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1994 02 28 CSCCOMMUNITY SERVICES COMMISSION AGENDA La Quinta Civic Center Study Session Room 78-495 Calle Tampico La Quinta, CA 92253 Monday, February 28, 1994 7:00 P.M. CALL TO ORDER A. Pledge of Allegiance B. Roll Call CONFIRMATION OF AGENDA Corrections, additions, deletions or reorganization of agenda. I. APPROVAL OF MINUTES Minutes of January 24, 1994 V. ANNOUNCEMENTS f. PUBLIC COMMENT The Community Services Commission reserves the right to limit discussion on any topic to five minutes or less. /I. CORRESPONDENCE AND WRITTEN MATERIALS /II. STAFF REPORTS A. Ordinances for Consideration for the Creation of new Commissions/Boards; Recommended Schedule and Plan. AGN2-28 0 • ,Ill. COMMISSION BUSINESS A. Committee Assignments for the Review of First Draft Ordinances B. La Quinta Beautiful C. Report from Commissioner Dickens on California Parks and Recreation Society Conference, February 3-6, 1994, Anaheim, CA C NEXT MEETING DATE, TIME AND TOPIC March 7, 1994 7:00 P.M. La Quinta Civic Center Study Session Room ;. ADJOURNMENT AGN2-28 0 0 February 03, 1994 TO: Community Service Commission FROM: Nancy Nard 3JECT: Art in Public Places Commitee Meeting November 01, 1993 Meeting The Art in Public Places Committee met on November 1, 1993. We discussed the time that we would interview the three art consultants. clint Bohlen from Parks and Recreation came in and gave us the status on the parks. we discussed a possibility of a new youth program. Kathryn Hull had suggested that possibly our youth could paint our fire plugs. She told us that she will work with Clint regarding this. We continued our work on our masterplan. Discussion took place for new projects within our city. We were interested in our sunbus shelters, possibly making them more creative. We would like to speak to a representative in the future regarding this. This concluded our meeting. February 3 1994 To: Community Service Commission From: Nancy Nard Subject: Art In Places Committee Meeting December 6 1994 Meeting The Art In Places Committee met on December 6 1993. We had a presentation by our Parks and Recreation director, Clint Bohlen, regarding the Fritz Burns Park. He informed us that the contract issue would be going before City Council to request a contract be approved with BSI. We requested to meet with a BSI consultant so we could be informed of the lay out and possible integration of art inti the structures or other areas that would lend itself to art. Clint has volunteered to bring in the designs at our next meeting in January. We reviewed new artist submittals. And we continued working on the Masterplan. This concluded our meeting. February 3 1994 Community Service Commission )m: Nancy Nard )ject: Art In Public Places Committee Meeting ivary 3 1994 Meeting Art In Public Places Committee meeting met on January 3 , 14. Clint Bohlen the Director of Parks and Recreation made )resentation. We reviewed the design of the Fritz Burns Park. discussed the art work that could be included in this park. will meet with the architect at a later date. Louis De Mar- io gave us an update on the sculpture for the civic center. informed us that the sculpture will be placed on a mound jhteen inches high. He hopes this is all completed by June 14. He also informed us that the sculpture he is desighning the corner of HWY 111 and Washington is still being worked He is working on a more effective lighting that will make piece look more dramatic at night. This project should take >ut nine months. We continued work on the master plan,reviewed v artist submittals and this concluded our meeting. Fountain Valley Municipal Code Chapter 2.76 2.76.110 - Parks & Recreation Commission created. 2.76.120 - Parks & Recreation Carmission Members - Terms. 2.76.130 - Parks & Recreation Cammission - Powers & Duties. 2.76.110 Parks and recreation commission created. There shall be a parks and recreation commission which shall consist of five regular members appointed by the city council in accord- ance with the provisions of this chapter. The city council may appoint one alternate member who shall attend all meetings of the commission and who is authorized to serve and vote in place of any regular member of the commission who is absent or who disqualified himself from participating in any matter before the commission. (Ord. 1004 § 1, 1985: Ord. 940 § 1, 1982: Ord. 668 § 4, 1972: Ord. 582 § 2 (part), 1970). 2.76.120 Parks and recreation commission members — Terms. (a) The three regular members appointed in odd years shall be selected by the city council in January, or as soon thereafter as is convenient, and shall serve until their successors are selected in the next odd -numbered year. The two regular members appointed in even -numbered years shall be selected by the city council in January, or as soon thereafter as is con- venient, and shall serve until their successors are selected in the next even -numbered year. (b) An alternate member shall be selected by the city council in January, or as soon thereafter as is convenient. and shall serve until his or her successor is selected each year. The alternate member shall have no right to automatically succeed to the position of a regular member upon the occurence of a vacancy. The alternate member shall be entitled to the same compensa- tion as the regular members. (Ord. 1020 § 3. 1985: Ord. 1004 § 2. 1985: Ord. 964 § 4. 1983: Ord. 940 § 2, 1982: Ord. 848 § 2, 1978: Ord. 582 § 2 (part), 1970). - 18 - 2.76.130 Parks and recreation commission — Powers and duties. The parks and recreation commission shall have the power and be required to: (a) Act in an advisory capacity to the city council, the board of trustees of the school districts within the city, the public works director and the recreation manager in all matters pertaining to public parks and public recreation and to cooper- ate with other governmental agencies and civic groups in the advancement of sound park and recreation planning and pro- gramming; (b) Formulate and recommend policies on recreation services for approval by the city council; (c) Advise the public works director, the recreation manager and the city manager on problems on administration and development of recreation areas, facilities, programs and improved recreation services; (d) Recommend the adoption of standards for programs, facilities and financial support; (e) Make periodic inventories of recreation services that exist or may be ngeded and interpret the needs of the public to the city council, the boards of trustees of the school districts within the city, to the director of public works and to the recreation manager; (f) Aid in coordinating the recreation services with the programs of other governmental agencies and voluntary organizations- (g) Make periodic appraisals of the effectiveness and results of programs administered by the recreation manager; (it) Give advice regarding how to publicize and promote park and recreation programs to the citizens of the city; (i) Interpret the policies and functions of the park and recreation services to the public; (j) Advise and aid the director of public works and the recremanager in the eparation of ange park andtrecreation capital rannual impro ementp ograms. (O (Ord. 940 § 3, 1982: Ord. 582 § 2 (part), 1970). - 19 - COMMUNITY SERVICES COMMISSION FACT SHEET The Community Services Commission works in conjunction with the staff in all matters pertaining to public parks and recreation. It formulates and recommends policies on recreation services for approval by the City Council; it advises on development of recreation areas, facilities, programs and improved recreation services; it aids in coordinating recreation services with programs of other government agencies and voluntary organizations, etc. The Community Services Commission consists of five -members and one alternate appointed by the Council in January or as soon thereafter as possible. Three members are appointed in odd number years and two in even numbered years serving two-year terms. The alternate serves a one-year term and also is appointed in January or as soon thereafter as possible. Community Services Commissioners serve without salary but are reimbursed for necessary travel and other expenses incurred while on official duty. They receive $50.00 per Commission meeting for expenses. Must be registered voter residing in Fountain Valley. DESIRED BUALIFTCATTON: Ability to act in an advisory capacity to the City Council, the school districts, the public works director and the Community Services Manager in all matters pertaining to public parks and recreation programs; Ability to formulate and recommend policies on recreation services and program for approval by the City Council; Ability to advise the public works director, the recreation manager and the city manager on problems on administration and development of recreation areas, facilities, programs and improved recreation services; Ability to recommend the adoption of standards for programs, facilities and financial support; Ability to advise and aid the director of public works and the Community Services Manager in the preparation of annual and long-range park and recreation capital improvement programs_ -17- • 11 COMMUNITY SERVICES COMMISSION FACT SHEET Page 2 The Community Services Commission meets the fourth Tuesday of each month at 7:00 p.m. in the Council Chambers. Sally J. Franz, Community Services Manager Supervisors, Jeanette A. Heimberger, William H. Palmer Secretary, Cindy Allen -17a- HOUSING AND COMMUNITY DEVELOPMENT ADVISORY BOARD FACT SHEET The Housing and Community Development (HCD) Advisory Board acts in accordance with local, State, and federal laws. The Board reviews the City's ongoing federally funded Community Development Block Grant (CDBG) Program and makes recommendations to the City Council regarding housing assistance programs, public service agency funding, the overall elimination of slum/blighted areas, and otherwise assisting the low/moderate income residents of the City. The HCD Advisory Board consists of seven members appointed by the City Council for two-year staggered terms. For terms which commenced on or after January 1, 1988, no member of a board, commission, or committee is permitted to serve more than four consecutive two-year terms in office. Appointments to the HCD Advisory Board are made annually by the City Council in January or as soon as possible thereafter. There is no reimbursement for serving on this Board. ELIGIBILITY REQUIREMENTS: Must be registered voter residing in Fountain Valley DESIRED QUALIFICATIONS: Ability to make program decisions that are simultaneously consistent with the City's visions and the goals of the U.S. Department of Housing and Urban Development (HUD). - Ability to weigh input and facts from staff reports, HUD directives, public testimony, and consultant reports. - Open mind with a vision towards the long-term benefit of the Fountain Valley community. - Adaptable schedules that can accommodate the time needed to research and evaluate options. Expertise in housing regulations, architecture, engineering, demographics, accounting, or similar profession is not required as this information will be provided by City staff. -23- • FOUNTAIN VALLEY ADVISORY COMMITTEE FOR THE DISABLED FACT SHEET RESPONSIBILITIES: The Advisory Committee for the Disabled serves as an advisory board to the Planning Commission, Community Services Division, and City Council in the review, recommendation, and development of facilities, plans, policies, programs, and informational and educational literature and presentations which rate to issues regarding persons with disabilities and the requirements of the Americans with Disabilities Act (ADA). MEMBERSHIP: The Committee consists of twelve regular members appointed by the City Council. Members serve two-year terms. Staff representation provides assistance to the Committee but has no voting power. There is no compensation for serving on this Committee. ELIGIBILITY REQUIREMENTS: Must be a registered voter residing in Fountain Valley. DESIRED QUALIFICATIONS: Ability to make decisions and offer suggestions regarding accessibility to any and all facilities that would otherwise be accessible to persons not experiencing disabilities. Ability to make decisions and offer suggestions regarding employment opportunities for the disabled. Ability to make decisions and offer suggestions regarding recreational opportunities for the disabled. Ability to devote time outside of committee meetings to provide education about and implementation and promotion of issues and programs regarding persons with disabilities. Understanding of ADA and its impact on the