH 1, 1994 CONSIDERATION OF THE ART IN PUBLIC PLACES COMMITTEE'S RECOMMENDATION FOR ART IN THE FRITZ BURNS PARK The Art in Public Places Committee seeks approval to commission an artist or artist team to produce three site specific works of art to be incorporated into the design of Fritz Burns Park. BACKGROUND: The City Council on January 18, 1994, granted the Art in Public Places Committee permission to meet with the design team for the Fritz Burns Park to discuss "art" within the park. The Committee met on February 7, 1994, with the design team and the Director of Parks and Recreation. The Committee selected four areas in which art could be incorporated. They are: 1) the spray towers at the kiddie pool; 2) the front entrance gate to the pool; 3) the walkway area in front of the building; and 4) the kiddie pool. The design team was requested to identify the cost breakdown of these areas with timelines. The Art in Public Places Committee, at a posted special meeting on February 17, 1994, discussed the information submitted from the design team. Based upon the recommendation, the Committee eliminated from consideration any art work for the kiddie pool. ANALYSIS/FISCAL IMPLICATIONS: The Committee discussed the timeframe and cost associated with the three remaining areas for art. The design team informed the Committee of their budget amounts for the three sites: 1. The spray towers (3) have an estimated budget of $2,500 each. NEMOM349 The entry gate has an estimated budget of $3,000. The sidewalk has an estimated cost of $3.00 per square foot. The working drawings, which identifies the actual square footage, have not been completed at this time. The entire budget for the concrete work is $22,243. The area we are estimating to be treated with art is approximately 2,000 square feet or approximately $6,000. In reference to the timeline for the construction, the Parks and Recreation Department submitted the following: Anticipated Completion Date 1. Development of the bid package - April -May 2. Advertise job - First part of June 3. Construction start - Mid July 4. Anticipated completion - Mid December Following a discussion of the above information, the Committee determined that the total cost for adding art to the three sites should not exceed $30,000 from the APP Fund, plus the current estimated amount within the Park project budget. This amount includes the design, fabrication, transportation, delivery and installation of the work of art at the site and all other associates expenses including liability insurance, Worker's Compensation, travel and the artist's fee. In order to maintain the current schedule for the construction of the Fritz Burns Park, the Committee is requesting that the City Council authorize the Committee to advertise and negotiate a contract not to exceed $30,000 and further that the Council appoint two Members to be part of the Selection Committee for the artist(s). At the Council meeting of April 5, 1994, the art work proposal will be presented to the Council and authorization requested to sign the contract. This timeline will permit the design team and selected artist(s) three weeks to work together in the to prepare the final design and bid documents for the May 1st deadline. RECOMMENDATION: It is recommended the City Council move to: 1. Select two Council members to participate in the selection process; 2. Authorize the Art in Public Places Committee to advertise for an artist for the three selected art sites; and 3. Authorize staff to negotiate a contract not to exceed $30,000. MEMOJH.349 ' /• , T ..MEMORANDUM TO: HONORABLE CHAIRMAN AND MEMBERS OF THE ART IN PUBLIC PLACES COMMITTEE FROM: PLANNING & DEVELOPMENT DEPARTMENT C DATE: FEBRUARY 14, 1994 SUBJECT: DESIGN PERIMETERS FOR THE FRITZ BURNS PARK/AQUATIC CENTER Per a conversation with Mr. Keith Rattay, Project Manager, Landscape Architecture Division, for BSI the following time line is provided for your information and help in determining art work for the three areas selected. 1. Spmy Towers - after the initial construction is done, the towers will need to be completed by November. 2. The Entry Gates - will need to be completed by November. 3. Sidewalk - will need to be completed by October. • BSI Consultants, Inc. February 9, 1994 Mr. Clint Bohlen Director of Parks and Recreation City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Subject: Fritz Burns Park - Art in Public Places Committee Meeting Dear Clint: Pursuant to our meeting of February 7 with the Arts in Public Places Committee, the BSI team has provided the Committee with the following information for the four items discussed. Please note that based on my discussions with Scott Farrel of Aquatic Design Group, the fourth item, the plaster in the child's pool, is not allowed to be anything but white in accordance with the health codes. Per Scott's discussion, the bottom or sides of the pool cannot contain any type of design that would aid in misinterpreting the depth of the water or the location of a child lying on the bottom of the pool. The remaining three items' design perimeters have been defined on the attached summary. Please let me know if you should have any questions or need additional clarification. Clint, it is our understanding that no funds have been allocated as part of the budget for any art work in Fritz Bums Park. All art work will be funded by the Arts in Public Places Committee. Sincerely, BSI Consultants, Inc. W. Keith Rattay, LA 2930 Project Manager Landscape Architecture Division wkr: sh attachment P:"5Jd 1bndkwWtyAt:trrW�.aw 2001 East tst Street. Santa Ana CA 92705 • (71ai caaoann vev ---- -- .. 