Community. Open mind with a vision towards the long term benefit of the Community. Acceptable schedules that can accommodate the time needed to research and evaluate issues. To personally know, work with, understand, or be persons who experience disabilities. MEETINGS• The Advisory Committee for the Disabled meets bi-monthly, on the second Thursday of the odd month, at 7:00 p.m. in City Hall Conference Room #1. STAFF: Don Heinbuch Adminstrative Service Manager E RESOLUTION NO. 8300 E A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOUNTAIN VALLEY RENAMING THE "ADVISORY COMMITTEE ON THE HANDICAPPED" THE "FOUNTAIN VALLEY ADVISORY COMMITTEE FOR THE DISABLED" AND REAFFIRMING ITS PURPOSE WHEREAS, the City Council has by Resolution Nos. 7440, 7554, and 770 iblished a committee to advise the City Council on ways to improve t .ity of life for physically handicapped persons within the City; and WHEREAS, the City Council does now desire to rename the committee to )gnize that "disabled" is a better description of the persons that a jht to be served by this committee; and WHEREAS, the City Council does hereby reaffirm its commitment to the ibled members of this community; NOW, THEREFORE, the City Council does hereby DETERMINE AND RESOLVE: Section 1: That Resolution Nos. 7440, 7554, and 7701 are repeale :heir entirety. Section 2: That there is hereby established within this City the antain Valley Advisory Committee for the Disabled." Section 3: That the purpose of the committee shall be: (a) To facilitate the development of barrier free buildings a facilities within the City of Fountain Valley. (b) To assist the various departments in the implementation of specif guidelines for accessible facilities. (c) To facilitate the development of recreational programs used by t disabled. (d) To provide information concerning special recreation equipment. (e) To work with various levels of education on the development a implementation of programs to assure maximum integration f disabled students in such programs. (f) To develop community awareness of the employment potentials of t disabled population. Section 4: That there shall be at least five members, or such othi ber as the Council may agree upon, who shall be appointed by the Ci ncil and who shall serve for a two year term at the pleasure of the Ci ncil. Appointments shall be made i,L January, or as soon thereafter as venient, and a member will continue to serve until a successor ected. The members shall elect a Chairperson and Vice Chairperson ordance with the procedure set forth in Chapter 2.76 of the Fountz ley Municipal Code. All of the provisions of said Chapter shall a: ly with regard to terms, term limitations, Chairperson limitatiot ggering of terms and grandfathering of existing members. -27- Section 5: All members shall be residents of the City of Fountaii ey. The City Council shall endeavor to ensure that the majority c ers appointed shall be disabled themselves and shall endeavor to sele( tembers persons with different disabilities so as to represent a broi e of disabilities. Section 6: That City Council shall appoint one Council Member to e as the Committee's liaison with the City Council. The City Counc. 1 also designate other staff persons to serve the Committee includii -etarial support, and representatives of the Public Works Departmen' fining and Building Department, Planning Commission and Community Service fission as necessary. Section 7: The Advisory Committee shall conduct its business and a. Ings in accordance with the Ralph M. Brown Act (Gov. Code Section 549. ;ea.) The committee shall adopt a regular meeting time and place a: 1 post its agenda 72 hours in advance of its meeting. Section 8: The Advisory Committee shall render an annual report Committee's activities to the City Council, and shall regularly forwa minutes of its meetings to the City Council for individual Council Memb .ew. PASSED AND ADOPTED at a regular meeting this 6th day of June, 1989. /s/Mayor ,ST: ;ity Clerk • ALCOHOL/DRUG AWARENESS COMMITTEE FACT SHEET IESPONSIBILITIES: the Alcohol and Drug Awareness Committee coordinates alcohol and Irug education, intervention, enforcement efforts and asseses future seeds of the City as well as provide input to local, public and >rivate organizations. The committee members have established a fission statement as follows: To obtain a drug -free community by Ieveloping, sponsoring or implementing programs that will alert the :ommunity to the consequences of alcohol and drug abuse. 4EMBERSHIP: Che Alcohol and Drug Awareness Committee consists of eleven regular :ommittee members, two members of the City Council who serve as ion -voting advisors, along with two Fountain Valley Police officers, )ne being an alternate. The committee members serve two-year terms aith a four -term limit for a total of eight years. All committee nembers should be aware that this is a "working" committee, not an advisory committee. Monthly meeting attendance is required as well as availability of time to serve in order to implement goals and Dbjectives. ELIGIBILITY REQUIREMENTS: Members should be residents of Orange County, particularly, Fountain Valley. DESIRED QUALIFICATIONS: - While specific education or experience is not required, the City will strive to select committee members by life experiences, working knowledge, and community service. - Availability of time to serve in order to implement goals and objectives. - Dedication with a vision towards the long term benefit of the community. MEETINGS: The Alcohol and Drug Awareness Committee meets on the third Wednesday of each month at 7:00 PM. in the F.V. N�Ice b¢f A%1,ko9,; Lv. STAFF: Sr. Officer Mike Becker and Sgt. Paul Sorrell 0 • Minutes of Council Meeting April 18, 1989, continued. 9. ESTABLISHING A COMMITTEE ON DRUG ABUSE - Continued. On January 17, 1989, the committee requested additional members appointed to provide more resources and help achieve a quorum meetings. On March 29, 1989, Council interviewed applicants wishinc —'" be named to the committee. After discussion with the Council Memt and the Committee, it was the consensus that expanding the commit with an effective mix of dedicated persons would best serve Community as well as removing the Ad Hoc status and making it a stand committee. The potential make-up of the committee is two City Cour Members as Ex-officio Members and eleven regular members. St recommended that Council adopt resolution creating a Committee on C Abuse with eleven members with four serving one-year terms and seven members to serve two-year terms. Council Member Scott moved to adopt resolution creating a commit on Drug Abuse. The motion was seconded by Council Member Petrikin unanimously approved. RESOLUTION NO. 8293 - A RESOLUTION OF THE CITY COUNCIL OF THE C OF FOUNTAIN VALLEY ESTABLISHING A DRUG COMMITTEE. Council Member Voss stated that all the applicants were very F qualified. Mayor Cook concurred. PRESENTATION OF DEMANDS (1) Ratification of Payroll: 3/18/89 through 3/31/89 On a motion by Mayor Pro Tem Neal, seconded by Council Member Petrikin, Council Ratified the Payroll for the period of March 3, 19 through March 31, 1989, by the following roll call vote: AYES: COUNCIL MEMBERS: Petrikin, Neal, Cook, Voss, Scott NAYES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None (2) Consideration of Register of Demands, Nos. 025113 through 125424 and 078062 through 078068 On a motion by Council Member Petrikin, seconded by Mayor Pro Neal,Council approved the Register of Demands, Nos. 025113 through 125424 and 078062 through 078068 by the following roll call vote: AYES: COUNCIL MEMBERS: Petrikin, Neal, Cook, Voss, Scott NAYES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None JOINT SESSION The City Council and the Fountain Valley Agency for Community Development met in a Joint Session at 8:35 p.m. (See separate Age Minutes of April 18, 1989.) COUNCIL MINUTES - 6 - APRIL 18, 19 Minutes of Council Meeting April 18, 1989, continued. ADOPTION OF REVISED DEFERRED COMPENSATION PLAN - Continued. Mayor Pro Tem Neal moved to adopt resolution revising Deferrec Compensation Plan. The motion was seconded by Council Member Scott unanimously approved. RESOLUTION NO. 8291 - A RESOLUTION OF THE CITY COUNCIL OF THE C OF FOUNTAIN VALLEY ADOPTING A REVISED DEFERRED COMPENSATION PLAN FOR OFFICERS AND EMPLOYEES OF THE CITY OF FOUNTAIN VALLEY AND REPEALINC RESOLUTION NO. 7783 AND DESIGNATING GREAT WEST LIFE AND ANNL INSURANCE COMPANY AS THE ADMINISTRATOR OF SAID PLAN. Mayor Pro Tem Neal said this is an excellent company and he commended Elizabeth Fox and Michael Sole for all their hard work on project. Mayor Cook concurred and also thanked the rest of the committe members for doing a great job. RESIDENTIAL AND COMMERCIAL TRASH DISPOSAL RATE CHANGES Assistant City Manager Ray Kromer reported that last year, representatives of the Solid Waste Commission comprised of elec officials, private citizens and trash haulers, voted to recommend a t step increase of the dump fee. One step was effective January 1, 15 which raised the County dump fee from $6.12 per ton to $9.50 per t The second adjustment in the dump fee was to be made in July of 15 raising it from $9.50 to $11.00 per ton. As part of this proposal, parties agreed that before the July increase was instituted, a rev of the landfill operating budgets would occur and there was possibility that the dump fees will either be reduced or increas Based on this review of the landfill operating budget and the need funds for closures of landfills and the opening of new landfills, County Board of Supervisors recently approved a rate of $13.75 per t Residential trash rates in the City of Fountain Valley will incre from $7.94 per month per household to $9.67 per month per househc Staff is recommending that Council adopt the resolution reflecting trash disposal rates as of July 1, 1989. Mayor Cook questioned the method of notifying the citizens of increase. Assistant City Manager Ray Kromer stated that it would be done through the water bills. Mayor Pro Tem Neal moved to adopt resolution reflecting the tr rates increase. The motion was seconded by Council Member Voss unanimously approved. RESOLUTION NO. 8292 - A RESOLUTION OF THE CITY COUNCIL OF THE C OF FOUNTAIN VALLEY ESTABLISHING RESIDENTIAL TRASH COLLECTION RATES REPEALING RESOLUTION NO. 8186. ADOPTION OF RESOLUTION ESTABLISHING A COMMITTEE ON DRUG ABUSE. Assistant City Manager Ray Kromer reported the Ad Hoc Committee on Drug Abuse was formed in November, 1987 with five appoin members to coordinate drug education, intervention, enforcement effc and to assess future needs of the City as well as provide input local, public and private organizations. COUNCIL MINUTES - 5 - APRIL 18, 19 FA E RESOLUTION NO. 8293 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOUNTAIN VALLEY ESTABLISHING A DRUG COMMITTEE WHEREAS, the City Council does hereby find that there are many issues and situations dealing with drugs which affect the residents the City; and WHEREAS, the City is committed to the alleviation of drug probl' and its influence on our youth; and WHEREAS, the City Council does hereby encourage and solicit thl participation of individuals in our community to act in advis, capacity to the City Council on matters dealing with drugs and d: education for our residents; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the C of Fountain Valley does hereby adopt, approve, and resolve as folio, 1. That a Drug Committee is hereby created to advise the City Counc its commissions and boards, and the City staff, on all matters t may affect drug related issues in this community. 2. That the composition of the Committee and the terms of its memb shall be in accordance with the policy adopted at the April 1989 City Council meeting. 3. That the time and place of the Drug Committee meetings shall determined by the Drug Committee as will its other inter organization matters. 4. That staff is directed to assist and aid the Drug Committee in functions. PASSED, ADOPTED, AND SIGNED this 18th day of April, 1989. ATTEST: /s/ Mayor /s/ City Clerk 4 °`4 4Q&*u MEMORANDUM TO: COMMUNITY SERVICES COMMISSION FROM: CLINT BOHLEN, PARKS AND RECREATION DIRECTOR �- DATE: FEBRUARY 28, 1994 (CONTINUED FROM FEBRUARY 14, 1994) SUBJECT: ORDINANCES FOR CONSIDERATION FOR THE CREATION OF NEW COMMISSIONS/BOARDS; RECOMMENDED SCHEDULE AND PLAN ISSUE: To summarize discussion from the City Council and Community Services Commission joint meeting of January 24, 1994, and to present a plan for addressing the Council assignment to assist in creating three new Commissions. SUMMARY: The City Council and Community Services Commission (CSC) met on Monday, January 24, 1994 to discuss three issues. First, the Council and Commission wanted to review and discuss the Commission's recommendation regarding the creation of a Cultural Affairs Commission. Second, the Commission desired to present its work plan to the Council. Third, the Council wished to discuss the status of the Community Services Commission. The joint meeting concluded with the Council assigning the Commission the responsibility of preparing recommendations for the structure and functions of three new seven member Commissions: a Parks and Recreation Commission, a Cultural Affairs Commission, and a Human Relations Commission. The Council and CSC concurred that the three new Commissions would provide focus, opportunity for increased productivity, and greater purpose in each task area. Staff attached ordinances for the Commission's use and reference in the February 14 staff report on this issue. The ordinances represent several options available in each of the advisory body categories of which the Council has requested recommendations. MEMOCB.033 • ordinances attached are the following: ARKS AND RECREATION y of Folsom y of Lafayette y of Perris y of Woodland ARTS ADVISORY City of Laguna Beach City of Millbrae City of Ojai City of Thousand Oaks HUMAN RELATIONS/SERVICE City of La Mirada City of La Quinta* City of Pasadena City of Vacaville I recommends that the Commission address the categories incrementally. An example of a sible schedule to address these tasks is: Parks and Recreation Commission • Review and Discussion of Parks and Recreation Ordinances February 28th • Recommend Elements of Draft City of La Quinta Parks and Recreation Ordinance March 14th** • Review and Approve Parks and Recreation Commission Ordinance March 28th; Ta ordinance to Council on April 19th. Cultural Affairs Commission • Review and Discussion of Arts Advisory Ordinances April 11th • Recommend Elements of Draft City of La Quinta Cultural Affairs Commission Ordinance April 25th** • Review and Approve Cultural Affairs Commission Ordinance May 9th; Take ordinar to Council on June 7th. Human Relations Commission • Review and Discussion of Human Relations and/or Services Ordinances May 23rd • Recommend Elements of Draft City of La Quinta Human Relations Commission Ordinance June 13th** • Review and Approve City Human Relations Commission Ordinance June 27th; Take ordinance to Council for approval on July 19th. ff has prepared a matrix (Attachment D) for the Commission's discussion purposes with regal )arks and recreation commissions. Please use the attached matrix as a reference tool. The tched ordinances for each category should be reviewed in preparation for discussion. Ordinance repealed in February, 1985 Following meeting staff will forward draft ordinance to City Attomey for review, changes and/or approval. MEMOCB.033 0 • ALYSIS/FISCAL IMPLICATIONS: creation of new commissions will be accompanied by the need to fund and staff each new isory body. City staff will be addressing the fiscal and staffing concerns as they present the nmission's recommendations to the Council. ".OMMENDATION: recommended that the Commission adopt the plan and schedule as proposed, and begin ew and discussion of the Parks and Recreation Commission Ordinances of other cities. MEMOCB.033 E Attachment A Parks and Recreation Commission Ordinances Cities of: Folsom Lafayette Perris Woodland • 005.010--4.05.011 Chapters: Title 4 PARKS AND RECREATION 4.05 Park and Recreation Commission 4.10 Park Improvement Fee Sections: 4.05.010 4.05.011 4.05.012 4.05.013 4.05.014 4.05.015 4.05.020 4.05.030 4.05.040 4.05.050 4.05.060 Chapter 4.05 PARK AND RECREATION COMMISSION Established. Members--Terms--Transition government. Eligibility for office. vacancies in office. Removal from office. Compensation of members. Meetings. Master plan. to Charter form Recommendations to city council. Recommendations to city manager. Budget. 4.05.010 Established. There shall be a parks and recreation commission of 7 members. The commission shall consist of 5 members appointed by councilmembers. Each councilmember shall appoint 1 commission member whose term shall run concurrently with that of the councilmember so appointing. Two members shall be appointed by the council for 2-year terms. (Ord. 709 §1, 1990: Ord. 325 §2(part), 1975). 4.05.011 Members--Terms--Transition to Charter form overnment. All terms of parks and recreation commission members shall end when the city council members elected in the November 6, 1990, election are sworn into office. Thereafter, in accord with the terms of Section 4.06 of the City Charter, each councilmember shall appoint 1 parks and recreation commission member whose term shall run concur- rent with that of the councilmember so appointing. Two additional members shall be appointed by the council for 2- year terms. (Ord. 709 §2, 1990). '_;V- ;,x-;�; 401 (Folsom 9/93) �nC�g�^sPT�ryr �a((.f C-12ornia 95£14 IIy4 (qV 4.05.012--4.05.040 • . 4 05.012 Eligibility for office. A person is not eligible to hold office as a park and recreation commis- sioner unless he or she is, at the time of appointment, a resident and registered voter of the city. If, during his or her term of office, a member of the park and recreation commission moves his or her residence outside the city limits, or ceases to be a registered voter of the city, such member's office shall immediately become vacant. (Ord. 709 §3, 1990). 4.05.013 Vacancies in office. If the office of a member of the park and recreation commission appointed by a councilmember becomes vacant, the appointing councilmember shall fill the vacancy by appointing a park and recreation commission member whose term shall run concurrent with that of the appointing councilmember. If the office of a member of the park and recreation commission appointed by the council becomes vacant, the council shall fill the vacancy by appointing a park and recreation commission member whose term shall run for the unexpired term of the former incum- bent. (Ord. 709 §4, 1990). 4.05.014 Removal from office. park and recreation commission who a councilmember and the members of the commission appointed by the city cou sure of the city council and may be the vote of a majority of the member public hearing need be held prior to for removal need be shown. (Ord. 70 The members of the re appointed by a park and recreation ncil serve at the plea - removed from office by s of the council. No removal and no cause 9 55, 1990). 4.05.015 Com ensation of members. Members of the commission shal receive suc compensation for attendance at meetings and reasonable travel expenses as the city council established by resolution. (Ord. 709 §6, 1990). 4.05.020 Meetings. The park and recreation commis- sion shall meet U open meetings at least once each month in the City Hall. (Ord. 325 §2(part), 1975). 4.05.030 Master plan. The commission shall establish and keep current after public meetings a master plan of development of the city parks within the city. After such master plan is established, it shall be submitted to the city council for approval, and, upon approval by the coun- cil, shall be the master plan of the city. (Ord. 325 §2(part), 1975). 4 05.040 Recommendations to city council. The com- mission shall, from time to time, recommend and advise the council upon proposed use of park and recreation facilities (Folsom 9/93) 402 • 05.050--4.10.010 within the city. The council shall refer all such matters to the commission for its recommendation before acting thereon. (Ord. 325 §2(part), 1975). 4.05.050 Recommendations to city manager. The com- mission shall recommend to the city manager and the council such action as to the commission appears necessary, proper, or advisable for the proper administration of the city parks and recreation facilities. (Ord. 487 §7(part), 1982: Ord. 325 52(part), 1975). 4.05.060 Budget. The commission shall recommend to the city manager t e proposed budget annually for expendi- tures for maintenance, upkeep, and improvements to the city parks and recreation facilities. (Ord. 487 §7(part), 1982: Ord. 325 §2(part), 1975). Chapter 4.10 PARK IMPROVEMENT FEE Sections: 4.10.010 Definitions. 4.10.020 Purpose. 4.10.030 Establishment fund. and administration of park 4.10.040 Payment of park fee. 4.10.050 Amount of park fee. 4.10.060 Exempt development. 4.10.070 Fee adjustments. 4.10.080 Inflationary adjustments. 4.10.090 Adoption in compliance with improvement plan. 4.10.010 Definitions. The following words are de- fined for purposes of this chapter as -follows: A. "Building permit" means the permit issued or re- quired by the city for the construction of any structure . pursuant to and as defined by the building code. B. •Commercial" means those business activities which are permitted or allowed in the following zoning catego-.-.- ries: BP, C-1, C-2, C-3, CH and bed and breakfast. C. "Director" means the public works director. ._ x:_: D. "Division" means the division of parks and recre- ation within the public works department. - :�i:•. E. Dwelling, Multiple -Family. •Multiple -family =� dwelling" means a building designed for occupancy as a residence by two or more families, living independently of each other; provided, that multiple -family dwelling also 403 (Folsom 9/93) r 2-801 Chapter 2-8 PARKS AND RECREATION COMMISSION Sections: 2-801 Creation of parks and recreation commission. 2-802 Qualifications. 2-803 Term of office. 2-804 Removal or vacancy. 2-805 Absence from meeting. 2406 No compensation. 2-807 Meetings —Appointment of officers —Adoption of rules. 24108 Quorum. 2409 Duties of the commission. 2-801 Creation of parks and recreation commission. A parks and recreation commission of the city of Lafayette is established The commis- sion consists of nine members appointed by the city council. (Ord 187 § 1,1978: Ord 135 § 1, 1975: Ord 62 § 1(part), 1971) 2-802 Qualifications. At least eight of the nine members of the commission shall be residents of the city; and all members shall, by experience, training, education, occupation or avocation, have demon- strated knowledge of and interest in parks and/or recreation. (Ord 315 § 1(part), 1984: Ord 187 § 3, 1978: Ord 62 § 1(part), 1971) 2-803 Term of office. The term of office of each member is two years. The council shall adjust the terms of the current members of the commission, and shall specify the terms of members appointed to the commission pursuant to the adoption of this amended section, so that the terms of five members expire on December 31,1975 and the terms of four members expire on December 31, 1976. (Ord 135 § 2, 1975: Ord 62 § 1(part), 1971) 2-804 Removal or vacancy. A member of the commission may be removed by a majority vote of the council. A vacancy is filled in the same manner as the original appointment. A person appointed to fill a vacancy serves for the remainder of the unexpired term. (Ord. 62 § 1 (part), 1971) 2-805 Absence from meeting. If a member of the commission is absent without cause from three successive regular meetings of the commission, the office becomes vacant automatically. The commission shall immediately notify the city council of the vacancy. A member is not absent without cause if 47 • 1-805 his absence is (a) due to illness; or (b) unavoidable and the member gives the secretary of the :ommission written notice before the day of the meeting that he will be absent and giving the reason for the absence. (Ord. 62 § 1(part), 1971) 2-M No compensation. No member of the parks and recreation commission shall receive any compensation for his services as a member of the commission. (Ord. 135 § 3, 1975: Ord. 62 § 1(pan), 1971) 24W Meetings --Appointment of officers —Adoption of rules. (a) The commission shall provide by resolution for the time and place for holding regular meetings, the appointment of its officers and their duties, and such rules as it considers necessary for the conduct of its business and the performance of its powers and duties. (b) All meetings of the commission are open to the public, and the commission shall give notice of its meetings as is required by law. (Ord. 62 § 1 (part), 1971) 2-M Quorum. A majority of the commission constitutes a quorum for the transaction of business. (Ord. 62 § l (part), 1971) 2.809 Duties of the commission. The commission shall: (a) Propose for the consideration of the city council a municipal parks and recreation program, including the acquisition, development and maintenance of park and recreation facilities, and the operation of a recreational program, together with one or more sources of continuing revenue (in addition to current city revenues, except for parkland dedication fees) sufficient to fund the proposal; (b) On a continuing basis, collect and