0 • Summary of Design Perimeters for the Fritz Bums Park Aquatic Center Elements February 8, 1994 Spray Towers (see attached Exhibit A) Tower will be 9'-4" tall per the exhibit. An inset of approximately IA" will be provided on each side of the tower to create a panel of tile. The tiles used can either be a combination of 1"xl" or 4"x4" tiles with 1/8" size grout lines between the tiles. The sculpture on the top of the tower is to be made of metal and can be welded to a plate provided on the top of the tower. Approximate height of sculpture to be 3' to 3'-6". Each of the spray heads can have decorative elements around the nozzle. The opening for the nozzle through the element should be 1" in diameter. The City has budgeted, as a bid alternate, approximately $2,500 each for the concrete portion of the spray towers. All tile and sculptural portions of the towers will be provided and paid for by the Arts in Public Places Committee. Entry Gates (see attached Exhibit B) The entry gates are approximately 9'-4" in length and 7-8' in height. The gates shall be made from tubular steel and the picket spacing shall be no more than 4". The gate shall have a self -closing mechanism and have the ability to lock with a key and open in the middle. The City estimates that the gates will cost approximately $3,000 for the construction and installation. Note: the bottom rail shall not encourage or assist people in climbing over the fence. The style of the building is colonial spanish. Sidewalk Possible Location (see attached Exhibit C) The allocated space for the sidewalk art shall be 5'x5'. The design shall fit within the score pattern of the sidewalk area and shall be flat in texture so as to remain an accessible surface. If the artist suggests a vertical sculptural element, the piece must be installed outside the traffic pedestrian and maintenance traffic flow; 10' minimum. The attached Exhibit C reflects the general walkway locations where art work can be placed, selected, approved, and paid for by the Arts in Public Places Committee. The City has budgeted no additional funds other than $3/square foot for concrete sidewalk. Children's Pool Pursuant to my discussion with Aquatic Design Group, the pattern design in the plaster of the children's pool is not acceptable to the Health Department. r.�.ys,mr�rer��n�:uzaa.n..�cr • ro I• SPRAY TOWER EXHIBIT 'A' 1 -I�. II it 0 r D 9 M rul 7 V 'GATES EXHIBIT 'B-l' '-0- 1 Staff Ofj • 0ATTACHMENT 2 City Council Minutes 3 March 1, 1994 effect these sludge companies will have on the Valley if given a foothold. Currently e sludge from San Diego County, Los Angeles County, and 75% of Oran nty's sew . She felt this problem is a more eminent danger to the health and welf. a people in the than the Eagle Mountain landfill. If this problem is not contro gle Mountain will get th ropolitan areas garbage and we'll get their sewage slu is asking all of the cities to u eir position and influence to make this problem own in the Valley so we do not beco sewage sludge capital of California. Mayor Pena was in to reemein and commented t AG is planning to form a Task Force to look into this pro Even though this i de of our corporate limits, it doesn't mean that we can't get invol He further t he has also scheduled meetings with Tribal Chairmen of the various to disc rs issue. Council Member Sniff felt that this is significant issue and asked that staff report back with additional information and su c of action the City could take. Mayor Pena also suggested lAwto see if there'1 coming into the City of LjjWta and what we can •sarrs*:►:�•rs**a*:►****r of an operation such as this it from happening. Marty Lange ident of the Coachella Valley Community Conce Z .versary in La Quinta. He noted that they have devehe Parks and Recreation Department, and by networkii tion in the community much more viable. A variety of affordable prices at the La Quinta Middle School Amp WRITTEN CORRESPONDENCE - None BUSINESS SESSION d that March 1st very meaningful Wther, it makes 9, 16, 1. CONSIDERATION OF THE ART IN PUBLIC PLACES COMMITTEE RECOMMENDATION FOR ART IN THE FRITZ BURNS PARK. Mayor Pena abstained due to a conflict of interest. Mr. Herman, Planning Director, advised that the Art and Public Places Committee held a special committee meeting with the design team on February 7th to discuss the possibilities of including art in the Fritz Burns Park. He reviewed the exhibits of the three sites the Committee selected which were the three spray towers, the entry gate, and r u City Council Minutes 4 March 1, 1994 2,000 sq. ft. of sidewalk in front of the building. In response to Council Member Sniff, Mr. Herman advised that the design of the sidewalk would be similar to the tile design at Mervyns in Palm Desert, but discretion would be left up to the artist(s). Council Member Sniff suggested putting a design in the concrete. He felt that the committee needs to give some direction to the artist(s) in order to save time. Mr. Herman advised that the artist(s) will be working with the design team during the months of April and May to get the art work contained into the bid specs. The estimated costs are: 1) $7,500 for the spray towers; 2) $3,000 for the entry gate; and 3) approximately $6,000 for the sidewalk, totaling $16,500. The Committee also recommended that the Council allow an expenditure of $30,000 from the Art in Public Places Fund to cover the cost for the art design, fabrication, transportation, delivery, and installation of the art work, liability insurance, Worker's Compensation, travel and the artist's fee, for a total budget of approximately $46,000. The Committee recommended appointing two Council Members to be a part of the selection process, authorizing them to advertise for the art work for the selected sites, and giving staff authorization to negotiate a contract not to exceed $30,000. The final design, budget, and contract will be brought back for Council's consideration around April 1st in order to keep within the time frame for construction. In response to Council Member Perkins, Mr. Herman advised that the additional money over and above the $30,000 ($16,500) is contained within the current budget for Phase I of the park. Council Member Sniff felt that $30,000 was not a large sum of money to develop one or three pieces of art work. He asked how the Committee determined that this amount was sufficient and if they considered placing only one piece of art work that would be more expansive and more attractive in the park. John- Walling, Chairman of the Art in Public Places Committee, advised that the Committee had considered only one piece of art work but they are tending away from single pieces of art, because they wish to integrate it in the three high -traffic areas that would allow for greater exposure and understanding of art to a broader base of people, as well as it being a better way to expend the funds. Council Member Sniff was concerned that the three pieces of art work may not be as noticeable as one, and with the delays that may occur from the artists completing their projects. • City Council Minutes 5 March 1, 1994 Mr. Walling concurred, advising that the time frame is of primary importance and they have placed great emphasis on it. He noted that it is the responsibility of the Art in Public Places Committee to locate the artists, not to design or develop the art. In response to Council Member Sniff, Mr. Walling advised that one artist may not necessarily design all three art pieces; each project could be designed by an individual artist. In response to Council Member McCartney, Mr. Herman advised that the art -work theme is to be tied into the history of the Desert Club facility. Mr. Walling advised that they wish to get away from a spanish motif as opposed to an expression of the meaning of the Desert Club. The Desert Club was originally developed as a recreational facility for those residents who purchased homes in the Cove, and many Hollywood celebrities also used it as a getaway. He believed that the artist(s) should be given some guidelines and allow them to give suggestions. At that time, if the Council felt that their ideas were not compatible with the architecture or theme of the development, the artist's idea could then be rejected. In response to Council Member McCartney, Mr. Walling advised that the Health Department has dictated that the bottom of a public pool must remain white. Mr. Herman advised that this helps the children to visualize the depth of the pool. Council Member McCartney understood but felt that we have the ideal situation where we have a sidewalk in front of the entrance that might have a certain expression that could possibly be mimicked on the bottom of the pool or surrounding the pool area. He felt that it was almost implausible that the surface of all public swimming pools in the State of California are painted white only. Mr. Herman stated that the architect advised the Committee to stay away from areas that could be a detriment to public safety. Council Member McCartney commented that the $30,000 seems to be covering a great deal 'of costs and asked if the funds from the Phase I park budget could be used for the expenses not pertaining to the art design itself. By doing this, more money would be preserved in the Art in Public Places fund. Mr. Herman advised that their intent was not to burden the construction or the work currently underway for the design of the park. Mr. Hunt, City Manager, advised that it could be done if Council wishes to do so. 0 ! City Council Minutes 6 March 1, 1994 In response to Council Member McCartney, Mr. Bohlen, Parks and Recreation Director, advised that a portion of the construction budget comes from the Quimby Fund. Council Member Sniff expressed concern about using construction funds for these expenses since funds for this project are so limited. He suggested that a determination of which funds to use be decided after the costs are firmed