disseminate information on the park and recrea- tion facilities and programs available to Lafayette citizens; (c) periodically analyze the needs of the community for recreational facilities of all types, both public and private, including profit -making recreational businesses, and recom- mend to the city council appropriate municipal involvement in the financing, acquisition, construction and operation of such facilities; (d) Advise the city council on the operation of such recreational facilities as may be acquired or leased by the city, including recommendations as to user fees and facility rental charges; (e) Prepare, and from time to time, as needed, revise a written policy governing the use of city -owned recreational facilities and parklands, and, upon the approval of such policy statement by the city council, supervise and control the use of such facilities in compliance with the approved policy; (f) Recommend appropriate action by the city council on proposed gifts of real prop- erty, money and other valuable assets, when the gift is to be used for recreational purposes; 48 2-809 (g) Solicit on behalf of the city gifts and grants for recreational purposes and recom- mend appropriate action by the city council on applications for such grants; (h) Encourage private individuals and organizations to (1) provide recreational facili- ties for the benefit of the community; and (2) subsidize the operation of those facilities; (i) Perform such advisory tasks related to parks and recreation as may from time to time be assigned by the city council; 6) Provide liaison in park and recreation matters between the city and other public and quasi -public agencies which own facilities which can be used for recreation, and/or which conduct recreation activities; (k) Advise and guide civic groups, youth organizations and interested individuals who wish to engage in community service projects in the field of parks and recreation; and (1) Advise city staff in such park and recreation activities as the city council decides to undertake. (Ord 315 § t (part), 1984; Ord. 135 § 4, 1975: Ord 62 § 1(part), 1971) M 41.36.010--2.36.030 the Government Code and other laws of California, and ordi- nances of the city, and to advise the council upon request on questions of zoning, planning and related matters. (Ord. 162 §3, 1951). Chapter 2.36 PARK AND RECREATION COMMISSION Sections: 2.36.010 Purpose and intent. 2.36.020 Establishment of the park and recreation commission. 2.36.030 Composition and administration of the park and recreation commission. 2.36.040 Commission staff. 2.36.050 Duties and responsibilities. 2.36.010 Purpose and intent. A. The city council has found: 1. A city goal is to provide quality park and recreation opportunities and facilities for all citizens of the city. 2. Review of park and recreation proposals and activities by a park and recreation commission would assist in achieving the goal stated above. B. The purpose of this chapter shall be to: 1. Create a park and recreation commission; 2. Set forth the composition of the park and rec- reation commission; 3. Set forth the duties and responsibilities of the park and recreation commission; 4. Set forth administration procedures for the park and recreation commission. (Ord. 949 §1(part), 1993). 2.36.020 Establishment of the park and recreation commission. There shall be established pursuant to the authority granted in Section 38000 et seq. of the Califor- nia Government Code, and Section 5181 of the California Public Resource Code, a park and recreation commission for the purpose of implementation of the city park and recre- ation master plan. (Ord. 949 §1(part), 1993). 2.36.030 Composition and administration of the park and recreation commission. A. The park and recreation commission shall be made up of five residents of the city as appointed by the city council. The appointees should have experience and knowledge of park and recreation de- 17 (Perris 7/93) • • 2.36.040 sign, management, and/or other skills which would benefit the commission in performing its duties. B. The five citizens shall be from the city at large. C. Alternates. Appointed commission members shall not have alternates. D. Terms. The term of each appointed member of the commission shall be four years, with the three of the ini- tial members appointed to two-year terms. E. Quorum. Any three park and recreation commission members shall constitute a quorum for the purpose of con- ducting business. F. Public Meetings. 1. All park and recreation commission meetings shall be conducted as public meetings pursuant to Govern- ment Code Section 54950 et seq. 2. The park and recreation commission may, at its discretion, set items for public hearings. The following noticing procedures shall be complied with for any items which are set as hearing items: a. Publish in a local newspaper of general circulation; b. Post in library; C. Post in city hall. 3. The park and recreation commission may continue items from time to time as it deems appropriate. G. Decisions of the Park and Recreation Commission. The park and recreation commission shall act as an advisory board to the city council. All decisions of the park and recreation commission which require legislative approval shall be forwarded to the city council for final action. All other decisions made by the park and recreation commis- sion may be presented to the city council for final action if the council requests. (Ord. 949 §1(part), 1993). 2.36.040 Commission staff. A. The city manager or his/her designee shall serve as the staff to the park and recreation commission. B. Duties of the staff shall be as follows: 1. Meeting agendas; 2. Commission packets; 3. Public hearing notices as necessary; 4. Meeting minutes; 5. Mailing of determination letters as necessary; 6. Maintenance of official records for all actions of the commission; 7. Preparation of reports on issues to be consid- ered by the commission; S. All other duties assigned by the city manager or '-is/her designee. (Ord. 949 §1(part), 1993). 1s (Perris -/93) �.36.050--2.40.020 2.36.050 Duties and responsibilities. The park and recreation commission shall be responsible for advising the city council on the following items: A. Preparation of the parks and recreation budget proposals, excluding land acquisition, capital improve- ments, capitol outlay and operations/maintenance; B. Revisions and updates of implementation plans; C. Review of all park master plans, design and con- struction drawings to ensure compliance with park classifi- cation requirements and standards for park land use, space, size, and facility architectural quality; D. Review of maintenance and operation procedures, to ensure quality and timely maintenance services and operat- ing procedures that maintain the quality of the public service and level of service the city desires to establish for park use, activities and programming; E. Review and update of park user fees, schedules and Quimby fee schedules on a regular basis; F. Preparation of reports to the city council on the status of park and recreation services within the city. (Ord. 949 §1(part), 1993). Chapter 2.40 REDEVELOPMENT AGENCY* Sections: 2.40.010 Need declared. 2.40.020 Powers and duties. 2.40.010 Need declared. It is found and declared, pursuant to Section 331.01 of the Community Redevelopment Law, that there is a need for the redevelopment agency created by Section 33100 of said law to function in the city and said agency is authorized to transact business and exercise its powers under the Community Redevelopment Law. (Ord. 285 §1, 1965). 2.40.020 Powers and duties. Pursuant to the provi- sions of Section 33200 of the Community Redevelopment Law, the city council declares itself to be the agency provided in Section 2.40.010, and that all the rights, powers, du- ties, privileges and immunities vested by the Community Redevelopment Law in such agency are vested in the city council. (Ord. 285 §2, 1965). For statutory provisions defining redevelopment agen- cy, etc., see Health and Safety Code §33001 et seq. 18a (Perris 7/93) ORDINANCE NO. 1239 AN ORDINANCE OF THE CITY OF WOODLAND AMENDING SECTION 2-7-29 OF PART E OF ARTICLE VII OF CHAPTER 2 OF THE WOODLAND MUNICIPAL CODE RELATING TO THE CITY PARRS AND RECREATION COMMISSION; SECTION 2-7-86 OF PART L OF ARTICLE VII OF CHAPTER 2 OF THE WOODLAND MUNICIPAL CODE RELATING TO THE CITY COMMISSION ON AGING; AND SECTION 2-11-6 OF ARTICLE 8I OF CHAPTER 2 OF THE WOODLAND MUNICIPAL CODE RELATING TO THE CITY CHILD CARE COMMISSION The City Council of the City of Woodland does ordain as follows: Section 1. Purpose and Authority. The purpose of this ordinance is to amend provisions of the Woodland Municipal Code relating to: (1) the Parks and Recreation Commission so as to redefine its powers and duties; (2) the Commission on Aging so as to supplement its existing powers and duties by allowing it access to portions of the City budget pertaining to senior citizen programs, for purposes of review and recommendation; and (3) the Child Care Commission so as to supplement its existing powers and duties by allowing it access to portions of the City budget pertaining to child care, for purposes of review and recommendation. The City Council enacts this ordinance with the authority granted to cities by Article XI, Section 7 of the California Constitution. Section 2. Amendments. Sections 2-7-29, 2-7-86, and 2-11-6 are hereby amended to read, respectively, as follows: Sec. 2-7-29. Powers and Duties. The Parks and Recreation Commission shall have the following powers and duties: (1) To serve as a forum for community discussion of current and future recreation needs; (2) To anticipate, with recommendations, the City's need to acquire, develop and maintain parks and recreation facilities; (3) To make recommendations on policies, program direction, and financial matters pertaining to the Parks and Recreation Department; (4) To review the portion of the City budget related to parks and Recreation as developed by the department staff and make recommendations to the City Council; (5) To perform such other duties as the Council may direct. Sec. 2-7-86. Powers and Duties. The Commission on Aging shall have the following powers, functions and duties: (a) To act as advisory body to the City Council by studying, evaluating, and making recommendations on grant and program proposals affecting the well being of senior citizens' programs in the City; (b) To define unmet needs of senior citizens and to identify ways to meet these needs; (c) To identify and inventory various services available to senior citizens; (d) To disseminate information to senior citizens regarding the availability and uses of the various activities and services; (e) To lend strength and support to existing programs; (f) To discuss and recommend appropriate action on all legislative bills concerning senior citizens; (g) To recommend and coordinate senior citizens' programs or services of general interest, including, but not limited to, nutrition, transportation, health, housing, and recreation; (h) To act as advisory body to the City Council concerning the operation and maintenance of the senior center; (i) To review the portion of the City budget related to senior programs as developed by the department staff and make recommendations to the City Council. Sec. 2-11-6. Powers and Duties. The Child Care Commission shall have the following powers and duties: (a) To advise the City Council on all matters related to child care; (b) To provide a forum for community discussion of City-wide child care needs; (c) To analyze local, state and national child care legislation; (d) To conduct periodic surveys to assess the child care needs of the community; (e) To develop a City-wide action plan for child care; (f) To advocate for continued growth availability and quality of City child care services; (g) To exercise such powers and perform such duties as the City Council may prescribe; (h) To review the portion of the City budget related to child care as developed by the department staff and make recommendations to the City Council. Section 3. Effective Date and Notice. This Ordinance shall take effect 30 days after its adoption and within 15 days after its passage shall be published at least once in a newspaper of general circulation published and circulated within the City of Woodland. PASSED AND ADOPTED by the City Council of the City of Woodland this 21st day of December, 1993, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINING: COUNCIL MEMBERS: ATTEST: 1JWINNOP, City C1 c Flory, Sandy, Slaven, Rominger None Crescione None ELAINE ROMINGAR, Mayo , r § 2-7-22 Administration § 2-7-26 (6) Perform such other functions as the council and the law may provide. (Ord. No. 935, § 2.) Sec. 2.7-22. Procedure. The planning commission shall hold regular meetings during each calendar year at such time and place in the city as the commis- sion may fix by resolution. In addition, the commission shall adopt rules for conduct of its meetings in accordance with law and prepare and maintain a public record of its transaction of business which shall include its findings and determinations on matters within its jurisdiction. (Ord. No. 935, § 2.) Sec.2-7-23. Composition. Actual expenses reasonably incurred by a commission member on authorized planning commission business shall be reimbursed. The procedure for reimbursement shall be as set forth in the rules and policies of the city council. (Ord. No. 935, § 2.) Part E. Parks and Recreation Commission. Sec.2-7-24. Creation. There hereby is created and established a pants and recreation commission. (Ord. No. 935, § 2.) Sec.2-7-25. Composition. The commission shall consist of seven members. Notwithstand- ing Section 2-1-37(2) of this code, there shall be no age requirement for membership on the commission. (Ord. No. 1233, § 2 (part): Ord. No. 935, § 2.) Sec. 2-7-26. Appointment and removal. Members of the parks and recreation commission shall be directly appointed by the council to serve at the pleasure of the council pursuant to Section 2-1-37 of this code. (Ord. No. 935, § 2.) 20.4o Iwo.,U.nd x--ab r § 2-7-27 Woodland City Code § 2-7-29 Sec. 2-7-27. Terms of members. The tens of office of each member of the parks and recreation commission shall be four years. All terms shall begin January 1st and end on December 31st. If a vacancy shall occur other than by expiration, it shall be filled by appointment for the unexpired portion of the term. In order to establish staggered terms of office, of the members first appointed, two members shall be appointed for one- year terms, two members shall be appointed for two-year terms, and three members shall be appointed for three-year terms. Upon expira- tion of such designated terms, successors shall be appointed for full four-year terms as provided above. Each member, unless sooner terminated, shall serve until his or her successor is appointed and qualified. (Ord. No. 1233, § 2 (part): Ord. No. 935, § 2.) Sec.2-7-28. Jurisdiction. The parks and recreation commission shall advise and make recommendations to the council on all parks and recreation matters. (Ord. No. 935, § 2.) Sec. 2-7-29. Powers and duties. The parks and recreation commission shall have the following powers and duties: (1) To review the portion of the city budget pertaining to parks and recreation and to make recommendations to the city council thereon; (2) To critically review existing parks and recreation facilities and programs and to make recommendations to the council thereon; (3) To anticipate with recommendations the city's need to acquire and to develop integrated parks and recreation facilities and programs; (4) During April of each year a commission representative shall appear before the city council to report on work accomplished in the past year and to outline work to be done in the coming year. Such report, at the discretion of the council, also may be required to be submitted in writing; f%.dland 6-93) 20.4p 0 0 § 2-7-30 Administration § 2-7-34 (5) To perform such other duties as the council may direct. (Ord. No. 935, § 2.) Sec.2-7-30. Procedures. The commission shall hold regular meetings during each calendar year at such time and place in the city as the commission may fix by resolution. In addition, the commission shall adopt rules for conduct of its meetings in accordance with law and prepare and maintain a public record of its transaction of business which shall include its findings and delemminations on matters within its jurisdic- tion. (Ord. No. 935, § 2.) Part F. Tree Commission. Sec.2-7-31. Creation. There hereby is created a tree commission. (Ord. No 935. § 2.) See.2-7-32. Composition. The tree commission shall consist of five members who are not officials of the city. (Ord. No. 935, § 2.) Sec. 2-7-33. Appointment and removal. Members of the tree commission shall be appointed by the council to serve at the pleasure of the council pursuant to section 2- 1-37 of this code. (Ord. No 935, § 2.) Sec. 2-7-34. Terms of members. At expiration of each of the terms provided under the previous ordinance, each successive member thereafter shall be appointed by the council for a term of four years and, unless sooner temminaled, shall serve until his successor is appointed and qualified. However, if a vacancy shall occur other than by expiration, it shall be filled by appointment for the unexpired portion of the lenn. (Ord. No. 935. § 2; Ord. No. I035, § 5.) 20.4q lwoodland 8-91) • 0 Attachment B Arts Advisory Commission Ordinances Cities of: Laguna Beach Millbrae Ojai Thousand Oaks 2.22.020 Statute incorporated by referenoe. -1-nere is incorporated by reference hereinAWier 8 of Part I of Division 18 of the omia Streets and Highways Code. . 502 § 2, 1962). Chapter 2.23 ARTS COMMISSION Sections: 2.23.010 Commission established. 2.23.020 Membership. 2.23.030 Powers and duties. 2.23.040 Appointment —Terms. 2.23.050 Staff support 2.23.060 Vacancies. 2.23.070 Compensation. 2.23.080 Officers. 2.23.090 Meetings. 2.23.010 Commission established. A city arts commission in and for the city is etablished, with membership, powers and duties as provided by the statutes of the state of California. (Ord. 957 § 1 (part), 1978: Ord 926 § I (part), 1978). 2.23.020 Membership. The arts commission shall consist of nine members. Only residents of the city shall be qualified for membership. Five of the nine members shall be actively participating in the arts. None shall hold any paid office or employment in the city government Nrm Barb 1-91) 24 • ARTS CONMSSION 223.030-2.23.060 The city council may appoint a member to serve as an alternate arts commissioner. The alternate shall participate as a voting member of the arts commission only when less than nine regular members are present and participating. Compensation for the alternate member shall be the same as for regular members of the arts commission. (Ord. 1203 § 1, 1990: Ord. 957 § 1 (part), 1978: Ord. 926 § 1 (part), 1978). 223.030 Powers and duties. The arts commission shall have the power and duty to: (a) Act in an advisory capacity to the city council in all matters pertaining to artistic and aesthetic aspects of the city: (b) Recommend to the city council the adoption of such ordinances, rules and regulations as it may deem necessary for the administration and preservation of fine arts, performing arts and aesthetic aspects of the community; (c) On behalf of the city, actively encourage programs for the artistic enrichment of the community; (d) Perform such other duties relating to the arts as the city council may require. (Ord. 957 § I (pan), 1978: Ord. 926 § 1 (part) 1978). 223.040 Appointment — Terms. (a) The members of the arts commission shall be appointed by the mayor with the approval of the city council. The members shall serve for a term of three years and until their respective successors are appointed and qualified. They shall be subject to removal by motion of the city council adopted by at least four affirmative votes. (b) The initial appointments to the arts commission shall so classify themselves by lot that the terms of three of the members shall expire on July 1, 1979, three on July 1, 1980, and three on July 1, 1981. (Ord. 957 § 1 (part), 1978: Ord. 926 § 1 (part), 1978). 223.050 Staff support. The city manager shall appoint to the commission one or more staff members who will act as liaison and who will not have a vote in commission matters. One of the staff members will serve as the executive secretary of the commission and will assist the commission secretary -treasurer as time permits. (Ord. 957 § 1 (part), 1978: Ord. 926 § 1 (part), 1978). 2.23.060 Vacancies. Vacancies resulting from any cause shall be filled by appointment by the city council. The appointment shall be for an unexpired term. If a member is absent from three consecutive regular meetings of the commission, unless by permission expressed by the commission minutes, or ceases to be a resident of the city, his or her office shall become vacant and shall be so declared by the city council. (Ord 957 § 1 (pan). 1978: Ord. 926 § 1 (part), 1978). 24-1 aAgma Beach 1-91) 2.23.070-2.23.090 ADMINISTRATION AND PERSONNEL 2.23.070 Compensation. Each of the members of the city arts commission shall receive compensation as the city council shall from time to time determine and fix by resolution or minute order. (Ord.. 1140 § 1. 1987: Ord. 957 § i (part), 1978: Ord. 926 § 1 (part), 1978). 2.23.080 Officers. The officers of the arts commission shall be a chairman, vice-chairman, and a secretary -treasurer. They shall be elected for a tern of one year at the first meeting after July 1st of each year and serve until their successors are duly elected. The chairman shall preside at all meetings of the commission, appoint all committees and their members, execute all documents authorized by the commission. may serve as an ex officio member of all committees, and generally perform all duties associated with the office. The vice-chairman, in the absence of the chairman or his inability to act, shall preside at all meetings and perform all other duties of the chairman. The secretary -treasurer shall record minutes of all commission meetings. keep a record of its business proceedings and financial transactions, issue notice of all regular and special meetings and shall perform all otter duties as are generally associated with this office. (Ord. 957 § 1 (part),1979: Ord. 926 § 1 (part). 1978). 2.23.090 Meetings (a) Regular meetings shall be held twice each month. the date and hour to be set by the commission at the first meeting following July 1st. Special meetings may be called at the direction of the chairman or at the request of two members, for the transaction of business as stated in the call for the meetings. (b) All scheduled and special meetings of the commission shall be publicly announced, open to the public, and the proceedings of the same shall be available to the public. The chairman may request the attendance at meetings of any officer or employee of the city to assist the commission in its deliberations in an advisory capacity. (c) A quorum for transaction of business at any scheduled or special meetings shall consist of five members of the commission present in person. An affirmative vote of a quorum of commissioners present shall be necessary to approve any action before the commission. The chairman may vote on any motion before the commission. (Ord. 1203 § 2.1990; Ord. 957 § I (part), 1978: Ord 926 § 1 (part), 1978). aAPW sewn 1-91) 24-2 •2-2.301--2-2.302 3 SECTION 2-2.301. MILLBRAE ARTS COMMISSION. CREATION; MEMBERS; TERM; VACANCY. A. A fine arts commission for the city is created and shall consist of nine members who shall be appointed by the city council. Seven of the members shall be qualified elec- tors of the city and shall serve for a term of four years commencing on July 1st and until their respective successors are appointed and qualified. Two of the members shall be high school student representatives who shall have all mem- bership privileges and one of whom shall be appointed for the term of one year and the other of whom shall be appointed for the term of two years from the date of their respective ap- pointment and continuing until their respective successors are appointed and qualified. B. The members appointed to the Millbrae arts commission shall possess acknowledged and demonstrable knowledge, train- ing, experience or skill or shall possess or demonstrate a profound interest in any one or more of the fine arts and appreciation of cultural and artistic activities. C. The members shall not receive any compensation for their services. The member of the city council appointed shall not receive any additional compensation for the ser- vices rendered in such capacity. Any vacancy occurring other than by expiration of a term of office shall be filled by appointment for the unexpired portion of the term. D. Of the seven members first appointed from among the qualified electors, four shall be appointed for a term of four years and three shall be appointed for a term of two years. Their successors shall be appointed for terms of four years. (Ord. 388, Sec. 2(Part): Ord. 370, Sec. 1(Part) and Ord. 551, Sec. 3: Prior Code Sec. 2135). SECTION 2-2.302. DUTIES The Millbrae arts commission shall have the following duties: A. To advise the city council on all matters affecting