up. Council Member Sniff and Mayor Pro Tern Bangerter volunteered to participate in the selection process. MOTION - It was moved by Council Members Sniff/Perkins to select Council Members Sniff/Bangerter to participate in the selection process and authorize the Art in Public Places Committee to advertise for an artist or artists for the three selected art works and authorize staff to negotiate a contract not to exceed $30,000 of Art in Public Places funds. Motion carried with Mayor Pena absent. MINUTE ORDER NO. 94-56. IA. CCEPTANCE OF PROJECT NO.93-1- REFURBISHMENT OF FRITZ S IS COURT LIGHTS 1-4 AND AUTHORIZATION FOR CITY TO RE NOTICE OF COMPLETION. Mayor Pena ained due to a conflict of interest. Mr. Bohlen, Parks ecreation Director, advised tha oject No. 93-1 has been completed in accordanc ith the specifications. a work involved was the refurbishment of the Fritz Bu ark tennis court li on courts I through 4 which are now working effectively. Mayor Pro Tem BanZbycil is nice to see people playing tennis during the evening. MOTION - It was mbers Sm cCartney to accept Project P&R 93-1' and instruct tha Notice ompletion with the County Recorder. Motion cith Mayor Pena nt. MINUTE ORDER NO. 94-57. 2. APPROV OF CONSULTANT CONTRACT FOR HOUSNCo UPDA Mr erman, Planning Director, advised that staff was authorized ary 1, 1994 to negotiate a contract with The Planning Cente • MEMORANDUM TO: COMMUNITY SERVICES COMMISSION FROM: CLINT BOHLEN, PARKS & RECREATION DIRECTOR DATE: MARCH 14, 1994 SUBJECT: DISCUSSION OF PROPOSED ELEMENTS OF DRAFT CITY OF LA QUINTA PARKS AND RECREATION COMMISSION ORDINANCE SUMMARY: At the CSC meeting of February 28, 1994 staff and Commission members discussed elements of the La Quints. Parks and Recreation Commission. The information obtained included the following: Number of Members: Appointment: City Council appoints by consensus; 3 year terms; initial terms are 3 at 1 year, 2 at 2 years & 2 at 3 years (subsequent terms are all 3 year terms); no term limits; must be La Quints. resident and a registered voter in La Quinta; July 1 - June 30; compensation for meeting attendance; authorized travel expenses Authority: Reports to City Council Meetings: 2 meetings a month, or as needed Powers & Duties: Act in advisory capacity to the City Council; keep master plan current; advise on fees and operations and policies regarding parks and recreation facilities; advise Council on park and recreation facilities and program budget issues; propose recreation program needs; advise on how to deseminate, publicize, and promote recreation programs to the citizens of La Quinta; analyze program effectiveness and needs, and recommend comprehensive solutions; research and solicit grants and donations; review of maintenance standards and quality; review of individual park master plans; serve as a public forum and conduct public hearings for recreation concerns; aid in coordinating the recreation services of other governmental agencies and volunteer organizations; assume other tasks as assigned. MEMOCB.040 • L Staff has developed a draft Ordinance for the Parks and Recreation Commission which is attached. For your review and discussion. Attachment: 1. Draft Ordinance Creating a City of La Quinta Parks and Recreation Commission MEMOCB.040 • ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ESTABLISHING A PARKS AND RECREATION COMMISSION. The City Council of the City of La Quinta does ordain as follows: SECTION 1. There is hereby added to the La Quinta Municipal Code Section 2.70 which is to read as contained in Exhibit "A" hereby attached. SECTION 2. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3. POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. The foregoing Ordinance was approved and adopted at a meeting of the City Council of the City of La Quinta held on this 3rd day of May, 1994, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California DAWN HONEYWELL, City Attorney City of La Quinta, California ORDDRFT.001 Chapter 2.70 PARKS AND RECREATION COMMISSION lectlons: 2.70.010 Created -Defined. 2.70.020 Purpose and objectives. 2.70.030 Members -Appointments -Terms. 2.70.040 Officers -Selection. 2.70.050 Committees. 2.70.060 Meetings. 2.70.070 Removal from office. 2.70.080 Powers and duties. 2.70.090 Staffing. .70.010 Created -Defined. The parks and recreation commission is created and established. The term 'commission", as sed in this chapter, shall refer to the parks and recreation commission. .70.020 Purpose and objectives. The general purpose of the commission is to encourage the development of a planned and irderly approach to the delivery of leisure services in the city. Objectives of the commission are as ollows: A. To serve in an advisory capacity to the city council, to identify community needs for ecreation and social services, to plan for the coordinated delivery of such services to citizens in need hrough both private and public resources so as to avoid duplication and conflict of effort, and to evaluate the effectiveness of services provided; B. To serve in an advisory capacity to the city council on all matters pertaining to public ecreation, including the management, conduct, care and development of the