the culture of the city and to advise and assist other city boards and commissions in the field of the fine arts, and to cooperate and work with the parks and recreation commission; B. To encourage programs in the fine arts and to promote the cultural enrichment of the community; 20 (Millbrae 2/90) W2.303--2-2.401 C. To establish an effective liaison between the city and local cultural and artistic groups; D. To review and make recommendations upon all works of art to be acquired by the city, either by purchase, gift or otherwise, and with respect to their locations; E. To undertake and carry out all functions reasonably necessary to accomplish the objectives and to discharge the functions of the commission; and to exercise such other func- tions as may be prescribed by the city council. (Ord. 388, Sec. 2(Part): Ord. 370, Sec. l(Part): Prior Code Sec. 2136). SECTION 2-2.303. MEETINGS. The Millbrae arts commission shall hold at least one regular meeting in each month at such time and place within the city as the commission may determine by resolution. Four members of the commission shall constitute a quorum for the transaction of business. A majority of the quorum present shall have the authority to act on any matter reg- ularly coming before the commission. Student representatives shall not be counted as a part of the quorum. Meetings may be adjourned or special meetings called in compliance with the provisions of the Ralph M. Brown Act (commencing with Government Code Section 54950) or as hereafter amended or added to. (Ord. 388, Sec. 2(Part): Ord. 370, Sec. l(Part): Prior Code Sec. 2137). SECTION 2-2.304. RULES. The Millbrae arts commission by resolution may adopt rules for the election and terms of its officers, for the transaction of business, and shall keep a record of its res- olutions, transactions, findings and determinations, which shall be a public record. (Ord. 388, Sec. 2(Part): Ord. 370, Sec. 1(Part): Prior Code Sec. 2138). 4. BEAUTIFICATION COMMISSION. SECTION 2-2.401. CREATION; MEMBERS; TERM; VACANCY. A. A beautification commission for the city is created and shall consist of twelve members who shall be appointed by the city council. Ten of the members shall be qualified elec- tors of the city and shall serve for a term of four years commencing on July 1st and until their respective successors 21 (Millbrae 2/90) 0 • :1-D -L- § 4-15.01 OJAI MUNICIPAL CODE § 4-15.02 CHAPTER 15. ARTS COMMISSION' Sec. 4-15.01. Arts Commission created. There is hereby established an Arts Commission consisting of seven (7) members shall be appointed by the Mayor, subject to the approval of the Council, or by a majority vote of the total voting membership of the Council. The Arts Commission is the successor body to the Arts Advisory Committee. Members of the Arts Advisory Committee shall automatically become the members of the Arts Commission upon enactment of this chapter to serve the remainder of their original terms. The members shall be selected from among those in the community who have a special knowledge of and a demonstrated interest in the arts and who are interested in promoting such activity. In making such appointments, the Mayor may consider representation on the Commission from a number of arts -related disciplines and activities, including, but not limited to, the following: (a) Performing arts, such as drama, music and dance; (b) Visual arts, such as painting, sculpture, photography, graphics, video an and applied art; (c) Literary arts, such as literature, poetry and journalism; (d) Communications arts involving film, television and radio; (e) Arts education, such as schools, libraries and community education; and (f) Funding, such as fund raisers, representatives of public and private funding agencies and art patrons. No more than three (3) members of the Commission shall be nonresidents of the City. (§ 1, Ord. 693, eff. September 27, 1992) Sec.4-15.02. Terms. hfarrtbers of the Arts Commission shall be appointed to terms of two (2) years; provided, however, that in even -numbered years three (3) memb:rs whose predecessors' terms have expired shall be appointed, and :rs odd -cumbered years four (4) members whose predecessors' terms have expired shall be appointed. (§ 1, Ord. 693, eff. September 27, 1992) Chapter 14, as added by Ordinance Nm 636. effective December 26. 1995. renumbered to Chapter 15 by codifier because Chapter 14 is in use. Chapter 15. consisting of Sections 4-15.01 through 4-15.08, codified from Ordinance No. 636, amended in its entirety by Ordinance No. 693, effective September 27, 1997._ y 'IRtprirH7 -January 31, 1993 0 • § 4-15.03 OJAI MUNIcIPAL CODE § 4-15.07 See.4.15.03. Removal. Any member of the Arts Commission may be removed at anythe with or without cause, by the Mayor, subject to the approval Of Council, or by a majority vote of the total voting membership of the Council. Vacancies for the remainder of unexpired terns as a result of removal, resignation or any other cause shall be filled in the same manner in which original appointments were made. (§ 1, Ord. 693, eff. September 27, 1992) See. 4-15.04. Organization. The Arts Commission shall annually elect a chairperson, vice - such other officers deemed necessary, including a chairperson and secretary who need not be a member of the Commission. In the absence or disability of either the chairperson or vice -chairperson, the Commission may designate a chairperson pro tempore. Regular meetings of the Commission shall be public and shall be held at Mast quarterly at such times and places as the Commission may fix. (§ 1, Ord. 693, eff. September 27, 1992) Sec. 4-15.05. Minutes of meetings: Compensation. Minutes of meetings of the Arts Commission shall be kept of all meetings, and copies thereof shall be delivered by the secretary of the Commission to the City Clerk for filing and distribution to the members of the Council within fifteen (15) days after the Commission's approval. No member of the Commission shall receive compensation for his or her services as such a member, but the Council may fix the amount of compensation, if any. to be paid to the secretary. (§ 1, Ord. 693, eff. September 27, 1992) Sec. 4-15.06. Rules of procedure. Except as provided in this chapter, the Arts Commissishall � ve ( ) the power to prescribe its own rules of order and procedure. members of the Commission shall constitute a quorum, a a simotiomple majority of the votes of a quorum shall be required to Pass the absence of specific rules of order and procedures, the conduct of such meetings shall be governed by the latest revised edition of Roberts' Rules of Order. (§ 1, Ord. 693, eff. September 27, 1992) Sec. 4.15.07. powers and duties, wars reasonably necessary The Arts Commission shall exercise the Powers The duties of the to perform and carry out its delegated responsibilities. Commission include the following: Reprint No. 47 • January 31. 1993 63-35 0 • § 4-15.07 OJAI MUNICIPAL CODE § 4-15.07 (a) Advise the Council on all matters pertaining to the arts in the community; (b) Make recommendations to the Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City -sponsored activities, and ways to encourage community involvement; funding (c) Make recommendations to the Council regarding g of community art projects, including the search for private and public grants. and regarding the disbursement of revenues consistent with the needs of the community; (d) Work cooperatively with City boards and commissions and other public and private organizations in promoting art and cultural activities within the City; (e) Encourage public and private partnerships to assure the survival of the arts and artists in the City; (f) Develop and make recommendations to the Council on art acquisitions for the City; (g) Review and make recommendations directly to the Council on all proposals for art works for public buildings and public spaces; (h) Encourage the flow of art into the City and stimulate art and cultural activities among residents of the City; (i) Implement such art and cultural activities as may be delegated to it from time to time by the Council, including the selection of artists for art programs and projects, and the award of contracts for art projects and programs; and 0) Make recommendations concerning the spending of moneys which may be earmarked for art purposes by the Council from time to time. (11, Ord. 693, eff. September 27. 1992) Reprint No. 47 . January 31. 1993 63-36 _;'L6 (k juk !1 &L f - n �-;'•tiTJp.8}31tC 2%i^.3Z�Y ARTS COMMISSION Purpose: The Arts Commission was established by the City . Council in 1980 as an advisory body to the City Council. It is tasked with studying measures and methods promoting the City's general cultural development. Commission duties include advising the City Council on ways to beautify the City's physical environment, exploring methods of obtaining funds to promote the arts, and rendering assistance regarding artistic, aesthetic, and other cultural aspects of community life. Term of Office: Three years FPPC Required: Yes Members: Nine Citizen Commissioners Staff: City Managers Department City Clerk's Department 13 0 RESOLUTION NO. 80-89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THOUSAND OAKS ESTABLISHING THE THOUSAND OAKS ARTS COMMISSION The City Council of the City of Thousand Oaks does hereby resolve as follows: 1. Establishment, Composition and Appointment There is hereby established the Thousand Oaks Arts Commission (hereinafter "Commission"), which shall consist of nine members appointed by the Mayor and subject to confirmation by a majority of the total voting membership of the City Council. At least one member shall be a lay person with broad cultural interest. The other members shall be selected from solicited nominations to represent various arts and professions. Members shall not be officials or employees of the City, but shall be residents of the City or its sphere of influence. Initial appointments shall be made not later than June 30, 1980, and shall be for the following terms: Three for a one-year term; three for a two-year term; and three for a three-year term. Thereafter, all appointments shall be for three-year terms and shall expire three years from the effective date of appointment. Any member may be removed at any time, with or without cause, by a majority vote of the total voting membership of the City Council. Vacancies for the remainder of unexpired terms as a result of removal, resignation, death or any other cause, shall be filled in the same manner in which original appointments were made. 2. Purpose and Duties of Commission The purpose of the Commission is to act in an advisory capacity to the City Council relative to measure and methods utilized to promote the general cultural development of the City. The duties of the Commission are: a. To advise and recommend to the City Council ways and means to beautify the physical environment of the City. The Commission may also, upon request, advise private owners of ways to beautify private property. b. To explore methods of obtaining private, local, state and federal funds to promote art and other cultural projects within the City. c. To render assistance regarding artistic, aesthetic and other cultural aspects of community life. 14 d. All works of art to be acquired, commissioned or permanently displayed on City property shall be reviewed by the Commission, which shall judge the appropriateness of such work in relation to its aesthetic values and the site for which it is intended. These judgments shall be rendered after a public hearing at which time the community will be encouraged to participate. The Commission's judgments as well as public comments shallthen be any proposed works of -art. No work of art accepted by the City may be removed, relocated or altered in any way without review by the Commission and approval by the City Council. "Work of art" as used in this section includes all forms of art of a permanent character intended for omamentation, commemoration or reviewing. e. The Commission shall submit annual reports to the City Council. Such reports shall include fiscal reports as well as such other reports necessary to inform the Council on the artistic and aesthetic aspects of community life. 3. Officers, Meetings and Rules The Commission shall annually elect a chairperson, vice chairperson and such other officers deemed necessary. Regular meetings of the Commission shall be public and shall be held quarterly at a scheduled time and place. Minutes of all Commission meetings shall be public record. Except as herein limited, the Commission shall have the power to prescribe its own manner of conducting meetings and to prescribe its own rules of order and procedure. However, five members of the Commission shall constitute a quorum and a simple majority of the votes of a quorum shall be required to pass a motion. In the absence of specific rules of order and procedure, the conduct of such meetings shall be governed by Mason's Manual of Legislative Procedure. 4. Funding, Expenditures and Assistance A special fund is hereby created entitled the "Municipal Arts Fund" into which all funds received by the City or Commission for the artistic and cultural advancement of the City shall be placed. The individual members of the Commission shall receive no compensation for their services. Provided, however, that the members thereof shall be entitled to reimbursement for reasonable and necessary expenditures incurred from activities performed within the course and scope of the duties of said Commission. 15 r 0 The Commission may request and receive reasonable assistance from City staff in terms of clerical help, reprographic services, meeting space and professional assistance in grant applications. Any request for financial assistance shall be processed through the normal City budgeting process. SECTION 5. Hold Harmless The Thousand Oaks Arts Commission is hereby established as an official Commission of the City of Thousand Oaks, a municipal corporation. The City of Thousand Oaks hereby agrees to indemnify and hold harmless its individual members for liability resulting from activities performed within the course and scope of said Commission's purpose and duties. PASSED AND ADOPTED this 25th day of March,1980. 16 r Attachment C Human Relations/Services Commission Ordinances Cities of: La Mirada La Quinta Pasadena Vacaville 0 z*O-i 3 LA MIRADA HUMAN SERVICES BYLAWS SECTION I. There is hereby established for the City of La Mirada a Human Services Commission of five voting members, which commission shall as a body constitute a subordinate agency of this City. SECTION 2. The term of office of the voting members of the Human Services Commission shall be for a period of two (2) years. The initial terms of office shall be as follows: a. Three members, each member having a term of office which shall expire on the second Tuesday in June, 1990, and every two (2) years thereafter. b. Two members, each member having a term of office which shall expire on the second Tuesday of June, 1989, and every two (2) years thereafter. SECTION 3. Each Councilman shall appoint one voting member to the Human Services Commission. Each Councilman shall have the power to appoint and fill any vacancy created by the death, removal, resignation or inability to act of the voting member whose initial appointment they proposed. However, all such appointments shall be subject to the approval of the City Council. In addition, each member may not be a current member of any other City Commission, Committee or Board. SECTION 4. All voting members of the Human Services Commission shall meet the following requirements: a. Be a citizen of the United States. b. Be a resident of the City of La Mirada; and C. Have taken and filed with the City Clerk the oath as required by Sections 2.40.010 and 2.40.030 of the La Mirada Municipal Code. Section 5. Vacancies to the Human Services Commission shall be filled by appointment, with the approval of the City Council in the manner and method prescribed by Section 4 LEAGUE OF CAT.rFORMA CIS$ Exhibit "G" 1400 7 street Saaramanto, California U814 Page 2 of these Bylaws. Persons appointed to fill a vacancy shall serve only for the unexpired term of office of the member whose vacancy he/she fills. SECTION 6. Members of the Human Services Commission shall be removed from office of their office declared vacant in the following manner and for the following reasons: a. By a majority vote of the entire City Council. b. If a member shall no longer be a resident of the City, in whch event removal shall be automatic and no action by the City Council shall be necessary. C. If a member shall be absent from three (3) consecutive regular meetings of the Human Services Commission, in which event removal shall be automatic and no action by the City Council shall be necessary. d. If a member shall be absent from four (4) regular meetings in any twelve month period of the Human Services Commission, in which event removal shall be automatic and no action by the City Council shall be necessary. e. At the end of the member's term of office, in which event removal shall be automatic and no action by the City Council shall be necessary. SFCTi(lN 7_ The Commission shall observe the following rules in its organization. a. The Commission shall elect a chairman and vice chairman and such other officers as may be required from among their membership. b. The Commission shall elect its officers once every twelve months. Said election shall be held at the regular July meeting of the Commission. C. The Commission may appoint such subcommittees as may be required. SECTION 8. The Commission shall observe the following rules in the conduct of its meeting and business: a. The Human Services Commission will meet the third Wednesday of every month at 5:00 p.m. in the Conference Room, La Mirada City Hall. Page 3 b. All meetings shall be open to the public. C. City Council members and the City Manager, when in attendance, shall have the right to be heard on all matters; however, they shall have no vote as to any Commission action to be taken. d. Rules for the transaction of business shall be adopted by the Commission and followed. e. A special meeting may be called at anytime as provided by the provisions as found in California Government Code Sections 54950, et. seq., as the same may be amended from time to time hereafter. f. All meetings shall comply with the procedures and substantive regulations of California Government Code Sections 54950, et. seq., as the same may be amended from time to time hereafter. SF('.TTC)N 9_ The Human Services Commission shall have the following duties, responsibilities, authority, and limitations as to its authority: a. The Commission shall be responsible for making studies, reports, and recommendations to the City Council on matters relating to the need for the following: evaluation and planning of the human service delivery system which is defined as human service contract services, youth and senior services, the coordination of the services and evaluation of possible service overlaps or gaps. The Commission's responsibilities shall include recommendations to the City Council as to annual budgetary requirements and requests for funding from Human Service contractors. The Commission shall prepare a master plan for providing recommended services. b. The Commission shall receive and expeditiously act on all special assignments made by the City Council and shall submit reports and recommendations to the City Council on these assignments. C. The Commission may submit recommended projects to the City Council for possilbe assignment by the Council. d. The Commission shall submit at appropriate times activity reports to the City Council advising of the status of assigned projects and other matters under consideration. e. All actions and business of the Commission shall be conducted by the Commission as a whole, unless a representative or subcommittee thereof is formally appointed by the Commission to act on its behalf. 0 • Page 4 f. Expenditure of budgeted funds shall require the approval of the City Manager. Proposed expenditures' not provided for in the annual budget shall be presented to the City Council with a recommendation for a special appropriation. g. It shall be the responsibility of the Commission to be represented at meetings of the City Council and other Commissions when matters of joint concern are to be discussed, and to advise chairman of other commissions of Human Services Commission matters of concern to that Commission which are to be discussed by the Human Services Commission. h. No decision of the Commission shall be final and binding on the City unless approved by the City Council or unless authority for such decision's finality has been granted to the Commission by provisions of City ordinance. Established by Resolution 88-12, adopted 2-23-88. Amended by Resolution 88-47, adopted July 26, 1988. 9 • ORDINANCE NO. 33 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CREATING AND ESTABLISHING A HUMAN RELATIONS COMMITTEE. The city council of the City of La Quinta, California, does ordain as follows: SECTION 1. Pursuant to Sections 50262 et seq. of the Govern- ment Code of the State of California, there is hereby established for the city a human relations committee, which shall consist of five members, serving without compensation, and appointed in the manner and for the terms prescribed in Sections 2.04.060 and 2.06.010, respectively, of the La Quinta Municipal Code. SECTION 2. The Committee shall have the responsibilities and obligations set forth in Sections 50264 and 50265 of the Government Code, and in particular as follows: (a) To foster mutual respect and understanding among all racial, religious and nationality groups in the community. (b) To make such studies in any field of human relation- ship in the community as in the judgment of the committee will aid in effectuating its general purposes. (c) To inquire into incidents of tension and conflict among or between various racial, religious and nationality groups, and to take action by means of conciliation, conference, and persuasion to alleviate such tensions and conflict. (d) To conduct and recommend such educational programs as, in the judgment of the committee, will increase good will among inhabitants of the community and open new opportunities into all phases of community life for all inhabitants. SECTION 3. Pursuant to Section 50262 of the Government Code, in selecting the membership of the Committee, the City Council shall take into consideration, among other things, the various religious, racial, nationality and political groups in the community. The Committee shall designate its own chairperson and vice -chairperson. SECTION 4. Meetings and Procedures. Regular meetings of the Committee shall be held quarterly on such days, times and locations as are determined by the Committee and may be adjourned from time to time as the Committee may deem appropriate. The Chairman of the Committee may call special meetings in the manner provided for by law. All meetings shall comply with the requirements of the Ralph M. Brown Act and shall be structured so as to permit the broadest exchanq of viewpoints and communication of ideas between members of the Committee, members of the community and other interested parties. ORDINANCE NO. 33 f# . SECTION 5. Minutes and Reports. The Committee shall forward minutes of its meetings to the City Council and City Manager as soon as is practicable after each regular and special session. Further, the Committee may forward reports to the City Council and/or the City Manager as appropriate. SECTION 6. Staffing Assistance. The Committee shall have reasonable access to, and cooperation of, all City staff as necessary to proper performance of the functions described above. Requests for additional professional staff and/or financial assistance shall be directed to the City Manager and may be subject to subsequent approva. by the City Council. SECTION 7. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after passage. SECTION 8. POSTING. The City Clerk shall within 15 days after passage of this ordinance, cause it to be posted in at least the 3 public places designated by resolution of the City Council; shall certify to the adoption and posting of this ordinance; and shall caus4 this ordinance and its certification, together with proof of posting, to be entered in the book of ordinances of this City. The foregoing ordinance was approved and adopted at a meeting of the City Council held on this 21st day of June 1983, by the following vote: AYES: Council Members Allen, Cox, Henderson, Wolff and Mayor B NOES: None. ABSENT: None. VM W�z , A �' ATTEST: - 'CITY CLERK APPROVED AS TO FORM: APPROVED AS TO CONTENT: 2r� ��/OV- ITY ATTORNEY C T !' ACyER I hereby certify that the foregoing ordinance was adopted by the City Council of the City of La Quinta, California, at a meeting held June 21, 1983, and that the Ordinance was posted in at least three public places specified for such postings by the City Council. Frank M. U er, y Clerk 1—D-13 ADMINISTRAf1ON AND PERSONNEL B. Service of the notice upon the resident manager on the premises or upon the person named in notices posted pur- suant to Section 1962 of the Civil Code shall be deemed to be service upon the landlord. (Ord. 5500 § 1 (part), 1980.) 