parks and playgrounds it he city, and in general to study the needs of the city and the means of meeting such needs in :onnection with all matters pertaining to public recreation, and C. To serve in an advisory capacity to the city council, to encourage a sense of appreciation ind community pride for the citizens of the city by making accessible special events and activities vhich address the needs of the community and its residents. DOCCB.007 70.030 Members -Appointments -Terms. A. The commission shall consist of seven members appointed by the city council. B. The terms of office of members of the commission shall be overlapping. Each member of ie commission shall hold office for a term of three years, or until such time as a successor is ppointed. C. All terms of office shall commence on July 1st of the year of appointment. Vacancies in the ffice of a member shall be filled for the unexpired term in the same manner in which regular ppointments are otherwise made. D. Insofar as possible, the membership shall reflect the racial, ethnic, economic and gender omposition of the community. Every effort will be made to ensure that a wide cross-section of social nd leisure services, interests and viewpoints, including providers, recipients and professionally related ccupations are represented. E. Commission members shall serve at the pleasure of the city council, with compensation. 70.040 Officers -Selection. A. The chairperson of the commission shall be elected by a majority vote of commission mmbers in September of each year. A vice chairperson to serve in the absence of the chairperson hall likewise be elected. B. The chairperson shall preside at all meetings and provide for periodic reports to the city ouncil on all recommendations of the commission. .70.050 Committees. A. The commission may, from time to time, establish committees composed of citizens and/or iterested people charged with the responsibility of implementing certain designated projects subject to ommission and city council approval. At least one member of the commission shall also be a iember of each committee. .70.060 Meetings. A. The commission shall meet twice each month or as needed on the date(s) selected by the ;ommission. Special meetings may be called by the chairperson or a majority of the commission in accordance with state law. B. A majority of appointed commissioners shall constitute a quorum for the transaction of Business. C. All meetings shall be open to the public. (Ord. 209, 1992) L70.070 Removal from office. Any of the commission members may be removed at any time by the city council. If a member >f the commission does not attend three regular consecutive meetings, unless excused by a majority rote of the commission, his/her membership shall automatically be terminated, and his/her successor shall be appointed by the city council to serve the unexpired term. DOCCB.007 0 0 70.080 Powers and duties. A. The powers and duties of the parks and recreation commission shall be as follows: 1. Act in advisory capacity to the City Council; 2. Keep master plan current; 3. Advise on fees and operations and policies regarding parks and recreation facilities; 4. Advise Council on park and recreation facilities and program budget issues; 5. Propose recreation and social programs and address needs; 6. Advise on how to deseminate, publicize, and promote recreation programs to the citizens of La Quinta; 7. Analyze program effectiveness and needs, and recommend comprehensive solutions; 8. Research and solicit grants and donations; 9. Review of maintenance standards and quality; 10. Review of individual park master plans; 11. Serve as a public forum and conduct public hearings for recreation concerns; 12. Aid in coordinating the recreation services of other governmental agencies and voluntee organizations; 13. Assume other tasks as assigned. .70.090 Staffing. A. All departments of the city, through the office of the city manager, shall furnish appropriate existing public information, data and records, and provide technical assistance and advice as required, ✓ithin reason, as an aid to the commission and its committees in the performance of designated luties. B. The city manager shall, within reason or budgetary constrains, provide or cause to be irovided adequate staff, clerical help, and maintain files and records for the commission. C. The city council shall annually review the progress of the commission. (Ord. 109 1 (part), 987) DOCCB.007 MEMORANDUM TO: COMMUNITY SERVICES COMMISSION FROM: CLINT BOHLEN, PARKS & RECREATION DIRECTOR DATE: MARCH 14, 1994 SUBJECT: DISCUSSION OF WORK PLAN FOR PARKS AND RECREATION COMMISSION SUMMARY: In discussions regarding the creation of a Parks and Recreation Commission, the Community Services Commission and City Council have both referred to the Community Services Commission's Work Plan. The reference points have been with regards to tasks and potential assignments for the proposed Parks and Recreation Commission. Staff would recommend that the Community Services Commission, using the existing CSC Work Plan as a resource, develop a list of potential tasks and assignments the Parks and Recreation Commission could undertake. MEMOCB.041