2.49.120 Consolidated hearings. A. Whenever more than one request for mediation has been filed with respect to rental units which are under common ownership or management and which are operated as a single housing complex, and which relate to common sub- ject matter, such requests may, on order of the chairperson, be consolidated for hearing. B. Two or more persons may join in a petition for mediation, or be named in a petition for mediation, whenever the dis- pute relates to all of the parties named. (Ord. 5500 § 1 (part), 1980.) 2.49.130 Fees. The board of directors shall, by resolution, establish a fee schedule. The fee schedule shall be established at a rate minimal enough to accommodate low income persons. The mediation board shall recommend at least annually the appropriate fee schedule. (Ord. 5500 § I (part), 1980.) Chapter 2.50 HUMAN RELATIONS COMMITTEE" Sections: 2.50.010 Findings and declaration. 2.50.020 Created —Members. 2.50.030 Meetings. 2.50.040 Duties and functions. 2.50.060 Committee not review board. (eewdena6-82) 72-10 LRAGUE OF CALIFORNIA CIT 1400 S Ohm" Sacramento, Californis 95814 HUMAN RELATIONS COMMITTEE 150.010 Findings and declaration. A. The board of directors of the city finds that racial tension and conflict contribute substantially to the creation of juvenile delinquency and adult crime; that prejudice, intolerance and discrimination against any individual or group because of race, religion, national origin or cultural background promote tension and conflict, all of which adversely affect the peace and public welfare. B. The purpose of this chapter is to eliminate such prejudice, intolerance, and discrimination and thereby promote the public health, welfare and security; to create a committee to achieve better human relations; and to provide assistance to private persons and groups in promoting good will and better relations among all people. yr (Ord. 5261 § 1, 1976: Ord. 4626 § 1, 1963.) 2.50.020 Created —Members. A. There is created a human relations committee of the city. The committee shall consist of 15 members, or such number as hereafter may be determined by resolution of the board -- of directors of the city. i B. The members of the committee shall be appointed by the board of directors and shall serve without compensation. One member of the committee shall be appointed from each district of the city by the director from that district and the remaining eight members shall be appointed by the entire board of directors from the city at large. Each member shall serve for a term of three years; provided, however, that those first appointed shall classify themselves by lot so that their several terms shall expire as follows: 5 on June 1, 1977; 5 on June 1, 1978; 5 on June 1, 1979; �y provided further, however, that those members in office on May 31, ; 1979, shall have their terms of office extended to June 30 for the year of their normal expiration. The members shall continue in office for the terms for which they were N appointed or until their successors are appointed and quali- fied. No member shall serve on the committee for more than 2 consecutive terms. A reappointment to the committee may be = made at the expiration of 1 year after . 72-11 (Pasadena6.82) a .. PV ADMINISTRATION AND PERSONNEL the completion of 2 consecutive terms. The chairperson of the committee shall be elected by the members thereof and shall serve for a period of I year from the date of his or her election. All appointments shall be subject to the right of the board of directors to remove any member of the committee at its pleasure. Any member who is absent from 3 consecutive regular meetings shall be removed from office except that this policy may be waived by a majority vote of the committee because of extenuating circumstances deemed beyond the absent member's control. (Ord. 5423 § 1, 1979; Ord. 5261 §§ 2, 3, 1976; Ord. 5077 § 1, 1972; Ord. 4626 § 2, 1963.) 2.50.030 Meetings. The committee shall meet not less than once a month, and shall adopt, by a majority vote, such rules of procedure as it deems necessary or desirable for the conduct of its meetings. It shall elect such officers as it may deem necessary. (Ord, 5261 § 4, 1976: Ord. 4626 § 3, 1963.) 2.50.040 Duties and functions. The committee shall: A. Formulate ideas and suggest programs in the areas of Paaedena 6-82) 72-12 HUMAN RELATIONS COMMITTEE research and education for the purpose of lessening racial and religious prejudice and of fostering attitudes among the various groups within its jurisdiction which lead to civic peace and intergroup underst fans and programs designed to B. Develop and participate in p promote the full acceptance of all citizens in the community in all aspects of community life, without regard to race, religion, national origin, age, sex, or a minority affiliation; on a city-wide C. Cooperate with and assist in coordinating y basis the work of those community agencies engage iin fostering mutual understanding and respect among all tin to religious, cultural groups i racticestagainst any such group discourage discriminatory P or any of its members, D. Cooperate with the city manager and through that office with the various city departments in identifying and with which they ameliorating human relations problems may be concerned; E. From time to time recommend measures, including legislation, to the board of directors which will serve to improve human relations within the city; F. Provide a forum where human relations problems may be presented and discussed and their implications evaluat require ed with the understanding that if such problems corrective action the committee will transmit recommendations thereon to the board of directors; human relations problems shall include claims housing and education aidgements of because of race, religion, equal opportunity employment, origin, age, sex or a minority affiliation and intergroup conflicts, based upon any of these factors, between the police and residents of the community, and between various groups within the community; department through G. Maintain close liaison with the police e depadepa understanding the chief or his representatives and police department and and cooperation between the p residents of the community; that a H. Cooperate with the police department in assuring ations training is provided for sound program of human rel 73 (Ps dms l l-15.76) 40 �_ MWINISTRITION AND PERSONNEL new recruits, and refresher. courses for all members of the department: I. Encourage and assist representatives of the local law enforcement agencies, the judicial system and other interested community groups in developing and maintaining harmonious relationships between the law enforcement agencies and the residents of the city. (Ord. 5261 § 5, 1976; Ord. 4966 § 1, 1970; Ord. 4626 § 4, 1963.) 2.50.060 Committee not review board. The committee or any of the subcommittees it may create ,ball not be considered in theory or function as a police review board. (Ord. 5261 § 7, 1976: Ord. 4847 § 1 (part), 1967: Ord. 4626 § 6, 1963.) (Yassdena I1-IS16) 74 A 0 4W2.010--2.32.020 sections: Chapter 2.32 HUMAN SERVICES COMMISSION* 2.32.010 Appointment. 2.32.020 Powers and duties. 2.32.030 Meetings. 2.32.040 Officers. 2.32.050 Vacancy caused by absence. 2.32.060 Compensation. 2.32.010 Appointment. The human services commission shall consist of seven members, not officials of the city. The members of this commission shall be appointed by the mayor with the approval of the city council. A member of the commission may be removed by a majority vote of the city council. A vacancy, from whatever cause, shall be filled in the same manner. (Ord. 1235 51(part), 1985: Ord. 1081 §1, 1980: Ord. 962 §1, 1977). 2.32.020 Powers and duties. The duties and functions of the commission shall be as follows: A. To develop and administer programs and plans de- signed to lessen racial and religious prejudice and to promote the full acceptance of all citizens within the community in all aspects of community life, without regard to race, religion or national origin; B. To cooperate with and assist those community agen- cies engaged in fostering mutual understanding and respect among all racial, religious, cultural and nationality groups or who are engaged in the function of discouraging discriminatory practices against such groups or individu- als; C. To recommend from time to time to the city council the enactment of legislation which has as its purpose the improvement of human relations within the city; D. To cooperate with any city department in identify- ing and ameliorating human relations problems with which they may be concerned; E. To meet and cooperate with other official govern- mental agencies within the county also charged with similar functions, to discuss and exchange ideas on programs to promote civic peace, mutual understanding and respect be- tween individuals of all races, religions and ethnic back- grounds; * For statutory provisions on the creation A relations commissions by cities, s ov. Code §50262 et sea. L' 27 ..�1�w�y'y (Vacaville 5/92) 7• 2.32.030--2.32.010 • F. To engage in such studies, research and education as is necessary to accomplish the purposes set forth in this section. (Ord. 1081 §2, 1980: Ord. 962 §2, 1977). 2.32.030 Meetings. The human services commission shall meet from time to time at the call of the council. It shall adopt, by majority vote, such rules as it shall deem expedient for the conduct of its business, not con- trary to other provisions and policies heretofore adopted by the city council for the conduct of city commissions. (Ord. 1235 §1(part), 1985: Ord. 1081 53, 1980: Ord. 962 §3, 1977). 2.32.040 Officers. The commission shall elect such officers as it may deem necessary for the conduct of busi- ness. (Ord. 1081 §4, 1980: Ord. 962 §4, 1977). 2.32.050 Vacancy caused by absence. If a member of the commission fails to attend three consecutive regular meetings he shall automatically cease to be a member of the commission, and the city council shall fill the vacancies; provided, however, that regularly scheduled vacations by commission members not exceeding six weeks shall not be deemed to be absences. (Ord. 1081 §5, 1980: Ord. 962 §5, 1977). 2.32.060 Compensation. The members of the human services commission shall serve without compensation. However, they shall receive ten dollars per meetings as reimbursed expenses. (Ord. 1235 §1(part), 1985: Ord. 1081 §6, 1980: Ord. 962 56, 1977). Chapter 2.33 HOUSING AND REDEVELOPMENT COMMISSION Sections: 2.33.010 2.33.020 2.33.030 2.33.040 2.33.050 2.33.060 2.33.070 2.33.080 2.33.090 2.33.100 2.33.110 Name of commission. Appointment. Qualifications Term. Vacancy caused by absence. Powers and duties. Meetings. Special meetings. Quorum. Order of business. Bylaws. and composition. (Vacaville 5/92) 28 r Attachment D Parks and Recreation Matrix B•�C8 cs �P &@QgB1-0 g��d""t�"8 r Bgnn B"gBS��"E N Agag .m @ B 'BS3��Bsp�p '��Cs P gB i a R 0 m m Fi S .J R pK m r] 11 1. 2. 3. 4. 5. CITY OF LA QUINTA LA QUINTA BEAUTIFUL AWARD NOMINATIONS JANUARY, 1994 "SPRING SPLENDOR" RESIDENCE 54-592 Avenida Obregon 51-425 Calle Paloma 78-740 Avenida Tujunga 50-865 Calle Quito 4412 Villeta Drive (Circle One) (5 being best) 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 CITY OF LA QUINTA LA QUINTA BEAUTIFUL AWARD JANUARY, 1994 "SPRING SPLENDOR" RESIDENCE 1. 54-592 Avenida Obregon 2. 51-425 Calle Paloma 3. 78-740 Avenida Tujunga 4. 50-865 Calle Quito 5. 4412 Villeta Drive (Circle One) (5 being best) 1 2 3 4 5 1 2 (3j 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 0 CITY OF LA QUINTA LA QUINTA BEAUTIFUL AWARD JANUARY, 1994 "SPRING SPLENDOR" RESIDENCE ( Circle One) (5 being best) 1. 54-592 Avenida Obregon 1 2 3 4 5 2. 51-425 Calle Paloma 1 2 3 4 5 3. 78-740 Avenida Tujunga 1 2 3 4 5 4. 50-865 Calle Quito 1 2 3 4 § 5. 4412 Villeta Drive 1 2 3 4 5 i 1. 2. 3. 4. 5. CITY OF LA QUINTA LA QUINTA BEAUTIFUL AWARD JANUARY, 1994 "SPRING SPLENDOR" RESIDENCE (Circle One) (5 being best) 54-592 Avenida Obregon 1 2 3 4! 5 51-425 Calle Paloma 1 2 3 4 5 78-740 Avenida Tujunga 1 2 3 4 5 50-865 Calle Quito 1 2 3 4 5 4412 Villeta Drive 1 2' 3 4 5 0 1. 2. 3. 4. S. LA QUINTA CITY OF LA QUINTA AUTIFUL AWARD JANUARY, 1994 "SPRING SPLENDOR" 54-592 Avenida Obregon 51-425 Calle Paloma 78-740 Avenida Tujunga 50-865 Calle Quito 4412 Villeta Drive (Circle One) (5 being best) 1 2 3 < �' S 1 2 �3 4 5 1 2 �'3 4 5 1 2 3 4 5 1 2 3 4 5 0 • 4. 5. CITY OF LA QUIRTA LA QUINTA BEAUTIFUL AWARD NOMINATIONS JANUARY, 1994 "SPRING SPLENDOR" 54-592 Avenida Obregon 51-425 Calle Paloma 78-740 Avenida Tujunga 50-865 Calle Quito 4412 Villeta Drive (Circle One) (5being best) 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5